NORTHERN CAPE EDUCATION DEPARTMENT CONDITIONAL GRANTS EXPENDITURE AND PERFORMANCE 24 August 2010 BUDGET ALLOCATIONS FOR CONDITIONAL GRANTS FOR THE 2009/10 FINANCIAL YEAR MAIN ADJUSTMENT FINAL PROGRAMME ESTIMATE ESTIMATE ALLOCATIONS R'000 R'000 R'000 HIV/AIDS (LIFE SKILLS EDU) GRANT 3,828 3,828 NATIONAL SCHOOL NUTRITION PROG GRANT 55,690 55,690 INFRASTRUCTURE GRANT TO PROVINCE 87,802 87,802 TOTAL GRANT ALLOCATIONS 147,320 - 147,320 BUDGET AND EXPENDITURE FOR CONDITIONAL GRANTS FOR THE 2009/10 FINANCIAL YEAR (AUDITED) FINAL PROGRAMME ALLOCATIONS EXPENDITURE VARIANCE %SPENT R'000 R'000 R'000 HIV/AIDS (LIFE SKILLS EDU) GRANT 3,828 3,680 148 96.13% NATIONAL SCHOOL NUTRITION PROG GRANT 55,690 55,690 - 100.00% INFRASTRUCTURE GRANT TO PROVINCE 87,802 87,802 - 100.00% TOTAL GRANT ALLOCATIONS 147,320 147,172 148 99.90% 3 MAIN ESTIMATES: EQUITABLE SHARE VS CONDITIONAL 2009/10 CONDITIONAL GRANT GRANTS 120% BUDGET ALLOCATIONS ADJUSTMENT FINAL PROGRAMME 100% MAIN ESTIMATE ESTIMATE ALLOCATIONS R'000 R'000 R'000 HIV/AIDS (LIFE SKILLS EDU) GRANT 80% 3,828 3,828 NATIONAL SCHOOL NUTRITION PROG GRANT 55,690 55,690 Percentage 60% INFRASTRUCTURE GRANT TO PROVINCE 87,802 87,802 TOTAL GRANT ALLOCATIONS 147,320 - 147,320 40% 20% 0% 2005/06 2006/07 2007/08 2008/09 2009/10 2010/11 2011/12 2012/13 Conditional Grants 5% 4% 4% 4% 5% 7% 9% 9% Equitable Share 95% 96% 96% 96% 95% 93% 91% 91% CONDITIONAL GRANT ALLOCATIONS FROM 2006/07 - 2009/10 100,000 87,802 90,000 80,000 70,000 55,690 52,352 48,483 48,098 60,000 2006/07 50,000 2007/08 37,132 2008/09 29,647 40,000 27,812 2009/10 30,000 20,000 3,922 3,828 3,648 2,757 10,000 - HIV/AIDS Food Security Infrastructure CONDITIONAL GRANTS : 2010/11 FIRST QUARTER EXPENDITURE FINAL PROGRAMME ALLOCATIONS EXPENDITURE VARIANCE %SPENT R'000 R'000 R'000 HIV/AIDS (LIFE SKILLS EDU) GRANT 4,084 216 3,868 5% NATIONAL SCHOOL NUTRITION PROG GRANT 84,536 20,860 63,676 25% INFRASTRUCTURE GRANT TO PROVINCE 108,897 14,577 94,320 13% TECHNICAL SCHOOLS RECAPITALISATION 3,423 - 3,423 0% FET GRANT 52,101 13,905 38,196 27% TOTAL GRANT ALLOCATIONS 253,041 49,558 203,483 20% HIV/AIDS HIV/AIDS 2009/2010 ALLOCATION AND EXPENDITURE • Allocation = R3 828 000 • Expenditure = R3 680 242 • Variance = R147 758 • % Expenditure = 96% 8 REASONS FOR UNDER-EXPENDITURE • Payment schedule of the third quarter is transferred on 30 October of each financial year. This affects the expenditure of the third quarter as payment must be done as soon as the money is transferred. • Challenges experienced with the procurement of goods and services • First tranche was only received by the end of May 2009. 9 2009/10 PERFORMANCE AGAINST PLANS - HIV/AIDS TO PROMOTE HEALTH AND HEALTH EDUCATION IN ORDER Output: Target vs Actual TO IMPROVE THE QUALITY OF LIFE 2008/09 2009/10 2009/10 Performance Measure Actual Targeted Actual Deviation Measurable objectives Indicator Output Output Output Units % Diff To train educators, lecturers and ABET Number of educators, lecturers, practitioners to infuse Life Skills, HIV & practitioners trained in Life Skills , Moral AIDS awareness in the Curriculum Regeneration Peer Education/Drug Abuse 2 105 2 000 40 1960 98% Number of learners, FET students, ABET learners trained as Peer Educators 270 300 0 0 0 Number of educators trained in Care & Support, Lay Counselling and First Aid 450 415 102 0 96,4% To implement the Life Skills Program in Purchase and distribute LTSM and all schools by supplying LTSM and additional material to number of Advocacy Material educational sites 602 602 600 0 0% To raise awareness (Advocacy) and Number of officials observing Focus distribute advocacy material Days at Head Office and District offices All focus days 1 500 1 600 observed 0 0% To monitor and evaluate the Number of reports