Cypress-Fairbanks ISD - PowerPoint by 6Y0V811

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									     Data, Data, Data
         Buckets and Bins

              Presented by:

     Dave Schrandt, Homeless Liaison
                    &
David Garcia, Homeless Grant Administrator
   Cypress-Fairbanks Independent School District

             Where in the world is
Cypress-Fairbanks Independent School District?
High School Attendance
   Cypress-Fairbanks Independent School District


     Enrollment by Race (as of 10/4/11)

                                 46,160
                                                          32,681
  50000
                        17,521
                8,983
                                          2,249      69
          425


      0

Am. Indian          Asian                         Black
Hispanic            Multi-Race                    Pacific Islander
White
                 Cypress-Fairbanks Independent School District

               Demographic Changes in Cy-Fair I.S.D.
               2000-01 through 2010-11 School Year
          70




          60




          50




                                                                                                                                 White
          40
                                                                                                                                 Hispanic
Percent




                                                                                                                                 Afr. Am.
                                                                                                                                 Asian
          30                                                                                                                     F/R




          20




          10




          0
               2000-01   2001-02   2002-03   2003-04   2004-05     2005-06     2006-07   2007-08   2008-09   2009-10   2010-11
                                                                 School Year
Cypress-Fairbanks Independent School District


 Current Enrollment of Economically
   Disadvantaged (as of 10/5/11)




    Non-                        Economically
Economically                    Disadvantaged
Disadvantaged                      52,696
   55,396



        49% of students in CFISD are
        Economically Disadvantaged
      Cypress-Fairbanks Independent School District

  Identified Students for the McKinney-Vento
Homeless Education Assistance Improvements Act

    School Year               Total Students
                                Identified
         2007-2008                      1037
         2008-2009                      1538
         2009-2010                      1653
         2010-2011                      2038
  2011-2012 (as of 11/4/11)             949
    Cypress-Fairbanks Independent School District


  Types of Homeless Grants

 TEXSHEP    2006-2009 & 2009-2012

 TXHEARRA      2009-2011

 HEDA   2009-2010
  Cypress-Fairbanks Independent School District




Tools Used to Gather Data
        Cypress-Fairbanks Independent School District


   Training
   Student Residency Questionnaire
    (Provided by Texas Homeless Education Office)
   Flow Charts
   Letters
   Needs Assessment Forms
   EASE Counselor Handbook
   Data Processing
   Reports from Information Services
   Transportation
   Data Report Spreadsheets
       Cypress-Fairbanks Independent School District

                       Training
   Campus Registrars
   Assistant Principals and Counselors
   EASE (Ease of Enrollment, Attendance, Success
    Academically, and Educational Services)
    Counselors: A counselor on each campus to help
    break down barriers for enrollment
   Itinerant Counselors
   YSS and Social Worker
   Nurses
   Cypress-Fairbanks Independent School District



Student Residency Questionnaire

 THEO (Texas Homeless Education Office)
               website:

 http://www.utdanacenter.org/theo/
       resources/enrollment.php
  Cypress-Fairbanks Independent School District




Flow Charts for McKinney-
 Vento Homeless Education
Assistance Improvement Act
   (McKinney-Vento Act)
          Cypress-Fairbanks Independent School District

             Identification at Registration

Registrar                  Homeless Liaison Office




Title I      Food      PEIMS         EASE            Registrar
Office       Service   Coord.        Counselor

                                    Contacts
                                    Family


                                    Meets with
                                    Student
          Cypress-Fairbanks Independent School District

            Identification after Registration

School             EASE          Homeless Liaison Office
Staff              Counselor




Title I      Food       PEIMS      EASE           Registrar
Office       Service    Coord.     Counselor

                                   Contacts
                                   Family


                                  Meets with
                                  Student
    Cypress-Fairbanks Independent School District




        Types of Letters

Upon request, CFISD will provide families
         with letters in Spanish.
Cypress-Fairbanks Independent School District




   Notification          of Rights
           Cypress-Fairbanks Independent School District

