Teachers Manual Sec 09

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					TEACHER HANDBOOK



    NATIONAL AND
   INTERNATIONAL
SECONDARY SECTIONS




    2010 - 2011
                                                          INDEX


MESSAGE FROM THE DIRECTOR GENERAL ................................................................ 5
HISTORY OF THE FOUNDATION OF THE AMERICAN SCHOOL .................................. 6
PROGRAMS....................................................................................................................... 6
SECONDARY NATIONAL SECTION................................................................................. 6
INTERNATIONAL SECTION.............................................................................................. 6
ACCREDITATIONS ............................................................................................................ 7
MISSION ............................................................................................................................ 7
VISION ............................................................................................................................... 7
VALUES ............................................................................................................................. 7
  RESPECT ....................................................................................................................... 7
  SOLIDARITY................................................................................................................... 8
  HONESTY....................................................................................................................... 8
  RESPONSIBILITY .......................................................................................................... 8
  INNER STRENGTH ........................................................................................................ 8
EDUCATIONAL PHILOSOPHY ......................................................................................... 9
STUDENT PROFILE ........................................................................................................ 10
ORGANIZATION OF THE SCHOOL................................................................................ 11
  DIRECTOR GENERAL’S OFFICE ............................................................................... 11
  GENERAL MANAGER’S OFFICE ................................................................................ 11
ORGANIZATION CHART ................................................................................................. 12
  NATIONAL SECTION ................................................................................................... 12
  INTERNATIONAL SECTION ........................................................................................ 12
TEACHER PROFILE ........................................................................................................ 14
  THE SOCIAL AND EMOTIONAL ASPECT .................................................................. 14
  THE ACADEMIC ASPECT ........................................................................................... 15
HANDLING OF DISCIPLINARY MATTERS .................................................................... 15
ATTITUDES ASSESSMENT CRITERIA .......................................................................... 16
GRADE LEVEL MEETING (JUNTA) ................................................................................ 21
HOMEW ORK.................................................................................................................... 21
  OBJECTIVES................................................................................................................ 22
  GUIDELINES ................................................................................................................ 22
PRIVATE TUTORING ...................................................................................................... 23
ASSEMBLIES ................................................................................................................... 23
PATIO DUTY .................................................................................................................... 24
STUDENTS’ ABSENCES, TARDINESS, AND LEAVES OF ABSENCE ......................... 24
EXTRACURRICULAR ACTIVITIES ................................................................................. 25
CONTACT W ITH PARENTS ............................................................................................ 25
INSTRUCTIONS FOR FIELD TRIPS ............................................................................... 26
ADMINISTRATIVE ASPECT ............................................................................................ 26
JOB DESCRIPTIONS IN THE SECONDARY NATIONAL SECTION ............................. 26
  VICEPRINCIPALS ........................................................................................................ 27
  ADMINISTRATIVE COORDINATOR............................................................................ 28
  DIPLOMA PROGRAM COORDINATOR ...................................................................... 29
  CURRICULUM AND MYP COORDINATOR ................................................................ 30
  AREA HEAD ................................................................................................................. 31
  TEACHERS .................................................................................................................. 32
    ADMINISTRATIVE RESPONSIBILITIES .................................................................. 32
    ACADEMIC RESPONSIBILITIES: ............................................................................ 34
  SCIENCE LABORATORY ASSISTANT ....................................................................... 35
  PHYSICAL EDUCATION AND ATHLETIC DEPARTMENT ......................................... 35
  DIRECTOR OF THE PHYSICAL EDUCATION AND ATHLETIC DEPARTMENT ...... 36
  MUSIC DEPARTMENT ................................................................................................ 37
  GUIDANCE DEPARTMENT ......................................................................................... 37
    ORGANIZATION: ...................................................................................................... 37



                                                                                                                                      2
    MISSION ................................................................................................................... 37
    VISION ...................................................................................................................... 37
    ROLE OF THE GUIDANCE COUNSELOR .............................................................. 38
  FUNCTIONS OF THE GUIDANCE COUNSELORS .................................................... 38
  FUNCTIONS OF THE EDUCATIONAL PSYCHOLOGIST .......................................... 39
  UNIVERSITY AND PROFESSIONAL COUNSELOR................................................... 40
  CAS PROGRAM ........................................................................................................... 40
  JOB DESCRIPTION OF THE CAS COORDINATOR .................................................. 40
  JOB DESCRIPTION OF THE CAS TUTOR ................................................................. 41
  JOB DESCRIPTION OF PERSONAL PROJECT TUTOR ........................................... 42
  JOB DESCRIPTION OF EXTENDED ESSAY TUTOR ................................................ 43
POLICIES, NORMS, AND REGULATIONS ..................................................................... 43
EVALUATION SYSTEMS ................................................................................................ 44
  DIAGNOSTIC EVALUATION........................................................................................ 44
  FORMATIVE OR PROCESS EVALUATION ................................................................ 44
  SUMMATIVE EVALUATION......................................................................................... 44
GRADING SCALE ............................................................................................................ 44
STUDENT W HO MUST REPEAT A YEAR ...................................................................... 45
STRATEGIES FOR IMPROVING STUDENT ACHIEVEMENT ....................................... 46
ANNUAL CALENDA ......................................................................................................... 46
TEACHER ATTENDANCE AND PUNCTUALITY ............................................................ 47
ATTENDANCE RECORDS .............................................................................................. 47
CLASS SCHEDULE ......................................................................................................... 47
HALF DAY SCHEDULE ................................................................................................... 48
SIX-DAY SCHEDULE ...................................................................................................... 48
TEACHER ABSENCES .................................................................................................... 48
  JUSTIFIED W ITHOUT SALARY REDUCTION ............................................................ 49
    SICK LEAVE: ............................................................................................................ 49
    PREGNANCY:........................................................................................................... 49
    CIRCUMSTANCES W ITHIN THE FAMILY: .............................................................. 50
    PERMISSION FOR LEAVING SCHOOL DURING W ORKING HOURS: ................. 51
  JUSTIFIED ABSENCES W ITH SALARY DEDUCTION ............................................... 51
    PERSONAL REQUEST: ........................................................................................... 51
  UNJUSTIFIED ABSENCES W ITH SALARY DEDUCTION AND SUBJECT TO FINE 51
  FINES AND SANCTIONS FOR TARDINESS AND ABSENCES ................................. 51
POLICY ON THE SUSPENSION OF CLASSES ............................................................. 52
  BACKGROUND: ........................................................................................................... 52
  POLICY: ........................................................................................................................ 52
  GUIDELINES: ............................................................................................................... 52
POLICY FOR HALF DAYS/SPECIAL SCHEDULES ....................................................... 53
  BACKGROUND: ........................................................................................................... 53
  HALF DAY .................................................................................................................... 53
  SPECIAL SCHEDULE IN W HICH CLASSES HAVE BEEN CANCELLED .................. 54
  SECONDARY EXAM SCHEDULE ............................................................................... 54
  PROCEDURES............................................................................................................. 54
CHAIN OF COMMUNICATION ........................................................................................ 54
SERVICES ....................................................................................................................... 54
LIBRARY AND BOOKSTORE.......................................................................................... 54
  SCHEDULE .................................................................................................................. 55
  ONLINE CATALOG ...................................................................................................... 55
  LIBRARY EXPECTATIONS.......................................................................................... 55
  COPYRIGHTS .............................................................................................................. 56
    BACKGROUND......................................................................................................... 56
    POLICY ..................................................................................................................... 56
    GUIDELINES............................................................................................................. 56
  RULES FOR USE OF LIBRARY MATERIALS ............................................................. 56
  ANSW ERS TO FREQUENTLY ASKED QUESTIONS ................................................. 57
  CLASS MATERIALS AND MATERIALS ...................................................................... 58
  AUDIOVISUAL DEPARTMENT .................................................................................... 58
  RULES FOR USE OF AUDIOVISUAL MATERIAL ...................................................... 58



                                                                                                                                   3
  OVERDUE NOTICES ................................................................................................... 59
  USE OF COMPUTER EQUIPMENT AND PROGRAMS.............................................. 59
ACCEPTABLE USE OF COMPUTERS AND INTERNET ............................................... 60
E-MAIL ACCOUNT ........................................................................................................... 61
EVENT COVERAGE ........................................................................................................ 61
DESIGN AND PRINTING OF MARKETING MATERIAL AND INVITATIONS ................. 61
PRINT SHOP.................................................................................................................... 62
MEDICAL SERVICE ......................................................................................................... 62
SECURITY DEPARTMENT ............................................................................................. 63
TRANSPORTATION DEPARTMENT .............................................................................. 64
CAFETERIA ..................................................................................................................... 65
TEACHERS’ CLUB .......................................................................................................... 65
TEACHER`S UNION ........................................................................................................ 65
CIVIL DEFENSE............................................................................................................... 65
TELEPHONES ................................................................................................................. 66
REPAIRS AND MAINTENANCE ...................................................................................... 66
SALARY ........................................................................................................................... 66
SALARY DEDUCTIONS .................................................................................................. 66
CARNETS ........................................................................................................................ 66
ADDITIONAL BENEFITS ................................................................................................. 67
  PAYCHECK ADVANCES ............................................................................................. 67
  MEDICAL INSURANCE: ............................................................................................... 67
  RETIREMENT FUND: .................................................................................................. 67
  SUPERMAXI CARD: .................................................................................................... 67
  NURSERY SCHOOL SUBSIDY: .................................................................................. 67




                                                                                                                                   4
                    MESSAGE FROM THE DIRECTOR GENERAL




June 2009




Dear Teachers:

I’m pleased to present the latest edition of the Teacher Handbook, which was revised
by a group of staff members, including both teachers and administrators.

The revised edition reflects the changes that this institution has undergone over the
last few years, and includes the new mission, vision and institutional values.

The Teacher Handbook should serve as a guide, which outlines the institution’s
expectations as well as the teachers’ expectations for their colleagues.

I would like to take this opportunity to thank the team that worked on the revision of
this guide as well as all of the staff members for their dedication in trying to make our
vision a reality.


Kind regards,

Susan A. Williams
Director General




                                                                                       5
         HISTORY OF THE FOUNDATION OF THE AMERICAN SCHOOL



In 1939, a group of Ecuadorians led by Galo Plaza, who, at the time, was Ecuador’s
National Minister of Defense, received support from the honorable Boaz Long,
Plenipotentiary Minister of the United States in Ecuador, for the founding of a school
whose philosophy would be to promote solid democratic values. The school was
organized on the basis of a cooperative of parents.

On October 14, 1940, the school opened its doors, under the direction of Mr. Robert
E. Tucker and his wife, Hazel. One hundred sixty two students were enrolled from
preschool through sixth grade. High School levels were added each year, starting in
October 1941.

                                    PROGRAMS



The school started with the National Program. In later years, the International
Program was designed and implemented for those students who wanted to continue
their studies in an English immersion program.


                        SECONDARY NATIONAL SECTION



The Secondary section currently educates about 750 students.

This section offers a well-rounded, bilingual education, founded in universal values,
which allows the students to achieve academic excellence.

The curriculum maintains high standards in the areas of cognitive development and
is based on the MYP program philosophy and the Diploma Program as well as the
requirements established by the Southern Association of Colleges and Schools
(SACSCASI/AdvancEd) and the Ecuadorian Ministry of Education.

Our students receive support and guidance from our College Counselors for
admission to and a positive transition in national and international universities.

The Secondary Section is conformed of two groups: the Middle Years Program
(MYP) for students in 7th-10th grade; the International Baccalaureate Diploma
Program (DP) for students in 11th and 12th grade.


                            INTERNATIONAL SECTION



This section was established in 1973, with the goal of offering an international
curriculum, with English being the primary language.




                                                                                    6
There are approximately 300 students from preschool through twelfth grade. The
section offers individualized and interactive instruction, focused on the different
needs and learning styles of each student.

Approximately 80% of the students in the International Section are Ecuadorian, and
20% are students from other nationalities. Currently, the students who are registered
in the International Section represent a global community from a variety of areas:
Ecuador, United States of America, Canada, Latin America and Asia.

Within all of the sections in International - Preschool, Primary, and Secondary - the
curriculum is based on standards and benchmarks, units and lesson plans. From
seventh through tenth grades, the curriculum is based on the Middle Years Program,
which is part of the International Baccalaureate Program. The curriculum of eleventh
and twelfth grades is based on the Diploma Program of the International
Baccalaureate Program. The International Baccalaureate Program was implemented
in this section in 1990-1991. In spite of the instruction being mostly in English, and
the curriculum being based on global and international programs, the curriculum of all
of the International sections is adjusted to reflect Ecuador’s reality and to meet local
Ministry requirements.


                                 ACCREDITATIONS



The American School of Quito is accredited by the Southern Association of Colleges
and Schools (SACSCASI/AdvancEd) and the Ecuadorian Ministry of Education. The
school is also recognized by the International Baccalaureate Organization (IBO) and
offers the Middle Years Program and the Diploma Program.


                                       MISSION



To educate with excellence, in an environment of liberty, responsibility, and
democracy, well-rounded human beings with integrity, committed to their well-being,
that of society, and the environment.

                                        VISION



To be recognized as the leading school for excellence and in the forefront of
academic and humanistic programs, educating in a safe and harmonic environment,
well-rounded human beings with integrity capable of successfully facing the future.

                                       VALUES



RESPECT
To demonstrate consideration towards ourselves, others, and everything that
surrounds us, accepting and appreciating differences.



                                                                                      7
SOLIDARITY
A sincere commitment, free of ulterior motives, to take individual or group action that
will benefit others.

HONESTY
Transparency in our actions and relationships with others.

RESPONSIBILITY
To fulfill with excellence our obligations and assume the consequences of our
actions.

INNER STRENGTH
To face life with optimism and courage.