on monitoring of implementation of the Life Skills Life Skills programme Program in all educational sites 1 1 1 0 0% Number of learners participating in Peer Educator summit 500 160 0 0 0 ACTUAL EXPENDITURE FOR 2009/10 - PER KEY FOCUS AREA TOTAL % KEY FOCUS AREA TOTAL BUDGET DEVIATION EXPENDITURE EXPENDITURE Teacher Training R555 000 R504 520 R50 480 90.90 LTSM R481 000 R561 600 R80 600- 116.76 Advocacy R296 000 R 255 435 R40 565 86.30 M&E R481 000 R412 207 R68 793 85.70 Care & Support R592 000 R681 100 R89 100 115.05 Peer Education R962 000 R935 234 R26 766 97.22 Management & Admin R333 000 R330 145 R2 855 99.14 Personnel R128 000 R0 R128 000 0 TOTAL R3 828 000 R3 680 242 R147 758 96.14 11 HIV/AIDS 2010/11 • Expenditure for the first quarter represents R0,216 million or 5% of the budget. • The performance relative to their targets in two instances was not met, namely, peer education and Care and Support lay counselling, 2% and 23% respectively. • LTSM was distributed to all schools. • Focus days were observed. • During the 2009/10 financial year the performance of the unit was hampered due to lack of personnel in JTG. The challenge still persists MONITORING AND EVALUATION • Monitoring is done as per the requirements of the DORA and the PFMA. This is done within the broader monitoring process of the Department of Basic Education. • A monitoring tool is utilised for schools and district offices to monitor the implementation of the HIV & AIDS Life Skills Education programme. • 3 District HIV & AIDS Life Skills Education Coordinators and 2 Head Office Coordinators monitor and support the implementation of the programme against the approved plan by visiting schools and sites on a continuous basis. • 12 Monthly reports, 4 quarterly reports and an Annual report are compiled, signed by the Accounting Officer and submitted to the DBE and National Treasury. • The 5 districts submit monthly, quarterly and annual reports to the District Director, Provincial Director and the HIV & AIDS Life Skills Education Project Manager. • The DBE HIV & AIDS Life Skills Education Coordinator together with the Provincial Unit monitor the implementation of the programme twice a year as per the Grant Framework 13 MONITORING AND EVALUATION • A provincial evaluation team consisting of officials responsible for the different conditional grants conduct pre-evaluation visits to 10-20 schools before the final evaluation by the DBE before the end of each financial year. • Evaluation reports are compiled by the provincial evaluation team before the end of each financial year. 14 CHALLENGES • No HIV & AIDS Life Skills Education Coordinators in the Siyanda and John Taolo Gaetsewe Districts • No clerical staff in the HIV & AIDS Life Skills Education Unit – resulting in challenges with data capturing and processing of payments. • Constant re-training needed due to new educators for the programme due to reshuffling at schools. • Dysfunctional Health Advisory Committees at sites. 15 HIV/AIDS 2010/2011 FIRST QUARTER EXPENDITURE • Allocation = R4,084 million • Expenditure = R0,216 million • Variance = R3,868 million • % Expenditure = 5% 16 2010/11 PERFORMANCE AGAINST PLANS HIV/AIDS – 1st QUARTER SPECIAL PROJECTS: LIFE SKILLS To provide support services to enhance the functionality and effectiveness of Basic Strategic Goal: Education Quarterly Targets Programme Performance 2010/11 Year 1st Quarter Strategic objective Indicator Target Activities Target Actual % Diff To render Life Skills programmes to 5 Number of educators, lecturers and 280 Life Skills training 75 75 0% 000 persons and to combating the ABET practitioners trained to implement scourge of HIV & AIDS the Life Skills programme Number of persons trained as Lay 260 Training of 40 42 