ICHNO www . estro . org
Head & Neck
24-26 February, 2011
I FInal announcement I
to IcHNo 2011 > INTRODUCTION 4
> ORGANISING COMMITTEES 5
> SCIENTIFIC PROGRAMME 6
> CALL FOR ABSTRACTS 9
> GENERAL INFORMATION 11
> REGISTRATION 13
> HOTEL ACCOMMODATION 14
CALL FOR ABSTRACTS
Abstracts must be submitted online through the ESTRO website : www.estro.org
“events”, “ICHNO”, “Abstract Submission”.
For all questions concerning abstract submission, please contact Jill Barnard:
Abstract submission is limited to one abstract per presenting author.
Abstract deadline: September 30, 2010
Early registration deadline: September 22, 2010
Late registration deadline: January 25, 2011
Desk registration: as of January 26, 2011
The conference organisers of the ESTRO have applied for European CME
accreditation from the Accreditation Council of Oncology in Europe (ACOE).
ICHNO 2011 /// FInal announcement /// PAGE 3
I ntroductIon C Ommittees
Over the last decade tremendous achievements have been made in the management of patients with Head & Neck SCIENTIFIC COMMITTEE ADVISORY COMMITTEE FOR SURGERY
Cancer. Advancements in the understanding of the pathogenesis of Head & Neck malignancies could rapidly lead to the
elaboration of tailored treatments. Functional imaging has emerged as a complementary modality to anatomic imaging
methods for better staging, treatment response evaluation and optimal treatment targeting. Surgery has markedly chaIrpersons: chaIrperson:
improved, in particular with better reconstruction techniques moving further the limit of operability. Randomised V. Grégoire (BE) J. Werner (DE)
studies have demonstrated the increasing role of combined modality approaches with chemotherapy and biological J.L. Lefebvre (FR)
targeted therapies. New radiation techniques, expected to impact on survival and quality of life of Head & Neck patients, L. Licitra (IT) members:
have taken off the ground and are being validated… R. de Bree (NL)
members: M. Hamoir (BE)
And this is just the beginning with many more challenges ahead of us! J. Bourhis (FR) J. Klozar (CZ)
R. Hermans (BE) P. Nicolai (IT)
In this thrilling environment, the European Society for Therapeutic Radiology and Oncology (ESTRO), the European J.B. Vermorken (BE)
Head and Neck Society (EHNS), and the European Society for Medical Oncology (ESMO) in collaboration with other J. Werner (DE)
European partners, have the pleasure of inviting you to participate to the INTERNATIONAL CONFERENCE ON INNOVATIVE
APPROACHES IN HEAD AND NECK ONCOLOGY that will be held in Barcelona (Spain) on the 24th -26th February 2011. ADVISORY COMMITTEE
With major emphasis on MULTIDISCIPLINARITY AND INNOVATION, this meeting will specifically cover the main following OTHER DISCIPLINES
topics: ADVISORY COMMITTEE
• Biological patient profiling and risk factors FOR RADIATION ONCOLOGY
• Emerging diagnostic and therapeutic tools chaIrperson:
• Functional outcome of treatments R. Hermans (BE)
• Management of elderly patients chaIrperson:
• Recurrent and metastatic disease J. Bourhis (FR) members:
• Clinical controversies based on case discussions, such as sequential vs concomitant chemotherapy vs concomitant J. Geissler (DE)
targeted agents, post-chemo-radiotherapy neck dissection, etc. members: A. Psyrri (GR)
W. Budach (DE) J. Woolgar (UK)
The format of the meeting will combine “state of the art lectures”, lectures on innovative approaches and proffered C. Grau (DK)
papers. Ample time will be given to discussions to allow in-depth interactions among the various disciplines and the H. Langendijk (NL)
participants. C. Nutting (UK)
The mix of a rich and challenging scientific program, and the never ending attraction of the city of Barcelona will
certainly be an incentive for you to attend this INTERNATIONAL MEETING ON INNOVATIVE APPROACHES IN HEAD AND
NECK ONCOLOGY. ADVISORY COMMITTEE
FOR MEDICAL ONCOLOGY
Lisa LICITRA Vincent GRÉGOIRE Jean-Louis LEFEBVRE J.B. Vermorken (BE)
C. Boshoff (UK)
J.P. Machiels (BE)
M. Merlano (IT)
R. Mesia (ES)
PAGE 4 /// FInal announcement /// ICHNO 2011 ICHNO 2011 /// FInal announcement /// PAGE 5
THURSDAY, 24 FEBRUARY 2011 FRIDAY, 25 FEBRUARY 2011
10:30-10:35 > openIng remarks: 08:30-10:10 > SYMPOSIUM 2:
Lisa Licitra (ESMO) COMPUTER AIDED AND IMAGE GUIDED TREATMENTS
Vincent Grégoire (ESTRO) • Recent imaging developments
Jean-Louis Lefebvre (EHNS) • Image guided RT for H&N Cancer
• Robotic surgery
10:35-11:15 > keynote lecture: Don’t Forget the hpV negatIVe patIents! • Molecular imaging as surrogate for target therapy activity
11:15-12:00 > late breakIng Data From ranDomIzeD trIals (gortec/tremplIn/Dahanca …) 10:10-10:40 > coFFee anD networkIng break
12:00-14:00 > lunch anD InDustry symposIum 10:40-12:00 > proFFereD papers
14:00-15:30 > SYMPOSIUM 1: 12:00-14:00 > lunch anD InDustry symposIum
• Partial vs. total thyroidectomy 14:00-15:40 > SYMPOSIUM 3:
• Minimal invasive surgery SHOULD WE TREAT ALL LOCALLY ADVANCED H&N CANCER PATIENTS IN THE
• Molecular targeted therapy SAME WAY?
