NORTHERN CAPE EDUCATION DEPARTMENT � CONDITIONAL GRANTS by uS2VAL

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									NORTHERN CAPE EDUCATION
      DEPARTMENT

  CONDITIONAL GRANTS
     EXPENDITURE AND
      PERFORMANCE
       24 August 2010
 BUDGET ALLOCATIONS FOR CONDITIONAL
 GRANTS FOR THE 2009/10 FINANCIAL YEAR
                                         MAIN       ADJUSTMENT      FINAL
PROGRAMME                              ESTIMATE      ESTIMATE    ALLOCATIONS
                                         R'000         R'000         R'000

HIV/AIDS (LIFE SKILLS EDU) GRANT            3,828                      3,828

NATIONAL SCHOOL NUTRITION PROG GRANT       55,690                     55,690

INFRASTRUCTURE GRANT TO PROVINCE           87,802                     87,802

TOTAL GRANT ALLOCATIONS                   147,320          -         147,320
    BUDGET AND EXPENDITURE FOR CONDITIONAL GRANTS FOR THE
               2009/10 FINANCIAL YEAR (AUDITED)

                                          FINAL
PROGRAMME                              ALLOCATIONS EXPENDITURE    VARIANCE    %SPENT
                                          R'000        R'000        R'000

HIV/AIDS (LIFE SKILLS EDU) GRANT             3,828        3,680         148      96.13%

NATIONAL SCHOOL NUTRITION PROG GRANT        55,690       55,690         -       100.00%
INFRASTRUCTURE GRANT TO PROVINCE            87,802       87,802         -       100.00%

TOTAL GRANT ALLOCATIONS                    147,320      147,172         148      99.90%




                                                                                   3
                       MAIN ESTIMATES: EQUITABLE SHARE VS CONDITIONAL
                          2009/10 CONDITIONAL GRANT
                                          GRANTS
                        120%
                             BUDGET ALLOCATIONS
                                                                                     ADJUSTMENT         FINAL
             PROGRAMME
                   100%                                         MAIN ESTIMATE         ESTIMATE       ALLOCATIONS
                                                                    R'000               R'000            R'000

             HIV/AIDS (LIFE SKILLS EDU) GRANT
                       80%                                                  3,828                               3,828

             NATIONAL SCHOOL NUTRITION PROG GRANT                          55,690                              55,690
Percentage




                         60%
             INFRASTRUCTURE GRANT TO PROVINCE                              87,802                              87,802

             TOTAL GRANT ALLOCATIONS                                    147,320                 -             147,320
                         40%



                         20%



                          0%
                                  2005/06   2006/07   2007/08    2008/09      2009/10   2010/11     2011/12     2012/13
             Conditional Grants     5%        4%        4%         4%           5%        7%          9%          9%
             Equitable Share       95%       96%        96%       96%          95%        93%        91%          91%
          CONDITIONAL GRANT ALLOCATIONS FROM
                   2006/07 - 2009/10
100,000




                                                                                                         87,802
 90,000

 80,000

 70,000




                                                                     55,690




                                                                                                52,352
                                                            48,483




                                                                                       48,098
 60,000
                                                                                                                  2006/07
 50,000                                                                                                           2007/08

                                                   37,132
                                                                                                                  2008/09
                                          29,647
 40,000




                                                                              27,812
                                                                                                                  2009/10
 30,000

 20,000
                  3,922



                                  3,828
                          3,648
          2,757




 10,000

     -
                  HIV/AIDS                    Food Security                       Infrastructure
        CONDITIONAL GRANTS : 2010/11
         FIRST QUARTER EXPENDITURE
                                        FINAL
PROGRAMME                            ALLOCATIONS EXPENDITURE     VARIANCE      %SPENT
                                        R'000        R'000         R'000
HIV/AIDS (LIFE SKILLS EDU) GRANT             4,084         216         3,868     5%
NATIONAL SCHOOL NUTRITION PROG GRANT        84,536      20,860        63,676    25%
INFRASTRUCTURE GRANT TO PROVINCE           108,897      14,577        94,320    13%
TECHNICAL SCHOOLS RECAPITALISATION           3,423         -           3,423     0%
FET GRANT                                   52,101      13,905        38,196    27%
TOTAL GRANT ALLOCATIONS                   253,041       49,558       203,483    20%
HIV/AIDS
HIV/AIDS 2009/2010 ALLOCATION AND
             EXPENDITURE
• Allocation     = R3 828 000