5% Counsellors SGB''s, SMT's, lecturers and ABET practitioners as Lay Counsellors Number of persons trained as Peer 390 Training of Peer 85 83 2.40% Educators Educators HIV/AIDS – 2010/11 FIRST QUARTER • Programme is achieving its targets i.t.o number of persons trained as peer educators, lay counsellors and as life skills implementers SCHOOL NUTRITION PROGRAMME SCHOOL FOOD NUTRITION - 2009/2010 ALLOCATION AND EXPENDITURE • Allocation = R55,690 million • Expenditure = R55,690 million • Variance = R0 • % Expenditure = 100% 20 2009/10 PERFORMANCE AGAINST PLANS – SCHOOL NUTRITION Special Projects TO PROMOTE HEALTH AND HEALTH Output: Target vs Actual EDUCATION IN ORDER TO IMPROVE THE 2008/09 2009/10 2009/10 Performance Measure Actual Targeted Actual Deviation Strategic objective Measurable objectives Indicator Output Output Output Units % Diff TO ENTRENCH NUTRITION To feed learners through the PM 201: Number of learners AS PART OF THE food nutrition programme benefiting from the school COMPREHENSIVE HEALTH nutrition programme PLAN FOR LEARNERS (SCHOOL FOOD SECURITY PROGRAMME) 239 612 240 342 242 147 +1 805 0.80% Number of primary school learners benefiting from the school nutrition programme 159 221 159 540 161 598 +2 058 +1,3% Number of secondary school learners benefiting from the school nutrition programme 80 391 80 802 80 549 253 0,3% To support the objectives of Number of food handlers the EPWP through the employed in schools implementation of the food security programme 1 494 1 700 1 483 217 12,8% To enhance BEE/SMME Number of SMME's and through the promotion of co- BEE/co-operatives enlisted as operatives service providers 468 500 317 183 36,6% 2009/10 PERFORMANCE AGAINST PLANS – SCHOOL NUTRITION Special Projects (Continued) TO PROMOTE HEALTH AND HEALTH Output: Target vs Actual EDUCATION IN ORDER TO IMPROVE THE 2008/09 2009/10 2009/10 Performance Measure Actual Targeted Actual Deviation Strategic objective Measurable objectives Indicator Output Output Output Units % Diff To set up food gardens as Number of gardens at schools part of the comprehensive in the Province health plan for learners 200 300 341 41 +13,7% Provide schools with garden Number of schools provided equipment for greening of with garden equipment in the schools project John Taolo Gaetsewe and Galeshewe nodal areas 60 100 0 100 100% Develop guidelines for SGB's Number of schools and SMT's on promotion of implementing nutrition good nutrition and healthy education guidelines lifestyles for school communities. 20 50 0 50 100% To promote effective school PM: Number schools health through partnership participating in school health with the Department of Health programmes 22 50 50 0 0% SCHOOL NUTRITION 2010/11 • Expenditure for the first quarter represents R20,860 million or 25% of the budget. • Nutrition is exceeding its targets (by up to 1.3%) of the number of learners provided with a meal a day. • 1 483 food handlers were employed instead of the targeted 1 700. • Only 317 SMMEs are service providers vs a target of 500. • There are food gardens at 341 schools vs a target of 300. • Targets were not reached for garden equipment provided to schools and implementation of nutrition guidelines SCHOOL NUTRITION - 2010/2011 FIRST QUARTER EXPENDITURE • Allocation = R84,536 million • Expenditure = R20,860 million • Variance = R63,676 million • % Expenditure = 25% 24 2010/11 PERFORMANCE OF SCHOOL NUTRITION – 1st QUARTER SCHOOL NUTRITION PROGRAMME Strategic Goal: To provide access to quality basic education in the province Proposed Programme Reason for Corrective Strategic objective Performance Indicator 2010/11 Year Target Activities Quarterly Targets Deviation Measures To integrate nutrition Number of food handlers and 1 800 Employ 1600 1600 