Chapter Education Planning Template

Document Sample
Chapter Education Planning Template Powered By Docstoc
					               Chapter Education Chair Name                                                      Draft Education Program June 2007 - July 2008
               Email Address                                                                                YPO Chapter Name
               Phone Number                                                                                 "Education Theme"
                                   Number of Members:                                                                                                                 Education Budget:

                  Date and
                                      Title / Topic       Resource / Status             Budget               Venue and Format           Day Chairs          E-CODE / Only in YPO**               Notes / Marketing
                  Audience
               EXAMPLE         Desert Island Survivor   Sandcastles Inc.      Total       $      7,500   Bay Area Beach Club          Julie Davis       Organized competition for parents   Survivor Theme - Invite -
               10-Jul          Family beach picnic with Sandcastle building   Speaker     $         -    10 - 12 Team treasure hunt   Sanjay Doha       and children - age appropriate.     msg in a bottle. Need prizes.
               Saturday        games and activities to  champions             Venue       $         -    12 - 1 Picnic Lunch                            Sandcastle building competition     Live music - steel drum?
               YPO/WPO         connect members and kids                       F&B         $         -    1 - 2 Sand castles                             with national champions.
               Families                                                       Other       $         -    2 - 4 Beach fun
               July                                                           Total       $         -
                                                                              Speaker     $         -
                                                                              Venue       $         -
                                                                              F&B         $         -
                                                                              Other       $         -
               August                                                         Total       $         -
                                                                              Speaker     $         -
                                                                              Venue       $         -
                                                                              F&B         $         -
                                                                              Other       $         -
               September                                                      Total       $         -
                                                                              Speaker     $         -
                                                                              Venue       $         -
                                                                              F&B         $         -
                                                                              Other       $         -
               October                                                        Total       $         -
                                                                              Speaker     $         -
                                                                              Venue       $         -
                                                                              F&B         $         -
                                                                              Other       $         -
               November                                                       Total       $         -
                                                                              Speaker     $         -
                                                                              Venue       $         -
                                                                              F&B         $         -
                                                                              Other       $         -
               December                                                       Total       $         -
                                                                              Speaker     $         -
                                                                              Venue       $         -
                                                                              F&B         $         -
                                                                              Other       $         -
               June                                                           Total       $         -
                                                                              Speaker     $         -
                                                                              Venue       $         -
                                                                              F&B         $         -
                                                                              Other       $         -


                                                                              TOTAL                                        BUDGET $                 -   E-CODE = the formula to creating "Only in YPO" events!
               Regular/Core Chapter Meeting                                   Speaker                                                                   •Extraordinary resources.
               Business Breakfast/Lunch-N-Learn                               Venue                        UNDER (OVER) BUDGET $                    -   •Content tailored to YPO and leadership perspectives.
               Special Events                                                 F&B                                                                       •Out-of-comfort zone, innovative, interactive formats.
                                                                              Other                                                                     •Deliver take-home value.
                                                                                                                                                        •Employs activities that connect members.




THIS TEMPLATE IS LOCATED ON THE GLC 2007 WEB PAGE. GO TO EDUCATION OFFICERS. CLICK ON PREPARATION MATERIALS. GO TO FINAL TRACK TEMPLATE. IF
YOU NEED COPIES MADE, EMAIL TO JDURR@YPO.ORG OR BRING 1 COPY TO THE WORKSHOP ON THURSDAY.
               Chapter Education Chair Name                      Draft Education Program June 2007 - July 2008
               Email Address                                              YPO Chapter Name
               Phone Number                                               "Education Theme"
                                Number of Members:                                                               Education Budget:


                                                        Budget




THIS TEMPLATE IS LOCATED ON THE GLC 2007 WEB PAGE. GO TO EDUCATION OFFICERS. CLICK ON PREPARATION MATERIALS. GO TO FINAL TRACK TEMPLATE. IF
YOU NEED COPIES MADE, EMAIL TO JDURR@YPO.ORG OR BRING 1 COPY TO THE WORKSHOP ON THURSDAY.
               Chapter Education Chair Name                                  Draft Education Program June 2007 - July 2008
               Email Address                                                          YPO Chapter Name
               Phone Number                                                           "Education Theme"
                                Number of Members:                                                                                     Education Budget:


                                                                BUSINESS BREAKFAST / LUNCH SPEAKER SERIES
                                                                      Budget
                                                               User Pay   Event
                                                                                 Venue and Format Day Chairs                  E-CODE / Only in YPO**       Notes / Marketing
                   Date              Topic           Speaker     Fee      Budget




                                                                               SPECIAL EVENT IDEAS
                                                               User Pay   Event
                                                                                       Venue and Format          Day Chairs   E-CODE / Only in YPO**       Notes / Marketing
                   Date              Topic           Venue       Fee      Budget