• Expenditure   = R3 680 242

• Variance      = R147 758

• % Expenditure = 96%

                                8
REASONS FOR UNDER-EXPENDITURE
• Payment schedule of the third quarter is transferred
  on 30 October of each financial year. This affects the
  expenditure of the third quarter as payment must be
  done as soon as the money is transferred.
• Challenges experienced with the procurement of
  goods and services
• First tranche was only received by the end of May
  2009.




                                                           9
            2009/10 PERFORMANCE AGAINST
                   PLANS - HIV/AIDS
TO PROMOTE HEALTH AND HEALTH EDUCATION IN ORDER                                                               Output: Target vs Actual
         TO IMPROVE THE QUALITY OF LIFE
                                                                                          2008/09    2009/10          2009/10
                                                 Performance Measure                       Actual   Targeted           Actual             Deviation
      Measurable objectives                                Indicator                      Output     Output           Output         Units         % Diff
To train educators, lecturers and ABET Number of educators, lecturers,
practitioners to infuse Life Skills, HIV & practitioners trained in Life Skills , Moral
AIDS awareness in the Curriculum           Regeneration Peer Education/Drug
                                           Abuse                                           2 105      2 000              40              1960       98%
                                           Number of learners, FET students,
                                           ABET learners trained as Peer
                                           Educators                                        270       300                 0               0          0
                                           Number of educators trained in Care &
                                           Support, Lay Counselling and First Aid                     450
                                                                                            415                          102              0        96,4%
To implement the Life Skills Program in     Purchase and distribute LTSM and
all schools by supplying LTSM and           additional material to number of
Advocacy Material                           educational sites                               602       602                600              0         0%
To raise awareness (Advocacy) and           Number of officials observing Focus
distribute advocacy material                Days at Head Office and District offices                                All focus days
                                                                                           1 500      1 600            observed           0         0%
To monitor and evaluate the                 Number of reports on monitoring of
implementation of the Life Skills           Life Skills programme
Program in all educational sites                                                             1         1                  1               0         0%
                                            Number of learners participating in Peer
                                            Educator summit                                 500       160                 0               0          0
  ACTUAL EXPENDITURE FOR 2009/10 - PER KEY
                FOCUS AREA
                                        TOTAL                        %
    KEY FOCUS AREA   TOTAL BUDGET                   DEVIATION
                                     EXPENDITURE                EXPENDITURE
Teacher Training     R555 000       R504 520       R50 480         90.90

