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Safeguarding Policy 2009 - 2010
Derby Moor Community Sports College
Safeguarding Policy
2009-2010
The Senior Member of Staff responsible: Mrs L Newton
Review: September 2009, 2010
A good School – moving forward
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Safeguarding Policy 2009 - 2010
DERBY MOOR COMMUNITY SPORTS COLLEGE
SAFEGUARDING POLICY 2009 - 2010
Designated Staff Member for Safeguarding is Mrs Lois Newton
Governor with responsibility for Safeguarding is Ms Heather McKenzie
1.0 RATIONALE
Tragically it was the cases of Victoria Climbie (2000), Lauren Wright (2000), Jessica Chapman
and Holly Wells (2002) that brought Safeguarding to the forefront of public and political
concern. As a result of the recommendations from the Inquiries into the deaths of these
children it has become the statutory duty or the legal responsibility of all agencies providing
services to children
‘to safeguard and promote the welfare of children who are students at school’
(Education Act 2002, Section175).
The long awaited 2003 Government Green Paper ’Every Child Matters’ had major implications
for Local Authorities and schools in the area of Safeguarding. Chapter Four ‘Early Intervention
and Effective Protection’ identifies four main proposals which, following consultation and
legislation, is having an impact upon the implementation of Safeguarding procedures.
Schools, as agencies of safeguarding, are not immune from the resultant changes and society
expects that everyone who works with children, whether teaching or non-teaching staff, has a
duty of care that visibly incorporates Safeguarding.
1.0.1 The aim of Derby Moor Community Sports College Safeguarding policy is to safeguard and
promote the welfare of the students in our care. Derby Moor fully subscribes to the five
outcomes of Every Child Matters, which is the Government’s aim for every child, whatever
their background or their circumstances. Derby Moor aims to contribute towards achieving
these outcomes for all its students:
Stay safe
Be healthy
Enjoy and achieve
Make a positive contribution
Achieve economic well being
1.0.2 Derby Moor Community Sports College does not operate in isolation and accepts that Child
Protection is the responsibility of all adults and agencies working within the school.
1.0.3 Derby Moor Community Sports College recognises its responsibilities for Safeguarding
and follows the current procedures set out by the Derby Safeguarding Children Board (DCSB)
Procedures.
1.0.4 Derby Moor Community Sports College acknowledges that child abuse does happen and
anyone within the School may encounter a student or adult who has been abused. Derby
Moor also recognises that because of the day-to-day contact with students the staff is well
placed to observe the outward signs of abuse. All Staff should be vigilant and alert to the signs
of abuse or neglect and follow the set procedures as outlined in the DCSB Safeguarding
Procedures.
1.0.5 The Derby Moor Community Sports College Safeguarding Policy is currently consistent with
the DCSB procedures and it applies to all staff, governors and volunteers working at Derby
Moor. It also takes account of guidance issued by the DfES and, where possible,
recommendations from Reports, Guidelines and acknowledged Good Practice relating to
Safeguarding.
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Safeguarding Policy 2009 - 2010
1.0.6 This policy should be considered alongside other related policies e.g. Behaviour Management,
Anti Bullying, Special Educational Needs, Health and Safety, Sex and Relationships Education,
The Education of Pregnant School Girls and School Age Parents, Looked After Children and
Equal Opportunities.
The welfare of our students is paramount.
2.0 MISSION STATEMENT
Derby Moor Community Sports College strives to educate all of its students within an
environment where the traditions of learning, respect and community are promoted. The
overall aim of this policy is to safeguard and promote the welfare of the students in our care.
3.0 OBJECTIVES
3.0.1 To establish a safe environment in which students can learn and develop.
3.0.2 To create an environment where our students feel secure, have their viewpoints valued and
are encouraged to talk and are listened to.
3.0.3 To ensure that students know that there are adults in the school who they can approach if they
are worried.
3.0.4 To ensure that key concepts of Safeguarding and the skills needed to recognise and stay safe
from abuse are integrated into the curriculum, principally through Personal, Development
lessons.
3.0.5 To support students who have been abused in accordance with his/her agreed Child Protection
plan.
3.0.6 To ensure that Derby Moor Community Sports College practices ‘Safe Recruitment’ by
checking the suitability of staff and volunteers to work with students via List 99 and the
Enhanced Criminal Record Bureau (CRB) checking procedure, as recommended by the
Bichard Report, June 2004. ISA status also to be checked once scheme fully in operation from
October 2009.
3.0.7 To continue to develop awareness of the need for Safeguarding in all staff and of their
responsibilities in identifying abuse, with particular care being taken in relation to students with
disabilities and Special Educational or Additional Needs (SEN)
3.0.8 To develop and support a responsive and knowledgeable Staff who are trained and confident
to respond appropriately in Safeguarding situations.
3.0.9 To ensure that all staff and volunteers are aware of the referral procedures within the school
for reporting cases, or suspected cases, of abuse.
3.0.10 To provide a systematic means of monitoring all students who have been identified as ‘having
protection needs’, whether or not they have a Child Protection Plan.