                       Notification of Rights
Dear Parent/Guardian,
           Your child has been identified and approved for services under the McKinney-
Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child
Left Behind Act. Provided under the Act, he/she is entitled to the following general
rights:
      The right to stay in their school (school of origin), even if they move out of the
      school district. Students can remain in their school until the end of the school year
      even if they find permanent housing.
      The rights to immediately enroll, attend classes, and fully participate in
      neighborhood school in the area where they are living, without proof of residency,
      immunization records, or other medical records, school records, or other
      documents.
      The right to access certain school services including free school meals, services for
      English language learners, special education, Title I services, vocational/technical
      education, gifted and talented services, transportation to school or origin, and
      before and after-school care, as needed.
      The right to the same opportunity to meet the same high academic standards as all
      students.
           The parent/guardian of a homeless child shall be provided contact information
for the District’s homeless liaison and the state coordinator for education of homeless
children and youths.
 Cypress-Fairbanks Independent School District




 Acknowledgment                of Rights
            Cypress-Fairbanks Independent School District

    Acknowledgment of Notification of Rights
Your child has been identified and approved for services under the McKinney-Vento Act 42
    U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child Left Behind
                                             Act.

By signing below, you verify that you have received a copy of your child’s rights under the
    McKinney-Vento Homeless Education Assistance Act.

Student’s Name: __________________________________
Date of Birth:___________________
Campus Name:____________________________________
Grade:_________________________

Are you the child’s parent or legal guardian? ______Yes       ______No
If you marked no, what is your relationship to the student? (Relative – aunt, etc, friend,
    etc.)
 _______________________________________________________________________

_______________________________________     _________________________
SIGNATURE                               DATE:
Cypress-Fairbanks Independent School District




    Acknowledgment                  of
        School Supplies
          Cypress-Fairbanks Independent School District

        Acknowledgment of School Supplies
Your child has been identified and approved for services under the McKinney-Vento
   Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the No Child
     Left Behind Act. Provided under the Act, Cypress-Fairbanks ISD will provide
       school supplies (while supplies last) to your child under the support and
             supervision of the Homeless Liaison and Grant Administrator.

By signing below, you hereby acknowledge receipt of a pre-packaged box
   containing school supplies that are provided to your child,
   _______________________________, for 2011-2012 school year at
   ____________________________ School. Note that this package does not
   contain everything your child will need for the 2011-2012 school year.
   Please see your school for a listing of supplies not included in the package
   provided, as it will be your responsibility to supply the remaining items.

Signed this ____ day of ____________, 20___.
_____________________________
SIGNATURE

Sincerely,
David Schrandt, Homeless Liaison
Cypress-Fairbanks Independent School District




    Acknowledgment                  of
          P.E. Uniform
          Cypress-Fairbanks Independent School District

           Acknowledgment of P.E. Uniform
 Your child has been identified and approved for services under the McKinney-
   Vento Act 42 U.S.C. 11434a(2), which is also known as Title X, Part C, of the
  No Child Left Behind Act. Provided under the Act, Cypress-Fairbanks ISD will
     provide your child with a P.E. Uniform (while supplies last) to your child
      under the support and supervision of the Homeless Liaison and Grant
                                   Administrator.

By signing below, you hereby acknowledge receipt of a P.E. Uniform that has
   been provided to your child, __________________________. Your child is
   currently enrolled in P.E. in ________ period with _____________________
   as his/her teacher and at ___________________________ School for 2011-
   2012 school year.

Signed this ____ day of ____________, 20___.
_____________________________
SIGNATURE

Sincerely,
David Schrandt, Homeless Liaison
 Cypress-Fairbanks Independent School District



Needs Assessment Forms
  Cypress-Fairbanks Independent School District




EASE Counselor Handbook
Cypress-Fairbanks Independent School District




    Data Processing
Cypress-Fairbanks Independent School District




         Time       Sheets
                Cypress-Fairbanks Independent School District

                                    Time Sheet
Name of Employee ___________________Employee ID #__________ Budget Code:_____________________________
         DATE     School          Time      Total          DATE   School        Time       Total
                  Name        IN            Hours                 Name       IN            Hours
                  No. of      OUT                                 No. of     OUT
                  Students                                        Students
  Mon.            S/F                               Mon.          S/F