1600 0% Gardeners could Received 60% of education into the school garden caretakers employed food handlers to not provide documentation and curriculum and provide in the school nutrition prepare the food documentations on employment will be nutrition to learners in public programme for the learners time from 2nd quarter secondary schools. Transfer funds 1600 1600 0% to schools for the payment of the stipends of food handlers Employ 200 200 0 100% garden caretakers to work in the gardens SCHOOL NUTRITION – 2010/11 FIRST QUARTER • The target for food handlers has been reached but garden caretakers were not employed as their documentation was not provided. INFRASTRUCTURE GRANT INFRASTRUCTURE GRANT- 2009/2010 ALLOCATION AND EXPENDITURE • Allocation = R87,802 million • Expenditure = R87,802 million • Variance = R0 • % Expenditure = 100% 28 2009/10 PERFORMANCE AGAINST PLANS – INFRASTRUCTURE GRANT Programme No of Allocation Expenditure Status Projects R'000 R'000 Ablution 10 5,500 2,998 8 Completed; 2 in construction phase; Admin blocks 3 3,600 3,600 3 Completed Classrooms 19 12,200 11,450 18 complete; 1 under construction School 3 56,682 54,597 1 Complete;2 in construction phase(70% complete) ECD 18 8,400 6,300 15 complete; 3 in construction phase INFRASTRUCTURE GRANT 2010/2011 FIRST QUARTER EXPENDITURE • Allocation = R108,897 million • Expenditure = R14,577 million • Variance = R94,320 million • % Expenditure = 13% 30 2010/11 PERFORMANCE – FIRST QUARTER Category/type of structure Budget Allocation 2010/11 Actual Exp Apr2010 - June 2010 R thousands % Expenditure R'000 R'000 1. New and replacement assets Ablution Blocks(G) 5,500 228 4% Administration Blocks(G) 5,600 0% Classrooms(G) 6,080 160 3% ECD(G) 16,112 2,244 14% Labs(Science/ Biology)(G) 2,850 0% Mobile Classrooms(G) 228 Schools(G) 26,000 8,660 33% Halls(G) 900 0% Total New and replacement assets 63,042 11,520 18% 2. Upgrades and additions Disabled(G/Cu) 16,600 0% Sanitation(G/Cu) 2,000 0% Fencing(G/Cu) 4,000 0% Water(G/Cu) 255 0% Total Upgrades and additions 22,855 - 0% 3. Rehabilitation,renovations and refurbishments R&R 13,000 0% Total Rehabilitation,renovations and refurbishments 13,000 - 0% 4. Maintenance and repairs Maintenance(G) 10,000 3,057 31% Total Maintenance and repairs 10,000 3,057 31% Total Education infrastructure 108,897 14,577 13% G-grant; Cu-current. CHALLENGES – INFRASTRUCTURE • Monitoring capacity in the department during 09/10 has been improving steadily. However, the moratorium on filling vacancies due to stringent austerity measures has presented a challenge; • Contractors not able to complete projects on time due to lack of resources (funds, skills, equipment, management systems, etc); • Developing an accurate database of infrastructure, including condition assessments; • Weak delivery capacity of the only Implementing Agent (Public Works Dept) • No dedicated staff in districts, because of existing flat organisational structure MONITORING - INFRASTRUCTURE – Monitoring capacity in the department during 09/10 has been improving steadily. – An improved programme and project reporting system has been introduced and BAS has been structured to assist improved reporting; – Implementing the approved district organogram will further improve this function. TECHNICAL SCHOOL RECAPITALISATION GRANT TECHNICAL SCHOOL RECAPITALISATION GRANT- 2010/11 FIRST QUARTER EXPENDITURE • Allocation = R2,910 million • Expenditure = R0 • Variance = R2,910 million • % Expenditure = 0% • First Quarter Transfer = R0,513 million • Commitment =R1,200 million 35 2010/11 BUDGET ALLOACTIONS PER KEY FOCUS AREA TOTAL % KEY FOCUS AREA TOTAL BUDGET DEVIATION EXPENDITURE EXPENDITURE R'000 R'000 R'000 Building workshops - Re-designing 1,400 - 1,400 0% workshops