3.0.11 To ensure that outside agencies are involved as appropriate.
3.0.12 To provide information for parents/carers in the School Prospectus and Newsletters.
3.0.13 To provide an outline of the procedures laid down by this policy and Derby Safe Guarding
Children Board (DSCB) Safeguarding Procedures to parents/carers
3.0.14 To provide copies of the Derby Moor Community Sports College Safeguarding Policy, on
request, to parents/carers.
4.0 THE ROLE OF THE LOCAL AUTHORITY (LA):
Derby City Council Children and Young People’s Service (CYPS)
4.0.1 Education Act and the Green Paper/ Consultative Document ‘Every Child Matters’ places a
duty on LAs and on Governing Bodies to make arrangements to safeguard and promote the
welfare of children.
4.0.2 If a child resides in a different Local Authority to Derby City, then Derby City
Children and Young People’s Service (Referrals), Rosehill Street, Derby (Telephone 01332
717118) should be contacted in the first instance. The Department at Rosehill Street then will
identify and contact the relevant Safeguarding Unit.
4.1 Child Protection Plans
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Safeguarding Policy 2009 - 2010
Derby City Children and Young People’s Service is required to keep a record of all
children/students who are suffering on-going significant harm. The purpose of this is primarily
to alert professionals, including schools, to those concerns.
4.2 Significant Harm
4.2.1 Harm is defined in the Children Act 1989 as ‘ill treatment or impairment of health or
development’.
4.2.2 Where there is reasonable cause to suspect Significant Harm the Local Authority has a duty to
make enquiries.
4.2.3 There are however no absolute criteria when judging Significant Harm.
The severity of ill treatment should be considered, and although sometimes a single traumatic
event may constitute significant harm e.g. a violent assault, Significant Harm is more often a
compilation of events which interrupts, changes or damages a student’s physical or
psychological development.
4.2.4 A child or student who is at risk of Significant Harm may be placed on the Child Protection
Register under the following categories:
Physical Abuse, Sexual Abuse, Emotional Abuse or Neglect.
4.3 Attendance at Child Protection Conferences
4.3.1 Derby Moor Community Sports College recognises the importance of developing constructive
links with relevant childcare agencies and co-operating with their enquiries regarding
Safeguarding matters including attendance at Children and Young People’s Service Child
Protection Case Conferences.
4.3.2 It is the responsibility of the relevant House Manager to prepare and send twelve copies of the
educational report to the Children and Young People’s Service (Safeguarding) Department
Child Protection Manager at Eastmead ten days prior to the Conference date.
4.3.3 The Safeguarding Co-ordinator will attend Child Protection Conferences.
4.3.4 Core Group meetings should take place at Derby Moor whenever possible in order to reduce
cover and travel costs to the School.
5.0 THE ROLE OF THE GOVERNING BODY
The Governors of Derby Moor Community Sports College will:
5.0.1 Appoint a nominated governor to liaise with the Headteacher and Safeguarding
Co-ordinator.
5.0.2 Approve the Derby Moor Community Sports College Safeguarding Policy and Procedures in
accordance with the current DCSB procedures.
5.0.3 Monitor, review and evaluate the Safeguarding Policy annually.
5.0.4 Recognise and encourage the contribution that Derby Moor Community Sports College can
make to helping students keep safe by the teaching of self protection skills and by encouraging
responsible attitudes to adult life through the Personal Development curriculum.
5.0.5 Ensure that there are safe and effective recruitment and vetting policies and disciplinary
procedures in place, which adhere to The Education (Prohibition from Teaching or Working)
Regulations 2003.
5.0.6 Ensure that all staff and volunteers feel able to raise concerns about poor or unsafe practice
and those concerns are dealt with sensitively and effectively in accordance with the Green
Whistle Blowing policies (See PEAW’s Public Concern at Work, and Barnardos’ Sounding the
Alarm).
5.0.7 Be aware of the guidance in relation to Work Experience and ensure that all Work Experience
establishments are vetted and cleared by Connexions.
5.1 The Role of the Nominated Safeguarding Governor
5.1.1 Work with the Safeguarding Co-ordinator to produce the Safeguarding Policy.
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Safeguarding Policy 2009 - 2010
Act as a source of advice and support of the Safeguarding Policies implemented and work
undertaken at Derby Moor Community Sports College.
5.1.2 Meet once a term with the Safeguarding Co-ordinator to monitor and review procedures.
5.1.3 Be familiar with Local Authority Student Protection Committee procedures (DCSB) and LA
procedures and guidance as issued by the Department of Education and Skills.
5.1.4 Undertake Safeguarding training opportunities made available for nominated Governors.
5.1.5 Ensure that an annual item is placed on the Governor’s meeting agenda.
5.1.6 The Governor with responsibility for Safeguarding at Derby Moor Community Sports College is
Ms Heather McKenzie.
5.2 The Role of the Safeguarding Co-ordinator
The Designated Safeguarding Co-ordinator (CHIPROC) will:
5.2.1 Act as a source of advice, support and expertise at Derby Moor Community Sports College.
5.2.2 Be responsible for co-ordinating action regarding referrals to Children and Young People’s
Service (Referrals Department) and other relevant agencies over cases of abuse and
allegations of abuse of both students and members of staff. Other agencies involved may also
include Derby City LA, Derby Safeguarding Children Board, Education Welfare Service,
Connexions, School Health, Runaways, The Edge Project, The Gatsby Project, NSPCC,
Karma Nirvana, Police and the AIM (Assessment, Intervention and Moving on) Project.