  Tue.            S/F                               Tue.          S/F

  Wed.            S/F                               Wed.          S/F

  Thu.            S/F                               Thu.          S/F

  Fri.            S/F                               Fri.          S/F

  TOTAL HOURS WORKED THIS WEEK                      TOTAL HOURS WORKED THIS
                                                    WEEK
  HOURS TO BE PAID                                  HOURS TO BE PAID     S/F=School/Facility
  HOURLY RATE OF PAY                                HOURLY RATE OF PAY
                                                    TOTAL AMOUNT OF PAY
Cypress-Fairbanks Independent School District




 Mileage      Expense Request
       Cypress-Fairbanks Independent School District

               Mileage Expense Request

        Faculty/Staff Member                          Date of Request


                                                           Report For
       Campus/Organization                                              Month Year
                                 Employee Signature


DATE   FROM/LOCATION     TO/LOCATION   MET WITH         REASON           MILEAGE
Cypress-Fairbanks Independent School District




 Mileage       Chart for CFISD
Cypress-Fairbanks Independent School District




  Time     & Effort Logs
      Data Entry
      Extra Duty Pay
      Itinerant Counselor
      Mission of Yahweh Tutors
                 Cypress-Fairbanks Independent School District

                  Data Entry Time and Effort Log
         Name:                                                      Date:

                                       Time and Effort Daily Log

                    TEXSHEP                      TXHEARRA                         BOTH GRANTS
8:00-                                                                       Student Resident
10:00        Ease Counselor Stipends        Itinerant Counselor             Questionnaire
                                            Substitute                      Transportation Assistance
             Mission of Yahweh              Extra Duty                      Data Collection
             Select from following          Select from following           Data Reports
                                                                            Budget
             Student Supplies               Contracted Services             Administrative Duties
             Select from following          Select from following           Other:

             Homeless Liaison               Supplies
             Travel/Conferences
             (Mileage)                      Select from following

                                            Travel/Conferences
                                            Membership Dues

10:00-                                                                      Student Resident
12:00        Ease Counselor Stipends        Itinerant Counselor             Questionnaire
                                            Substitute                      Transportation Assistance
             Mission of Yahweh              Extra Duty                      Data Collection
             Select from following          Select from following           Data Reports
    Cypress-Fairbanks Independent School District

Itinerant Counselor Time and Effort Log
                        TIME AND EFFORT LOG
                                 TEXSHEP
                                  Name:
DATE         Student Name                      School                Follow-Up




                                                                 Total           0.00
         Follow-Up Codes
C        Counseling Session
G        Group
M        Meeting
P        Parent Session
R        Referral (document type of service)
         (attach Homeless Needs Assessment form for referrals)
Cypress-Fairbanks Independent School District




    Reports from
Information Services
Cypress-Fairbanks Independent School District




          Report      Cards
             Cypress-Fairbanks Independent School District

                                    Report Cards
STUDENT CURR.            CUM. TEACHER'S COURSE 1ST 2ND 3RD   EXAM AVG. 4TH   5TH   6TH
ID      6 WK.            SEM. NAME                           GRADE
        ABS.             ABS.



27192X   WD GEOGRAPHY 86       91      85     76   86   90   85    79   78   84    P
27192X   ENGLISH I                                      87   87    77   88   84    P
27192X   ALGEBRA I       96    88      82          89                              SC
27192X   TEAM SPORTS     100   97      80     100 93                               SC
27192X   TEAM SPORTS                                    75   75    100 100   86    P
27192X   INTEG           87    88      81     78   85   76   75    63   73   72    P
         PHY/CHEM

27192X   ADV ACA STRAT                                  73   81    75   93   80    P
27192X   ENGLISH I       94    86      82     102 90                               SC
27192X   ART I - 2 DIM   93    86      77     85   85   75   75    77   83   77    P
27192X   COMM. APPL.     87    75      77     96   82                              P
27192X   ALGEBRA I                                      50   47    48   49   48    F
Cypress-Fairbanks Independent School District




