HowTo 4 Useful Reports by HC120621124525

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									                        #4
                   Useful Reports

                Training Status Report

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                As with any program you
                download from the
                internet, check the page
                to see if any other
                software is selected to
                download and install with
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                In this case, you might
                want to uncheck the box
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                Plus software.

                Click the “Download
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                the download and
                installation, then follow
                the on screen
                instructions.
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                If you have not completed
                     all the steps in the
                presentation “Introduction
                 to AUXDATA #1 – How to
                     access AUXDATA”,
                go back and complete the
                            steps.
                Otherwise, continue with
                   this presentation.
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    There are several reports available from AUXDATA that
    should be run monthly and made available to the Flotilla
    Commander, FSO-MT and all flotilla members.




                                                       Click on the “Training”
                                                       button to access these
                                                       reports.




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                Click the “Reports”
                tab to access reports.




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 Reports are available for an individual member or the entire flotilla.



                                                              The Training Status
                                                              Report lists all the
                                                              Competencies a
                                                              member has, the
                                                              status of that
                                                              competency, plus
                                                              the tasks that are
                                                              required to maintain
                                                              that competency.

                                                              Click “Training
                                                              Status” to access
                                                              this report.


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                Search for a member by using
                either the “Search By Emp ID” or
                the “Search By Name” button.
                Once the search window is open,
                you can scroll down to the
                member’s name or place your
                cursor in front of the % sign and
                begin typing their name or Emp
                ID. The search will filter the
                results to the member. Highlight
                the member and click “OK”

                To get current information, leave
                “Date in Cycle” and “Report
                Format” at their default values
                and click “Submit”.



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This multi-page report will give you information on the status of all of a members certifications.



                                                       Competency / Currency
                                                       Lists the competency and the currency of
                                                       that competency (ie; Certified, REYR etc).
  Task




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                                                    Current
                                                    Shows if the required task is completed for
                                                    the current year/cycle.
                                                    Y=Yes
                                                    W=Waived
                          # Complete
                                       # Required
                Current




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                        Due Date
                Cycle




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Examples:


                This report shows the following for this
                coxswain.
                • The competency is “Certified”
                • The NavRules Exam (95) is required every
                   5 years, 5-A(S), and is due 08-Mar-2012
                • The 3 year QE approval, 3-A(C), is due
                   31-Dec-2013
                • The annual, A(C), 1HR TCT refresher
                   course is current
                • The 8HR TCT Workshop is required every
                   5 years, 5-A(C) and is due 31-Dec-2012
                • All ICS courses are current
                • The initial NavRules (70) exam is recorded
                • Underway (U/W) hours shows that 12 hours
                   are required annually, A(C) and 178.8 hours
                   have been completed.



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Examples:

                                              This report shows the following for this
                                              coxswain.
                                              • The competency is “Certified”
                                              • The 3 year QE approval, 3-A(C), is due 31-
                                                 Dec-2011. (Note the “Date in Cycle” of this
                                                 report is 20-Nov-2011)
                                              • Underway (U/W) hours shows that only 6 of
                                                 the required 12 hours have been
                                                 completed.
                                              • The annual, A(C), 1HR TCT refresher
                                                 course is current
                                              • The 8HR TCT Workshop is required every
                                                 5 years, 5-A(C) and is due 31-Dec-2016
                                              • All ICS courses are current
                                              • The initial NavRules (70) exam is recorded
                                              • The NavRules Exam (95) is required every
                                                 5 years, 5-A(S), and is due 5 years from the
                                                 date last taken

                This Coxswain should be contacted regarding the status!
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Examples:

                This report shows the following for this
                coxswain.
                • The competency is “REYR” since 31-Dec-
                   2008
                • The 3 year QE approval, 3-A(C),is past
                   due.
                • ICS 210 or 300 needs to be completed
                • Underway (U/W) hours show that none of
                   the required 12 hours have been
                   completed.
                • The annual, A(C), 1HR TCT refresher
                   course is current
                • The 8HR TCT Workshop is required every
                   5 years, 5-A(C) and is due 31-Dec-2012
                • The initial NavRules (70) exam is recorded
                • The NavRules Exam (95) is required every
                   5 years, 5-A(S), and is due 5 years from the
                   date last taken and is due 02-Jan-2012


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Examples:


                This report covers the Instructor and Vessel
                Examiner Certifications and shows the
                following:
                • The Instructor Competency is Certified
                • An instructor will remain qualified by either
                    teaching as lead for two hours, or as non-
                    lead for four hours. Because of this, the
                    Actual Instructor Hours are listed in Tasks.
                      • This instructor has taught 9.5 hours as
                         lead (L), and 0 hours as non-lead
                         (NL).

                •   The Vessel Examiner Competency
                    is Certified.
                •   The Examinations Task show that
                    5 exams are required annually
                    A(C), and this member has
                    completed 24.
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Examples:


                This report covers the Recreational Boating
                Safety Visitor:
                • The Marine Dealer Visitor and Recreational
                   Boating Safety Visitor competency are
                   showing as Certified
                • The Marine Dealer Visits task shows that 4
                   visits are required annually A(C), and this
                   member has completed 7 visits.




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                VERY IMPORTANT!!
           If you are experiencing problems with
            the reports loading properly, pop-up
            blockers must either be turned off or
                set to allow pop-ups from the
                        AUXDATA site.
           The most common problem encountered is the Google Toolbar.
           In addition to the Internet Explorer pop-up blocker being turned
           off, the Google Toolbar pop-up blocker must be disabled or set
                     to allow pop-ups from the AUXDATA website.


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                To turn off Pop-up
                blockers in Internet
                Explorer:

                • Click on the
                  “Tools” Pull
                  down menu

                  Hover your
                  mouse over
                  “Pop-up Blocker”

                   Click “Turn
                   Off Pop-up
                   Blocker”

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         The Pop-Up Blocker on the Google Toolbar is one of the
         most common problems for reports in AUXDATA.




                                                           When the Google Tool
                                                           Bar blocks a page, you
                                                           will see the “no”
                                                           symbol, click the down
                                                           facing arrow to the
                                                           right of this symbol




                                                           In the window, select
                                                           “Always allow pop-ups
                                                           from auxdata.uscg.gov

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                When blocking a pop-up, Firefox
                displays an information bar at the
                top of the window. When you click
                on the “Options” button on the
                information bar, a menu is
                displayed with the following
                choices:

                • Allow/Block pop-ups for this site
                • Edit Pop-up Blocker Options
                • Don’t show this message when
                  pop-ups are blocked
                • (show the blocked pop-up)

                Selecting “Allow pop-ups for
                this site”, will configure Firefox
                to allow the reports to load.

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                   If you have any
                questions, contact your
                  FSO-IS or SO-IS.

                     Good Luck!



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