The City of Portsmouth Girls’ School
9 to 20 July 2012
1. What is Work Experience?
“Work Experience” is the scheme where pupils work with a placement
provider for two weeks. It is intended to give a pupil an experience of
working life and the key skills needed in the workplace.
2. Who takes part?
All pupils in Year 10 at The City of Portsmouth Girls' School complete a
compulsory two weeks’ work experience.
3. How arrangements are made by the School
Each School has a Work Experience Co-ordinator who with the support
of the Portsmouth & South East Hampshire Education Business
Partnership (EBP) is responsible for overseeing the Work Experience
programme in the school. Miss Notman is the Work Experience
Coordinator at The City of Portsmouth Girls' School.
Pupils are asked to choose their placements using the WEX Online
system, with help from the IT teachers where needed. This process will
be carried out during IT lessons in School. A pupil makes her choices,
parents will sign a consent form approving these choices, they will be
approved by Miss Notman, and the company is contacted by the EBP.
Parents, employers, pupils and the school are then asked to complete
the final Consent Form (see Section 15) which indicates that all parties
agree with the arrangements.
4. What pupils should do whilst on Work Experience
As far as possible, pupils should undertake real tasks to give them an
idea of the work carried out by the employer. Some pupils will be
required to complete aspects of GCSE coursework while in the
5. The Work Experience Logbook
Every pupil will be given a Work Experience Logbook in which they can
complete their personal targets and can record their progress in a daily
6. The Role of Parents
Parents can offer valuable support in finding placements and their
written approval and consent is needed before a placement can begin.
They will be asked to provide essential medical information relevant to
the health, safety and welfare of their daughter whilst on a work
placement. In return they will be given information about the details of
the placement and the Young Person’s Risk Assessment.
7. Limits on the jobs students can do on Work Experience
Due to the age of pupils or the nature of the work, in some placements
pupils may be restricted in the tasks they can do.
8. Hours of Work
Pupils will be required to work for a standard working day as directed by
the employer up to a maximum of 37 hours per week. Some sectors
require shift or weekend work.
9. Lunch and Break Periods
Lunch and break arrangements can be discussed at interview. All
pupils are entitled to statutory breaks. Pupils in receipt of free school
meals should obtain a form from Miss Notman in order to claim the cost
10. Pay, Tax and National Insurance
Pupils on Work Experience have the status of an “employee” for legal
and insurance purposes only and must not receive payment for the
work they do.
11. Insurance Arrangements
All placement providers must have Public Liability and Employer’s
Liability Insurance. Where a pupil will be travelling in a vehicle for the
purposes of work the vehicle insurance must include cover for
12. Health & Safety
Before a pupil starts their work placement they will complete a Health
and Safety Preparation Programme.
13. The Employer’s Health and Safety Induction
The main responsibility for the Health, Safety and Welfare of the pupil
whilst on Work Experience lies with the employer. The employer
should provide the pupil with a Health & Safety induction at the start of
14. CPGS Staff Visits
A member of school staff will visit the pupil during the two weeks in
order to talk to both the pupil and their supervisor to monitor and review
progress. However, if a parent has any concerns during the placement,
they should contact Miss Notman in the first instance.
15. The Consent Form
Parents, pupils and employers are required to sign the consent form in
order to officially approve the activities and conditions concerning the
work placement. This form provides essential information for the
employer and details about the provider and the placement.
Essential Medical Information on Pupils - Current medical
information must be provided by parents
The “Young Person’s Risk Assessment” – This is the
responsibility of the employer
Data Protection Act – The information provided on the Consent
Form may be stored manually or electronically and will be used for
the purposes of education particularly for the Work Experience
Scheme and used by Employers, Parents/Guardians and the
Portsmouth Education Business Partnership for Health & Safety
A WORK PLACEMENT CANNOT GO AHEAD WITHOUT
THIS FORM BEING FULLY COMPLETED AND RETURNED
TO THE SCHOOL PRIOR TO THE PUPIL STARTING A
It is VITAL that this form is completed as quickly as possible
and sent on by all the partners
HOW TO APPLY FOR
WORK EXPERIENCE PLACEMENTS ONLINE
To search and apply for Work Experience Placements Online go to:
When your daughter logs onto the site for the first time she will need a
temporary password. Temporary passwords will be issued to pupils
from the week commencing 26th September. (The password is
“password”). She will be asked to change her password and set up her
own username. Keep this information safe as she will need to go back
to the site to check on the progress of her applications.
4 Stages to a Work Experience Placement Online
1. Your daughter searches and applies for 4 placements, giving each
one a star rating in order of preference (five stars for her first
choice, and so on). She will print off her choices and bring them
home for you to approve. The School cannot proceed with
applications unless we have parental approval.
2. Wait for the application to be checked and approved and sent to
3. Wait for the employer to decide if they can offer your daughter a
placement and send their response to School.
4. Placement is finalised. At this stage, if your daughter changes her
mind about her placement unfortunately you will be charged for
the cost of cancellation. This is because the Education Business
Partnership will charge the school and we have to pass the cost
onto the parents. The cancellation fee this year is £35.
ORGANISING AN OWN PLACEMENT
It is possible for pupils or parents to arrange an Own Placement with a
company or organisation that you have approached yourselves and
who are not already on the EBP database online.
1. Obtain an Own Placement form from The Work Related Learning
Office at School.
2. The form will need to be completed by the pupil, the parent and
the organisation offering the placement and returned to School.
3. The form will be forwarded to the Education Business Partnership
who will make the necessary Health & Safety checks.
4. The placement will then be approved and your daughter will be
informed via her Tutor.
Work Related Learning Coordinator Miss Notman
School telephone number 023 92812822
WEx online lessons (learner log on) From 26th September 2011
Approval process begins From 3rd October 2011
(All pupils should have completed the process by 16th December 2011)
Offline placements close 9th January 2012
Work Experience Dates 9th to 20th July 2012