                                                                                     8
                           EDUCATIONAL PHILOSOPHY



As part of the hiring process, and the work that the school does on curriculum, the
American School of Quito’s administrative team considered it beneficial that the
institution establish an Educational Philosophy to guide its daily activities. To work
on this process, a team of staff members from different sections was formed. This
group revised the following documents, which were then used to write our
Educational Philosophy:

        The school’s mission and philosophy.

        The Teacher and Student profile

        The IB Program Philosophy

        The foundations of the “Basic School”

        Documents about Multiple Intelligence, Best Practices, Dimensions of
         Learning and Learning Styles

While, at the same time, keeping in mind the school’s existing philosophy and
mission, this group created an Educational Philosophy based on a vision of the
academic necessities of our students in the years to come. This document will be
the one that guides staff hiring and curricular adjustments in the school.

We believe:

    In offering a U.S.-type education without religious affiliation whereby students
     will practice their rights and responsibilities, be prepared to participate fully in a
     democratic society, with the conviction and capacity to defend their principles
     proactively.

    That a successful educational community is characterized by ongoing
     communication between students, families, educators, administrators,
     employees, and alumni.

    In cultivating sensitivity towards the needs of society and recognizing our
     responsibility towards the greater community.

    In nurturing curiosity, in encouraging inquiry, and in promoting life-long learning
     by making education an enjoyable and exciting experience.

    That our students can achieve success in a global society guided by a firm
     background in technology, communication, critical thinking and problem
     solving skills, along with team work, bilingualism, investigation skills, and the
     application of intelligent behaviors, such as metacognition, persistence, and
     management of impulsivity.

    That a curriculum must have high expectations and standards, clear goals,
     coherence across the grade levels, be relevant, and developmentally
     appropriate.




                                                                                         9
    In respecting the individuality of students by being aware of multiple
     intelligences, individual learning styles, and cultural differences.

    That an integrated approach providing choices in learning will maximize our
     students’ ability to apply their learning throughout life.

    In encouraging students to regard their natural environment as their inheritance
     and responsibility.

    That the school must provide a safe, caring, reflective and stimulating
     environment where learning flourishes.

    In a context where the school community believes that all students have the
     capacity to do well, expects students to do so, and accepts responsibility for
     student achievement.

    In a commitment to building character through the formation of core virtues,
     honesty, respect, responsibility, self-discipline and perseverance, which must
     permeate all aspects of school life.


                                STUDENT PROFILE



 Inquirers
  They develop their natural curiosity. They acquire the skills necessary to conduct
  inquiry and research and show independence in learning. They actively enjoy
  learning and this love of learning will be sustained throughout their lives.

 Knowledgeable
  They explore concepts, ideas and issues that have local and global significance.
  In so doing, they acquire in-depth knowledge and develop understanding
  across a broad and balanced range of disciplines.

 Thinkers
  They exercise initiative in applying thinking skills critically and creatively
  to recognize and approach complex problems, and make reasoned, ethical
  decisions.

 Communicators
  They understand and express ideas and information confidently and creatively
  in more than one language and in a variety of modes of communication. They
  work effectively and willingly in collaboration with others.

 Principled
  They act with integrity and honesty, with a strong sense of fairness, justice and
  respect for the dignity of the individual, groups and communities. They take
  responsibility for their own actions and the consequences that accompany
  them.

 Open-minded
  They understand and appreciate their own cultures and personal histories, and
  are open to the perspectives, values and traditions of other individuals and
  communities. They are accustomed to seeking and evaluating a range of points


                                                                                      10
    of view, and are willing to grow from the experience.

 Caring
  They show empathy, compassion and respect towards the needs and feelings of
  others. They have a personal commitment to service, and act to make a positive
  difference to the lives of others and to the environment.

 Risk-takers
  They approach unfamiliar situations and uncertainty with courage and
  forethought, and have the independence of spirit to explore new roles, ideas
  and strategies. They are brave and articulate in defending their beliefs.

 Balanced
  They understand the importance of intellectual, physical and emotional balance
  to achieve personal well-being for themselves and others.

 Reflective
  They give thoughtful consideration to their own learning and experience. They
  are able to assess and understand their strengths and limitations in order to
  support their learning and personal development.
                                                         Taken from the IBO 2006



                          ORGANIZATION OF THE SCHOOL



The school is a secular, bilingual, experimental, co-educational nonprofit institution.
It has been organized as a foundation whose maximum authority is the General
Assembly of active members. This body elects the Board of Administration, which
fulfills its functions on a rotating basis, in order to oversee the Foundation and the
school.

The school’s Board of Administration determines all administrative and financial
policies.

The following school authorities implement and manage the administrative and
financial functions of the school:

DIRECTOR GENERAL’S OFFICE

It is in charge of the general operation of the school, in all areas.

GENERAL MANAGER’S OFFICE

It is directly responsible for the school’s administrative and financial functions.




                                                                                      11
                             ORGANIZATION CHART



NATIONAL SECTION




                                   DIRECTOR GENERAL


                                      PRINCIPAL




              MYP VICE PRINCIPAL                      PD VICEPRINCIPAL
   GUIDANCE                                                               GUIDANCE
  COUNSELOR                                                              COUNSELOR
                                    ADMINISTRATIVE
                                    COORDINATION
                 TEACHERS                               TEACHERS


                 STUDENTS                               STUDENTS




INTERNATIONAL SECTION




                                                                              12
                                         DIRECTOR
                                         GENERAL



                                         DIRECTOR




                                        SUBDIRECTOR
       Guidance                                                           Guidance
       Counselor                                                          Counselor

                                        Teachers


                                         Students




            NATIONAL SECTION                              INTERNATIONAL SECTION


Principal: Representative for the school            Director:   Is  responsible  for  the
before the Ministry of Education.          Is       development and implementation of the
responsible for the general operation of the        Preschool, Primary and Secondary
secondary section.                                  academic programs.

MYP Viceprincipal: Reports to the Principal         Subdirector: Reports to the Director. Is
and is responsible for the academic and             responsible for the administrative and
disciplinary operation of the MYP (7th-10th         academic operation of the Middle Years
grade) Program.                                     and Diploma Programs of the International
                                                    Baccaulearate.
DP Viceprincipal: Reports to the Principal
and is responsible for the academic and
disciplinary operation of the DP (11th and 12th
grade) Program.

Administrative Coordinator: Reports to the
Principal and Vice Principals. Is responsible
for the administrative and disciplinary
operation of all grade levels, as well as the
communication       between     national   and
international sections regarding administrative
affairs.




                                                                                      13
IB COORDINATOR
It is responsible for the development of the IB Program for the entire school, making
sure the IB Organization requirements are fulfilled.

CURRICULUM AND MYP PROGRAM COORDINATOR
It is responsible for the development and permanent revision of the curriculum from
preschool through twelfth grade. Additionally, as the MYP Program Coordinator, is
responsible for complying with IBO requirements.

PHYSICAL EDUCATION AND SPORTS DEPARTMENT DIRECTOR
It is responsible for the development and maintenance of curricular and
extracurricular activities. This department has two Coordinators, one for primary and
one for secondary.

LIBRARY AND INFORMATION CENTER DIRECTOR
It is responsible for the library and media center.

GUIDANCE DEPARTMENT
It is responsible for monitoring the students’ emotional well-being and individual files
for each studenr, coordinating directly with the Administration.

MUSIC DEPARTMENT
It is responsible for developing curricular and extracurricular music activities for the
entire school.




                                 TEACHER PROFILE



The American School of Quito teachers are required to be professional educators
who are committed to the integral development of the students, giving a positive
example throughout their activities.


THE SOCIAL AND EMOTIONAL ASPECT

   1.    Teachers will put into practice democratic principles, establishing a balance
         between freedom and responsibility.

   2.    They will be aware of their emotions and maintain appropriate control of
         them, demonstrating self-discipline and respect in their relationships with
         others.

   3.    They will respect beliefs, values and the individual differences of others,
         whatever their gender, race or religion.

   4.    They will analyze and respect the cultural values of Ecuador, the United
         States and other nations.

   5.    They will responsibly comply with civic duties.



                                                                                     14
   6.   They will put ethical and moral values into practice.

   7.   They will aspire and adopt leadership roles.

   8.   They will have the necessary formation to meet with success when faced
        with the demands and challenges of the future.

   9.   They will make a positive contribution to the school’s development socially,
        culturally and in the area of sports.


   THE ACADEMIC ASPECT

   1.   Teachers will possess critical thinking skills.

   2.   They will be able to communicate adequately in Spanish and English.

   3.   They will view learning as a continuous and dynamic process.

   4.   They will be familiar with study and research skills.

   5.   They will have a global perspective of worldwide events and the interrelation
        between people and nations.

   6.   They will be up to date with the latest trends in education and curriculum
        and will put them into practice.

   7.   They will be able to differentiate and will respect different learning styles and
        will implement strategies to handle them.

   8.   They will be capable of adapting to any changes or programs proposed by
        the institution.

   9.   They will make use of technology as a work tool.

   10. They will maintain expectations for academic excellence in accordance with
       the standards set by the Ministry of Education, SACS and the IB program.


                                                                  Revised July 12, 2002


                    HANDLING OF DISCIPLINARY MATTERS



The school’s philosophy promotes positive disciplinary methods within a context of
self-discipline, honesty and respect. Therefore, it absolutely does not encourage or
endorse disciplinary methods such as:

 The physical or psychological abuse of students.

 Punishment of an entire group in an attempt to correct a small number of
  students who have not behaved properly.



                                                                                      15
 Sending students out of the classroom due to disciplinary problems.

 Restraining students in an arbitrary and inflexible manner from appealing to other
  administrative levels.

Therefore, teachers should observe the following guidelines:

 Teachers should maintain respect, dignity, and authority.

 Be responsible for handling students’ discipline by applying immediate and
  adequate corrective measures rather than by inflicting punishment.

 Sanctions shall be in relation to the seriousness of the offense. They should be
  formative, safeguarding the student’s dignity and seeking behavioral change.
  Background information on each student should be taken into consideration.
 Sanctions should be timely and sufficiently analyzed and justified.
 Continued monitoring of the class group during all student activities in order to
  promote positive attitudes and behaviors and avoid disciplinary problems.

 Motivate students to develop their individual talents and skills.

 Be knowledgeable and support all regulations that govern school life.




                      ATTITUDES ASSESSMENT CRITERIA



AWARENESS:

This criterion refers to the student’s ability to demonstrate: awareness of
expectations for appropriate behavior and awareness of the expected product of his
or her effort and work, awareness of and respect for self and others in the classroom
community, awareness of and respect for the property and rights of others,
awareness of the environment and the community and his or her personal role in that
community.



DISCIPLINE   LEVEL OF                                  DESCRIPTOR
RUBRIC     ACHIEVEMENT
               MYP


    -59               0            Student has not reached a standard described by
                                    the descriptors.


                      1           POSITIVE PARTICIPATION:
   60-69                           Does not make an effort to participate in class
                                     activities or other school events.


                                                                                  16
             RESPECT:
              Demonstrates no awareness of what is expected
                regarding attitude and job.
              Exhibits disrespect towards members of the school
                community, classmates and private property.
              Is intolerant towards individual differences and has
                little empathy.
              Uses inappropriate vocabulary.

             CIVIC DUTY:
              Is unaware of what is expected regarding assembly
                behavior, use of uniform and singing of anthems.

             HONESTY:
              Has demonstrated academic dishonesty and has
               not been truthful in a consistent manner.

70-79    2   POSITIVE PARTICIPATION:
              Occasionally participates in class activities and
                other school events in a positive way

             RESPECT:
              Makes little attempt to demonstrate awareness of
                his own expectations, as well as the ones of others
                in relation to his job and attitude.
              There have been incidents where student has
                shown disrespect towards members of the school
                community, classmates, or private property.
              Demonstrates little tolerance towards individual
                differences and has little empathy.
              Doesn’t always use appropriate vocabulary.

             CIVIC DUTY:
              Does not display a clear knowledge of what is
                expected regarding assembly behavior, use of
                uniform and singing of anthems.

80-89    3   POSITIVE PARTICIPATION:
              Usually participates in class activities and other
                school events

             RESPECT:
              Is generally respectful towards members of the
                school community, classmates and property.
              Is tolerant towards individual differences.
              Uses appropriate vocabulary.

             CIVIC DUTY:
              Demonstrates awareness of what is expected of
                him or her regarding assembly behavior, use of
                uniform and singing of anthems.

90-100   4   POSITIVE PARTICIPATION:



                                                             17
                                  Always participates in class and in other events
                                   actively and productively.

                                 RESPECT:
                                  Is always respectful towards all members of the
                                    school community, tolerant towards individual
                                    differences and consistently displays empathy.
                                    Respects private property,
                                  Consistently demonstrates an attitude of self-
                                    respect including the use of appropriate vocabulary.

                                 CIVIC DUTY:
                                  Is consistently respectful during assemblies and in
                                    activities in and outside the school.
                                  Always wears the uniform correctly as described in
                                    the student’s manual.
                                  Sings the anthems with respect and behaves
                                    appropriately during assemblies and civic events.

                                 HONESTY:
                                  Student always demonstrates honesty in academic
                                   work. Is always truthful to himself and others.




RESPONSIBILITY / ACTION

This criterion refers to the students’ ability to: take responsibility for his or her
behavior and its consequences, engage in decision-making processes and take
actions that lead to the desired results.


DISCIPLINE   LEVELOF                                 DESCRIPTOR
RUBRIC     ACHIEVEMENT
               MYP


    -59               0           Student has not reached a standard described by
                                   any of the descriptors given below


   60-69              1          ASSUME RESPONSIBILITY FOR MY ACTIONS AND
                                 OUTCOMES:
                                  Assumes little or no responsibility for his or her
                                    actions and lacks interest in improving behavior.
                                  Has difficulty interacting with others in a positive
                                    manner.
                                  Regularly disrupts class.
                                  Has a difficulty with punctuality and coming to
                                    class prepared.