          Attendance
            Cypress-Fairbanks Independent School District

                                 Attendance
studentid   grade   entry_date     with_date   status   absent    ytd_tot           present           %
ADAM ELEMENTARY
 37246X      01        1/12/2010               A          16.00             93.00             77.00   83%
 37241X      01        8/27/2009 1/11/2010 I              16.00             80.00             64.00   80%
 37211X      01        8/24/2009               A          15.00         177.00           162.00       92%
 43234X      01        8/24/2009               A           8.00         177.00           169.00       95%
 37249X      02        5/11/2010               A           0.00             16.00             16.00 100%
 37223X      02        8/24/2009               A           0.00         177.00           177.00 100%
 45176X      03        8/24/2009     4/5/2010 I            3.00         135.00           132.00       98%
 37247X      03         2/8/2010               A           0.00             75.00             75.00 100%
 85024X      03         9/8/2009               A           2.00         177.00           175.00       99%
 85024X      04         9/8/2009               A           2.00         177.00           175.00       99%
 71189X      04        8/24/2009               A           8.00         177.00           169.00       95%
 71189X      04        8/24/2009               A           7.00         177.00           170.00       96%
 37200X      05        8/24/2009               A          10.00         177.00           167.00       94%
 19236X      05       11/10/2009 1/12/2010 I               3.00             30.00             27.00   90%
 64280X      KG        3/31/2010               A           2.00         176.00           174.00       99%
 37232X      KG        8/24/2009               A          14.00         177.00           163.00       92%
 64279X      PK        3/31/2010               A           2.00         176.00           174.00       99%
Cypress-Fairbanks Independent School District




     Attendance         Letters
           Cypress-Fairbanks Independent School District

                          Attendance Letters
CAMPUS                 STUDENT ID   GRADE    LETTER       DATE      COURSE
ANDRE ELEMENTARY        78015X        5     3UNEXCU    4/15/2010    NO_COURSE
ANDRE ELEMENTARY        78015X        5     3UNEXCU    4/15/2010    NO_COURSE
ARAGON MIDDLE SCHOOL    56099X       6      3UNEXCU    10/15/2009   NO_COURSE
ARAGON MIDDLE SCHOOL    50072X       7      3UNEXCU    12/8/2009    NO_COURSE
ARNOLD MIDDLE SCHOOL    49032X       8      3UNEXCU    9/29/2009    NO_COURSE
ARNOLD MIDDLE SCHOOL    19230X       8      WARN_LET   4/14/2010    ADVISORY 7
ARNOLD MIDDLE SCHOOL    19230X       8      WARN_LET   4/14/2010    ATHLET B7
ARNOLD MIDDLE SCHOOL    19230X       8      WARN_LET   4/14/2010    INTER TH ARTS
ARNOLD MIDDLE SCHOOL    19230X       8      WARN_LET   4/14/2010    LANG ARTS 7
ARNOLD MIDDLE SCHOOL    19230X       8      WARN_LET   4/14/2010    MATH 7
ARNOLD MIDDLE SCHOOL    19230X       8      WARN_LET   4/14/2010    SCIENCE 7
ARNOLD MIDDLE SCHOOL    19230X       8      WARN_LET   4/14/2010    SPANISH I
ARNOLD MIDDLE SCHOOL    33225X       8      WARN_LET    3/4/2010    PHYS ED
ARNOLD MIDDLE SCHOOL    50030X       8      WARN_LET    5/5/2010    ADVISORY
ARNOLD MIDDLE SCHOOL    50030X       8      WARN_LET    5/5/2010    MATH 7
ARNOLD MIDDLE SCHOOL    50030X       8      WARN_LET    5/5/2010    MATH LAB 7
ARNOLD MIDDLE SCHOOL    50030X       8      WARN_LET    5/5/2010    SCIENCE 7
ARNOLD MIDDLE SCHOOL    50030X       8      WARN_LET    5/5/2010    SPANISH IA
ARNOLD MIDDLE SCHOOL    50030X       8      WARN_LET    5/5/2010    TEX HIST 7
Cypress-Fairbanks Independent School District




 Summer          School Grades
             Cypress-Fairbanks Independent School District