LTSM                 R481 000       R561 600       R80 600-       116.76

Advocacy             R296 000       R 255 435      R40 565         86.30

M&E                  R481 000       R412 207       R68 793         85.70

Care & Support       R592 000       R681 100       R89 100        115.05

Peer Education       R962 000       R935 234       R26 766         97.22

Management & Admin   R333 000       R330 145       R2 855          99.14

Personnel            R128 000       R0             R128 000         0

TOTAL                R3 828 000     R3 680 242     R147 758        96.14




                                                                              11
             HIV/AIDS 2010/11
• Expenditure for the first quarter represents R0,216
  million or 5% of the budget.
• The performance relative to their targets in two
  instances was not met, namely, peer education and
  Care and Support lay counselling, 2% and 23%
  respectively.
• LTSM was distributed to all schools.
• Focus days were observed.
• During the 2009/10 financial year the performance of
  the unit was hampered due to lack of personnel in JTG.
  The challenge still persists
     MONITORING AND EVALUATION
• Monitoring is done as per the requirements of the DORA and the PFMA.
  This is done within the broader monitoring process of the Department of
  Basic Education.
• A monitoring tool is utilised for schools and district offices to monitor the
  implementation of the HIV & AIDS Life Skills Education programme.
• 3 District HIV & AIDS Life Skills Education Coordinators and 2 Head Office
  Coordinators monitor and support the implementation of the programme
  against the approved plan by visiting schools and sites on a continuous
  basis.
• 12 Monthly reports, 4 quarterly reports and an Annual report are
  compiled, signed by the Accounting Officer and submitted to the DBE and
  National Treasury.
• The 5 districts submit monthly, quarterly and annual reports to the District
  Director, Provincial Director and the HIV & AIDS Life Skills Education Project
  Manager.
• The DBE HIV & AIDS Life Skills Education Coordinator together with the
  Provincial Unit monitor the implementation of the programme twice a year
  as per the Grant Framework
                                                                              13
  MONITORING AND EVALUATION
• A provincial evaluation team consisting of officials responsible for the
  different conditional grants conduct pre-evaluation visits to 10-20 schools
  before the final evaluation by the DBE before the end of each financial
  year.
• Evaluation reports are compiled by the provincial evaluation team before
  the end of each financial year.




                                                                            14
             CHALLENGES
• No HIV & AIDS Life Skills Education Coordinators in
  the Siyanda and John Taolo Gaetsewe Districts
• No clerical staff in the HIV & AIDS Life Skills
  Education Unit – resulting in challenges with data
  capturing and processing of payments.
• Constant re-training needed due to new educators
  for the programme due to reshuffling at schools.
• Dysfunctional Health Advisory Committees at sites.




                                                        15
 HIV/AIDS 2010/2011 FIRST QUARTER
             EXPENDITURE
• Allocation     = R4,084 million

• Expenditure   = R0,216 million

• Variance      = R3,868 million

• % Expenditure = 5%

                                   16
               2010/11 PERFORMANCE AGAINST
                PLANS HIV/AIDS – 1st QUARTER
                                                        SPECIAL PROJECTS: LIFE SKILLS
                                To provide support services to enhance the functionality and effectiveness of Basic
                Strategic Goal:                                    Education
                                                                                                                               Quarterly Targets
                                           Programme Performance                  2010/11 Year                                      1st Quarter
       Strategic objective                        Indicator                          Target        Activities         Target          Actual       % Diff
To render Life Skills programmes to 5   Number of educators, lecturers and                 280 Life Skills training            75             75            0%
000 persons and to combating the        ABET practitioners trained to implement
scourge of HIV & AIDS                   the Life Skills programme
                                        Number of persons trained as Lay                   260 Training of                     40             42            5%
                                        Counsellors                                            SGB''s, SMT's,
                                                                                               lecturers and
                                                                                               ABET
                                                                                               practitioners as
                                                                                               Lay Counsellors
                                        Number of persons trained as Peer                  390 Training of Peer                85             83        2.40%
                                        Educators                                              Educators
 HIV/AIDS – 2010/11 FIRST QUARTER
• Programme is achieving its targets i.t.o
  number of persons trained as peer educators,
  lay counsellors and as life skills implementers
SCHOOL NUTRITION
  PROGRAMME
SCHOOL FOOD NUTRITION - 2009/2010
   ALLOCATION AND EXPENDITURE
• Allocation   = R55,690 million