                                                                                  18
             TAKES CARE OF CLASSROOM AND SCHOOL
             PROPERTY:
              Rarely takes actions considering the community
                and the environment.

             USE OF TIME:
              Rarely manages time wisely.
              Displays lack of interest in their work

70-79    2   ASSUME RESPONSIBILITY FOR MY ACTIONS AND
             OUTCOMES:
              Does not always assume responsibility for his or
                her actions, which can lead to negative results.
              Has difficulty interacting with others in a positive
                manner,
              Disrupts the class work
              Sometimes has difficulty with punctuality and/or
                coming to class prepared.

             TAKES CARE OF CLASSROOM AND SCHOOL
             PROPERTY:
              Makes some attempt to take actions considering
                the community and the environment.

             USE OF TIME:
              Does not always manage time wisely.




80-89    3   ASSUME RESPONSIBILITY FOR MY ACTIONS AND
             OUTCOMES:
              Comes prepared to school,
              Works in class,
              Completes work on time and is punctual.
              Interacts with others in a positive manner

             TAKES CARE OF CLASSROOM AND SCHOOL
             PROPERTY:
              Acts to obtain positive results, takes actions that
                benefit the environment, such as placing garbage
                in the trashcan.

             USE OF TIME:
              Uses time wisely.

90-100   4   ASSUME RESPONSIBILITY FOR MY ACTIONS AND
             OUTCOMES:
              Always comes prepared to school,
              Works well in class,
              Completes work on time and is punctual.
              Always interacts with others in a positive manner
                and is a positive role model in the community.




                                                             19
                                    TAKES CARE OF CLASSROOM AND SCHOOL
                                    PROPERTY:
                                     Takes appropriate decisions and his actions
                                       generally render positive results.

                                    USE OF TIME:
                                     Always uses his or her time wisely.


REFLECTION:

This criterion refers to the student’s ability to engage in reflection and demonstrates
improvement in: his or her working behaviors, his or her strengths and weaknesses in
the areas of interaction and in the subject matter skills and /or content, his role in the
classroom community, his or her role within and contributions to the community and
environment.


 DISCIPLINE   LEVEL OF                                   DESCRIPTOR
 RUBRIC     ACHIEVEMENT
                MYP


      -59               0            The student has not reached a standard described
                                      by any of the descriptors given below


                        1           EFFORT:
     60-69                           Makes little or no attempt to reflect on his or her
                                       effort, learning and attitudes.
                                     Is unwilling to recognize or correct negative
                                       actions.

                                    EVIDENCE:
                                     Demonstrates little or no attempt to improve
                                       attitude/actions based on reflection and feedback.

     70-79              2           EFFORT:
                                     Makes little attempt to reflect on his or her effort,
                                       learning and attitudes.
                                     Sometimes has difficulty in recognizing or
                                       correcting negative actions.

                                    EVIDENCE:
                                     Demonstrates little attempt to improve attitude/
                                       actions based on reflection and feedback

     80-89              3           EFFORT:
                                     Reflects on his or her effort and attitudes during
                                       the learning process.

                                    EVIDENCE:
                                     Demonstrates evidence of improvement               and
                                       responds positively to feedback.



                                                                                       20
                                   Makes an effort to not repeat negative attitudes
                                    once they are recognized.

  90-100              4           EFFORT:
                                   Demostrates a profound reflexion about his effort
                                     and attitude during the learning process.

                                  EVIDENCE:
                                   Is conscious of what has to be improved and
                                     makes efforts to do it.
                                   Always responds positively to feedback.
                                   Is a positive leader and role model in the school
                                     community.
                                   Never repeats negative attitudes once they are
                                     recognized.


Note: Teachers should use only the relevant elements of the descriptors when
assessing the student. Not all the descriptors apply always.

If the Teacher has any concern about the disciplinary procedures with the students,
he should refer to the Student’s Handbook.


                          GRADE LEVEL MEETING (JUNTA)



The Grade Level Meeting is conformed of Administrators, all of the grade level
teachers, and the respective Guidance Counselor. They meet after each grading
period in order to discuss the students’ academic and discipline averages and to deal
with both individual and group situations.

The Grade Level Meeting can be called whenever the Administration feels that it is
necessary, whether it be to rectify academic or discipline grades or to deal with any
situation that arises.

The items discussed in the Grade Level Meetings are confidential, and the members
of the administrative team are the only ones authorized to share the information
regarding decisions that are made.

Teachers are required to attend these Grade Level Meetings. Programmed
absences or latenesses are not permitted. Teachers must participate until the end of
the Grade Level Meeting.

It is the teachers’ responsibility to actively participate in the grade level meetings,
ensuring that the other team members know about any academic or disciplinary
problems and looking for appropriate and fair solutions.

It is the grade level Guidance Counselor’s responsibility to provide information, when
necessary, and document relevant information about students on the RAE.


                                    HOMEWORK



                                                                                    21
OBJECTIVES

 To help students develop a sense of responsibility.

 To develop students’ ability to work independently.

 To provide opportunities for the student to practice and reflect on what was
  learned.

 To provide the teacher with appropriate feedback about the learning process.


GUIDELINES

 It is important to take into account that a well-balanced development of the
  students requires recreational activities and free time in the afternoons.

 Therefore, the time that the students need to complete homework should be
  short, and age appropriate.

 When sending homework assignments, students’ learning differences should be
  taken into consideration.

 Homework should be related to what was learned in class.

 The teacher should take into account the resources students have available to
  them in order to complete the assignment.

 If additional time is required to complete a group assignment, the classroom
  teacher should supervise this work during extra curricular hours.

 Long-term projects should be divided into parts, so that the teacher can ensure
  the timely completion of the project.

 Grade Level Teachers should coordinate, ensuring that students are not given
  too many homework assignements, projects or tests at once.

                                    PLAGIARISM



                  (Taken from Policy for Copyright, Chapter III)

DEFINITION OF PLAGIARISM:

Plagiarism means presenting others’ ideas or any written or spoken words (totally or
partially) as one’s own. Due to the fact that plagiarism involves a false allegation of
copyright or property, it is considered an act of dishonesty. As such, plagiarism is
considered a severe offense or misbehavior at the American School of Quito.

Plagiarism can take many forms, which include, but are not limited to the following:




                                                                                       22
1. Copy text selections (paragraphs, sentences, phrases) or ideas from a source
   without using adequate methods of quotation (quotation marks, conclusions,
   footnotes and bibliographic information).
2. Hand over someone else’s work as his/her own. Plagiarism can come from a
   known source (hand over a work done by someone known by the plagiarist (for
   example: can include but is not limited to: friends, relatives, classmates, persons
   interviewed) or from unknown sources (for example: information obtained from a
   webpage, EBSCO or any other Internet search pages, services of document
   research, any written document that can include but is not limited to books,
   magazines, booklets).
3. Use direct quotations or selections of paraphrased material without quoting the
   source.

CONSEQUENCES OF PLAGIARISM AT ASQ:

All the works that are determined to be partial or total plagiarism will receive a mark
of 01/100. Any work that could have been borrowed for plagiarism will also be
marked with 01/100. Also, each student who is involved (for example the students
who hand on plagiarized work as his/her own or students who allow that their work
be copied or plagiarized) will face the disciplinary consequences detailed on the
Students Handbook.

GUIDELINES TO AVOID PLAGIARISM

1. The student must always identify the sources, ideas, words and phrases from
   other persons. It is better to over quote a source than to under quote it.
2. Students must quote all sources used in the bibliography in order to avoid
   plagiarism.
3. Paraphrasing involves substantially reproducing a combination of ideas from any
   other source (even though the expressed words are not repeated in an exact
   way). All the paraphrased and quoted material must be quoted in conclusions,
   footnotes and bibliography. All quoted material (directly taken – verbal or written)
   must be quoted with quotation marks, conclusions, footnotes and bibliography.

In other words, it is easy to avoid plagiarism, just make sure you acknowledge all
sources from where you have taken ideas, words, phrases or specific information.
And, present only your own original words or thoughts as your own. Do not
misrepresent your work if you have borrowed it from another source.



                                PRIVATE TUTORING



Private tutoring of one’s own students is forbidden, unless these classes are offered
for free, on a voluntary basis, during the extracurricular schedule, and in the school
grounds.

Tutoring of other students at the school during extracurricular hours requires prior
authorization from the Administration. The teacher is responsible for the student’s
well being when he/she remains on the school grounds between 14h28 and 16h00,


                                    ASSEMBLIES


                                                                                    23
General students’ assemblies are an important part of school life. Teachers’
attendance is mandatory. It is the teachers’ responsibility to oversee students’
discipline during assemblies.


                                     PATIO DUTY



At the beginning of the school year, a patio duty schedule will be distributed.

Teachers are responsible for the safety of students playing or passing through in
their assigned area; therefore they should:

 Be familiar with the assigned area.

 Supervise the assigned area during all recesses.

 Move constantly within their surveillance zone.

 Keep their attention focused on students playing or walking through their zones.
  Therefore they should not schedule interviews with parents or correct papers.

 Check that students treat the installations, gardens and fences adequately.

 Make sure students put rubbish in the garbage cans.

 Check that students remain in the Secondary Section.

 Report on any accidents that may occur, and if necessary, personally take any
  student to the Medical Department.

 In the case that teachers have to leave or are unable to fulfill their patio duty,
  they should find a replacement and notify the Secretary’s Office.


       STUDENTS’ ABSENCES, TARDINESS, AND LEAVES OF ABSENCE



Student absences should be reported by the classroom teacher within the first 15
minutes of each class.

Students who arrive after the start of the first period should be sent to the Secondary
Office where they will receive a permission slip allowing them to go into class.

If a student is sent to the Medical Department or to an administrative office, he/she
should carry a slip signed by the teacher stating the time and the reason for leaving
the classroom. When the student returns, he/she should present the slip with the
signature of the person who attended him/her and the time of his/her return.




                                                                                    24
Students may not leave the school premises without filling in an official permission
slip, which should first be signed by the Secondary Principal or the International
Director, the classroom teacher and the parent or legal guardian. This form will be
withheld by security personnel at the entrance gate. For security reasons, only
parents may request leave permits for their children.

It is important that the teaching staff understand that if a student needs to leave
school or stop attending for any reason, they must present a written request from
their parents in the Section’s Office, with at least one day of anticipation, unless it is
an emergency. For security reasons, only the parents will be able to request that
their child leave school.

Teachers will receive official notification from the Secondary office informing them
that a student is no longer attending school.



                          EXTRACURRICULAR ACTIVITIES



The Secondary Section offers academic, sports, and cultural activities during
extracurricular hours. These activities are directed to all the students who are offered
the opportunity to complement their education with activities programmed from 14h45
to 15h50.

Teachers interested in cooperating in these activities should contact the Sports and
Extracurricular Coordinators.

Extracurricular activities are governed by regulations that will be handed over to each
teacher participating in these activities.


                             CONTACT WITH PARENTS



Teamwork between school staff and the parents is necessary; we therefore
encourage:

 Frequently inform the parents about their child’s progress, making them aware of
  and involving them in upcoming activities necessary for achieving optimal results
  from the students.

 Inform the Administration about communication with parents.

 All general notes sent to parents must be approved by the administration.

 Punctual attendance to teacher/parents interviews.

 Invite parents to attend academic or special school or classroom events such as
  debates, special presentations, exhibits, among others

 Inform the administration about any meeting that he/she wishes to schedule with
  a parent.


                                                                                       25
 Keep the Administration informed of matters discussed during meetings with
  parents.


                         INSTRUCTIONS FOR FIELD TRIPS



Steps to be followed to arrange any field trips are:

 The teacher who is requesting a field trip should present their written proposal to
  Administration with at least 15 days of anticipation, so that it can be approved.

 Prior inspection visit by the requesting teacher to the proposed site. He/she will
  determine the number of groups that the grade level will need to be divided, the
  timing and costs of the observation visit.

 Taking into account the groups that are going on the field trip, the Administration
  will set a date and determine the details of the field trip according to the
  Procedure Sheet.

 So that each teacher is aware of his/her responsibilities during the field trip, the
  Administration will hold a meeting with the entire team of teachers a week prior to
  the field trip to coordinate the details.

 Parents should be notified in writing about the field trip at least with three days in
  advance.

 The time of departure, parking at the site of the field trip and time of return to the
  school should be determined ahead of time. If the time of return to the school is
  delayed for any reason, the bus driver should be informed via radio or cell phone

 The teaching and administrative staff who accompany the students on the trip
  should carefully check the bus to assure that no belongings are left behind.

 A first aid kit should be taken along during the visit.

 The school has an established communication system. It is mandatory for
  teachers to request a radio from the Transportation and Security Manager in
  order to keep in touch with the school throughout the observation and be able to
  report any contingencies. Additionally, they should keep their cell phones turned
  on and leave their numbers with the secretaries before departure.

 It is mandatory to report the students’ arrival back at school to the Administration.

 Teachers who participate in observation visits should present a written report
  when students are back.


                             ADMINISTRATIVE ASPECT

        JOB DESCRIPTIONS IN THE SECONDARY NATIONAL SECTION




                                                                                     26
VICEPRINCIPALS



   Coordinate and supervise curricular planning in the Diploma and Middle
    Years Programs, with an emphasis on its design, assessment, and
    methodology along with the support of Area Heads and teachers.

   Coordinate and preside over D.P. and M.Y.P. meetings in accordance with
    the schedule established in the school’s general calendar.

   Supervise D.P. and M.Y.P. teachers in academic responsibilities, curriculum
    administration, micro-curricular planning, classroom management, utilization
    of media resources, assessment, and substitution plans.

