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McIntosh Town Council Minutes
Civic Center
September 3, 2009
I) The meeting was called to order without reciting The Lord’s Prayer and pledge to the American Flag, as they had been recited
earlier at the public hearing.
II) Roll call was not taken, as it had been taken earlier at the public hearing. However, Council President Ciotti, Council Vice-
President Deaderick (who left the meeting early), Council Member Kingsley, Attorney Baris, and Town Clerk Miller were
present. Mayor McCollum was absent.
III) Consent Agenda Items:
Vice-President Deaderick stated that he would have to leave the meeting early, and wanted to move item X) C) Clinic/School
Lease forward on the agenda to the Guest portion of the meeting. Council President Ciotti agreed. Deaderick also asked for the
consent agenda items to be voted on separately (minutes and financial report).
A) Financial Report for August 2009 was presented:
Council Vice-President Deaderick made a motion to accept the financial report for August 2009.
Council Member Callahan seconded the motion.
Motion passed and carried 5-0 to accept the financial statement.
B) Minutes of the Town Council Workshop of August 13, 2009:
Council Vice-President Deaderick asked to have the minutes amended from last month (August 13 th) to reflect that it was
mentioned and discussed that the September meeting would not occur on the regular meeting date, but had been scheduled to
coincide with the tentative public hearing date on September 3rd.
Council Vice-President Deaderick made a motion to amend the minutes from the August 13 th meeting.
Council Member Kingsley seconded the motion.
Motion passed and carried 5-0 to accept the amended minutes.
(Subsequently, Town Clerk Miller did find that the meeting date had been discussed under item IV) Guests A) Ona Colasante:
“President Ciotti recommended that both the doctor and the school board work out solutions to their respective situations and
present their conclusions to the Council on its next regularly scheduled meeting on September 3 rd”. Therefore, no changes were
required to the August minutes.)
IV) Guests:
A) McIntosh Area School:
Maureen Markson, Belinda Hensley, Andrea Bandar, and Principal Barbara Butler were present to present a new program at the
McIntosh Area School. The International Baccalaureate PYB program will encourage the students to become more involved in
the community. The visitors handed out T-shirts for members of the community.
V) Citizen’s Comments:
A) Beverly Dodder:
Homeowner, Beverly Dodder, expressed interest in purchasing from the Town the broken, unused Grasshopper lawn mower
sitting in the fire house at a price of $200. Council Member Hamilton admitted that he didn’t know much about lawn mowers,
but had no problem with the request. Town Clerk Miller stated that Mrs. Dodder had represented the mower in its ‘as is’
condition fairly well. The deck is broken, the spindles are shot, and it hasn’t been used since purchasing the Town’s new mower.
Council Member Kingsley made a motion to sell the lawn mower to the Dodders at a price of $200.
Council Member Hamilton seconded the motion.
Motion passed and carried 4-0 to sell the lawn mower for $200. Council Member Deaderick had left after the school
discussion, and therefore was absent for the remainder of the meeting.
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B) Casey Girardin:
1) Property owner, Casey Girardin, suggested using the fire house as a medical clinic building. Town Clerk Miller
related that there could be possible septic issues because of poor drainage. Casey also suggested the old pharmacy
building on Hwy. 441, but it was decided that there was not enough parking.
2) Casey Girardin brought up an issue regarding a large fallen tree branch at Debby Olliver’s house, which Casey is
renting. Ms. Girardin complained that Town staff had not removed the branch from the property. Town Clerk
Miller related that the tree is actually on Debby Olliver’s personal property and is Ms. Olliver’s financial
responsibility. Casey disputed that fact. The Clerk backed up her statement reminding the Council that a few
years ago an agreement had been prepared by Attorney Walker at Debby Olliver’s request granting her ownership
of a parcel of land on which her septic system had been installed. (The Encroachment of Right-of-Way Agreement
is dated June 14, 2007, was signed by all parties, and a copy of the agreement is available at Town Hall.) Casey
Girardin stated that the existing septic tank caused flooding issues in nearby parts of Sportsman’s Cove, and Casey
stated that she had asked the Town to build a retainer wall around the septic system. Casey expressed her
disappointment that nothing had been done and felt that a drainage canal would solve the flooding problem.