5.2.3 Ensure each member of Staff has access to, and is aware of, Derby Moor Community Sports
College’s Safeguarding policy and pay particular attention to Staff who are part-time or work
with more than one school, such as Connexions Personal Advisors, trainee teachers,
peripatetic teachers, supply teachers or volunteers e.g. Mentors.
5.2.4 Liaise directly with the Headteacher, or with the Deputy Head (Inclusion) to inform him/her of
any issues or ongoing investigations and ensure that there is always cover for the role of
CHIPROC.
5.2.5 Ensure that the Derby Moor Community Sports College’s Safeguarding Policy is updated and
reviewed annually.
5.2.6 Work with the designated Governor for Safeguarding.
5.2.7 Keep detailed, accurate and secure written records of referrals and concerns.
5.2.8 Inform Parents/Carers via school publications that Derby Moor Community Sports College has
a role and a duty to act as an agent for Safeguarding.
5.2.9 Ensure that when a student leaves Derby Moor Community Sports College all Safeguarding
documentation is transferred quickly, usually within one day, to the receiving School.
5.2.10 A copy of all CHIPRO documentation will be kept separately for eight years in the appropriate
Leavers Storage Area. This is to accommodate possible later challenges or lawsuits.
5.2.11 If the Safeguarding Coordinator is unavailable cover for the CHIPROC is Mr N Jamieson,
Deputy Head. Alternatively the Headteacher, any member of SLT, any House Manager or the
SENCO will act as CHIPROC and manage referrals and concerns in his/her absence.
5.2.12 The Safeguarding Co-ordinator (CHIPROC) for Derby Moor Community Sports College 2009-
2010 is Mrs Lois Newton.
5.3 Staff Recruitment and Vetting
Following DfES guidelines and recommendations in the Bichard Report (June 2004), all Staff
and Volunteers who come into contact with students on more than one occasion:
5.3.1 Must be recruited and vetted using an Enhanced Criminal Record Bureau (CRB) Disclosure
check. This is the most detailed level of CRB checking of an applicant’s criminal record.
5.3.2 Must be recruited and vetted using List 99 Checking Procedures (DfES maintained list of
people barred or restricted by the Secretary of State from working in the Education sector).
5.3.2.1 From October 2009 staff recruited to Derby Moor Community Sports College should also be
registered with the Independent Safeguarding Authority.
5.3.3 It will be the responsibility of Derby City Local Authority to ensure that full Enhanced CRB
checking procedures are carried out on all maintenance Staff who are sent to Derby Moor
Community Sports College.
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Safeguarding Policy 2009 - 2010
5.3.4 Preventative strategies should also be embedded into both the Recruitment and Vetting
procedures including identifying in advertisements and publications that Safeguarding is an
integral part of the school’s ethos and culture.
5.3.5 All contracted staff such as cleaners or maintenance personnel who do not have direct access
to students will either be in possession of an up to date CRB check or will be supervised during
their work on site.
5.3.6 All contracted staff such as counsellors, education psychologists who do come into direct
contact with students will have an up to date CRB check, exceptions to this will come where
contact is either very infrequent in which case references from employers will be sought as to
the suitability of the person to have contact with young people or where the contact is at all
times supervised.
5.4 TRAINING
5.4.1 The Safeguarding Co-ordinator will attend training and meetings relevant to the role. The
Safeguarding Co-ordinator will attend training to update procedure and good practice via the
CYPS and DSCB Safeguarding Network Meetings. These meetings are held at least once a
term and organised by the LA Safeguarding Officer.
5.4.2 A record of training will be maintained and recorded by the Safeguarding Co-ordinator in order
that Staff can consult on specific issues e.g. issues surrounding students who have witnessed
domestic violence.
5.4.3 The nominated Governor for Safeguarding will attend training relevant to the role.
Staff at Derby Moor Community Sports College will be made aware of Safeguarding issues via
training, presentation and/or written communication via the CHIPROC. Procedural and Policy
briefings will be made at the annually to all staff, this is to include all temporary staff who
undertake the normal induction process. Updates and training will be provided as and when
appropriate.
6.0 CONFIDENTIALITY
6.0.1 In the context of Safeguarding, the only purpose of confidentiality is to benefit the child.
6.0.2 School Staff must not promise or guarantee absolute confidentiality if approached by a
student for help. Staff must always make this clear to students.
6.0.3 Derby Moor Community Sports College’s policy on Confidentiality as stated in the ‘Sex and
Relationship Education Policy 2004/2005 (page 13), should be considered in relation to the
Human Rights Act 1998, Data Protection Act 1998, common law duty of confidence, Gillick
Competence’ (1985) and the Fraser Guidelines (1985). (See Appendix)
6.0.4 Where it is clear that a student will benefit from the involvement of a third party, Staff should
seek consent of the student to do so and base their judgement upon the seriousness of the
situation and the degree of harm that the student may, or is likely, to experience. The
student’s age, maturity and competency to make his or her own decisions should also be taken
into consideration (Gillick, Fraser 1985).