• Expenditure   = R55,690 million

• Variance      = R0

• % Expenditure = 100%

                                    20
             2009/10 PERFORMANCE AGAINST
               PLANS – SCHOOL NUTRITION
   Special Projects           TO PROMOTE HEALTH AND HEALTH                                             Output: Target vs Actual
                             EDUCATION IN ORDER TO IMPROVE THE
                                                                                        2008/09    2009/10     2009/10
                                                    Performance Measure                  Actual   Targeted      Actual           Deviation
  Strategic objective Measurable objectives                   Indicator                 Output     Output      Output        Units       % Diff
TO ENTRENCH NUTRITION To feed learners through the PM 201: Number of learners
AS PART OF THE        food nutrition programme     benefiting from the school
COMPREHENSIVE HEALTH                               nutrition programme
PLAN FOR LEARNERS
(SCHOOL FOOD SECURITY
PROGRAMME)
                                                                                        239 612    240 342     242 147       +1 805      0.80%
                                                         Number of primary school
                                                         learners benefiting from the
                                                         school nutrition programme     159 221    159 540     161 598       +2 058      +1,3%
                                                         Number of secondary school
                                                         learners benefiting from the
                                                         school nutrition programme
                                                                                         80 391    80 802       80 549        253         0,3%
                          To support the objectives of   Number of food handlers
                          the EPWP through the           employed in schools
                          implementation of the food
                          security programme                                             1 494      1 700       1 483         217        12,8%
                          To enhance BEE/SMME          Number of SMME's and
                          through the promotion of co- BEE/co-operatives enlisted as
                          operatives                   service providers                  468       500          317          183        36,6%
       2009/10 PERFORMANCE AGAINST
         PLANS – SCHOOL NUTRITION
 Special Projects
                 (Continued)
                          TO PROMOTE HEALTH AND HEALTH                                                   Output: Target vs Actual
                         EDUCATION IN ORDER TO IMPROVE THE
                                                                                       2008/09    2009/10        2009/10
                                                   Performance Measure                  Actual   Targeted         Actual           Deviation
Strategic objective   Measurable objectives                 Indicator                  Output     Output         Output        Units       % Diff
                      To set up food gardens as   Number of gardens at schools
                      part of the comprehensive   in the Province
                      health plan for learners                                           200       300             341              41     +13,7%
                      Provide schools with garden Number of schools provided
                      equipment for greening of   with garden equipment in the
                      schools project             John Taolo Gaetsewe and
                                                  Galeshewe nodal areas
                                                                                         60        100              0           100         100%
                      Develop guidelines for SGB's    Number of schools
                      and SMT's on promotion of       implementing nutrition
                      good nutrition and healthy      education guidelines
                      lifestyles for school
                      communities.                                                       20         50              0               50      100%
                      To promote effective school     PM: Number schools
                      health through partnership      participating in school health
                      with the Department of Health   programmes
                                                                                         22         50              50              0        0%
     SCHOOL NUTRITION 2010/11
• Expenditure for the first quarter represents R20,860 million or
  25% of the budget.
• Nutrition is exceeding its targets (by up to 1.3%) of the
  number of learners provided with a meal a day.
• 1 483 food handlers were employed instead of the targeted 1
  700.
• Only 317 SMMEs are service providers vs a target of 500.
• There are food gardens at 341 schools vs a target of 300.
• Targets were not reached for garden equipment provided to
  schools and implementation of nutrition guidelines
SCHOOL NUTRITION - 2010/2011
 FIRST QUARTER EXPENDITURE
• Allocation    = R84,536 million

• Expenditure   = R20,860 million

• Variance      = R63,676 million

• % Expenditure = 25%

                                    24
            2010/11 PERFORMANCE OF SCHOOL
                NUTRITION – 1st QUARTER
                                                            SCHOOL NUTRITION PROGRAMME
       Strategic Goal: To provide access to quality basic education in the province

                                                                                                                                                        Proposed
                                       Programme                                                                                     Reason for         Corrective
   Strategic objective            Performance Indicator        2010/11 Year Target     Activities         Quarterly Targets           Deviation         Measures
To integrate nutrition            Number of food handlers and 1 800                  Employ 1600        1600        1600       0% Gardeners could     Received 60% of
education into the school         garden caretakers employed                         food handlers to                             not provide         documentation and
curriculum and provide            in the school nutrition                            prepare the food                             documentations on   employment will be
nutrition to learners in public   programme                                          for the learners                             time                from 2nd quarter
secondary schools.
                                                                                     Transfer funds     1600        1600       0%
                                                                                     to schools for
                                                                                     the payment of
                                                                                     the stipends of
                                                                                     food handlers



                                                                                     Employ 200         200            0      100%
                                                                                     garden
                                                                                     caretakers to
                                                                                     work in the
                                                                                     gardens
SCHOOL NUTRITION – 2010/11 FIRST
          QUARTER
• The target for food handlers has been reached
  but garden caretakers were not employed as
  their documentation was not provided.
INFRASTRUCTURE GRANT
INFRASTRUCTURE GRANT- 2009/2010
   ALLOCATION AND EXPENDITURE
• Allocation   = R87,802 million