for EGD Refurbishing 1,300 - 1,300 0% workshops-Safety Teacher Training 210 - 210 0% TOTAL 2,910 - 2,910 0% 36 PLANNED OUTPUTS AND LEVEL OF ACHIEVEMENT UP TO 30 JUNE 2010 KEY FOCUS AREA PLANNED OUTPUT LEVEL OF ACHIEVEMENT Building workshops at technical schools to support the technical Only from 2011/12 2 workshops planned subject offerings Re-designing workshops at Designing drawing rooms to offer Our Supply Chain Management is technical schools to support the EDG at 8 schools. Procurement of 25 currently busy processing the technical subject offerings Computers, 1 Server, 1 Data procurement of these items through projector, 1 A3 printer and 1 Laptop the SITA contract for 4 schools. per school. Quotations has been obtained and the order have been placed. Refurbishing workshops in Stone guards and burglar proofing, A needs analysis for each school, with technical schools to comply with alarm systems and safety doors to be measurements, was completed and safety laws and regulations and to installed at 10 Technical schools . forwarded to the Infrastructure meet minimum industry standards Directorate of our Department,. Quotations were received for the extension of alarm system for all schools where needed. Paper work is done - orders will be placed Training and up skilling teachers at Training scheduled for last quarter of Planning phase almost completed technical schools to acquire new the year. trends, practical skills, and developments in their technical subjects 37 MONITORING AND EVALUATION • Monitoring is done as per the requirements of the DORA and the PFMA. This is done within the broader monitoring process of the Department of Basic Education. • A monitoring tool is utilised for Provincial Coordinators to monitor the implementation of the Recapitalisation of the Technical Schools. • 12 Monthly reports, 4 quarterly reports and an Annual report will be compiled, signed by the Accounting Officer and submitted to the DoBE and National Treasury. • Monitoring is being done from Head office • A provincial evaluation team consisting of officials responsible for the different conditional grants conduct pre-evaluation visits to 10 schools before the final evaluation by the DoBE before the end of each financial year. 38 REASONS FOR UNDER-EXPENDITURE • Payment schedule of the first quarter is transferred on 1 April of each financial year. This affect the expenditure of the second quarter as payment must be done as soon as the money is transferred. • Challenges experienced with the procurement of goods and services : – Procurement of items came to a amount of R 1,200,000 and we only received R513 000.00 up to the end of June 2010. – Next payment due on the 15 July 2010 which will be R685 000.00 39 CHALLENGES • Challenges experienced with the procurement of goods and services as referred to above. • Communication between the Curriculum Section, Supply Chain Management and the Infrastructure Directorate will be strengthened. 40 FURTHER EDUCATION AND TRAINING GRANT FURHER EDUCATION AND TRAINING GRANT- 2010/11 FIRST QUARTER EXPENDITURE • Allocation = R52,101 million • Expenditure = R13,905 million • Variance = R38,196 million • % Expenditure = 27% 42 MANAGEMENT OF THE GRANT • The Grant is managed according to the agreement with the Higher Education and Training. • PERSAL Expenses administered on behalf of the colleges are deducted whereafter the remainder of the funding is transferred to colleges. CHALLENGES • Transfers to colleges are only made towards the end of every month after all PERSAL transactions have interfaced. • Colleges are not always satisfied with this arrangement and report late payments to Higher Education and Training Department THANK YOU!
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