• State of the art in the treatment of oral cavity tumours
15:30-16:00 > coFFee anD networkIng break • State of the art in the treatment of oropharynx tumours
• State of the art in the treatment of larynx tumours
16:00-18:00 > proFFereD papers
15:40-16:10 > coFFee anD networkIng break
18:00-19.00 > welcome receptIon
16:10-17:10 > SYMPOSIUM 4:
EVIDENCE-BASED MEDICINE OR PRACTICE-BASED MEDICINE?
• Case presentation
• French survey on EBM versus PBM
• Value based cancer care
17:10-19:10 > InDustry symposIum
PAGE 6 /// FInal announcement /// ICHNO 2011 ICHNO 2011 /// FInal announcement /// PAGE 7
S cientific Call for
P rogramme abstraCts
SATURDAY, 26 FEBRUARY 2011 GUIDELINES REGULATIONS
FOR SUBMISSION OF ABSTRACTS
• The presenting author is obliged to ascertain that all
08:30-10:10 > SYMPOSIUM 5: NOTE: ONLY ONE ABSTRACT PER authors are aware of the content of the abstract
GLOBAL CARE OF PATIENTS (SOCIAL CONCERN, FAMILY, CULTURAL ISSUES, PRESENTING AUTHOR CAN BE SUBMITTED before submission to ESTRO.
PSYCHOSOCIAL SUPPORT, WHAT DO PATIENTS EXPECT, TREATMENT OF ACUTE • The presenter and co-authors must identify any finan-
AND LATE TOXICITIES) ABSTRACT SUBMISSION DEADLINE: cial interest in products or processes described in the
• New thoughts on treatment related mucositis in head and neck cancer patients 30 SEPTEMBER 2010 abstract.
• Morbidity after surgical treatment • In submitting an abstract, the authors accept that the
• Radiation and acute & late morbidity information to be reported is for exclusive presenta-
• The view point of the advocacy group on patient management GENERAL INSTRUCTIONS tion in the session to which the abstract will be
assigned if accepted. This information should not be
10:10-10:40 > coFFee anD networkIng break Abstracts must be submitted online via the ESTRO web- presented at a commercially sponsored satellite sym-
site: www.estro.org. posium.
10:40-12:00 > SYMPOSIUM 6: • Abstracts must be submitted and presented at the
METASTATIC /RECURRENT DISEASE For questions regarding the online submission process, conference in English.
• Re-irradiation please e-mail firstname.lastname@example.org. • Notification of receipt and acceptance will be sent
• Salvage surgery • When finished with the online submission, it is only to the abstract submitter.
• Chemotherapy/targeted agents (state of the art today) imperative to click the «submit» button for final
• What’s new in medical treatment (new and future drugs and concept)? submission of the abstract; a message will then a. general InFormatIon:
appear informing you that the abstract has been Authors will be asked to select the following:
12:00-13:00 > SYMPOSIUM 7: registered successfully. The abstract submitter will 1. Topic category: choose the topic category that
SINONASAL AND BASE OF SKULL TUMOURS receive an e-mail confirming successful submission refers to the main subject of the abstract. The
• Limits of endoscopic surgery for sinonasal malignancies of the abstract. This confirmation of abstract re- Scientific Committee reserves the right to re-
• Proton therapy and heavy ions ceipt is NOT a notice of acceptance of your abs- categorise the abstract.