• Expenditure   = R87,802 million

• Variance      = R0

• % Expenditure = 100%

                                    28
           2009/10 PERFORMANCE AGAINST
           PLANS – INFRASTRUCTURE GRANT
   Programme    No of     Allocation         Expenditure             Status
               Projects
                            R'000              R'000
Ablution         10                  5,500              2,998 8 Completed; 2 in
                                                              construction phase;
Admin blocks      3                  3,600              3,600 3 Completed


Classrooms       19                 12,200             11,450 18 complete; 1 under
                                                              construction
School            3                 56,682             54,597 1 Complete;2 in
                                                              construction
                                                              phase(70% complete)

ECD              18                  8,400              6,300 15 complete; 3 in
                                                              construction phase
 INFRASTRUCTURE GRANT 2010/2011
     FIRST QUARTER EXPENDITURE
• Allocation    = R108,897 million

• Expenditure   = R14,577 million

• Variance      = R94,320 million

• % Expenditure = 13%

                                    30
2010/11 PERFORMANCE – FIRST QUARTER
                   Category/type of structure
                                                      Budget Allocation 2010/11
                                                                                    Actual Exp Apr2010 - June 2010
R thousands                                                                                                          % Expenditure
                                                                                                R'000
                                                                R'000
1. New and replacement assets
  Ablution Blocks(G)                                                        5,500                             228         4%
  Administration Blocks(G)                                                  5,600                                         0%
  Classrooms(G)                                                             6,080                             160         3%
  ECD(G)                                                                   16,112                            2,244       14%
  Labs(Science/ Biology)(G)                                                 2,850                                         0%
  Mobile Classrooms(G)                                                                                        228
  Schools(G)                                                               26,000                            8,660       33%
  Halls(G)                                                                    900                                         0%
Total New and replacement assets                                           63,042                           11,520       18%
2. Upgrades and additions
  Disabled(G/Cu)                                                           16,600                                         0%
  Sanitation(G/Cu)                                                          2,000                                         0%
  Fencing(G/Cu)                                                             4,000                                         0%
  Water(G/Cu)                                                                 255                                         0%
Total Upgrades and additions                                               22,855                               -         0%

3. Rehabilitation,renovations and refurbishments

  R&R                                                                      13,000                                         0%

Total Rehabilitation,renovations and refurbishments                        13,000                               -         0%

4. Maintenance and repairs
  Maintenance(G)                                                           10,000                            3,057       31%
Total Maintenance and repairs                                              10,000                            3,057       31%
Total Education infrastructure                                            108,897                           14,577       13%
    G-grant; Cu-current.
 CHALLENGES – INFRASTRUCTURE
• Monitoring capacity in the department during 09/10 has been
  improving steadily. However, the moratorium on filling
  vacancies due to stringent austerity measures has presented a
  challenge;
• Contractors not able to complete projects on time due to lack
  of resources (funds, skills, equipment, management systems,
  etc);
• Developing an accurate database of infrastructure, including
  condition assessments;
• Weak delivery capacity of the only Implementing Agent
  (Public Works Dept)
• No dedicated staff in districts, because of existing flat
  organisational structure
MONITORING - INFRASTRUCTURE
– Monitoring capacity in the department during 09/10 has
  been improving steadily.
– An improved programme and project reporting system has
  been introduced and BAS has been structured to assist
  improved reporting;
– Implementing the approved district organogram will
  further improve this function.
   TECHNICAL SCHOOL
RECAPITALISATION GRANT
TECHNICAL SCHOOL RECAPITALISATION
   GRANT- 2010/11 FIRST QUARTER
           EXPENDITURE
• Allocation            = R2,910 million
• Expenditure           = R0
• Variance              = R2,910 million
• % Expenditure          = 0%
• First Quarter Transfer = R0,513 million
• Commitment             =R1,200 million
                                            35
       2010/11 BUDGET ALLOACTIONS PER KEY
                  FOCUS AREA
                                       TOTAL                        %
    KEY FOCUS AREA   TOTAL BUDGET                  DEVIATION
                                    EXPENDITURE                EXPENDITURE
                        R'000          R'000         R'000
Building workshops              -
Re-designing
                            1,400              -       1,400      0%
workshops for EGD
Refurbishing
                            1,300              -       1,300      0%
workshops-Safety
Teacher Training              210              -         210      0%
TOTAL                       2,910              -       2,910      0%