6.0.5 Generally, all personal information relating to Safeguarding that has been acquired or held is
treated as Confidential. It is stored by the CHIPROC in a secure place, away from the
student’s personal file and is cross-referenced on Form CHIPRO 6 in the student’s School
Record File.
6.0.6 Confidential information will be disclosed on a ‘Need to Know’ basis, whether internally within
Derby Moor or between Derby Moor and outside agencies. All disclosures of confidential
information will be based on ‘proportionality’; i.e. only those Staff for whom it is strictly
necessary to inform, to meet the public interest in protecting the health and wellbeing of a
student, will be party to the information.
6.0.7 Teachers and other School staff should not keep a discussion with a student under 16
confidential if the student discloses that they are sexually active. Even where the member of
Staff does not consider that the student is at risk, the information should be disclosed to the
school’s Safeguarding Coordinator for formal assessment of Risk.
6.0.8 If there is any doubt as to whether the disclosure of documentation is authorised it is good
practice to obtain express consent from the originator. Express written consent must be
obtained from medical practitioners, Children and Young People’s Services and other similar
outside agencies before information can be disclosed.
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Safeguarding Policy 2009 - 2010
6.0.9 Derby Moor Community Sports College will seek advice from the Children and Young People’s
Service (Referrals Department) in each case to ascertain whether or not the Staff of Derby
Moor or the Children and Young People’s Service (Referrals Department) will inform
Parent/Carers directly that Safeguarding proceedings have been instituted. Should the
Children and Young People’s Service inform Derby Moor that it would not be in the student’s
best interest to alert or allow the Parent/Carer to see the student until the Department has
intervened Derby Moor Community Sports College will comply with this instruction.
7.0 SCHOOL PROCEDURES
The first step in helping abused or neglected students is learning to recognise the signs of child
abuse and neglect. The presence of a single sign does not prove child abuse is occurring.
When these signs appear repeatedly or in combination a closer look should be taken at the
situation and the possibility of child abuse should be considered.
Further information is provided in the Appendix to assist in the identification of signs and
symptoms of child abuse, effects of abuse and types of abusive behaviours.
If there is any suspicion that a student is being harmed, reporting those suspicions may
protect the child and get help for the family.
Allegations of child abuse must always be given the highest priority.
All allegations or concerns must be referred immediately to the
Safeguarding Coordinator (CHIPROC) in writing.
Absence of the CHIPROC must not delay referral to the
Children and Young People’s Service (Referrals Department)
7.0.1 All Staff must follow the procedure as indicated on the Derby Moor Community Sports
College flow chart on ‘How to make a Referral’ (Appendix 1).
7.0.2 All incidents or concerns should, ideally be recorded within the hour. Legally they must be
recorded within 24 hours.
7.0.3 Notes may be word processed or hand-written but not saved on disc or hard disc. Written notes
must be attached if made separately.
7.0.4 Full, accurate and factual accounts should be made of all events, changes, conversations and
behaviour in relation to any student and his/her family about whom there are concerns using
CHIPRO 1. Verbatim reports from the student should be included if possible.
7.0.5 A body map is available to record any physical harm (See CHIPRO 1a).
When recording bruises/injuries the report should describe the shape, colour and size. Do
not photograph or video the injuries, as this is likely to contravene the Human Rights Act.
7.0.6 A note of any other people involved in the incident e.g. witnesses, should be made.
7.0.7 Action taken and any further plans e.g. contact The Children and Young People’s Service
(Rosehill Street Referral Department) or monitor and review, should be also noted.
7.0.8 The report must be signed, with the name printed and job title of the person making the record.
The report must be dated and the time recorded.
7.0.9 There must be no attempt to investigate any disclosures. The Children and Young People’s
Service (Rosehill Street Referral Department) and/or the Police under Section 47 of the
Children Act 1989 will carry out all investigations.
7.0.10 Discuss the concern with the Safeguarding Co-ordinator (CHIPROC). If the CHIPROC is
unavailable then the following members of Staff will be able to continue with the referral:
Members of the Senior Leadership Team (SLT), House Managers, SENCO, CYPS Educational
Welfare Officer (EWO) or the School Nurse.
7.0.11 The CHIPROC will analyse the information received on Form CHIPRO 1.
7.0.12 The CHIPROC will record reasons for action on Form CHIPRO 2.
7.0.13 If the Children and Young People’s Service (Rosehill Street Referrals Department)
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Safeguarding Policy 2009 - 2010
is to be contacted and a telephone referral is to be made then the CHIPROC will seek advice
as to:
Whether DMCSC or CYPS (Referrals Department) will inform the Parent/Carer of the referral
to the Children and Young People’s Service (Referrals Department)
Whether or not the student can be seen by Parent/Carer if they so request, or whether to do
so would put the student at risk of further harm
7.0.14 The CHIPROC will complete the agreed Referral Form, CHIPRO 3 and send it to the
CYPS (Referrals Department) within 24 hours of a telephone referral being made.