                          Summer School Grades
                                    1st Semester             2nd Semester
Student Name Class Name       grade exam average   grade exam average Ethnic    Sex
Student 1    MOVING UP MATH                        77          77      BLACK    F
Student 2    PE TEAM SPORTS   88   86    88                            BLACK    F
Student 3    U S HISTORY      92   60    87        94          94      BLACK    M
Student 4    LANG ARTS 7      78         78                            BLACK    M
Student 5    ALGEBRA I        80   71    79                            HISPANIC M
Student 6    WD GEOGRAPHY     79         79                            BLACK    M
Student 7    CHEMISTRY I      74   60    72        87          87      HISPANIC F
Student 8    ESL ENRICH 7     91         91                            HISPANIC M
Student 9    GEOMETRY         91         91                            BLACK    F
Student 9    GEOMETRY                              58   56     58      BLACK    F
Student 10   CHEMISTRY I      87         87                            BLACK    M
Student 10   MTH MDLS APP     81   72    80        77          77      BLACK    F
Student 11   MATH 6                                70          70      HISPANIC M
Student 11   SCIENCE 6        74         74                            HISPANIC M
Student 12   COMM. APPL.      86   63    83                            BLACK    M
Cypress-Fairbanks Independent School District




               TAKS


       (STAAR/EOC begins in
      2011-2012 school year)
              Cypress-Fairbanks Independent School District

                                             TAKS
Student grade entry_date with_date     status   read   read scale   read p/f   math   math    math
   id                                           raw                            raw    scale    p/f

ADAM ELEMENTARY
37224X   04    1/27/2009    6/4/2009     A      35       2,502         P        27    2,100    P
37200X   05    8/25/2008    6/4/2009     A      36       2,285         P        35    2,235    P
ANDRE ELEMENTARY
78060X   04    8/25/2008    6/4/2009     A      30       2,244         P        28    2,108    P
44135X   04     1/6/2009    6/4/2009     A      33       2,400         P        35    2,284    P
78100X   04    8/25/2008    6/4/2009     A      26       2,153         P        20    1,967    F
78062X   04    8/25/2008    6/4/2009     A      34       2,408         P        28    2,108    P
78015X   04    8/25/2008    6/4/2009     A      29       2,217         P        34    2,251    P
78015X   04    8/25/2008    6/4/2009     A      32       2,308         P        27    2,100    P
54214X   04   11/11/2008    6/4/2009     A      34       2,408         P        36    2,323    P
78087X   04    8/25/2008    6/4/2009     A      31       2,273         P        14    1,863    F
78117X   04    8/25/2008    6/4/2009     A      25       2,133         P        17    1,916    F
78151X   05   10/10/2008    6/4/2009     A      37       2,329         P        41    2,547    P
Cypress-Fairbanks Independent School District




 Mission     of Yahweh Students
               (Shelter)
            Cypress-Fairbanks Independent School District

                        Mission of Yahweh
studentid grade entry_date with_date status   absent      ytd_tot      present       %
KIRK ELEMENTARY
 64222X    01     2/25/2010          A           23.00        177.00       154.00   87%
 74104X    02     2/25/2010          A           16.00        177.00       161.00   91%
 63276X    03     8/24/2009          A           12.00        177.00       165.00   93%
 63181X    03     8/25/2009          A            0.00        176.00       176.00   100%
 63185X    03     8/24/2009          A            1.00        177.00       176.00   99%
 63306X    04    11/16/2009          A            5.00        119.00       114.00   96%
 63169X    04     8/24/2009          A            6.00        177.00       171.00   97%
 63233X    04     8/24/2009          A            9.00        177.00       154.00   87%
 63097X    05     8/25/2010          A            2.00        176.00       174.00   99%
 63127X    05     8/24/2009          A            7.00        177.00       170.00   96%
 63308X    KG     1/19/2010          A            1.00         89.00        88.00   99%
 60294X    PK     2/25/2010          A           17.00        130.00       113.00   87%
LEE ELEMENTARY
 32267X    KG     8/24/2010          A             3.00       177.00       174.00 98%
MOORE ELEMENTARY
 44204X    01     8/24/2009          A            8.00        177.00       169.00 95%
 44190X    02     8/24/2009          A           13.00        177.00       164.00 93%
 63275X    02     8/24/2009          A            7.00        177.00       170.00 96%
TRUITT MIDDLE SCHOOL
 95540X    06      2/3/2010          A             3.00        78.00        75.00 96%
Cypress-Fairbanks Independent School District



