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PowerPoint Dos and Donts

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					 PowerPoint
Dos and Don’ts
        Graphic Design Issues
•   Use Contrasting Colors
•   Use Readable Fonts
•   Limit Text Per Slide
•   Use Bright Background Colors
•   Use Simple Muted Background Images
•   Avoid Excessive Motion
•   Eschew Cutesy Sounds
            Technical Issues
•   PowerPoint File Size
•   Don’t work off of a floppy disk
•   Images – compress outside of PowerPoint
•   Audio – embedded or linked
•   Video – always linked
•   Using PowerPoint on the Web
          Pedagogy Issues
• Giving out your PowerPoints: yes or no?
• Not just a lecture tool--can be used as a
  prompt with group discussions
• Can be used to keep record of group
  brainstorming
• Don’t overpace your presentations
Graphic Design
    Issues
Use Contrasting Colors

             Good    Good

             Good        Bad

             Good    Bad !

             Good        Bad

             Good        Bad
        Use Readable Fonts
• San Serif fonts are most legible on screen
• Cursive fonts fall out of legibility quickly
• Cutesy fonts aren’t easy to read either
• A different font that has bold letter strokes
  can work well
• Serif fonts can be used but are harder to
  read especially from the back of the room
• Not all computers have the same fonts
    Limit Text Per Slide

•Large font size
 increases legibility and
 forces the issue of
 limiting text per slide
 Use Bright Background Colors
• To sleep perchance to dream…
• Dark background colors with the lights off
  makes it hard to take notes and easy to
  sleep
• Light background colors make it easier to
  take notes and harder to sleep
• Think about trying to find your seat at the
  movies…in a night scene or day scene
Use Simple Muted Background
           Images
       Avoid Excessive Motion
•   When your slides have too much motion
•   The point your are trying to make
•   Can get lost
•   In all of the commotion
     Eschew Cutesy Sounds
• I can’t even bring myself to make an
  annoying sound to go here.
• ‘Nuf said
Technical Issues
         PowerPoint File Size
• PowerPoints can be very small if there are no
  images, or sounds or video
• PowerPoints can be huge if you insert
  uncompressed images
• PowerPoints can be small if you insert
  compressed images
• Local computer use file size is not an issue as
  long as you can transport the file
• Web access file size is a huge issue 1mb = 5
  minutes download on a modem
  Don’t work off of a floppy disk
• Microsoft Office files automatically make a
  backup as you work—this backup is the same
  size as your file
• You need file size x 2 available on your working
  drive
• Largest file possible reading and writing from
  floppy is 700kb when this is exceeded the crash
  is often unrecoverable
• Floppy disks are prone to lose data independent
  of all else
   Images – compress outside of
           PowerPoint
• PowerPoint does not compress images
• Work in some other graphics package to
  compress your images before inserting them
  into PowerPoint
• Microsoft has a tool for Windows XP called
  Image Resizer which will allow you to compress
  your images
• The Gnu Image Manipulation Program will let
  you compress and edit your images this is open
  source software and is available for free
   Audio – embedded or linked
• Small audio clips will automatically be
  imbedded in PowerPoint
• Large audio clips will be linked
• Be sure to include linked clips when
  transferring a PowerPoint with externally
  linked files otherwise your presentation will
  lack that which will not exist on the
  computer to which the presentation has
  been transferred
       Video – always linked
• PowerPoint can run video
• PowerPoint links to video move the video
  with the PowerPoint
• Make sure the computer to run the
  presentation has the codec to run the
  video
• Test the PowerPoint before hand to avoid
  fix or be aware of problems
  Using PowerPoint on the Web
• Small PowerPoint files can be linked directly
• Export to HTML doesn’t do a good job—proprietary
  XML in frames which is not ADA compliant
• UNCW official solutions
• OpenOffice can read and write PowerPoint files it
  creates clean HTML and is easy to use (open
  source)
• PDF files are a viable alternative
  – Adobe Acrobat
  – PDF Creator (open source)
  – Open Office (open source)
Pedagogy Issues
    Giving out your PowerPoints:
             yes or no?
• Personal preference
• Concerns over class attendance
• Learning requires multiple passes at
  information
• Don’t undervalue your “performance” as a
  lecturer
Not just a lecture tool--can be used
as a prompt with group discussions
• Make a slide that poses a question and
  have the next slide answer the question
• Can make slides that have multiple choice
  question and link to correct/incorrect
  answers with explanations
   Can be used to keep record of
       group brainstorming
• Remember the same program that
  presents was used to create
• Seek input and record
• Post to the web as a record of class
  conversation
Don’t over pace your presentations
• Once you have all of your information
  clear in your head and down on slides it is
  easy to tear through at a breakneck pace
• Nervous presenters go too fast
• Check your audience for comprehension
• Let their note taking hands have a little
  rest
• Include time for discussion
              Contributors
•   Dr. Charles Ward
•   Dr. James Reeves
•   Dr. Russ Herman
•   Dr. Gabriel Lugo
•   Dr. Ron Vetter
•   Shane Baptista

				
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