   Organize annual teacher evaluation by means of informal visits and clinical
    supervision and maintain the corresponding files.

   Participate in the selection of new staff for the section in accordance with the
    established profile, requesting and evaluating demonstration classes when
    possible.

   Organize along with the Administrative Coordinator, and do follow up on the
    academic recuperation programs taking into consideration teacher and
    student perspectives.

   Prepare the list of teachers’ teaching assignments annually and establish
    academic priorities as a basis for the secondary schedule.

   With the help of the Area Heads and Coordinators of the library and
    laboratories, prepare the annual materials and resource lists for local and
    international acquisition.

   In close coordination with the Adnministrative Coordinator and Area and
    Department Heads, coordinate all D.P. and M.Y.P. activities with the
    administration, teachers, guidance counselors, students and parents
    according to the school’s yearly calendar.

   Maintain continual communication with the official IB coordination for the
    school.

   Organize together with the official IBO Coordinators (D.P. and M.Y.P) periodic
    informational and motivational meetings about the D.P. and M.Y.P programs,
    for students, parents, teachers and guidance counselors

   Assume responsibility for all activities and schedules mandated by the IBO
    and the respective school coordinator.

   Continually inform their respective administrators about the progress,
    implementation and annual needs of the D.P. and Middle Years Programs.

   Designate and preside over committees established for re-grading work.




                                                                                 27
    In coordination with the Administrative Coordinator, maintain a record of
     student and teacher absences and tardies.

    In coordination with the Administrative Coordinator, prepare and supervise
     the schedules and calendar of events for the school.

    Be up to date about students’ academic and disciplinary development.


ADMINISTRATIVE COORDINATOR



The Administrative Coordinator’s job is to support the administrative functions of the
Secondary Office as well as the MYP and DP Viceprincipals. The responsibilities of
this Coordinator are as follows:

    Compile information for the Weekly Informative Bulletin, which is distributed to
     teachers and students.

    Coordinate and follow up on teachers’ substitution periods.

    Supervise and follow up on teachers’ substitution plans.

    Supervise and follow up on student attendance.

    Coordinate and follow up on the logistics of the following activities:

           o   Elections for Directors of Parallels
           o   Elections for Grade Level Directors
           o   Student Council Elections
           o   Queen of Carnaval Elections
           o   Flag Ceremony
           o   Planning of cultural events

    Create schedules.

    Create a patio duty schedule and supervise the fulfillment of said schedule.

    Organize and coordinate student field trips.

    Supervise the school grounds and any needs for maintenance/repair.

    Supervise and follow up on extracurricular activities, with the exception of
     sports activities.

    Supervise and follow up on co-curricular activities (NHS, LD, CAS, UN,
     among others.)

    Coordinate communication between the school’s administration and local
     professional development centers.

    Follow up on the dispositions of the Ministry of Education that affect the
     secondary section.



                                                                                    28
    Supervise and follow up on disciplinary problems that occur on the buses.

    Supervise and coordinate intercollegiate competitions.

    Supervise teacher’s extracurricular schedules, ensuring that responsibilities
     and schedules are fulfilled.

    Compile information for the elaboration of the PEI and POA (ME)

    Do substitutions, as recommended by the Director.

    Coordinate communication between external support and the Administration.

    Help students with their lockers.

    Continually promote teacher professional growth, in coordination with the
     Principal and Viceprincipals.

    Be a member of the Directive Council of the Seconday section.

    In coordination with the Viceprincipals, organize academic recuperation and
     do follow up.

    With the help of the Area Heads and Coordinators of the library and
     laboratories, prepare the annual materials and resource lists for local and
     international acquisition.

    Any other activitiy requested by the Principal or Viceprincipals.


DIPLOMA PROGRAM COORDINATOR



 Fulfill all requirements and due dates established by the Diploma Program,
  according to what is established in the International Baccalaureate Information
  System (IBIS): information for the school, information about pre-registration,
  registration of candidates and changes that may be required, internal evaluation
  grades and prognostics, maintenance of the Pedagogical Online Center, taking
  into account dates for exams and whatever other requirement.

 Fulfill all IB financial obligations related to the DP, including the payment of the
  annual fee and any other fee that comes up; this will be done through the
  collection of funds from the students, with the proposed budget and with a careful
  follow up of the resources related to the DP.

 Schedule and modify schedules for extracurricular classes, rehearsals, internal
  evaluations, practice exams, and actual exams, taking into account due dates
  and the regulations established by the IB program, as well as the school.

 Handle all correspondance directly with the IB organization, and with the different
  offices according to the needs, including the reception of the exam material and
  the sending of any documentation that the program requires, including the auto-
  evaluation.



                                                                                   29
 Prepare all documentation, with the end goal of supporting the students SEN. If
  necessary, change exam schedules and previously coordinated arrangements as
  required.

 Prepared and send all evaluation material to the examiners in Cardiff: EEs, all of
  the IA for moderation and original exam documents.

 Train all new and returning teachers according to the needs of the Diploma
  Program, such as Theory of Knowledge and Extended Essays, as well as plan
  professional development for teachers on a national and international level.

 Inform teachers and Administration of any changes and results of all subjects,
  and identify with them the areas of improvement and distinction.

 Recruit, motivate and inform students who participate in the program, through
  meetings and written communication directed to students and parents in 10th,
  11th, and 12th grade.

 Organize regularly scheduled meetings with the MYP Coordinator and the
  Viceprincipals, with the end goal of organizing events and professional
  development to align MYP and DP in the national and international sections.

 Revise schedules and class lists, ensuring that the IB requirements are met.

 Maintain official IB records for the school, and do follow up of the ex IB students.

 Keep the Director General and Secondary Administration, National and
  International, informed about the progress of the DP, providing regular
  information and presenting an annual report.

 Ensure that the students fulfill the CAS requirements and work with the CAS
  Coordinator to make sure the CAS program runs effectively.

 Work in any other area related to the IB program, according to what the Director
  General specifies.


CURRICULUM AND MYP COORDINATOR



   Oversee curriculum development and revision, ensuring quality instruction and
    evaluation, aligned with the goals of the Board of Administration, the Mission,
    and the school’s philosophy, as well as the Diploma and Middle Years Program
    objectives and of our accreditation institutions, SACSCASI/AdvancED, MEC.

   Coordinate the MYP program for the entire school, according to the IBO
    requirements and be the official representative of our school when dealing with
    this institution.

   Maintain the Director General and the Directors informed about the MYP
    program and curricular revision.

   Handle all communication between the school and the IBO.



                                                                                     30
   Provide the necessary resources for the fulfillment of the MYP program and
    coordinate the professional development for this program.

   Coordinate the Personal Project.

   Coordinate the curriculum with the Diploma Programming ensuring a smooth
    transition between the two programs.

   Supervise the scope and sequence of the curriculum from Preschool through
    twelfth grade in the National and International Section.

   Establish practical and necessary links between the Primary and Secondary
    sections through frequent meetings with all Coordinators in the two sections.

   Organize and direct the curriculum development, including the identification of
    the diverse needs, teaching teams, preparation of meetings, and presentations
    throughout the entire process.

   Revise and maintain written curricular documentation.

   Help in the development of the new curriculum, ensuring an adequate link and
    evaluation.

   Coordinate the school´s professional development program with the Directors.



AREA HEAD



   Maintain close communication with the Viceprincipals regarding academics
    throughout his or her department.

   Review exams prepared by the teachers and make sure that they are
    differentiated according to the students’ different needs.

   Hand in to the Administration a report on the weekly Area meetings.

   Participate in the Area Head meetings with the Viceprincipals in order to discuss
    general academic issues. Transmit this information to the teachers in his/her
    area during their meetings.

   Provide guidance for the teachers in the respective Area.

   Suggest field trips, which benefit the curriculum, to the Administration.

   Encourage the participation of students in internal and intercollegiate
    competitions.

   Observe and supervise the fulfillment of the curriculum taught by the area
    teachers, and provide feedback to the corresponding Viceprincipal.

   In conjunction with the teachers of her or his area, write the syllabi and academic
    programs required by the Viceprincipals.


                                                                                    31
   Revise semester and final exams, summer school programs and supplementary
    exams in his/her area. Hand in a copy of these exams to Administration.

   Prepare an annual list of bibliographic, multimedia, and material resources
    required by his/her area. Encourage the use of these resources by the teachers
    in his/her area.

   Standardize systems of evaluation and exam formats in his/her area in
    coordination with the Administration.


TEACHERS



ADMINISTRATIVE RESPONSIBILITIES

     Carefully follow all policies and procedures established by the school.

     Maintain total confidentiality regarding all information related to students and
      the institution in general.

     Cultivate harmony between all school community members, always promoting
      teamwork and collaborating with all staff members, parents and students.

     Participate and contribute to the school’s improvement, including curricular
      revision and development, strategic planning and other initiatives.

     Form part of the committees that help the institution to run smoothly.

     Keep in mind that all school documents are considered the school’s
      intellectual property.

     Maintain constant and fluid communication with Administration.

     Thoroughly understand the rubrics and expectations that the school requires
      of its teaching staff.

     Fulfill administrative requirements.

     In the event of an unexpected absence, the teacher must get in touch with
      his/her Administrator before 7h30. If the absence is known of ahead of time,
      please provide written notification to your administrator with at least one week
      of anticipation.

     Comply with all administrative requirements regarding schedules and the
      annual calendar taking them into account when planning personal activities.

     Always have the carnet on and in a visible place.

     Be present in the classroom before the arrival and after the exit of the
      students.

     Sign in by 7h30 in the designated sign in room.


                                                                                   32
 Report student attendance during the first 15 minutes of class and record any
  absences or latenesses on the SIS and report to the Secondary´s office.

 Make sure, during every class hour, that the students are wearing the correct
  uniform according to the schedule and day, which is required by the
  Authorities. Report this information on the SIS.

 Supervise and take care of the physical integrity of the students, both on
  school grounds and at any function programmed by the institution.

 Assume responsibility for the hours of subsitution that are assigned to you.

 Maintain up to date substitution plans that are aligned with the school.

 Comply with patio duty schedule. In the case of absence, or inability to do so,
  it is the teacher’s responsibility to look for a replacement.

 Record students’ grades in the SIS.

 Keep the parents permanently informed about the progress of their child/ren.

 Send via email a syllabus for each semester to the Administration at the end
  of the previous school year. Send the same syllabus, once approved by
  Administration, to Parents and students at the beginning of the school year.

 Punctually attend all meetings called by Administration.

 Optimize all resources that the school provides.

 Assume responsibility for the care of all school buildings and materials.

 Avoid the mistreatment, deterioration, loss or destruction of school materials,
  equipment and resources.

 Report to the Administration losses or damages in the school´s facilities or
  grounds

 Assume full responsibility for money or items that you are in charge of. You
  will be held fully responsible for anything that is lost or damaged.

 Employ the maintenance staff exclusively for errands related to school.

 Don’t bring food into the classroom. In the case of special events, you should
  have authorization from your respective Coordinator.

 Reinforce, through example, that electronic equipment or any object that
  might interfere with proper functioning of classes or meetings, should not be
  used in class, at official school events, or in any space that the school does
  not see fit.

 Check your mail boxes daily, read bulletin boards and check your e-mail.

 Comply with the security guidelines set by the school.



                                                                                 33
   Do not carry objects that can negatively affect the physical integrity of others.

   Obtain proper authorization from the Human Resources Department and your
    corresponding Director to sell articles at school or promote services.

   Do not partake in political or religious activities, or realize proselytism inside
    of the school grounds.

   Remain inside school grounds during the workday. If you must leave, you
    must request the respective authorization from your Director, and fill out the
    corresponding form.

   Refrain from smoking or consuming alcoholic beverages in or around the
    school property.

   Maintain a neat and organized classroom.


ACADEMIC RESPONSIBILITIES:

   Complete planning in accordance with the school’s philosophy, objectives and
    programs.

   Always respect diversity of students’ race, religion, nationality, gender, and
    ideology.

   Know the individual needs of each student, allowing you to provide optimum
    learning experiences.

   Fulfill the Curriculum requirements.

   Develop active, interesting and practical classes.

   Seek out and suggest field trips that will reinforce what is being learned in the
    classroom.

   Maintain an appropriate         classroom-learning    environment,    periodically
    displaying student work.

   Participate in social events organized by the school, according to the
    administrations needs.

   Stimulate students learning according to the school’s student profile,
    philosophy, mission, vision and values.

   Provide frequent, timely feedback to students about their progress.

   Develop semester, final and supplementary exams and Summer School
    Plans under the supervision of his or her respective Area Head and
    Viceprincipal. It is the responsibility of each individual teacher to take the
    necessary precautions to maintain exam confidentiality.

   Monitor the discipline of your students both in and out of the classroom,
    employing appropriate strategies to deal with inappropriate discipline.



                                                                                   34
   Inform your respective administrator of any academic or disciplinary concerns
    regarding your students.

   Maintain an individual record of your students’ academic and disciplinary
    progress.

   Know, refer to and apply the Student Handbook appropriately.

   Permanently evaluate the discipline of your students, referring to the Attitudes
    Assessment Rubric (Refer to the Handling of Discipline Matters section).

   Be a role model for your students.

   Share experiences and professional knowledge with colleagues, always
    promoting teamwork.

   Attend professional development offered by the school. If you are interested
    in a course or professional development outside of the school, present the
    respective request to your administrator.

   Refrain from participating in parent committees.


SCIENCE LABORATORY ASSISTANT



   With the teachers, plan in advance the Lab schedule and the list of
    experiments for each grade.

   Organize material and equipment in the Science storerooms.

   Fill out the materials and equipment inventory.

   Prepare and collect materials and equipment for Science lab experiments.

   Provide technological support during lab experiments.