THIS TEMPLATE IS LOCATED ON THE GLC 2007 WEB PAGE. GO TO EDUCATION OFFICERS. CLICK ON PREPARATION MATERIALS. GO TO FINAL TRACK TEMPLATE. IF
YOU NEED COPIES MADE, EMAIL TO JDURR@YPO.ORG OR BRING 1 COPY TO THE WORKSHOP ON THURSDAY.
                                     YPO Speaker Contact Management Form

SPEAKER NAME                                                             EVENT TITLE AND DATE
SPEAKER CONTACT     Speaker Website
                    Contact Person for Logistics / Assistant
                    Contact Email(s)
                    Contact Phone
                    Contact Fax
                    Speaker Cell Phone (Day of/Emergency Contact)
PRESENTATION INFO   Talk Title
                    Talk Description (1 paragraph for invite)



                    Speaker Bio and Photo - received?
                    Speaker Namebadge
                    Room Set-up Requests

                    A/V Requests

                    Presentation Materials - back-up copy received?
                    Books or Materials to be Ordered (Quantity, Price,
                    Ordering Info)
                    Handouts to be Photocopied
TRAVEL INFO         Arrival Flight
                    Departure Flight
                    Ground Transportation airport to event
                    Ground Transportation event to hotel
                    Ground Transportation hotel to airport
                    Hotel Name and Reservation #
                    Special requests - hotel room, meals, etc.

BUDGET              Estimated Travel Costs                               $                      -
                    Honorarium Fee                                       $                      -
                    Speaker Gift                                         $                      -
                    Total Speaker Costs                                  $                      -
                                     YPO Speaker Contact Management Form

SPEAKER NAME                                                             EVENT TITLE AND DATE
SPEAKER CONTACT     Speaker Website
                    Contact Person for Logistics / Assistant
                    Contact Email(s)
                    Contact Phone
                    Contact Fax
                    Speaker Cell Phone (Day of/Emergency Contact)
PRESENTATION INFO   Talk Title
                    Talk Description (1 paragraph for invite)



                    Speaker Bio and Photo - received?
                    Speaker Namebadge
                    Room Set-up Requests

                    A/V Requests

                    Presentation Materials - back-up copy received?
                    Books or Materials to be Ordered (Quantity, Price,
                    Ordering Info)
                    Handouts to be Photocopied
TRAVEL INFO         Arrival Flight
                    Departure Flight
                    Ground Transportation airport to event
                    Ground Transportation event to hotel
                    Ground Transportation hotel to airport
                    Hotel Name and Reservation #
                    Special requests - hotel room, meals, etc.

BUDGET              Estimated Travel Costs                               $                      -
                    Honorarium Fee                                       $                      -
                    Speaker Gift                                         $                      -
                    Total Speaker Costs                                  $                      -
                                     YPO Speaker Contact Management Form

SPEAKER NAME                                                             EVENT TITLE AND DATE
SPEAKER CONTACT     Speaker Website
                    Contact Person for Logistics / Assistant
                    Contact Email(s)
                    Contact Phone
                    Contact Fax
                    Speaker Cell Phone (Day of/Emergency Contact)
PRESENTATION INFO   Talk Title
                    Talk Description (1 paragraph for invite)



                    Speaker Bio and Photo - received?
                    Speaker Namebadge
                    Room Set-up Requests

                    A/V Requests

                    Presentation Materials - back-up copy received?
                    Books or Materials to be Ordered (Quantity, Price,
                    Ordering Info)
                    Handouts to be Photocopied
TRAVEL INFO         Arrival Flight
                    Departure Flight
                    Ground Transportation airport to event
                    Ground Transportation event to hotel
                    Ground Transportation hotel to airport
                    Hotel Name and Reservation #
                    Special requests - hotel room, meals, etc.

BUDGET              Estimated Travel Costs                               $                      -
                    Honorarium Fee                                       $                      -
                    Speaker Gift                                         $                      -
                    Total Speaker Costs                                  $                      -
                                     YPO Speaker Contact Management Form

SPEAKER NAME                                                             EVENT TITLE AND DATE
SPEAKER CONTACT     Speaker Website
                    Contact Person for Logistics / Assistant
                    Contact Email(s)
                    Contact Phone
                    Contact Fax
                    Speaker Cell Phone (Day of/Emergency Contact)
PRESENTATION INFO   Talk Title
                    Talk Description (1 paragraph for invite)



                    Speaker Bio and Photo - received?
                    Speaker Namebadge
                    Room Set-up Requests

                    A/V Requests

                    Presentation Materials - back-up copy received?
                    Books or Materials to be Ordered (Quantity, Price,
                    Ordering Info)
                    Handouts to be Photocopied
TRAVEL INFO         Arrival Flight
                    Departure Flight
                    Ground Transportation airport to event
                    Ground Transportation event to hotel
                    Ground Transportation hotel to airport
                    Hotel Name and Reservation #
                    Special requests - hotel room, meals, etc.