• Treatment approaches of non squamous cell sinonasal malignancies tract. 2. Presentation preference: authors should indicate
• In case no confirmation from ESTRO is received, their presentation preference (oral, poster or
13:00 > enD oF the meetIng the abstract submitter should contact jill.barnard@ no preference). Please note that the final decision
estro.org within one week after submission of the on the presentation format will be made by the
abstract. Scientific Committee.
• Submitting an abstract for presentation does not 3. Select your public preference for presentation.
constitute registration for the conference. Abstract 4. Keywords: authors are required to indicate 1 to
presenters must register to attend the conference 3 keywords (different from category).
by following the instructions for online registration
(www.estro.org/events/ICHNO). b. abstract Format:
• Once the abstract is submitted, changes, corrections • Abstracts titles should be brief and reflect the
or rewording are possible until the abstract sub- content of the abstract. The title is important
mission deadline. After the abstract submission since it focuses attention (it is the “showcase”
deadline changes are not possible. Careful typing for the presentation). Do not use capital letters
and proofreading is essential, as the abstract will in the title except for words that are always
be published as submitted. capitalised and, do not use non-standard abbre-
• Abstracts should be structured in such a way
as to include (1) Purpose/Objective; (2) Material/
Methods; (3) Results (4) Conclusion.
PAGE 8 /// FInal announcement /// ICHNO 2011 ICHNO 2011 /// FInal announcement /// PAGE 9
Call for General
• The use of standard abbreviations is desirable. A UPDATED INFORMATION Electronic poster stations located in the exhibit hall and
special or unusual abbreviation must be placed Please consult the ESTRO website on a regular basis for in different areas around the conference centre will be
(in round brackets) after the first appearance of available to allow you to view the virtual displays at your
the word for which it stands. leisure and to correspond with presenters or forward a
• The online abstract submission procedure will presentation to a colleague or home office.
not accept abstracts that exceed 2500 characters, • Late sequelae of integrated treatments CALL FOR ABSTRACTS
excluding spaces (body of the abstract). • Management of elderly patients Abstracts must be submitted online through the ESTRO
• Authors can include only one figure (only JPG files • Molecular targeted therapies website which hosts an electronic abstract submission form. EXHIBITION
are accepted), table or black/white illustration • Molecular biology/pathology One abstract per presenting author can be submitted. An exhibition featuring equipment and pharmaceutical
(maximum width 7 cm). Colour illustrations will be • Optimising multidisciplinary treatment companies as well as medical publishers will be held in
printed in black/white in the abstract book. (Surgery, radiotherapy, chemotherapy) the Exhibition area. The exhibition will be open on Thursday
• Equations can be inserted in the text as images • Predicting response with novel imaging techniques ONLINE REGISTRATION February 24, 2011 at 18:00 on Friday 25 between 09:30
or via option ‘Add formula’. • Others Registration to the conference will be exclusively through and 17:00 and Saturday 26 between 9:30 and 11:00. En-
• The preferred font is Verdana 7. our online registration form via the ESTRO website. trance is free for all the registered participants and ac-
ABSTRACT SELECTION PROCESS VENUE Companies and publishers who would like to participate
Palau de Congressos de Catalunya in the exhibition may obtain more detailed information
Abstracts submitted for presentation will be reviewed by Av. Diagonal, 661-671 from the ESTRO Office.
an international panel of experts in the field of the subject. 08028 Barcelona (Spain) Contact person: Valerie Cremades
The abstract will be anonymised before review to assure www.pccongresos.com Tel.: +32.2.775.93.45 - Fax.: +32.2.779.54.94
fairness and eliminate possible bias. Do not include au- E-mail: email@example.com
thor names or institutions in the body of the abstract.
Abstract review criteria are based on clarity, supporting ACCOMMODATION & CITY TOURS
data, scientific rigour, potential significance, interest in The official housing agent for the conference will be MCI, INSURANCE
the topic chosen, and innovation or usefulness. Research Spain. The organiser does not accept liability for individual
obviously not yet performed, and results not yet obtai- In close consultation with us they have made a selection medical, travel or personal insurance. Participants are
ned will be banned. of hotels in Barcelona. We advise you to make your reser- strongly advised to take out their own personal insurance
vation far in advance. Hotel accommodation is made on policies.
Abstracts will be selected for one of the following pre- a first-come, first-served basis. In case an unforeseen event would force ESTRO to cancel
sentation formats: the meeting, the Society will reimburse the participants the
• oral presentatIon registration fee minus 15% for handling charges. ESTRO
The abstract is selected for oral presentation at any CURRENCY will not be responsible for the refund of travel and ac-
of the proffered paper sessions. The currency in Spain is the EURO. commodation costs.