7.0.15 A copy of CHIPRO 3 should also be sent to the LA Lead Officer for Safeguarding,
Middleton House, 27 St Mary’s Gate, Derby DE1 3NN, within seven days of the referral.
7.0.16 For a Year 11 student leaving Derby Moor Community Sports College, Safeguarding records
should be kept until the young person reaches the age of 24 years i.e. eight years after they
have left Year 11, or six years after the completion of Tertiary education at the Millennium
Centre.
8.0 DISCLOSURE AND ALLEGATIONS OF CHILD ABUSE
The role of the adult is that of a listener.
Do not investigate or be judgemental.
Guidance is provided in Appendix 2 to assist in the response and reactions of Staff if a student
discloses or makes an allegation that they have been abused.
8.1 A student discloses or makes an allegation that they have been abused
8.1.1 Follow the procedure as indicated on the Derby Moor Community Sports College Flow Chart
on ‘How to make a Referral’ Appendix 1.
8.1.2 If a student has a physical injury immediate medical attention should be sought from the First
Aid/Medical Supervisor. If it is sufficiently serious the student should be taken to the Children’s
Department at the City Hospital or the Accident and Emergency Department at the Derbyshire
Royal Infirmary for further medical assistance.
The hospital staff may also initiate Safeguarding procedures but Derby Moor must continue
with its own original referral to The Children and Young People’s Service (Rosehill Street
Referral Department) regardless of the Hospital actions.
8.1.3 Inform the CHIPROC immediately. If the CHIPROC is unavailable then inform SLT or the YCs
in order to continue with the referral:
8.1.4 Make a full and accurate written report of the discussion, preferably within an hour of the
discussion (but within 24 hours) using Form CHIPRO 1 and pass on to the CHIPROC, who will
implement agreed procedures.
8.1.5 The CHIPROC will analyse the situation by completing Form CHIPRO 2.
8.1.6 The CHIPROC will decide upon an appropriate course of action and record decision on Form
CHIPRO 2.
If a telephone referral is made to The Children and Young People’s Service (Rosehill Street
Referral Department) then the CHIPROC will seek advise as to who will inform the
Parent/Carer of their involvement and whether or not Parents/Carers can see the student if
they so request.
8.1.7 The CHIPROC or an agreed colleague will complete the agreed Referral Form, CHIPRO 3 and
send it to The Children and Young People’s Service (Rosehill Street Referral Department)
within 24 hours of a telephone referral being made
A copy of CHIPRO 3 should also be sent to the LA Lead Officer for Safeguarding, Middleton
House, 27 St Mary’s Gate, Derby DE1 3NN within seven days.
8.2 A member of Staff has an issue or concern relating to a Child in Need or Child
Protection
8.2.1 All Staff must follow the procedure as indicated on the Derby Moor Community Sports
College Flow Chart on ‘How to make a Referral’.
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Safeguarding Policy 2009 - 2010
8.2.2 Immediately record the concern on Form CHIPRO 1. Include ‘nagging doubts’ and ‘hearsay’
but acknowledge the source of this type of information. Even small pieces of information
should be recorded because whilst they may not be significant on their own they may help to
contribute to a ‘jigsaw’ picture of abuse.
Not all Safeguarding information results in an immediate referral to The Children and Young
People’s Service (Rosehill Street Referral Department) but it may contribute to the long
term monitoring of a situation.
8.2.3 Discuss the concern with the Safeguarding Co-ordinator (CHIPROC). If the CHIPROC is
unavailable then inform another member of SLT, a House Manager or either KS3 or KS4
SENCO in order to proceed with the referral.
8.2.4 The CHIPROC will analyse the situation by completing Form CHIPRO 2.
8.2.5 The CHIPROC will decide upon an appropriate course of action and record decision on Form
CHIPROC 2.
8.2.6 If a telephone referral is made to The Children and Young People’s Service (Rosehill Street
Referral Department) then the CHIPROC will seek advise as to who will inform the
Parent/Carer of their involvement and whether or not a Parent/Carer can see the student if
they so request.
8.2.7 The CHIPROC will complete the agreed Referral Form, CHIPRO 3, and send it to The Children
and Young People’s Service (Rosehill Street Referral Department) within 48 hours of a
telephone referral being made.
A copy of CHIPRO 3 should also be sent to the LA Lead Officer for Safeguarding, Middleton
House, 27 St Mary’s Gate, Derby DE1 3NN.
8.3 A member of Staff has an allegation of abuse or misconduct made against them
8.3.1 Due to the close professional relationship with students, Staff are vulnerable to allegations of
abuse or misconduct.
These accusations may be false, malicious or misplaced.
Staff need to be confident that they can do their jobs without fear of being wrongly accused but
all allegations need to be taken seriously.
The accusations may also be true.
School Staff can harm students whether deliberately or as a result of a failure to follow
procedures, policies or code of conduct.
8.3.2 Staff, who hear of an allegation of abuse against another member of Staff, or indeed
themselves, must report the matter immediately to the Headteacher.