BUDGET              Estimated Travel Costs                               $                      -
                    Honorarium Fee                                       $                      -
                    Speaker Gift                                         $                      -
                    Total Speaker Costs                                  $                      -
                                     YPO Speaker Contact Management Form

SPEAKER NAME                                                             EVENT TITLE AND DATE
SPEAKER CONTACT     Speaker Website
                    Contact Person for Logistics / Assistant
                    Contact Email(s)
                    Contact Phone
                    Contact Fax
                    Speaker Cell Phone (Day of/Emergency Contact)
PRESENTATION INFO   Talk Title
                    Talk Description (1 paragraph for invite)



                    Speaker Bio and Photo - received?
                    Speaker Namebadge
                    Room Set-up Requests

                    A/V Requests

                    Presentation Materials - back-up copy received?
                    Books or Materials to be Ordered (Quantity, Price,
                    Ordering Info)
                    Handouts to be Photocopied
TRAVEL INFO         Arrival Flight
                    Departure Flight
                    Ground Transportation airport to event
                    Ground Transportation event to hotel
                    Ground Transportation hotel to airport
                    Hotel Name and Reservation #
                    Special requests - hotel room, meals, etc.

BUDGET              Estimated Travel Costs                               $                      -
                    Honorarium Fee                                       $                      -
                    Speaker Gift                                         $                      -
                    Total Speaker Costs                                  $                      -
                                             YPO CHAPTER EVENT BUDGET
Date:
Venue:
Event:                                                          Budget:

Chair:                                                          Total Expected Attendance:



FIXED COSTS                                              VARIABLE COSTS
                                                                                                        Cost per
                                                  Cost                                                   person        Total cost
Resource/Entertainment                                   Food & Drink (see also fixed costs)
       Fees/Honourarium                       $    -          Variable Food                        $        -      $         -
       Travel                                 $    -          Variable Drinks                      $        -      $         -
       Onsite Video/Photo                     $    -          Other                                $        -      $         -
       Other                                  $    -                                               $        -      $         -
                                              $    -
Venue                                                    Variable Travel (see also fixed travel)
         Room Rental                          $    -           Airfare                                             $         -
         Audio Visual                         $    -           Hotel                                               $         -
         Decoration & Signage                 $    -           Ground transportation                               $         -
         Onsite staff (cleaning, security)    $    -           Admission Fees                                      $         -
         Other                                $    -           Complementary parking                               $         -
                                              $    -           Other                                               $         -
Marketing                                                                                          $        -      $         -
        Design                                $    -     Take Away for members
        Printing                              $    -           Books, gifts, clothing…             $        -      $         -
        Mail/Courier/long distance            $    -
        Other                                 $    -     Incidentals
                                              $    -           All other variable costs                            $         -
Event Planner
        Consulting Fees                       $    -     Total Variable Costs                      $        -      $         -
        Transportation, Accommodation…        $    -
        Other                                 $    -     COST RECOVERY
                                              $    -        0  Member, variable                    $        -      $         -
Food & Drink (see also variable costs)                      0  Spouse, variable                    $        -      $         -
       Fixed Staffing Cost                    $    -        0  Child, variable                     $        -      $         -
       Fixed food cost                        $    -        0  Other Variable cost recovery        $        -      $         -
       Other                                  $    -           Other Fixed cost recovery                           $         -
                                              $    -     Total costs recovered                                     $         -
Travel (see also Variable Travel)
         Fixed Aircraft (charter, etc.)       $    -
         Fixed Bus (Charter, etc.)            $    -     COST ANALYSIS
         Other                                $    -            Resource Cost                      $        -          #DIV/0!
                                              $    -            Food & Drink, Venue                $        -          #DIV/0!
Incidentals                                                     Travel                             $        -          #DIV/0!
        Gifts (resource, day chair)           $    -            Marketing & Materials              $        -          #DIV/0!
        Costs incurred by day chair           $    -            Other                              $        -          #DIV/0!
        Supplies                              $    -            Contingency (5%)                   $        -
        Other                                 $    -            Total costs:                       $        -
                                              $    -            Less: Cost recovery                $        -
                                                                TOTAL NET COST                     $        -
Total Fixed Cost                              $    -
                                                                Total gross cost per person            #DIV/0!
                                                                Total chapter cost per person          #DIV/0!


NB: Include taxes where applicable.                             Under (Over) allowed budget by:    $        -
         Calculate exchange rates where applicable.

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:12
posted:6/24/2012
language:
pages:9