Understanding the Acceptable Use Policy

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					Understanding the Acceptable
         Use Policy
    What is the AUP?
An Acceptable Use Policy (AUP) helps
     to define which behaviors are
   acceptable when using a school
   system's technology. These are
 basically the rules that students and
staff must follow in order to be allowed
         to use the resources.
• The AUP provides information about
  what stakeholders can and can not do
  with available technologies.
• It applies to administrators, teachers,
  paraprofessionals, students,
  contractors, or anyone else who uses
  BCPSS equipment.
Why Do We Have An AUP?
• To inform parents, guardians and students of the
  availability of technology and Internet resources in
  the Baltimore City Public School System
• To inform interested parties of the rules governing
  technology use
• To establish in all potential users an understanding
  of and agreement to honor those rules
• To obtain express parental or guardian permission
  for an individual student to use school technologies
• To obtain from minors a written acknowledgment
  and agreement to honor the rules
Why Do We Have An AUP?
• To ensure that Internet use supports teaching and
• To promote "Netiquette"
• To ensure that Internet use is consistent
  with educational objectives
• To provide personal security
What Does the AUP Say?
• The AUP covers 2 basic areas
  – Student safety
  – Legal and ethical use of technology
    Student Safety
• Students should not share personal
  – Name
  – Address
  – Phone number
  – School information
  – Photos of themselves
  – Don’t meet someone they have met
       Student Safety
• Internet access is filtered in
  accordance with the Child Internet
  Protection Act (CIPA)
• Spam email is not allowed
  – Spam is considered to be an
    inappropriate mass mailing and is also
    known as flooding or bombing
  – Chain letters are considered spam
       Student Safety
• Online bullying and harassment are
  not allowed
  – Transmitting slanderous or defamatory
  – Threatening or harassing messages
• Transmitting or displaying
  inappropriate images, text or audio
  files is not allowed
Legal and Ethical Issues
• All equipment should be used to
  support student learning, instruction or
  support processes
• Do not waste or overload computer
• Do not install an unlicensed program
Teacher Responsibilities
• Teachers are responsible for what
  students do with technology while in
  their class.
• Teachers should
  – Teach students about the AUP and
    appropriate use of technology
  – Model appropriate uses of technology
  – Set expectations for students to
    demonstrate appropriate use of
Teacher Responsibilities
• Teachers should
  – Use classroom and lab computers for
    teaching and learning
  – Incorporate the use of technology into
    classroom rules and responsibilties
  – Ensure that students are using
    computers on a regular and on-going
  Examples of Violations

• Unauthorized use of a computer account;
• Misrepresenting the user’s identity or the BCPSS in
  an electronic correspondence;
• Connecting unauthorized equipment to any part of
  the BCPSS network;
• Deliberately wasting or overloading computer
  resources, such as printing large quantities of a
  document from a workstation;
• Deliberately or carelessly use of equipment that
  results in damage
  Examples of Violations
• Deliberately or carelessly installing viruses or other
• Using electronic mail to harass or threatened
  others. (includes sending repeated, unwanted e-
  mail, such as chain mail, to another user);
• Sending SPAM
• Transmitting or reproducing materials that are
  slanderous or defamatory or that otherwise violate
  existing laws and regulations;
• Displaying or downloading obscene, lewd or
  sexually harassing images, text or audio;
• Tampering with another user’s email or network
  Examples of Violations
• Using BCPSS’s computing or network facilities to
  conduct personal or business activities for
  entertainment or personal gain;
• Violating terms of applicable software licensing
  agreements; and
• Violating copyright laws and their fair use
  provisions through inappropriate reproduction or
  dissemination of copyrighted text, images, audio,
  video, etc.
Violations of the AUP – Level I
               Staff                          Students
  • General infractions that       • General infractions that result
    result in no loss of data or     in no loss of data and or
    damage to a technology           damage to a technology
    resource                         resource
     – account sharing                – account sharing
     – misuse of computer             – misuse of computer
       resources                         resources
  • Penalty                        • Penalty
     – suspension from direct         – suspension from
       technology resource               technology resource
       access for one month              access for one month or
     – letter of reprimand               more
                                      – a letter of reprimand
Violations of the AUP – Level II
                Staff                         Students
  • Infractions that result in    • Infractions that result in
    minor loss of data or           minor loss of data or
    damage to a technology          damage to a technology
    resource                        resource
     – unauthorized deletion of      – unauthorized deletion
        data files                      of data files
     – unauthorized shut-down        – unauthorized shut-down
        of file servers.                of file servers.
  • Penalty                       • Penalty
     – suspension from the           – suspension from school
        workplace for three             for two months
        days                         – suspension from direct
     – suspension from direct           technology resource
        technology resource             access for six months
        access for six months        – fine to cover
     – fine to cover                    replacement of data or
        replacement of data or          resources.
Violations of the AUP – Level III
                  Staff                       Students
  •   Infractions that result in   • Infractions that result in
      irreplaceable loss of data     irreplaceable loss of data
      or severe damage to a          or severe damage to a
      technology resource            technology resource
       – copyright violations         – copyright violations
       – virus introduction           – virus introduction
  •   Penalty                      • Penalty
  •   permanent suspension from       – permanent suspension
      direct technology resource         from direct technology
      access                             resource access
  •   possible criminal charges       – possible criminal
      and litigation                     charges and litigation
  •   Possible termination of         – possible expulsion from
      employment                         school
• Copyright is a form of protection provided by the laws
  of the United States (title 17, U. S. Code) to the authors
  of “original works of authorship,” including literary,
  dramatic, musical, artistic, and certain other intellectual
  works. This protection is available to both published
  and unpublished works.
• A copyright is a property right.
• Copyright law encourages and rewards the creativity of
  authors and artists and ensures a robust collection of
  original works available for public enjoyment and
  benefit, which is its main goal.
                   1998 Student Press Law Center (
                Fair Use
• Fair Use is the legal right to use a portion of
  copyrighted materials for educational or
  informational purposes.