President Ciotti said that he would review the situation.
VI) Citizen Board Committee Updates:
A) General Citizen Board Committee News:
Volunteers were still needed for all committees.
VII) Message from the Clerk:
VIII) Message from the Mayor:
IX) Message from the Attorney:
A) Gallagher Right-of-Way Issue:
Attorney Baris had researched the Gallagher’s request to obtain the right-of-way owned by the Town on which the historic
stone/masonry wall surrounding that property was built. The attorney stated that there was a possibility that the Town could
give/sell the property to the Gallaghers. Dennis Gallagher voiced his preference to maintain the wall. The attorney stated that
the 800 sq. ft. property under the wall could be sold to the Gallaghers or permission could be granted to maintain the wall. The
owners are currently enjoying the benefit of the wall without the ownership. Dennis stated that he would be willing to purchase
the property if the Town was willing to sell the right-of-way. Casey Girardin suggested leasing the property to the Gallaghers.
Attorney Baris recommended that the Town grant permission to the Gallaghers to maintain/repair the wall, as necessary. Casey
Girardin asked about the Town’s liability in connection with allowing the homeowner to maintain the wall. It was determined
that there was no additional liability concerning the wall or any other town right-of-way.
Council Member Kingsley made a motion to grant permission to the Gallaghers to assume care and maintenance of their
wall, as is.
Council Member Hamilton seconded the motion.
Motion passed and carried 4-0. Council Vice-President Deaderick was absent.
X) Old Business:
A) Procurement Resolution No.: 2009-04:
Attorney Baris read Procurement Resolution No. 2009-04 by title only. President Ciotti detailed the contents of the resolution.
Council Member Hamilton made a motion to accept Procurement Resolution No.: 2009-04.
Council Member Callahan seconded the motion.
Motion passed and carried 3-1 to accept Procurement Resolution No.: 2009-04. Council Member Kingsley was opposed and
Council Vice-President Deaderick was absent.
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B) Solid Waste Bid & Proposed Contract:
Council Member Hamilton asked why EWS had originally submitted a higher bid at $20.78, which was now dropped to $15.94.
Bob shires from EWS was present and explained that the sales manager had put in an incorrect bid based on a model used for
new bids. Jeffrey Inglehart, from Veolia, was present, as well. Mr. Inglehart stated that the Town waste would be transported
from a transfer station in Ocala to a final destination in Georgia. President Ciotti bought up possible use of the Orange Lake
facility. Town Clerk Miller responded that the Town provides and pays for its own waste disposal. A Town resident had related
to her that they had been issued a fine for using the Orange Lake dump facility, as Town residents don’t pay a Marion County
assessment for waste disposal. The Clerk was also told that the Base Line dump facility in Ocala was apparently the only dump
site which could be used without penalty by Town residents. A bulk pickup week would be provided to Town residents, with
dates to be announced in the future. Mitch Abbott was present from Florida Express and again summarized their offered
services.
Council Member Callahan made a motion to accept the bid submitted from Florida Express @ $11.13/month per resident.
Council Member Kingsley seconded the motion.
In advance of a final vote on a solid waste provider, President Ciotti expressed his satisfaction with the quality and competent
management provided from EWS. Council Member Hamilton agreed. If a change is made for a new provider, there is a 60 day
out clause in the new contract in the event unsatisfactory service is provided by the new vendor.
Motion passed and carried 4-0 to accept the bid submitted from Florida Express. Council Vice-President Deaderick was
absent.
C) Clinic/School Lease:
President Ciotti recapped the discussion from the August 13 th meeting, whereby the school and prospective doctor would
research lease options/costs and report back on their respective intentions at this meeting.
Council Vice-President Deaderick made a motion to lease the unused medical portion of the clinic/school building to the
school at a cost of $500/month.
Council Member Callahan seconded the motion.