NEOST procedures state that there should be an ‘urgent' initial consideration by the
Headteacher of the substance of the allegation’.
8.3.3 The Headteacher establishes the facts and decides whether or not to continue with the inquiry.
The LA Safeguarding Officer may be consulted.
8.3.4 The Derby City Council policy for ’Management of Allegations Against Staff’ will be put into
operation.
8.3.5 If the allegation is against the Headteacher then the designated Governor for Safeguarding
and the Chair of Governors should be contacted immediately. The LA Safeguarding Officer
will be informed. The DCC policy for ’Management of Allegations Against Staff’ will be put into
operation.
9.0 MONITORING AND RECORD KEEPING
9.0.1 It is essential that full and accurate records be kept where there are concerns about the
welfare of a student whether it is actual, suspected or alleged child abuse.
9.0.2 Written records of concerns about students will be maintained even where there is no need to
refer the matter immediately.
9.0.3 The Safeguarding Coordinator keeps these confidential files and records separate from the
student’s main School Record File.
9.0.4 Safeguarding information is kept by the CHIPROC in a secure locked cabinet.
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Safeguarding Policy 2009 - 2010
9.0.5 The Education (School Records) Regulations 1989 do not authorise or require schools to
disclose to parents/carers any written records relating to actual, suspected or alleged child
abuse. It is at the discretion of the Headteacher as to whether or not it would be in the best
interests of the student for the parent/carer to access the files.
9.0.6 The existence of Safeguarding documents however, should not be regarded as secret (Derby
ACPC Procedures 5.37.3), and a note will be kept on the SIMS database indicating that the
information is in existence but kept separately by the CHIPROC.
9.0.7 Access to these files by Teaching and non-teaching Staff at Derby Moor Community Sports
College is on a ‘Need to Know’ basis. Some information will be subject to Data Protection.
10.0 SUPPORTING STUDENTS AT RISK
It is accepted that students with high self-esteem, confidence, supportive friends and clear
lines of communication with trusted adults are better equipped for the prevention of Child
Abuse.
Derby Moor Community Sports College will endeavour to support students through:
10.0.1 Promoting a positive, supportive and secure environment. The school ethos will give all
students and adults a sense of being respected and valued.
10.0.2 Fostering a climate in which information can be disclosed and students are confident that
adults will listen, understand and help.
10.0.3 Ensuring that students know which adults they can approach if they are worried or in difficulty.
10.0.4 Having confidence in the School that, wherever possible, an effective working relationship with
parents and colleagues from other agencies is established and maintained.
10.0.5 The curriculum, by helping students to develop a range of contacts and strategies to ensure
their own protection and protecting others. These include the development of self-esteem,
self-motivation and realistic attitudes to the responsibilities of adult life, particularly with regard
to parenting skills and childcare. This material is delivered and revisited via the PD
programme, Child Care and Development courses, the Tutorial Programme and Assemblies.
Alternatively outside agencies and services including SPACE, The Edge Project, NSPCC,
Runaways, Police, School Health, the Educational Welfare Service and Karma Nirvana are
approached to assist with resources and the delivery of specific topics.
10.0.6 Derby Moor may be the only stable and secure element in the lives of students at risk and yet
their behaviour may still be challenging, defiant, unco-operative or even withdrawn. Derby
Moor Community Sports College will endeavour to support students through the
implementation of the Behaviour Management Policy.
10.0.7 Derby Moor Community Sports College recognises that students who have behavioural
difficulties and disabilities are statistically most vulnerable to abuse. Year Coordinators,
the SENCO, members of the Learning Support Department, Physical Education Staff and
the First Aiders/Medical Supervisor will be particularly sensitive to signs of abuse when closely
monitoring and supporting these students.
10.0.8 In a home environment where there is domestic violence, drug or alcohol abuse or
Mental Health problems students also may be vulnerable and in need of support and
protection.
10.0.9 It is also recognised that some students who have experienced abuse may, in turn, abuse
others. Derby Moor Community Sports College will endeavour to support these students
through working with students in a considered and sensitive manner. Agencies and support
groups will be identified to enable students to receive appropriate help e.g. SENSS - anger
management, challenging anti-social behaviours; Derby Domestic Violence Partnership –
domestic violence, SPACE - information and advisory service for young people, CAMS –
Mental Health issues.
10.0.10 Bullying is a Safeguarding issue. The school’s policy on bullying is set out in ‘The Anti Bullying
Policy’ and is reviewed annually.
10.0.11 Other vulnerable students who may be considered at risk and therefore should be considered
in terms of Safeguarding are Pregnant School Girls and School Age Parents and Looked After
Children. Policies pertaining to these particular groups should be reviewed annually and
considered in terms of Safeguarding.
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Safeguarding Policy 2009 - 2010
The Designated staff member for Pregnant School Girls and School Age Parents and Looked
After Children is Mrs Lois Newton
The Governor with responsibility for Pregnant School Girls and School Age Parents and
Looked After Children is Ms. Heather McKenzie.