                                                                        36
     PLANNED OUTPUTS AND LEVEL OF ACHIEVEMENT
                UP TO 30 JUNE 2010
KEY FOCUS AREA                               PLANNED OUTPUT                         LEVEL OF ACHIEVEMENT
Building workshops at technical
schools to support the technical            Only from 2011/12               2 workshops planned
subject offerings
Re-designing workshops at        Designing drawing rooms to offer           Our Supply Chain Management is
technical schools to support the EDG at 8 schools. Procurement of 25        currently busy processing the
technical subject offerings      Computers, 1 Server, 1 Data                procurement of these items through
                                 projector, 1 A3 printer and 1 Laptop       the SITA contract for 4 schools.
                                 per school.                                Quotations has been obtained and
                                                                            the order have been placed.
Refurbishing workshops in            Stone guards and burglar proofing,     A needs analysis for each school, with
technical schools to comply with     alarm systems and safety doors to be measurements, was completed and
safety laws and regulations and to   installed at 10 Technical schools .    forwarded to the Infrastructure
meet minimum industry standards                                             Directorate of our Department,.
                                                                            Quotations were received for the
                                                                            extension of alarm system for all
                                                                            schools where needed. Paper work is
                                                                            done - orders will be placed
Training and up skilling teachers at Training scheduled for last quarter of Planning phase almost completed
technical schools to acquire new     the year.
trends, practical skills, and
developments in their technical
subjects

                                                                                                             37
 MONITORING AND EVALUATION
• Monitoring is done as per the requirements of the DORA
  and the PFMA. This is done within the broader
  monitoring process of the Department of Basic Education.
• A monitoring tool is utilised for Provincial Coordinators to
  monitor the implementation of the Recapitalisation of the
  Technical Schools.
• 12 Monthly reports, 4 quarterly reports and an Annual
  report will be compiled, signed by the Accounting Officer
  and submitted to the DoBE and National Treasury.
• Monitoring is being done from Head office
• A provincial evaluation team consisting of officials
  responsible for the different conditional grants conduct
  pre-evaluation visits to 10 schools before the final
  evaluation by the DoBE before the end of each financial
  year.
                                                            38
REASONS FOR UNDER-EXPENDITURE
• Payment schedule of the first quarter is transferred on 1
  April of each financial year. This affect the expenditure of
  the second quarter as payment must be done as soon as
  the money is transferred.
• Challenges experienced with the procurement of goods
  and services :
   – Procurement of items came to a amount of R 1,200,000 and we
     only received R513 000.00 up to the end of June 2010.
   – Next payment due on the 15 July 2010 which will be R685 000.00




                                                                 39
             CHALLENGES
• Challenges experienced with the procurement
  of goods and services as referred to above.
• Communication between the Curriculum
  Section, Supply Chain Management and the
  Infrastructure Directorate will be strengthened.




                                                     40
FURTHER EDUCATION AND
   TRAINING GRANT
FURHER EDUCATION AND TRAINING
 GRANT- 2010/11 FIRST QUARTER
         EXPENDITURE
• Allocation      = R52,101 million

• Expenditure     = R13,905 million

• Variance        = R38,196 million

• % Expenditure   = 27%

                                  42
  MANAGEMENT OF THE GRANT
• The Grant is managed according to the
  agreement with the Higher Education and
  Training.
• PERSAL Expenses administered on behalf of
  the colleges are deducted whereafter the
  remainder of the funding is transferred to
  colleges.
             CHALLENGES
• Transfers to colleges are only made towards
  the end of every month after all PERSAL
  transactions have interfaced.
• Colleges are not always satisfied with this
  arrangement and report late payments to
  Higher Education and Training Department
THANK YOU!

								
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