President Ciotti stated that the current lease with the school is a renewable yearly lease expiring on November 9 th each year with
sixty (60) days notice. Chip Bazemore was present to represent the school. His research showed that a cost had been estimated
between $38,000-$52,000 to set up a portable building in Section A of the school-occupied property. This price included
engineering, water, sewer, setup, permitting, site work, etc. Chip Bazemore reiterated the school’s desire to rent the medical
clinic portion of the building and affirmed that the school would not be looking for the Town to pay for any changes, alterations,
or improvements to the building. The doctor’s requested needs were discussed. Vice-President Deaderick stated that his
research had proven that there is a large pool of federal grant money available from the federal government for the purpose of
building rural medical offices, and he felt that the Town should pursue those means. He followed up that idea with the thought
that the Town could pursue a partnership with Shands, a private doctor, the VA, or some other organization to establish a clinic
in McIntosh. The practicality of getting the current medical clinic up to medical practicing standards was discussed. President
Ciotti was in favor of building a clinic/town office building on the Town’s property in front of the school and he agreed that we
should pursue federal grant money. Council Member Kingsley expressed his opinion that we already had a suitable building and
felt that we had been advertising for a doctor, found one that was interested, and basically ran her off. Council Member
Kingsley expressed his opinion again that our responsibility was to provide a doctor for the Town. He reiterated his opinion that
the school’s occupancy of the medical clinic building was granted on a temporary basis and detailed the Town’s past cooperation
with the school, and Kingsley also expressed his opinion that there was not enough property for the school to stay permanently
at the current site. Vice-President Deaderick disagreed and felt that the school has been very successful, and that there were nine
children from McIntosh attending the school. The Vice-President stated again that we should approach the medical community
in Gainesville with the possibility of setting up a satellite office in a new clinic building. He felt that a new medical clinic would
take longer than six months to complete. The discussion centered on extending the school lease for eight months until July 31,
2010 while pursuing grant money for a clinic.
Council Vice-President Deaderick restated his motion to lease the entire clinic/school building to the school at a cost of
$500/month with rent starting on October 1, 2009, expiring July 31, 2010, with sixty days notice in advance by May 31, 2010
about an extension.
Council Member Callahan seconded the motion.
Council Member Kingsley felt that the option of getting a doctor should be pursued. Council Member Callahan would have
agreed if we had a doctor ready to commit. Property owner, Casey Girardin, mentioned that Wachovia Bank was writing seven
year, interest free $35,000 loans to small business. Homeowner, Beverly Dodder, expressed her opinion that the lease should be
given to the school while researching the grant money. An unidentified non-resident expressed his opinion that we need a
grocery store.
Motion passed and carried 3-2 to lease the entire building to the school for the period October 1, 2009 – July 31, 2010 at the
rate of $500/month. Council Members Kingsley and Hamilton were opposed.
D) Florida DOT Traffic Signal Maintenance and Compensation Agreement:
Attorney Baris had been in contact with DOT explaining to them that the Town does not have the means to maintain the traffic
signal. It was explained to the attorney that usually Marion County maintains the signals, but there is no written contract to that
effect. President Ciotti tabled the discussion until next month.
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XI) New Business:
A) Code Enforcement Officer/Site Planner Position Applicants:
Town Clerk Miller presented another applicant for the available position, Phil Waldron from Plant City. President Ciotti
verbally reviewed the candidate based on his submitted resume. Town Clerk Miller stated her belief that Joseph Zublick, former
code inspector for Marion County, and Mr. Waldron were probably the two best applicants for the code position, thus far. The
Council directed Town Clerk Miller to work up a better job description for the position prior to the next regular meeting with
Council Member Kingsley’s construction background input. Reasonable salary amounts for the position were discussed.
XII) Message from the Council:
A) Council Member Callahan:
Council Member Callahan stated that plants were planted outside the civic center entrance, and the Garden Club was
complimented on their work.
B) President Ciotti:
President Ciotti recommended that the Town acknowledge local radio station WIMR 96.5 and Tim Parker for his eight-year
effort providing community service and public service announcements for the Town. Ciotti recommended that the Town place
an ad in the McIntosh Gazette advertising WIMR, and Beverly Dodder offered on behalf of the Friends of McIntosh and the
Gazette to place the advertisement free-of-charge on behalf of the blue grass/country music station. Advertising due dates are
September 26 for the Gazette.
Meeting Adjourned,
Debbie Miller
Town Clerk
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