10.0.12 Forced Marriage is primarily an issue of violence against a young person. A small number of
young people find themselves being forced into marriage by their families when they go
abroad. If a young person discloses that they do not want to go through a forced marriage the
CHIPRO should contact initially the CYPS Referral Department and the LA Safeguarding
Officer for advice. The Foreign Commonwealth Office, Derby Domestic Violence Forum (DVF)
and Karma Nirvana will also be able to assist.
10.0.13 In order to ensure that students who are classed as being vulnerable students within Derby
Moor Community Sports College are safeguarded during school terms an attendance report
will be run daily. Should a student who is classed as vulnerable be absent then appropriate
and necessary checks will be made to ascertain a reason for absence, this may be via
telephone call home or with assistance from the school EWO. For the purposes of this report,
students classed as vulnerable are students with a protection plan, students who have Child In
Need status, LAC students and any other students deemed necessary by the Safeguarding
Officer. In the absence of the Safeguarding Officer, this report will be run by the attendance
office.
11.0 CURRICULUM
11.0.1 Safeguarding is covered in every year at Derby Moor Community Sports College.
Year 7 includes – Staying Safe, age appropriate Sexual Education, age appropriate
substance abuse and internet safety.
Year 8 includes – Age appropriate Sexual Education, Runaways and grooming, visit
from worker from Safe and SoundWatch Over Me Series – which covers a variety of
topics (peeping Toms, chat rooms, step families, domestic violence, under age
drinking, age related safety, bullying, unsolicited filming, indecent assault, appropriate
image) and age appropriate substance abuse and alcohol abuse.
Year 9 includes – Visits from SPACE young peoples centre and a sexual youth
worker, running away, family problems, age related substance abuse, forced marriage
and gangs.
Year 10 includes – Age appropriate Sexual education including STI’s and
contraception, alcohol misuse, discrimination, assertiveness, teenage pregnancy and
parenthood, mental health and age appropriate substance abuse.
Year 11 includes – Age appropriate Sexual education, abortion, homosexual and
heterosexual relationships, age appropriate substance abuse
12.0 PUBLICATION
12.0.1 The Safeguarding policy is made available to parents on the school website and is also
available upon request by a parent/carer.
12.0.2 All new staff are given a copy of the Safeguarding policy and it is available to staff both on the
website on the school network.
12.0 REVIEW
12.0.1 The Derby Moor Community Sports College Safeguarding Policy should be considered as a
‘live’ Policy and therefore amendments will be made throughout the year as soon as is
practical. All amendments will be disseminated to Staff at the earliest opportunity.
12.0.2 The Derby Moor Community Sports College Safeguarding Policy will be reviewed and
amended, where necessary, annually by the CHIPROC.
12.0.3 The Governor for Safeguarding will be consulted when amendments or a Review of the Policy
are made.
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Safeguarding Policy 2009 - 2010
12.0.4 The next review period is July to September 2010
13.0 POLICY DEVELOPMENTS ACTIONED (2009)
13.0.1 The Derby Moor Community Sports College Safeguarding Policy was reviewed in 2009 in light
of the new guidelines pertaining to the Independent Safeguarding Authority
14.0 FUTURE DEVELOPMENTS (2009 -2010)
14.0.1 Consultation regarding the possible CRB checking procedures of all volunteers
including Parents/Carers who accompany students on visits and assist at School events.
14.0.2 Increased preventative strategies for Staff Recruitment and Vetting Procedures to be
considered and implemented including:
At least one person on an Interviewing Panel with Safeguarding expertise
CWDC Safe Recruitment Training (e-learning module and assessment) for
Governors and Senior Staff involved in Recruitment and Interviews of Staff.
All Governors to undergo safeguarding training delivered by the Safeguarding co-
ordinator.
14.0.3 To amend the current Recruitment and Vetting Procedures in light of the Vetting and Barring
Bill, 2006-2007
14.0.4 To maintain the professional development and training of the CHIPROC where necessary.
14.0.5 House Managers to undertake Level 2 Safeguarding Training Certificate Course by 2009.
14.0.6 Currently all Year 10 Work Experience students do not require CRB checking before
commencing placements where children and young people are involved e.g. Nursery
placements. This is due to the fact that Under 16 Years Work Related Learning students will
have a level of monitoring by their placement and so CRB checking is not required.
14.0.7 Develop a School Resource Directory regarding Safeguarding Issues
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Safeguarding Policy 2009 - 2010
DERBY MOOR COMMUNITY SPORTS COLLEGE
CHIPRO 1
Confidential
INITIAL CONCERN FORM
To be completed as an initial formal record of a concern about a Student within the school. This form
should be completed in full and passed to the CHIPRO Co-ordinator immediately.