   Provide support and collaborate with the teachers in the classrooms and
    laboratories during Science experiments.

   Recommend materials to the Administrative Coordinator for the labs.

   Complete and send a report regarding maintenance of materials and
    equipment.

   Plan preventive maintenance of equipment.

   Obtain price estimates of materials and equipment to purchase.


PHYSICAL EDUCATION AND ATHLETIC DEPARTMENT




                                                                                 35
The Physical Education and Athletic Department believes that the continual practice
of athletics teaches students to enjoy physical activity and to value constancy, effort,
and good sportsmanship. The Secondary Department works in coordination with its
counterpart in Primary in the development of skills and in the pursuit of the education
of well-rounded individuals. The Physical Education Department consists of six
teachers whose schedule of classes with students from seventh through twelfth
grades is determined by the Administration.


DIRECTOR OF THE PHYSICAL EDUCATION AND ATHLETIC DEPARTMENT



The job functions of the Director of the Physical Education and Athletic Department
are:

    Maintain permanent communication regarding the implementation of the
     Physical Education curriculum and the athletic activities of the school with the
     General Director, the Principal’s Office, and the Administration of the Primary
     and International Sections.

    Work in a team with the Principal’s Office, the Director of the International
     System, the Viceprincipals, and the Guidance Department.

    Revise the Physical Education curriculum and perform continual follow-up on
     its implementation.

    Evaluate the physical education teachers and coaches.

    Assist the Physical Education teachers with the implementation of the
     curriculum, evaluate the program and propose changes if necessary.

    Coordinate the Physical Education schedules with the Viceprincipals.

    Preside over the meeting of the Physical Education and Athletic Departments.

    Plan, organize, and coordinate national and international championships and
     tournaments organized by the Student Athletic Association. Communicate
     adequately with the Association of the American Schools of Ecuador.

    Coordinate all curricular and extracurricular activities of the Physical
     Education and Athletic Departments.

    Coordinate student participation in intercollegiate events for sports not
     officially included in the school’s athletic program.

    Supervise the submission of Physical Education grades.

    Participate in the selection of Physical Education teachers and coaches.

    Submit the annual budget for the Physical Education department in
     accordance with the department’s priorities and make a follow-up in
     coordination with the Administration.




                                                                                     36
    Perform a yearly inventory of athletic equipment and present a report to the
     Director General.

    Be responsible for the proper use and maintenance of the athletic equipment
     and infrastructure.

    Submit written requests for the maintenance and improvement of the athletic
     infrastructure of the school to the Maintenance Department.

    Represent the Physical Education and Athletic Department in meetings of the
     Athletic Commission.


MUSIC DEPARTMENT



The Music Department includes a Coordinator and teachers, all of whom specialize
in different areas of music education. The department is responsible for conducting
classes for students from Preschool through ninth grade.

The responsibilities of the music department include:

        Reporting positive and negative student actions to the Administration and
         in the Teacher’s Meetings (Juntas)

        Keeping an attendance record and report it in the SIS.

        Maintain a register of grades and have a report for the trimester report
         card.

Another important aspect of the music department includes providing students with
opportunities to hear musical presentations and perform for their classmates and
peers in small or large ensembles both at the American School and around Quito.

It is the principal objective of the Music Department to enhance each student’s
appreciation of music as a language of expression.


GUIDANCE DEPARTMENT



ORGANIZATION:

The Secondary Guidance Department consists of several guidance counselors and
psycho pedagogical psychologists.

MISSION
To support and guide the well-rounded development of students, providing a space
for expression and reflection, which favors responsible decision-making, self-respect
and respect for those around us. This process takes into account the institutional
values, involving students, parents, teachers and administrators.

VISION


                                                                                  37
To work proactively for the global well-being of the student, taking into consideration
his/her individual characteristics, through prevention and intervention programs,
which form part of an integrated process from preschool through twelfth grade,
always taking into account the unique characteristics of the National and International
Sections.

ROLE OF THE GUIDANCE COUNSELOR
This is the professional who, along with the Administration, provides support and
follow up to the students regarding emotional, affective, social and psycho
pedagogical aspects, through an interdisciplinary program.


FUNCTIONS OF THE GUIDANCE COUNSELORS



        Work in coordination with the Administration, teachers, and educational
         psychologist to help students.

        Participate in all grade level meetings (GLM)

        Provide relevant information regarding emotional, family, health or
         learning issues that the students have during meetings with administrators
         and teachers, as necessary.

        Identify and provide information to the administration regarding at risk
         students.

        Assist in the formation of parallels along with administration and teachers.

        Aid teachers in handling emotional issues students may have at both a
         group and individual level.

        Provide professional development for teachers regarding important issues
         related to the age group they work with.

        Provide professional development for the maintenance staff on issues
         related to health and adolescence.

        Pass on information to the following year´s guidance counselor regarding
         follow up and information regarding specific cases.

        Maintain an up to date record of student information on the RAE. Make a
         back up of this information.

        Help students through changes, new students, exchange students,
         transitions from primary to secondary, changing of parallels and students
         who leave.

        Provide information and support students involved in special programs
         like DP, MNU, NHS and leadership roles in making decisions.

        Follow up on emotional situations and interventions for your students.




                                                                                    38
      Refer cases that require professional help, like clinical psychologists,
       educational phsychologists, psychiatrists, neurologists and others to the
       Administration.

      Develop group guidance programs regarding sex education and
       affectivity, values, interpersonal relationships, conflict resolution,
       prevention of violence and bullying, use and abuse of alcohol and drugs,
       eating disorders, career choice and other relevant topics.

      Hold meetings with parents when necessary.

      Organize meetings, conferences and workshops for parents about
       important themes of the student’s education.

      Participate in the continual improvement of the Guidance Department.

      Stay up to date on issues related to your line of work.


FUNCTIONS OF THE EDUCATIONAL PSYCHOLOGIST



      Identify the students who require psycho pedagogical support.

      Request relevant information from the guidance counselors.

      Analyze cases with Administration and the guidance counselor.

      Observe students in class.

      Administer psycho pedagogical evaluations when necessary and provide
       results to Administration, teachers and counselors.

      Provide professional development regarding differentiation to teachers:
       activities, materials, methodology, strategies, and literature that can prove
       to be beneficial for the students.

      Establish short term, observable objectives that can be measured
       according to the needs of each student.

      Coordinate with Administration the information about students referred to
       external professionals, follow up on these cases and provide feedback to
       the respective guidance counselor so that it can be included in the RAE.

      Design Individual Education Profiles for students who require them.

      Attend to students’ individual needs during the extracurricular schedule.

      Participate in grade level meetings and any other meetings as necessary.

      Substitute in classes as needed.

      Work in a team with Administration, Guidance and Teachers.



                                                                                   39
        Support the fulfillment of the school’s mission and institutional values.



UNIVERSITY AND PROFESSIONAL COUNSELOR



     Advise his or her respective students about entrance, application, dates, and
      requisites for exams (SAT, TOEFL, among others).

     Assist students with their applications and personal essays.

     Provide students with information on financial aid potentially available to
      them.

     Provide students with all necessary information about universities abroad.

     Write all recommendations necessary in the application process.

     Organize college orientation workhops for students and parents.

     Organize International university fairs both in and out of school.

     Inform the administration about any changes in the admissions or application
      process.

     Prepare an annual report for the Director General.

     Provide tips for students who are taking standardized tests, such as the
      PSAT, SAT, TOEFL, among others

     Coordinate the administration of standardized tests at the school.

     Speak with all grade levels about each test and the results obtained.

     Guide the students when choosing academic or recreational summer
      activities.


CAS PROGRAM



Community service is an integral part of both the Middle Years and Diploma
Programs. There will be one Coordinator in charge of the program.

JOB DESCRIPTION OF THE CAS COORDINATOR



   Be familiar with the nature, philosophy, goals and objectives of the Community
    and Service Program and the Creativity, Action and Service Program.

   Supervise and guide the work of the CAS tutor.


                                                                                     40
   Ensure that all students in eleventh and twelfth grade meet the requirements of
    the CAS program according to the IBO philosophy.

   Provide information to parents, teachers, and students regarding the importance,
    reason for and requirements of the CAS program.

   Permanently evaluate the CAS program.

   Propose new programs for students who participate in CAS, reviewing the
    objectives each year.

   Develop a CAS guide for the different programs.

   Visit and supervise each program and present a monthly report to the
    Administration of both sections.

   Do follow-up on students and inform the Administration and parents about the
    attendance, performance and activities of the students.

   Provide timely data to the Administration concerning the CAS budget.

   Ensure through the tutors that students have all information necessary in their
    C.A.S. journals, including reflection, which will allows them to meet the
    requirements of the program.

   Coordinate all the activities with the Administration and MYP and DP
    Coordinators.

   Constantly update the Program according to the expectations of the IBO, which
    are publishd on the Pedagogical Online Center (POC)

   In June, inform tenth grade students about the CAS program and what is
    planned for the following school year.

   Receive the individual grades from the tutors and submit them to the secretaries
    of each section.


JOB DESCRIPTION OF THE CAS TUTOR



 Ensure that all of the components of the CAS program are fulfilled for each of the
  school’s CAS projects.

 Have a good understanding of the nature and philosophy of the CAS program as
  well as the general and specific objectives.

 Ensure that all students are well informed about the purpose of CAS, and that
  they clearly understand the general and specific objectives.

 Ensure that all students meet the CAS requirements according to what the IBO
  outlines, including a reflection on each of the activities.



                                                                                  41
 Maintain records, stored in a safe place and have a backup of the database.

 Advise students regarding their CAS activities.

 Ensure that students correctly fill out the following documents:

           o   The printed out version of the self-evaluation of CAS activities, which
               the students should fill out at the end of each activity or project.
           o   The CAS/SFS form, which should be filled out once the student has
               completed all activities and projects.
           o   A detailed journal about their CAS activities, including reflections,
               pictures and thoughts.
           o   A final critical reflection about their CAS experience.

 Continuously and objectively evaluate the participation of each student in all
  activities programmed for their CAS project, using rubrics designed for this
  purpose.

 Fill out, along with the student, an evaluation at the end of the program and hand
  it in to the CAS Coordinator.

 Inform the CAS Coordinator if the student doesn’t finish all the requirements or
  has a negative attitude towards CAS activities.


JOB DESCRIPTION OF PERSONAL PROJECT TUTOR



 Revise, along with the student, the documents that are provided by the MYP
  Coordinator and make sure that the following are applied: guidance, areas of
  interaction and evaluation criteria.

 Make sure the student has and understands the guidelines and evaluation
  criteria of the Personal Project.

 Guide the student regarding how to successfully complete the personal project.

 Supervise that the student maintains a journal throughout the personal project
  process.

 Provide character-forming evaluations, always providing positive and
  constructive written and verbal comments during each phase.   Use the
  Evaluation criteria as a guide for the discussion.

 Evaluate the Personal Project according to the Evaluation Criteria, always
  obtaining a second evaluation from a different teacher.

 Be sure that the Project is authentic, that it totally corresponds to the student’s
  work, and that the material is adequately quoted.

 Take part in the school´s evaluation standardization process.

 Have a profound understanding of the MYP Personal Project guide and rubrics.



                                                                                   42
 Attend all workshops offered by Administration and the MYP Coordinator.

 Frequently check the POC for updates and professional development
  information.

 Meet at least once every 6 days with the student you are supervising.

 Be in permanent contact with the MYP Coordinator, Administration and parents.


JOB DESCRIPTION OF EXTENDED ESSAY TUTOR



 Become familiar with the extended essay guidelines and specific evaluation
  criteria for each subject, with the goal of providing appropriate guidance to the
  student.

 Revise, along with the student, the documents that are provided by IB
  Coordinator and make sure that the following are applied: guidance, areas of
  interaction and evaluation criteria.

 Discuss the choice of a topic with the student, and individually help each student
  design a focused research question based on the specific subject.

 Ensure that the research question meets legal and ethical standards as far as
  health, security, confidentiality, human rights, animal rights and environmental
  aspects.

 Offer advice and guidance to the student regarding skills needed to complete the
  project.

 Motivate and support the student during the research and writing process.

 Read and comment on (not edit) the first draft of the extended essay.

 Monitor the progress of the extended essay, offering guidance, and making sure
  the essay is the student’s own work and verify that the final version is authentic.

 Hand in a preliminary grade of the extended essay to the DP Coordinator.

 Ensure that the extended essay meets IB guidelines.

 Report any news to the IB Coordinator.

 Attend all workshops offered by Administration and the IB Coordinator.

 Frequently check the POC for updates.

 Be in permanent contact with the DP Coordinator, Administration and parents.


                    POLICIES, NORMS, AND REGULATIONS




                                                                                   43
It is the staff’s responsibility to know the policies, norms, regulations and procedures
that guide the institution. These can be found in the Teacher and Parent Handbooks.

                              EVALUATION SYSTEMS



The American School of Quito considers the evaluation system an important
instrument, which measures the academic progress and level of learning achieved by
the student. The primary objective consists in adapting the psycho-pedagogic help to
the individual growing needs of each student.

This takes place in three ways:


DIAGNOSTIC EVALUATION
It takes into consideration the students’ prior knowledge.


FORMATIVE OR PROCESS EVALUATION
Collects information and assesses the achievements and difficulties that arise during
the learning process, with the ultimate objective or providing extra help to students
who need it.


SUMMATIVE EVALUATION
It determines, at the end of the learning process, the level achieved by each student
according to the established objectives and content of the assignments.

Diverse assessment tools are utilized: oral and written lessons, projects, research,
objective tests, and homework among others. The kind of assessment depends on
the type of knowledge that is being evaluated.

Self-evaluation as well as group evaluation is also utilized, with the final objective of
having the student participate as an active member of the learning process, as well
as and observer and guide of his/her own work, all of which is meant to promote the
personal growth of each student and a behaviorial change.