• poster presentatIon
The abstract is selected for presentation in a poster The official language of the meeting is English. No simul- LUNCHEONS AND REFRESHMENTS
taneous translation will be provided. The registration fee for the conference includes two
format. Posters are grouped by topic and are dis-
lunches. Refreshments will be served during coffee
played throughout the meeting.
breaks to all participants and exhibitors wearing their
Abstracts selected for oral and/or poster presentation POSTERS conference badges.
should be presented at the meeting. If a selected pre- The poster area will be in the conference centre and the-
senting author cannot attend, he/she should assign refore, posters may be viewed at any time during confe-
a replacement and inform the ESTRO office of the rence hours.
replacement as soon as possible.
PAGE 10 /// FInal announcement /// ICHNO 2011 ICHNO 2011 /// FInal announcement /// PAGE 11
WELCOME RECEPTION how to reach the congress centre ONLINE REGISTRATION CONFIRMATION OF REGISTRATION
All participants, registered accompanying persons and The Catalunya Palace of Congresses is located on Barce- Registering through the ESTRO website is simple and Upon receipt of your registration form, a confirmation of
company delegates are invited to the welcome reception lona’s main avenue, the Diagonal, and has easy access will only take a few minutes. The ESTRO website can be your registration will be forwarded to you electronically.
which will be held in the exhibition area on Thursday to the airport, harbour, train stations and motorways to consulted at www.estro.org (click “events”, “ICHNO”,
February 24, 2011 at 18:00. Madrid, France and the Mediterranean Coastline. “register online”. Please follow the instructions included
Public transportation near the Palace are: on the electronic registration form before submitting CANCELLATION OF REGISTRATION
Metro: Green Line (L3), Zona Universitaria your registration and do not send it again by fax or post.
INDUSTRY SYMPOSIA Bus: 7, 67, 68, 74, 75 Receipt of registration will be acknowledged electro- In case of cancellation, full refund of the registration fee
Commercial satellite symposia will be held on Thursday, Tram: Zona Universitaria nically. minus handling charges of 15% may be obtained up to
February 24 and Friday February 25. The programmes of 3 months before the meeting. Between 3 months and 1
the symposia will be published in the official programme month before the meeting, the refund will amount to 50%
book. Together with the detailed scientific programme, PAYMENT INFORMATION of the fee. No refund will be possible if the cancellation
an overview including the topics and presentations will Payments can be made either by credit card through our is postmarked after January 23, 2011.
be available on the ESTRO website. secured website or by bank transfer
For all questions concerning registration and payments,
please contact: firstname.lastname@example.org
how to reach barcelona
El Prat International Airport is six miles (10 kilometres) REGISTRATION FEE
south-west of the centre of Barcelona and taxis are avai- Reduced fees apply when the payment is received before specific deadlines:
lable at the airport 24 hours a day. It takes about twenty Early registration rate deadline: September 22, 2010
minutes into the centre of town and the fare is about Late registration rate deadline: January 25, 2011
20 €. There’s a RENFE train every 30 minutes to Sants Desk registration rate: as of January 26, 2011
Station (central Barcelona) from 6:00 am to 10:30 pm
The fare is about 1.80 € and the journey takes about 16 EARLY LATE DESK
minutes in air-conditioned trains with plenty of luggage CONGRESS DEADLINES *
22/09/2010 25/01/2011 AS OF 26/01/2011
Full member (ESTRO, ESMO, EHNS) 460 595 720
publIc transport In barcelona Non member 600 750 900
The subway is the easiest and fastest way of moving
around the city. Junior member / RTT / Junior (Under 35) ** 250 355 450
Barcelona has got 2 different systems, the subway with Accompanying person *** 125 125 125
its 5 lines and the FCG , with 2 lines in Barcelona and 4
more lines going to nearby towns. * The prices include 18% VAT.
The bus is certainly a slower transportation but it allows ** To register as a junior you should send your updated ID card or passport to email@example.com before registration.
you to enjoy the city views while moving around. *** The registration fee for accompanying persons includes access to the welcome reception and the exhibition area.
Black and yellow cabs show a green light when free. Just
wave your hand to call them. The meter (it is compulsory
The registration fee to the conference includes access to the scientific sessions and exhibition area, the programme and
to use them) will indicate the price to pay, but an extra
abstract books, coffee and lunches, and the invitation to the welcome reception.
fee is charged when taking it at the airport or when you
carry luggage with you, etc. Prices are shown on a sticker
inside the cab.