Name of Student Date of Birth: Form:
Date of Concern: Time of Concern:
Concern Identified By:
Position: Location:
Circumstances in which issues came to light:
(Include how the issues came to light, who else may have been involved, what action has been
taken, if any):
Information from the Student:
(Include what the student has said or communicated, what the student wants or feels and how the
student is at this moment. If the student has not been spoken to then this section should be
completed when this has been done):
13
Safeguarding Policy 2009 - 2010
What you know other than from the Student:
(Include what information has been gathered and from whom):
Additional Information:
(E.g. Family background, Parent(s)/Carer(s) reactions:)
Signed:
Name (Print): Date & Time:
This section completed by: Date & Time:
Concern passed to/discussed with: Date & Time:
Name of any other person(s) present: Date & Time:
Was there a delay in passing on the concern? YES/NO
If yes, please comment on the reasons for the delay:
14
Safeguarding Policy 2009 - 2010
DERBY MOOR COMMUNITY SPORTS COLLEGE CHIPRO 2
Confidential
ANALYSIS/ACTION FORM
To be completed by the Safeguarding Co-ordinator to analyse actions required following initial
referral CHIPRO 1
Analysis:
(Include impact on the student, whether the student is in danger and whether
parent(s)/carer(s) have been contacted)
More information needed at present: YES/NO
Comment:
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Safeguarding Policy 2009 - 2010
Action needed:
Monitoring of Situation: YES/NO
Comment:
Seek advice from the Children and Young People’s Service (Rosehill Street Referral
Department): YES/NO
Date & Time:
Comment:
Formal referral to the Children and Young People’s Service (Rosehill Street
Referral Department): YES/NO
Comment including names of Duty Officer/ Social Worker/ the Children and Young
People’s Service (Rosehill Street Referral Department) Manager with whom the situation
has been referred or discussed
Issues for the student, if any:
Feedback given to originating member of Staff: YES/NO
To: By:
Date & Time:
This section completed by:
Date & Time:
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Safeguarding Policy 2009 - 2010
DERBY MOOR COMMUNITY SPORTS COLLEGE CHIPRO 3
Confidential
CYPS REFERRAL FORM
To be completed only if a referral has been made to the Children and Young People’s Service
(Rosehill Street Referral Department)
Date & Time of Referral to the Children and Young People’s Service (Rosehill Street
Referral Department):
The Children and Young People’s Service Office: Rosehill Street, Eastmead,
Ashtree, Stanley Road, Other:
Telephone Number:
Name and status (Duty Officer, Key Worker) of the Children and Young People’s
Service Worker: (who took Referral)
Telephone Number:
Name of Staff and status (e.g.CHIPROC, YC) making referral:(or talking directly to the
Children and Young People’s Service)
Summary of outcome of referral:
(Include what has been agreed in respect of action, who contacts parents, involvement of
the student, time scales)
Has the referral been followed up in writing within 3 working days? YES/NO (If no,
comment on reasons)
Have all appropriate staff been informed of the referral and its implications?
YES/NO(If yes, indicate who has been informed. If no, comment on reasons:)
This section completed by:
Date & Time:
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Safeguarding Policy 2009 - 2010
DERBY MOOR COMMUNITY SPORTS COLLEGE CHIPRO 4
Confidential
CYPS ACTION RECORD FORM
To be completed by the School as a record of action taken by the Children and Young People’s
Service (Rosehill Street Referral Department)
Name of Student Date of Birth: Form:
Date & Time of Information/ follow up:
The Children and Young People’s Service (Rosehill Street Referral Department) Office
Telephone Number: 01332 717118
Name of Worker(s) in CYPS who took referral:
Method of Follow-up: Telephone Conversation/ Letter/ Visit/ Minutes/ Other:
Summary of outcome of referral:
(include what has been agreed in respect of action, contacting parents, involvement of the
student, timescales)
Name(s) of Worker(s) in CYPS who reported back to school if different to above:
Have all appropriate school staff been informed of the referral and its implications?:
YES/NO
If yes, indicate who has been informed:
If no, comment on reasons:
Information circulated to other agencies: YES/NO
(If yes, indicate who has been informed)
This section completed by:
Date & Time:
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Safeguarding Policy 2009 - 2010
19
Safeguarding Policy 2009 - 2010
SAFEGUARDING REFERRAL PROCEDURE
No
I HAVE CONCERNS ABOUT A STUDENTS WELFARE
I will complete Form CHIPRO 1
I will discuss my concerns with my Safeguarding Co-ordinator . If my
Safeguarding Co-ordinator is unavailable, I will discuss my concerns
with my House Manager or a member of the Senior Leadership Team
The Safeguarding Co-ordinator will analyse my referral and
will complete the Form CHIPRO 2
I still have concerns I no longer have concerns
The Safeguarding Co-ordinator will No further Safeguarding action, although
refer my concern to Social Services the School may need to act to ensure that
and will follow up in writing within 48 appropriate services are provided for the
hours using Form CHIPRO 3 pupil concerned eg, Support Groups
The Social worker and/or Manager
will acknowledge receipt of the I will receive feedback as to the next
referral and decide upon the next course of action via the Safeguarding Co-
course of action within one working ordinator on Form CHIPRO 4.
day
There will be no further Social Care
involvement at this stage, although other
An initial assessment is required and action my be necessary, eg, onward
this will be carried out by Social Care. referral.
Social Care will decide if there are Use ‘What to Do If You’re Worried A Child
any concerns about the pupils is Being Abused (page 10) to see what
immediate safety action is taken following an initial
assessment made by Social Care
Use ‘What to Do If You’re Worried a
Child is Being Abused (page 12) to
see what emergency action is taken
20
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