The three areas of development are attended to: cognitive, motor and affective, with
the final objective of evaluating the well-rounded development of each student.

Parents will be made aware of average grades received in the partial and semester
evaluations, which appear in the report cards.


                                  GRADING SCALE



Each semester average over 100 points will be equivalent to 37.5% of the year’s final
grade. The total of the two semesters’ averages will account for 75% of the year’s
final grade. The final exam or the summer school grade (if necessary) will account
for the remaining 25% of the year’s final grade.



                                                                                      44
Each semester average over 100 points will be determined as follows:

       First partial grade             40%
       Second partial grade            40%
       Semestral exam                  20%
       Total                           100%

Note: the first and second partial will be approximately eight weeks in length. These
partial grades will be the result of evaluations, projects, tests, essays, and homework,
among others.

Students will not be required to take a final exam (“exonerate”) in a subject when they
have accumulated between 169 and 200 points between the two semesters.
Students who would like to improve their final average may elect to take the final
exam. The grade for this exam will only count towards their final average if it will
improve it.

Students who accumulate between 168 and 106 points between the two semesters
will be required to take the final exam. The minimum grade to be obtained will
depend on the accumulated grade, according to the grading scale.

Students who do not obtain the minimum grade necessary on their final exam have
the option of attending summer school. After Summer School they will have a
suppletory exam for each subject, and this grade will replace the student’s final exam
grade.


                     STUDENT WHO MUST REPEAT A YEAR



A student will repeat the year when:

 He or she has not accumulated at least 106 points during the two semesters.

 After suppletory exams he or she doesn’t have the minimum final average
  according to the grading scale.


                FINAL                                                FINAL      MINIMUM
  SUM OF        EXAM        FINAL      SUPL.           SUM OF        EXAM        FINAL        SUPL.
SEMESTER´S     GRADE      AVERAGE      GRADE         SEMESTER´S     GRADE      AVERAGE       GRADE
 AVERAGES     REQUIRED    FOR YEAR     REQUIRED       AVERAGES     REQUIRED    FOR YEAR     REQUIRED
               Fail the
     105         year         53                         153          65          74           65
     106          99          65          99             154          65          74           65
     107          98          65          98             155          65          74           65
     108          96          65          96             156          65          75           65
     109          95          65          95             157          65          75           65
     110          93          65          93             158          65          76           65
     111          92          65          92             159          65          76           65
     112          90          65          90             160          65          76           65
     113          89          65          89             161          65          77           65
     114          87          65          87             162          65          77           65
     115          86          65          86             163          65          77           65
     116          84          65          84             164          65          78           65
     117          83          65          83             165          65          78           65
     118          81          65          81             166          65          79           65
     119          80          65          80             167          65          79           65
     120          78          65          78             168          65          79           65



                                                                                       45
    121         77         65          77            169          Exonerated   85
    122         75         65          75            170          Exonerated   85
    123         74         65          74            171          Exonerated   86
    124         72         65          72            172          Exonerated   86
    125         71         65          71            173          Exonerated   87
    126         69         65          69            174          Exonerated   87
    127         68         65          68            175          Exonerated   88
    128         66         65          66            176          Exonerated   88
    129         65         65          65            177          Exonerated   89
    130         65         65          65            178          Exonerated   89
    131         65         65          65            179          Exonerated   90
    132         65         66          65            180          Exonerated   90
    133         65         66          65            181          Exonerated   91
    134         65         67          65            182          Exonerated   91
    135         65         67          65            183          Exonerated   92
    136         65         67          65            184          Exonerated   92
    137         65         68          65            185          Exonerated   93
    138         65         68          65            186          Exonerated   93
    139         65         68          65            187          Exonerated   94
    140         65         69          65            188          Exonerated   94
    141         65         69          65            189          Exonerated   95
    142         65         70          65            190          Exonerated   95
    143         65         70          65            191          Exonerated   96
    144         65         70          65            192          Exonerated   96
    145         65         71          65            193          Exonerated   97
    146         65         71          65            194          Exonerated   97
    147         65         71          65            195          Exonerated   98
    148         65         72          65            196          Exonerated   98
    149         65         72          65            197          Exonerated   99
    150         65         73          65            198          Exonerated   99
    151         65         73          65            199          Exonerated   100
    152         65         73          65            200          Exonerated   100




           STRATEGIES FOR IMPROVING STUDENT ACHIEVEMENT



With the final goal being that all students achieve academic success according to
school standards, the following strategies will be used as needed:

 Observation and follow-up of the student.

 Meeting with the student.

 Information provided via email to parents and Administration.

 Meetings with teachers to coordinate support strategies.

 Meetings with teachers and parents

 Parents of students who do not achieve an academic average of at least 70/100,
  in one or more subjects will be notified.


American School students may only repeat one year in the Secondary Section.


                                ANNUAL CALENDAR




                                                                                     46
The respective authorities determine when teachers should return to work at the
beginning of the school year. They begin with professional development activities,
training, organization of classrooms and by picking up necessary material from the
Store, Libraries and Audiovisual Department.

At the beginning of the school year, an annual calendar, which must be respected,
will be given to each teacher.

The school reserves the right to revise the annual calendar in order to comply with
the requirements of SACSCASI/AdvancED, the IBO, and the Ministry of Education.



                   TEACHER ATTENDANCE AND PUNCTUALITY



The American School of Quito considers optimal attendance and punctuality of its
teachers to be extremely important. This is absolutely necessary in order to create a
serious work and learning environment. Teachers must meet their professional
responsibilities in order to be models for their students.


                              ATTENDANCE RECORDS



All staff members must sign in on the sign in sheet located in the office designated
for said activity within each section.

It is the teacher’s responsibility to complete all substitution hours that are scheduled.

                                  CLASS SCHEDULE

                     REGULAR            WEDNESDAY                            ASSEMBLY
                     SCHEDULE            SCHEDULE                            SCHEDULE
                                       PROFESSIONAL
                                          GROWTH
                                          7h40-8h40
            1        7h40-8h30           8h40 - 9h20               1          7h40 - 8h20
            2        8h35-9h25          9h25 – 10h05               2          8h25 - 9h05
            3        9h30-10h20         10h10-10h50                3          9h10 - 9h50

       RECESS        10h20-10h45         10h50-11h15         ASSEMBLY         9h50-10h40

            4        10h45-11h35         11h15-11h55           RECESS        10h40-11h05
            5        11h40-12h30         12h00-12h40              4          11h10-11h50

       RECESS        12h30-12h55         12h40-13h05               5         11h55-12h35

            6        12h55-13h45         13h05-13h45           RECESS        12h35-13h00
            7        13h50-14h30         13h50-14h30              6          13h05-13h45
                                                                  7          13h50-14h30


                                                                                        47
        Extrac.     14h45-15h55       14h45-15h55                       14h45-15h55
                     HALF DAY
                     No Recess

           1         7h40-8h28
           2         8h31-9h19
           3         9h22-10h10
           4        10h13-11h01



                              HALF DAY SCHEDULE


                                                    HALF DAY
                                                   NO RECESS
                    1                             07h40 – 08h25
                    2                             08h30 – 09h15
                    3                             09h20 – 10h05
                    4                             10h10 – 10H55


                               SIX-DAY SCHEDULE

A rotating, dynamic, six-day schedule has been established in order to both avoid an
imbalance in schedules due to unplanned interruptions in classes and monotony in
the schedule. Days are numbered from one to six without regard for the days of the
week. Please refer to the following example:

SEPTEMBER
      MONDAY            TUESDAY WEDNESDAY THURSDAY                FRIDAY

          Sept. 1        Sept. 2      Sept. 3        Sept. 4       Sept. 5
          Day 1          Day 2        Day 3          Day 4         Day 5

          Sept. 8        Sept. 9      Sept. 10       Sept. 11     Sept. 12
          Day 6          Day 1         Day 2          Day 3        Day 4

          Sept.15       Sept. 16      Sept. 17       Sept. 18     Sept. 19
           Day 5         Day 6         Day 1          Day 2        Day 3

          Sept.22       Sept. 23      Sept. 24       Sept. 25     Sept. 26
          Day 4          Day 5         Day 6          Day 1        Day 2

The Wednesday schedule will be maintained with the day schedule corresponding
with the six-day schedule for that week. After holidays or unplanned class
interruptions, classes will resume according to the schedule of the next numbered
day. For example: If classes were interrupted on Wednesday, September 24th (a day
6) and classes resume on Friday, September 26th, a day 6 schedule would be
followed.


                              TEACHER ABSENCES


                                                                                 48
JUSTIFIED WITHOUT SALARY REDUCTION



SICK LEAVE:

Any teacher who needs to miss school because of illness should call their respective
Coordinator or Director before class/the work day begins. That way a replacement
can be found without interrupting the normal flow of daily activities. The absence
should be justified with a doctor’s certificate.

When up to three days of justified sick leave are taken, the school will pay the
teacher’s complete wage. If the illness is prolonged more than three days, from the
fourth day onwards 75% of the salary will be subsidized by the IESS (Ecuadorian
Institute of Social Security). The process to follow for the subsidy should be
coordinated through the Human Resources Department by the employee no later
than the second day after returning to work otherwise it will not be valid.

Steps to be followed when applying for the subsidy for illness:

From the fourth day onwards, IESS will cover 75% of the salary for up to 10 weeks
and 66% from the eleventh week onwards, up to the twenty sixth week.

In order for the subsidy to be paid, IESS will average the wage paid for the last three
months.

The following should be sent to the Human Resources Department at the latest one
day after the employee begins work again:

   A medical certificate (model available in HHRR)
   IESS card and a photocopy.
   Identification card and a photocopy.
   Certificate of having voted and a photocopy (for Ecuadorians).
   Personal IESS pin number
   Copy of your bank statement

You must also have your bank account registered with the IESS.

If these documents are not given in within the established time limits, the Ecuadorian
Institute of Social Security will not pay the subsidy and the school will not be
responsible for this payment.


PREGNANCY:

The pregnant employee should inform both her respective Coordinator and the
Human Resource Department within the first two months of pregnancy. She should
hand in a medical certificate indicating how many weeks pregnant she is and
probable due date.




                                                                                    49
If the teacher would like to use the school medical insurance to cover theses costs,
she must notify by writing to Human Resources, who will deduct the corresponding
monthly deductible from her paycheck.

Ecuadorian law states that pregnant women must stop work two weeks before giving
birth and for ten weeks afterwards. During this period, the school covers 25% of the
salary and IESS 75%. In order to be eligible for this subsidy, an application to the
IESS should be made within two weeks of giving birth. This can be coordinated
through the Human Resource Department.

The school allows one and a half hours (90 minutes) a day of nursing leave to
teaching staff and 2 hours a day (120 minutes) to administrative staff, until the baby
is nine months old. The schedule for nursing leave should be coordinated with the
Director of the Section. After this time period, the mother will begin working her usual
schedule again.

Steps to be followed when applying for maternity pay:

If the teacher would like the school to help with the steps to be followed to receive
maternity pay from the IESS, she should present the following documents to Human
Resources within the first 15 days of the birth:

   Medical Certificate for prenatal rest (an example is available in HHRR)
   Maternity Certificate (an example is available in HHRR)
   Original IESS card, as well as a copy.
   Original ID card, as well as a copy.
   Original certificate of having voted, as well as a copy (for Ecuadorians.)
   Personal IESS pin number.
   Copy of your bank statement.

You must also have your bank account registered with the IESS.

If the school doesn’t receive these documents on time, it won’t be responsible for the
IESS subsidy.

CIRCUMSTANCES WITHIN THE FAMILY:

The following fall into the category of circumstances within the family: the marriage
of an employee, the birth of a child, the hospitalization of a spouse or child due to a
serious illness and the death of a spouse, child or parent. Also included are proven
unforeseen circumstances, natural disasters such as earthquakes, floods, etc. which
would make it impossible for employees to report to work.               Should these
circumstances arise, the teacher should report to his or her Coordinator first thing in
the morning in order for a replacement to be found for the length of the absence,
which may not exceed more than three work days.

       These absences will be treated in the following manner:

 For marriage of an employee
        o 3 working days immediately after the event

 For Birth of a child (in case of the father)
         o If it was a normal birth, the father will have permission for up to 10
             calendar days from the date of birth. If it was a cesarean, or multiple
             births, the permission is extended 5 more days.


                                                                                     50
 For death of a parent, child or spouse
        o 3 working days immediately after the event

 For hospitalization of spouse or child:
        o The corresponding Director will evaluate the number of days of
             absence needed, which in any case cannot exceed three.

PERMISSION FOR LEAVING SCHOOL DURING WORKING HOURS:

If an employee needs to be absent from school during working hours, in order to
resolve something urgent and personal, permission should be authorized by the
corresponding Coordinator or Director, using the appropriate form. If the required
authorization is not obtained the absence will be considered unjustified and the
corresponding fines and deductions will be applied.


JUSTIFIED ABSENCES WITH SALARY DEDUCTION



PERSONAL REQUEST:

Teachers, who need to be absent for personal reasons, should ask for permission at
least one week in advance. An e-mail or written request should be sent to the
corresponding Director and a copy sent to the respective Coordinator. The Director of
the section can approve or not approve the request, based on the academic needs of
the students and the needs of the section.

Teachers requesting time off are responsible for handing in to the respective
Coordinator all lesson plans, planned activities and other necessary details, so a
replacement teacher can take over with ease.

School staff should organize their personal activities respecting the schedule and
calendar provided by the school.


UNJUSTIFIED ABSENCES WITH SALARY DEDUCTION AND SUBJECT TO
FINES



Any absence or tardiness that does not fall into any of the above-mentioned
categories, or that has not been justified by the respective authority, will mean salary
deduction and fine, as stipulated by the Internal Work Regulations.