PAGE 12 /// FInal announcement /// ICHNO 2011 ICHNO 2011 /// FInal announcement /// PAGE 13
IN CLOSE CONSULTATION WITH THE ORGANIZATION MCI SPAIN HAS TAKEN OPTIONS IN DIFFERENT HOTEL BOOKING GUARANTEE RESERVATION ACKNOWLEDGMENT
HOTELS IN BARCELONA AT VERY COMPETITIVE RATES bookIng terms anD conDItIons If you reserve your room online, you will receive a confir-
For hotel bookings, a deposit payment for one night must mation immediately. If you reserve via fax or mail, an
You can book you room online: www.mci.eventszone.net/ichno2011 accompany your reservation. Your booking will be confir- acknowledgment of your reservation will be issued within
Any enquiries please contact MCI at fax: +34 91 400 93 84 or via e-mail: firstname.lastname@example.org and be sure to med on receipt of your hotel deposit. This prepaid depo- three days of receipt to the e-mail address provided (if
mention ‘ICHNO’ in your message for faster service. sit will be deducted from your hotel bill when checking not, via fax or mail).
Further details can be found on our website: www.estro.org out from the hotel. Additional expenses such as mini-bar
and telephone must be paid directly to the hotel when
checking out. GROUP BLOCK
ROOM RATE (IN EURO) If your company/university requires a block of 10 or more
DISTANCE TO rooms, please send your request to MCI at the following
HOTEL NAME CONGRESS CENTRE
(KM) HOTEL RESERVATION CHANGES/CANCELLATIONS e-mail: email@example.com. Please indicate the
DOUBLE ROOM DOUBLE ROOM
FOR SINGLE USE FOR DOUBLE USE All hotel changes or cancellations must be sent to MCI in number of rooms needed, arrival & departure dates and
writing (fax, letter, or email). at least 3 hotel choices along with your contact informa-
Hotel Husa Tres Torres *** 4 km 85 € 199 € cancellatIon polIcy: tion. Allow at least 48 hours for response.
Hotel Taber *** 6 km 92 € 103 € 1. No cancellation charges prior to 45 days of An special agreement with deposit and cancellation po-
Hotel Montblanc *** 14 km 98 € 108 € congress dates. licy for your group will be send after the confirmation.
Hotel Catalonia Port *** 7.5 km 98 € 114 € 2. Between 45 days and 30 days, if the delegate
Hotel Catalonia Princesa *** 14 km 98 € 114 € cancels totally or partially the nights booked, the
Hotel Husa Pedralbes *** 3 km 99 € 109 € hotel will charge the amount corresponding to one ENQUIRIES
Hotel Regente **** 6.3 km 103 € 114 € night. Any enquiries please contact MCI at fax: +34 91 400 93 84
Hotel NH Les Corts *** 3.6 km 108 € 119 € 3. Between 30 days and 15 days, if the delegate or via e-mail firstname.lastname@example.org and be sure to
Hotel St Moritz **** 6.3 km 108 € 119 € cancels totally or partially the nights booked, the mention «ICHNIO» in your message for faster service.
Hotel Gran Catalonia **** 5.3 km 108 € 130 € hotel will charge the amount corresponding to two
Hotel Husa Arenas **** 2.1 km 120 € 130 € nights.
Hotel Catalonia Berna **** 6.8 km 130 € 152 € 4. Between 15 days and the date of arrival, if the
Hotel Catalonia Duques de Bergara **** 7.3 km 130 € 152 € delegate cancels any night, 100% of cancellation
Hotel Husa Illa **** 3.4 km 130 € 150 € charges will apply (all nights booked).
No shows, 100 % of total amount of the nights booked.
Hotel NH Numancia *** 4.1 km 130 € 146 €
Hotel Catalonia Ramblas **** 7.2 km 141 € 162 €
A credit card would be necessary to apply cancellation
Hotel Catalonia Cathedral **** 15 km 141 € 162 €
expenses if needed.
Hotel Hisperia Presidente **** 4.9 km 141 € 162 €
In order to make your reservation we ask you to please
Hotel Abba Garden **** 2.5 km 145 € 175 €
fill in the credit card information on the previous page.
Hotel NH Constanza **** 3.7 km 152 € 170 €
Hotel Juan Carlos ***** 100 m 179 € 194 €
PAGE 14 /// FInal announcement /// ICHNO 2011 ICHNO 2011 /// FInal announcement /// PAGE 15
Av. Mounierlaan 83
Tel.: +32 2 775 93 40
Fax: +32 2 779 54 94