• Fair Use Factors – Ask the following questions:
   – What is the purpose of the use?
   – What is the nature of the work to be used?
   – How much of the work will you use?
   – What effect would this use have on the market
     for the original or for permissions if the use were
          Fair Use Quiz
    The owner of the local Blockbuster Video store
supports the school by donating one videotape rental-
free to the school every Friday. The video is shown in
the multipurpose room to reward students with perfect
         attendance that week. This is fair use.
                  Click for the answer

 "Entertainment" and "reward" are explicitly excluded
   under copyright guidelines. To show a movie for
  entertainment purposes, you must obtain a version
from an authorized distributor who can license you to
                       show it.
          Fair Use Quiz
   A student building a multimedia art project uses
 copyrighted images of Frank Lloyd Wright buildings
downloaded from the Web. He submits this project to
 a multimedia competition honoring classroom work
and wins a prize for the school. This is covered under
                       fair use.
                  Click for the answer

     The competition was expressly designed for
 classroom work by students. If the resulting projects
were distributed on CD-ROM or posted at a Web site,
    however, the copyrighted works could cause a
          Fair Use Quiz
  A school purchases one copy of a typing tutorial
program, which is housed in the library. It is checked
out to individual students to take home for two-week
 periods. This is permissible as long as the homes
   erase the program at the end of the two weeks.
                  Click for the answer

The checkout is fine. The school must make serious
 efforts, however, to make sure parents erase the
           program from their computers.
         Fair Use Quiz
A school can only afford one copy of Kid Pix.
It loads this onto the library computer and all
students and all classes have access to it all
  day. The teachers copy and install Kid Pix
    Player on their classroom computers to
       evaluate the student work. This is
                Click for the answer

   "Players" such as this are intended for
distribution and the program itself is never in
              simultaneous use.
           Fair Use Quiz
 A high school video class produces a student video
 yearbook that they sell at community events to raise
 money for equipment for the school. They use well-
known popular music clips. The money all goes to the
  school and the songs are fully listed in the credits.
           This is covered under fair use.
                   Click for the answer

 This is not instructional use. The fact that money is
 being charged is irrelevant; the problem lies in the
  use of copyrighted materials for non-instructional
     Fair Use
       Is it Fair Use?
The chart on the next slide
 gives examples of what is
   considered fair use for
   Work or Materials to be used for
                                                       Fair Use Restrictions for Face-to-Face Teaching
       Educational Purposes
                                        Single copy for teacher for research, teaching, or class preparation.
                                        Multiple copies (one per student per class) okay if material is (a) adequately
          Chapter in a book
                                        brief, (b) spontaneously copied, (c) in compliance with cumulative effect test.
                                        Copyright notice and attribution required.
     Newspaper/magazine article         Same as above.
                                        Multiple copies of complete work of less than 2,500 words and excerpts up to
 Prose, short story, short essay, Web   1,000 words or 10% of work, whichever is less.
                article                 For works of 2,500-4,999 words, 500 words may be copied.
                                        Same as for first item.
                                        Multiple copies allowed of complete poem up to 250 words -- no more than
                                        two printed pages.
                                        Multiple copies of up to 250 words from longer poems.
     Artwork or graphic image -         Same as for first item.
  chart, diagram, graph, drawing,       No more than 5 images of an artist/photographer in one program or printing
  cartoon, picture from periodical,     and not more than 10% or 15% of images from published collective work,
newspaper, or book, Web page image      whichever is less.
           Motion media -               Single copy of up to 3 minutes or 10% of the whole, whichever is less.
   film and videotape productions       Spontaneity required.

                Music                  Single copy of up to 10% of a musical composition in print, sound, or
 -sheet music, songs, lyrics, operas, multimedia form.
musical scores, compact disk, disk, or
     cassette taped recordings
                                        Single copy of off-air simultaneous broadcast may be used for a period not to
                                        exceed the first 45 consecutive calendar days after recording date.
        Broadcast programs
                                        Use by only individual teachers.
                                        Copyright notice required.
Where Can I Find the AUP?
From the Intranet (inside the district)

                                          To locate the BCPSS
                                          Acceptable Use
                                          Policy, type the
                                          into your web
Once you are on the
BCPSS Intranet site,
click the departments
button. This will give
   you a drop-down
     menu. Select
Technology. This will
   expand one more
   time, and you will
    see a link to the
    Acceptable Use
   Policy. Click this
    The document
 should open in a
     new window.
  Please note, you
  will need Adobe
Reader to view this
 file, as it is a PDF
From the Internet (outside of the

                  If you are trying to access the
                     AUP from home or some
                   other location outside of the
                     district’s network, you will
                             need to type
                      into your web browser.
   Click on the menu bar link that says “Staff”. This will
produce a drop-down menu. From there, click the link that
                     says “Policies”.
To access the policy,
click the link for letters
S-Z. You will then see
the link for the AUP.
Click this to open the
Take a Look at the AUP

     Click Here to View the AUP

 Don’t forget to sign the last page and
     turn it in to your administrator!
  Want to Know More?
Explore the TSS online learning library
         located on the TSS.
       Contact the TSS Group

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