FINES AND SANCTIONS FOR TARDINESS AND ABSENCES



An employee who arrives to work after the stipulated arrival time or who misses
without justification is included in the following:




                                                                                     51
When a teacher or worker is absent or late without justification the school will apply
the following fines:

a. For the first absence or tardiness during the respective month a fine equal to two
   percent (2%) of the monthly salary received by the employee (plus the
   corresponding deduction for unjustified absence).
b. For the second absence or tardiness during the respective month a fine equal to
   three percent (3%) of the monthly salary received by the employee (plus the
   corresponding deduction for unjustified absence).
c. For the third and subsequent absences or tardiness during the respective month
   a fine of five percent (5%) of the monthly salary received by the employee (plus
   the corresponding deduction for unjustified absence).

In all of the above cases, the Director of the Section will send a written notification to
the employee with a copy to the Human Resources Department. This notification will
be taken into consideration during the annual evaluation of the employee.

After the third consecutive unjustified absence or tardiness during the month the
school will have the legal right to terminate the contract with the teacher or worker.

In addition, when a teacher or worker arrives more than forty-five minutes late to
work with no justification he/she will not be allowed to enter school and the tardiness
will be considered an absence with corresponding discounts and fines.


                   POLICY ON THE SUSPENSION OF CLASSES




BACKGROUND:

Given the fact that in the past we have been forced to suspend classes at short
notice due to frequent political unrest or natural causes, the school considers it
important to establish a policy for teachers and administrative staff alike.


POLICY:

The academic program at the American School of Quito requires a full, uninterrupted
school year to be taught to the full. Therefore, it is essential for missed class days to
be recovered.

The School must comply with a minimum of l80 days of student attendance, striving
for more days in order to optimize the educational process.

School staff is hired on a twelve-month contract basis and should be available during
the entire period if the situation so requires. The school work calendar will include
the number of days required by SACS and the Ministry of Education, including an
additional number of days to ensure optimal completion of the academic annual
program.

GUIDELINES:




                                                                                       52
1.    In the event that classes are suspended for any reason, the American School
      will adhere to the instructions given by the Ecuadorian Ministry of Education for
      private schools.

2. During class suspension periods, school staff will be on a “stand-by” status and
   may be required to come to the school within a day’s notice.

3. The Director General’s Office will start a phone chain to school staff through the
   administrators of each section. Likewise, the web page will provide information
   on attendance and work to be completed by students while classes are
   suspended.

4. The school staff has the responsibility of maintaining updated all information
   regarding their phone numbers, home and e-mail addresses throughout the
   school year, as well as keeping telephone lines open in case of emergency.

5. Days on which only school staff is called in on duty will not be considered as
   regular class days. It will be an administrative decision whether these days are
   recovered and when.

6. Missed class days may be recovered during regular weekends, extended
   weekends, the Christmas or Easter breaks, or at the end of the school year.

7.   Administrative staff will work on a special schedule during suspended class
     days.

                                                              Approved May 15 2000


                 POLICY FOR HALF DAYS/SPECIAL SCHEDULES



BACKGROUND:

The American School of Quito’s activity calendar includes half days in which the work
schedule is reduced to maintain a tradition of many years, in which special dates are
celebrated such as Halloween and Thanksgiving Day.

On the other hand, the American School of Quito, being a respectful educational
institution, which follows the dispositions of the Ministry of Education and Culture,
has also established special schedules for when suspension of classes are
mandated.

The following policy has been established in order to create a sense of normality in
which daily activities are not interrupted:

During half days or special schedules, the American School of Quito’s staff will follow
the following schedule:

HALF DAY
Teaching Staff                       7h35 to 11h00 (Primary)
                                     7h30 to 11h00 (Secondary)
Administrative Staff                 7h35 to 12h00
Maintenance Staff                    7h30 to 15h30


                                                                                    53
SPECIAL SCHEDULE IN WHICH CLASSES HAVE BEEN CANCELLED
Teaching Staff              Will attend school if the authorities determine it
                            to be necessary, following a schedule, which
                            will be determined according to the needs of the
                            school.
Administrative Staff        9h00 to 13h00
Maintenance Staff           7h30 to 14h30

SECONDARY EXAM SCHEDULE
Teaching Staff                       7h30 to 11h00

                                     If necessary, the administration reserves the
                                     right to require teachers to stay for meetings or
                                     activities after 11:00am.

Administrative Staff                 Will maintain a normal work schedule.

PROCEDURES
The previously outlined schedules must be strictly followed. If they are not, and an
acceptable justification is not presented, the employees’ salary will be deducted
according the corresponding value of the period of their absence. (Special
exceptions will be made in the case of illness, pregnancy or nursing. However, in
order for this permission to be granted, the corresponding medical certificate must be
presented.)

The Director of each section will be responsible for making sure that absences for
their staff members are recorded as such, taking into account the special schedules
established in this handbook.

In the case of natural disasters, strikes, war or other events that may put the staff
members’ lives in danger, the attendance of personnel will be based on the
disposition of the Director General, and will be communicated to staff members
through the pre-established chain of communication.

                                                               Approved June 2005


                           CHAIN OF COMMUNICATION



If an instruction has been issued to suspend classes without previous notice, school
authorities and teachers will get in touch through a previously established phone
chain in order to keep informed about important developments and instructions.
Information will also be posted on the school website.


                                     SERVICES

                           LIBRARY AND BOOKSTORE




                                                                                   54
The primary objective of the Library staff is to help students locate, use, be
responsible for, and find information as well as develop a love of reading for
entertainment purposes. The library will help the students find material, collaborate
with the teacher in the development of lesson plans, help the students and provide a
warm environment, which contributes to learning.


SCHEDULE



The primary and secondary libraries as well as the bookstore will be open from
Monday to Friday, 7h30 to 16h00.

Students who go to the library individually during class hours must have a signed
pass from their teacher. It is extremely important that this pass specifies how long
the student may stay in the library.


ONLINE CATALOG


The link for the online catalog can be found on the American School of Quito’s
website, which can be accessed from home or from school. All of the school’s
resources, from Secondary, Primary, the Bookstore and the Junior College may be
accessed using this tool.

Aside from the library resources, the Bookstore also offers a wide range of textbooks,
manipulatives, posters, maps, globes and much more material, which can also be
found on the online catalog.


LIBRARY EXPECTATIONS


Teachers are encouraged to bring their students to the library to work on projects,
find recreational reading material, and learn research techniques. Teachers can sign
up at the front desk, with up to one month of anticipation. On this schedule the
teacher must specify the area they wish to use the number of students and provide
any additional information that the library staff might need. If possible, the teacher
should speak with the library staff about the purpose of the visit and the type of
assistance that will be required.

In order to maintain an adequate learning environment, the teachers and students
must respect the rights of others and follow the rules outlined by library staff.

The teacher must accompany and supervise their students to make sure that the
work of others is not interrupted.

The tables and chairs must be left in order for the next class, and the library books
returned to the cart.

Food, drinks, and personal electronic devices (I-pods, cell phones) are not permitted
in the library.



                                                                                   55
COPYRIGHTS



The American School of Quito respects the International Copyrights Law. This law
applies to all materials.

            (Taken from the Copyright Policy, Chapter I Approved April 23, 2007)

                              CHAPTER I - COPYRIGHT

BACKGROUND

The Copyright Law # 83 was published on May 19, 1998 and through this law the
copyright for natural and legal persons is protected. Copyright is for literary, artistic
or scientific (including computer programs or software) works; in addition, Resolution
# 351 of the Andean Community protects copyright under a community system. Both
of these laws establish administrative sanctions, civil and penal, for those who break
the law. Even though these laws are quite extensive they can be resumed as
follows: “to use the copyright (software) without authorization (license) is a crime.”

POLICY

The American School of Quito is an institution of learning, which promotes the
formation of values and respect for the laws.

GUIDELINES

1. Under no circumstance in the School’s computers it will be allowed to reproduce
   or use copies of unauthorized software.
2. The School will strictly comply with what is stipulated in the licenses and with the
   terms of purchase that regulate the use of the acquired programs in laboratories,
   classrooms, libraries and offices.
3. The School will acquire original software to satisfy the needs of the School’s
   users, when its use is adequately justified in the amount needed and its
   appropriate time of use.
4. It is forbidden to partially or totally copy any work for use with the students
   without the corresponding authorization. This protection covers the lifetime of the
   author and fifty additional years.
5. It is permitted to cite a work but the corresponding bibliography should be
   included.


The American School of Quito respects the International Copyrights Law. This law
applies to all materials.


RULES FOR USE OF LIBRARY MATERIALS



 All material and equipment must be checked out at the time they are taken. The
  time permitted for their use depends on the item.



                                                                                      56
 It is absolutely necessary to present your carnet in order to check out material.
  Teachers must remind students that in order to check out material, they will need
  to have their carnet with them.

 Teachers who check out material for use in their classroom will be held
  responsible for that material, and will have to replace it if lost or damaged.

 All School community members are responsible for returning material. It is
  necessary to show consideration, returning material immediately after you are
  done using it.

 The full value of damaged or lost material, including equipment, will be charged
  to the person who checked it out. If a book, magazine, DVD, CD or video is
  damaged or lost, only an exact copy or newer edition of the same title, upon
  approval from the Director of the Library, will be accepted as a replacement.

 The audiovisual material assigned to different areas within the school must be
  checked out to one person who will be held responsible for the proper use and
  must report any damages to the Library. All teachers who share the audiovisual
  material in that area will share the cost of any lost items.

 Teachers must report missing or damaged items immediately in order to inform
  the Security Department

 During Christmas and Easter breaks, small equipment, such as tape recorders,
  cameras and laptops should be locked in the AV area.

 All equipment must be returned at the end of the school year, prior to semester
  exams.

 Teachers must return checked out material at least one week before the last day
  of classes. Otherwise they won’t receive the July salary.

 Twelfth grade students need to return all textbooks and materials in order to
  receive their togas. Students from seventh through eleventh grade must have all
  material returned in order to check out material during the following school year.


ANSWERS TO FREQUENTLY ASKED QUESTIONS



 Students may keep material that they have checked out for up to three weeks.
  After that period, it can be renewed if necessary. Reference books, DVDs, CDs,
  and videos may only be checked out for one day.

 Students may take out any quantity of books as long as other people do not need
  them. If several students have an assignment or project on the same subject,
  the number of books allowed to be taken out and due dates may be modified.

 Teachers and students may use equipment during the day, but it must be
  reserved with at least 4 days of anticipation.

 The library does not charge for overdue books, but encourages everyone to
  return their material on time.


                                                                                  57
 Teachers can take out up to 200 items from the Bookstore and 100 items from
  the library for up to 8 weeks. The material must be returned as soon as possible,
  in order to allow for everyone to have equal access to the material.

 The online catalog can be accessed from the library, at school or at home via the
  school’s web page. Some resources require a password, which the library staff
  has readily available.

 Print outs and black and white photocopies cost 5 cents. Color copies cost 25
  cents. Instead of paying for black and white print outs, you can provide printer
  paper.

 Information regarding overdue materials will be sent out various times throughout
  the school year. All materials must be returned and any lost or damaged
  materials paid for at least one week before the last day of school.

 The library supports summer reading. Books may be checked out after all of the
  materials used during the school year have been returned. Summer reading
  material must be returned during the first week of school.


CLASS MATERIALS AND MATERIALS



Teachers can obtain the material necessary to conduct their classes in the
Bookstore, upon presenting an authorized form.


AUDIOVISUAL DEPARTMENT



This department is in charge of handling audiovisual and other didactic material. It
includes an AV room with capacity for up to eighty students, and includes the
maintenance of the equipment in this room, which can be reserved for use.

This department includes a service in which audiovisual equipment can be taken out
and used in classrooms. This department provides lamination services as well.


RULES FOR USE OF AUDIOVISUAL MATERIAL



 Equipment is assigned in “geographical areas” within the school depending on
  the academic needs.

 Equipment is monitored through a bar-code system managed by one person in
  each area. This person will write down the name of the person who is using the
  equipment and will report to the library whenever a piece of equipment is missing
  or has been taken to another area.




                                                                                  58
 All equipment is inventoried at the end of the school year (teachers who need
  equipment for longer periods should request it on a daily basis).

 Teachers must report missing or damaged items immediately in order to inform
  the Security Department; otherwise, teachers will be held responsible.

 During Christmas and Easter Breaks, small machines, such as tape recorders
  should be locked in the AV area.

 Equipment is inventoried in May in order to provide sufficient time to locate
  missing items while students and teachers are still working and can help locate
  them.

 Missing items will be reported to the Security Department.


OVERDUE NOTICES



 Teachers will be provided with a list of students’ overdue books every two weeks.

 Primary students will receive individual overdue notices at the end of each
  trimester, along with their report cards.

 Also, E-mails to parents will be sent or they will be called at the end of the
  trimester and at the beginning of June, indicating the titles of late books.

 Lists of overdue materials will be given to teachers twice a week starting two
  weeks before the school year ends and everyday during the last three days of
  school.

 A list of unreturned books will be posted during the registration period.

 Students who have not returned books or paid for them will not be allowed in
  class at the beginning of the school year.

 Students and teachers who have not renewed, paid for or returned materials will
  be charged for them one week before the school year ends.

 Teachers will not receive payment for July if they have pending items to their
  name.

 Only a new copy of the same book will be accepted as replacement for a missing
  book.


USE OF COMPUTER EQUIPMENT AND PROGRAMS



 Teachers must make sure to shut down all computer equipment at the end of the
  day, especially prior to a weekend, holiday or vacation. This equipment includes
  computers, printing machines and infocus.



                                                                                 59
 The teacher cannot install any unauthorized software, even if the software is
  from an open source.

 The computers in the classroom are exclusively for academic use.