  Transportation to
   School of Origin
          Cypress-Fairbanks Independent School District

Hello EASE Counselors and Registrars,

This is a friendly reminder about our process for transportation. Anytime a student is designated
as homeless by our office and request transportation outside of the established attendance
zones even if it is within our district (out of district or moved into another attendance zone),
we (Dave Schrandt and Bobbie Jones) should receive the transportation request from your
campus via email. The following information must be included:
Name of Student
Current School
School of Origin
Parent's Name and Contact Information
Current Address
Previous Address (If the student moved and is requesting a change)
AM or PM Pick-up or Both
All requests should come to us first and we will coordinate the routing with transportation and
share the information with you all. If the student is out of Cy-Fair's school zone a new SRQ is
required to be completed reflecting the new address.

****Students who are within the established attendance zones, should be handled by each
campus according to the normal process.

We appreciate your ongoing efforts to ensure that the Homeless Grant is a success!!

For questions, please contact Dave Schrant at Dave.Schrandt@cfisd.net, and Bobbie Jones at
Bobbie.Jones@cfisd.net.

Have a great day!
             Cypress-Fairbanks Independent School District

             Transportation to School of Origin
                                                                                      Address
            School of  School Area      Cyfair                    Cyfair   Cyfair     transported                    Date
Name        Attendance transported from trans Cyfair Run ID       bus #    Driver     to/from     Date started      ended
                                       AM &   HomelessCR01                Thomas,     6419 Old
Student 1   Cy-Ridge   Langham Creek   PM     AM& PM                  736 Luvetta     Hickory St   8/25/2010

                                              BL25 PM
                                              Homeless CC to BL                                    Cyfair started
                                              shuttle am for                                       PM 10/12/2010
                                              Spring on #1153             Newby,      3779 Varla   Spring started
Student 2   Bleyl      Spring          PM     Roger Bacon            6057 Stephanie   Ln           AM 10/26/10

                                                                                                   Cyfair started
                                                                                                   PM 10/12/2010
                                                                          Bacon,      3779 Varla   Spring started
Student 3   Cy-Creek   Spring          PM     CC08 PM                1153 Roger       Ln           AM 10/26/10

                                                                                                   Cyfair started
                                                                                                   PM 10/12/2010
                                                                          Newby,      3779 Varla   Spring started
Student 4   Yeager     Spring          PM     YEAG05 PM              6057 Stephanie   Ln           AM 10/26/10
                                                                          Donner,     3125
Student 5   Kirk       Spring Branch   PM     KIRK01 PM              1148 Annette     Crestdale Dr 10/8/2010

                                                                     Fletcher,
                                              Homeless               Susie OR
                                              CR02PM/CB01PM/P mini   Avellaneda, 111 S Ave G,
Student 6   Cy-Ridge   Humble          PM     OST01PM         bus 59 Fidelia     Humble, Tx 10/25/2010
  Cypress-Fairbanks Independent School District



Data Report Spreadsheets
Cypress-Fairbanks Independent School District



   The Grand Finale
   Buckets and Bins
         Cypress-Fairbanks Independent School District


                HOMELESS STAFF
              Instructional Support Center
          10494 Jones Road, Houston, TX 77065

   Dave Schrandt, Homeless Liaison (281) 517-6006,
    david.schrandt@cfisd.net
   David Garcia, Grant Administrator (281) 897-3879,
    david.garcia@cfisd.net
   Bobbie Jones, Data Management Specialist (281) 955-4995,
    bobbie.jones@cfisd.net

          Itinerant Counselors: Carol Arnold, Gwen Wiley,
          Marlene Weppler, Cathy Green (281) 955-4995
            Social Worker: Shelli Smith (281) 955-4995

								
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