 The computers should not be left unattended and accessible for long periods of
  time. If it is necessary to leave the classroom for an extended period of time, it is
  best to turn off the computer

 It is not permitted to bring in or take out any equipment without authorization.

 Food and drink should not be consumed near the computers.


              ACCEPTABLE USE OF COMPUTERS AND INTERNET



The American School of Quito, in agreement with its Mission, Vision, Institutional
Values and policies, would like to make the following recommendations regarding
Internet, computer and the network that students have access to while using
equipment at school:

 Staff should be informed about the use of Internet in general and of the computer
  equipment available at school, ensuring that instruction and activities are aligned
  with the Mission, Vision, and Institutional Values.

 Appropriate codes of conduct should be followed at all times, and staff should
  refrain from providing personal information on the Internet.

 The email accounts provided may only be used by the person they are given to
  and for work purposes.

 Email lists, blogs, wikis, social networks and other tools that exist or may exist in
  the future should only be used for educational means.

 Upon using the Internet at school, along with other communication and computer
  services that the school offers, staff members must keep in mind that they are
  representing the school and should always project a positive image.

 Emails and downloads should be limited to material that is absolutely necessary.

 Staff must turn off equipment at the end of the day.

Staff members must refrain from the following:

 Using the Internet for commercial reasons or financial gains.

 Using the Internet for political or religious proselytism.

 Misrepresent other users, alter files or documents, or obtain copies of
  passwords.

 Send damaging emails that can hurt other individuals. Use of inappropriate,
  obscene, racist or other offensive language is absolutely prohibited.


                                                                                     60
 Install software without the consent of the Director of Technology.

 Use software, textbooks, videos, or other digital material that contains
  pornographic material or that is inappropriate for underage children at school.

 Use the Internet for programs that are not directly related with the educational
  objectives of the school, or use the Internet to play games.

 Copy materials without the author’s permission (see Policy about Author’s
  Rights)

 Use the Internet for illegal activities.

 Upload on the school’s computers, by any means that currently exists or may
  exist in the future, files that have not be checked for viruses

The American School of Quito is not responsible for the information found on the
Internet or for damage to equipment or files.


                                  E-MAIL ACCOUNT



Each teacher will be assigned an e-mail account with the school’s domain. This e-
mail account should be used exclusively for official communication. Personal e-mails
should not be sent from this account. The staff’s e-mail account will start with the
first letter of the staff member’s first name (first two initials if there are two names),
followed by the last name (married females will use their maiden name.)


                                 EVENT COVERAGE



The teaching and administrative staff, with prior authorization from their Director, can
request a videographer or photographer to cover events that will be published on the
school web page, E-news or Revista Pichincha, through the publication of the event
in the weekly calendar of events sent by the secretary of each section. The person in
charge of the event should also send a brief description of up to 75 words of the
event that is being published or promoted to the Director of their section or the
Director of Development. If the person in charge of the event considers that a
professional photographer is not necessary, there is a camera available in each
section that teaching and administrative staff can request and coordinate with their
Director.


    DESIGN AND PRINTING OF MARKETING MATERIAL AND INVITATIONS



Teaching and Administrative staff, with prior authorization from their Director, can
request design and printing of brochures, invitations, enlargements, banners, signs,
publicity and promotional material from the Director of Development.


                                                                                       61
                                     PRINT SHOP



The school has a print shop, which is located underneath the Cafeteria. It provides
the following services: loose-leaf binding, copying (enlargements and reductions),
paper and cardboard cutting, stapling and preparation of transparencies.

It is important to keep in mind the following:

 The Director of each section approves the numbers of copies allowed.

 All copies are done in the Print Shop. Any material that needs to be copied must
  be given directly to the Print Shop staff at least 2 days before it is needed.

 The number of copies will be deducted using the staff member’s carnet.

 The staff member must pay for all personal copies.


                                  MEDICAL SERVICE



The Medical Service is located in the administrative area. A full-time doctor and
nurse provide assistance and give the following service to teachers, administrative
and maintenance staff:

 Opening medical files: New teachers should report to the infirmary during the
  first month after their contracts begin.

 First aid. Patients will be referred to specialists as necessary.

 Preventive medicine: vaccinations will be given for travel reasons or in the case
  of local epidemics (hepatitis, diphtheria, etc.)

 Validation of medical certificates in the case of justified absences due to
  sickness.

 Coordination with the IESS health center when patients are transferred to
  specialists.

 Medical control and lab exams with different institutions with which the school
  has agreements.

 Giving vaccines in accordance with preventive medicine programs.

 Doing medical examinations and giving out results for preventive medicine.

 Annual executive age-appropriate check up.

 Revision of water and food samples.



                                                                                 62
Attention for teachers is from Monday to Friday between 14h30 and 16h00. In the
case of emergency attention is available to teachers at any time.

Students who need to go to the Medical Department should obtain a permission slip
signed by their teacher in order to leave their classroom. They should have it signed
in the Medical Department and hand it in on their return.


                             SECURITY DEPARTMENT



The school has permanent security guards to safeguard the security of people and
installations. The presence of anyone who is unknown to the school and who is not
wearing a visitor’s badge should be reported immediately and simultaneously to the
guards, the Security Department (ext. 112) and the administration. Any suspicious
persons around the school should also be reported.


Staff should always wear their identification cards. Failure to do so could mean being
checked at the door.

Authorization is required for staff, students and workers to gain access to the school
outside school hours, at the weekend or on holidays. An “Authorized entry” form
should be filled in, signed by the respective authority and handed in to the Security
Department, which will in turn send it to the guard at the main gate. In the case of
emergency, school authorities can authorize entry by phone to the Security
Department, so that the guards are informed.

“Authorized entry” passes for individuals or groups should be presented to the
Security Department in the following cases:

 The entrance of students and teachers at the weekend, on holidays or outside
  school hours.

 The entrance of visitors (parents, conference presenters, suppliers, among
  others)

 The entrance of guests to assemblies, conferences, workshops, among others

 The entrance of the media, only with the authorization of the Area Head and in
  coordination with the School Development Department.

 The entrance of maintenance workers.

Pets are not allowed on school grounds.

Vendors are not allowed within the school grounds.

Teachers or administrative personnel who bring valuable objects to school (radio
recorders, computers, coffee machines, among others) should report them at the
Security Department upon entering the school, so that they can be taken out from
school later on. The owner will be solely responsible for such items.




                                                                                   63
Teaching and administrative staff who take out equipment belonging to the school
should fill in the “Equipment Exit” form. This form should be signed by the head of
department lending the equipment, as well as the approval of the Security
Department. The form should be handed to the guard at the main gate on leaving
school. When the equipment is brought back into school, it should be shown at the
main door, so the corresponding entrance register can be filled in.


Important

Teachers and administrative staff are responsible for preparing inventories of items
received at the beginning of the school year in their classrooms and offices. No
classroom or office can be left open without supervision and windows should be
securely closed. Desks, closets and shelves should be locked. Audiovisual
equipment belonging to the school should be locked away or returned to the
respective department. Audiovisual equipment must be locked before days off and
holidays.

Both teaching and administrative staff should check that the students don’t forget
belongings in their areas and in the buses that take them to field trips or events out of
the school. The staff member is responsible for personal belongings left in the
classroom. In case of losses, an e-mail should be sent to the Security Chief, with
copy to the corresponding Viceprincipal and Administrative Coordinator.

Teachers and administrative staff should immediately report to the Security
Department and their respective Coordinators via e-mail regarding items that have
been lost, stolen or broken in their classrooms or offices. If the loss or theft is the
result of carelessness on the part of the person who has the item in his/her name,
he/she will be responsible for replacing it.

Teaching and administrative staff will get the keys to their classrooms and offices
only once. Key reposition, or lock replacement due to lost keys, will be provided at
the staff member’s expense.

The Security Department will conduct unannounced, routine inspections, as a way of
guaranteeing that the Prevention of Use and Consumption of Alcohol and Drugs
Policy is being followed. These routine inspections will be coordinated by the
Director General’s Office. They will take place in classrooms and offices, with or
without the presence of the students, teachers, administrative or maintenance staff,
during the workday and/or on weekends. The teachers must remain calm, as to not
alarm students and collaborate with the Security Department.


                        TRANSPORTATION DEPARTMENT



The school bus routes are designed based on the needs of the students who pay for
the service.

Teachers can use school buses in their regular routes both in the normal and
extracurricular schedule.    Related information can be obtained through the
Transportation and Security Department. If a school bus does not have space for
teachers or administrative staff, the Transportation Department will give the closest
option available and the schedule.


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Staff members that use the bus service must respect the established schedule by
waiting for the bus at the designated stop with anticipation.

On Wednesdays there are 6 bus routes designed specifically for the teachers in the
morning. Teachers should speak with the Transportation Department to find the
route that is closest to their residence.

Teachers who take the buses are expected to help the inspectors with the
supervision of the security and discipline of students using the bus service.


                                     CAFETERIA



The cafeteria is located within the administrative area. Catering service includes
meals and snacks. Purchases may be paid for in cash or using your identity card and
discounted from your pay check.


                                  TEACHERS’ CLUB



The Teachers’ Club is financed through monthly contributions deducted directly from
each teacher’s pay. Its management board is elected from among the teaching staff.
It offers snacks, light meals, refrigerator and microwaves.


                                 TEACHER`S UNION



All local hire staff could be affiliated to the Teacher’s Union and make a monthly
contribution of 1.5% of their wages which is directly discounted from the payroll. The
Teacher’s Union representatives are elected at a General Assembly.

Some of the benefits that the committee offers are low interest loans, contributions to
the Christmas bonus, economic bonus that recognize staff members who have
worked for the institution for 20, 25, 30, 35 or 40 years, and help in the case of family
crisis, among others.

                                   CIVIL DEFENSE



It is the responsibility of every teacher to know, follow and make sure that others
follow the Operational Institutional Plan for Emergencies, as well as the Security
Rules.

The Head of Security and Transportation and the Civil Defense Coordinator will give
this information to teachers at the beginning of the year.




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                                   TELEPHONES



Telephones are available at the school for internal communication. External calls can
be placed only in the case of emergency.

Staff members should limit cell phone use to when they are outside of the classroom
and they are not in contact with students.


                          REPAIRS AND MAINTENANCE



Requests for any classroom, furniture or physical repair for facilities located in any
section need to be approved by the section Coordinator. After approval, requests
should be made to the Head of Maintenance via e-mail with a copy to the respective
Administration.


                                      SALARY



Salaries will be deposited on the 20th of each month in the savings or checking
account of each teacher at Produbanco. If the account number changes, it is the
employee’s responsibility to notify Human Resources of the new number.


                               SALARY DEDUCTIONS



The Foundation will deduct employee’s salary, under obligation, in the following way:

 Legally established fines.

 Advances that were requested.

 Judicial retentions ordered by respective authorities.

 IESS contribution (local hired staff)

 Monthly payments for loans made by the IESS (local hired staff)

 The value that corresponds to the day or days that the employee did not come to
  work, or unjustified absences according to the policy established in article 54 of
  the Worker’s Code.

 Taxes mandated by law.


                                     CARNETS



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It is mandatory for all staff to wear their carnets in a visible place. The loss of your
carnet should be reported immediately to Security and you should pay for a new one
at the Treasurer’s Office and obtain a new one in the Secondary Library. In addition,
this document allows you to borrow books from the library and other teaching
material from the Audiovisual Department, as well as make purchases in the
cafeteria.

                                ADDITIONAL BENEFITS



PAYCHECK ADVANCES
Paycheck advances of up to 40 % of the employee’s salary can be requested. In
order to do so, the employee should go to Human Resources and fill out an Order of
Payment in the amount requested. Paycheck advances can be made between the
1st and 6th of each month and will be transferred into the employee’s bank account on
either the 3rd or the 6th of that month, depending on the date that the request was
made. This paycheck advance will be deducted from that month’s salary.

MEDICAL INSURANCE:
The foundation provides all employees with life and medical insurance free of charge.
Spouses and children under 18 or under 24 if they are full-time students without IESS
affiliation, may be included on the policy upon request at the Human Resource
Department and fill in the correspondent form. The monthly fee will be discounted
from your salary.

RETIREMENT FUND:
The American School Foundation makes a monthly contribution to the retirement
fund for each local hire employee. The amount is established by the school at the
beginning of each year. Each employee must contribute at least the same amount
monthly, to be deducted from his/her salary. If you wish to increase this contribution,
you may request to do so in writing to the Human Resource Department. The
accumulated sum may only be taken out when the person stops working in the
foundation.

SUPERMAXI CARD:

The Founation gives each employee a Supermaxi discount card, which will be valid
until August of each year. Any teacher who already has a card when taken on may
have it directly canceled by Supermaxi or may ask for a new card through the Human
Resources Department, one month before the previous one runs out.


NURSERY SCHOOL SUBSIDY:
The American School pays a monthly nursery school subsidy for children under five
who attend nursery school regularly. In order to obtain this, the employee should
give in the following documents at the Human Resource Department:

   Copy of the child’s birth certificate.

   Original copy of the receipt from the nursery school.




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   A certificate from the spouse’s workplace, indicating that he/she does not receive
    nursery school subsidy.

The subsidy is paid directly through the wage roll, beginning from the month when
the appropriate documents are handed in at the Human Resource Department. If the
child stops attending nursery school for any reason, the employee should notify the
Human Resource Department in order for the payment of the subsidy to be
suspended. If the nursery school is changed, the Human Resources Department
should be informed and the receipt from the new establishment should be handed in.
If the teacher does not report when the child is taken out of nursery school or
changes nursery schools, the Human Resource Department will suspend the
payment of the subsidy for that month. Any payment already made will be
discounted from the employee including a 10% fine for the subsidy paid in excess.




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