This document sets forth a template contract that is entered into between a consultant and a company for security consultation services. This document can be customized by the parties to provide the specific security duties of the consultant, the term of the agreement, compensation rates, late fees, and travel reimbursement. This document contains numerous standard provisions that are commonly included in these types of agreements, and may be customized to fit the specific needs of the contracting parties. This document can be used by small businesses or other entities that offer security services, or by small businesses looking to hire a security services company for consultation.
This document sets forth a template contract that is entered into between a consultant and a company for security consultation services. This document can be customized by the parties to provide the specific security duties of the consultant, the term of the agreement, compensation rates, late fees, and travel reimbursement. This document contains numerous standard provisions that are commonly included in these types of agreements, and may be customized to fit the specific needs of the contracting parties. This document can be used by small businesses or other entities that offer security services, or by small businesses looking to hire a security services company for consultation. CONSULTING AGREEMENT THIS CONSULTING AGREEMENT ("Agreement") is made and entered into as of the ___ day of _____, 20__, [Instruction: Insert date.] by and among _____ [Instruction: Insert company name. If an individual, reference to the company’s formation information may be deleted.], a _____ [Instruction: Insert company formation information.] ("Company"), and _____ [Instruction: Insert consultant’s name.] ("Consultant"). WITNESSETH: WHEREAS, Consultant is recognized as having expertise in the area of designing and implementing personal security systems and operations; and WHEREAS, the Company desires to retain Consultant to provide services related to and in support of efforts in which Consultant has expertise; and WHEREAS, Consultant is in the business of providing such consulting services and has agreed to provide the services in accordance with the terms and conditions set forth in this agreement. NOW, THEREFORE, in consideration of this Agreement and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. Consultant shall furnish the Company with his best advice, information, judgment and knowledge with respect to the services related to and in support of efforts in which Consultant has expertise which is to be provided in accordance with this Agreement. Specifically, Consultant shall _____. [Comment: Insert specific duties Consultant shall have under Agreement.] 2. The Consultant will _____ [Instruction: Insert broad details of what consultant will do, e.g., develop Company’s security plan.] Consultant, in its sole discretion, may retain the services of a qualified _____ [Instruction: Insert any additional services which Consultant may retain to perform services.] firm to assist with or to provide the required services, or to install any necessary or desired security equipment, as determined by Company. 3. The term of this Agreement shall begin on _____ [Instruction: Insert commencement date.] and shall, subject to the provisions for termination set forth herein, continue until and terminate on _____ [Instruction: Insert termination date.]. 4. For all services that Consultant renders to the Company or any of its subsidiaries or affiliates during the term hereof, the Company will pay Consultant a retainer of $_____ per month, payable on the first day of the month. If this agreement terminates on a date other than the first of a month, a prorated share of the minimum fee will be due for the final month. [Instruction: Insert applicable payment agreement, including any revision to the hours/days of services. A typical fee schedule for security consultants likely would be an up-front payment for the initial security planning, with additional retainer or hourly fees for security detail thereafter. Further, it should be specified how many hours the fees are anticipated to cover. Parties may also wish to consider © Copyright 2012 Docstoc Inc. 2 whether or not such payment includes work for any of Company’s subsidiaries or affiliates, or just Company and make necessary appropriate changes.] Late payments by Company shall be subject to late penalty fees of _____% [Instruction: Insert number.] per month from the due date until the amount is paid. 5. Client shall pay Consultant the sum of ___________________ ($___.00) [Instruction: Insert amount.] per hour for travel time when such travel is authorized by Client. Travel time includes all time spent between departure from origination and arrival at destination, inbound and outbound, minus any time therein during which billable services are performed. 6. Client shall pay all expenses reasonably incurred by Consultant in the course of performing services under this Agreement, as mutually agreed upon in advance by the parties hereto. 7. Consultant shall present an invoice to Client each month for services performed, travel time, and expenses. Payment shall be due in full within 30 days of the date of the invoice. 8. The parties hereto agree this Agreement is for consulting services within _____. [Instruction: Insert geographical region, for example, the United States.] [Optional language, which may be used and/or revised as necessary: Notwithstanding the foregoing, Consultant understands it may be asked by Company to perform personal security detail outside of this location. Same may be performed by Consultant in its sole discretion and at the rates set forth herein.] Any material to be created by Consultant or services to be performed by Consultant on Company’s behalf for any area outside the foregoing shall be pursuant to a separate agreement, or a modification or amendment of this Agreement. 9. Confidential Information and Intellectual Property. 1. Consultant shall maintain in strict confidence, and not use or disclose except pursuant to written instructions from the Company, any Company Trade Secret (as defined below), for so long as the pertinent data or information remains a Trade Secret, provided that the obligation to protect the confidentiality of any such information or data shall not be excused if such information or data ceases to qualify as such as a result of the acts or omissions of Consultant. For purposes regarding Company’s Confidential Business Information and Intellectual Property rights, "Company" shall include the Company and all of its direct and indirect subsidiaries and any predecessors of the Company. [Comment: Parties may wish to consider include predecessors of Company’s direct and indirect subsidiaries for fuller protection. Consideration should also be taken with respect to inclusion of any assigns of any of the above.] 2. Consultant shall maintain in strict confidence and, except as necessary to perform his duties hereunder, not to use or disclose any Company © Copyright 2012 Docstoc Inc. 3 Confidential Business Information (as hereinafter defined) during the term of this Agreement and for a period of one (1) year thereafter, so long as such Confidential Business Information remains Confidential Business Information during such term. The obligation to protect the confidentiality of such Confidential Business Information shall not be excused if such Confidential Business Information ceases to qualify as such as a result of the acts or omissions of Consultant. 3. Consultant may disclose Trade Secrets or Confidential Business Information pursuant to any order or legal process requiring the disclosing party (in its legal counsel's reasonable opinion) to do so, provided that the request or order to so disclose the Trade Secrets or Confidential Business Information is provided to Company pursuant to the notice provisions of this Agreement in sufficient time to allow the Company to seek an appropriate protective order. 10. "Trade Secret" shall mean any information, including, but not limited to, technical or non-technical data, a formula, a pattern, a compilation, a program, a plan, a device, a method, a technique, a drawing, a process, financial data, financial plans, product plans, or a list of actual or potential customers or suppliers which (i) derives economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use, and (ii) is the subject of efforts that are reasonable under the circumstances to maintain its secrecy. "Confidential Business Information" shall mean any nonpublic information of a competitively sensitive or personal nature, other than Trade Secrets, acquired by Consultant in connection with performing services for the Company, including (without limitation) oral and written information concerning the Company's financial positions and results of operations (revenues, margins, assets, net income, etc.)), annual and long-range business plans, marketing plans and methods, account invoices, oral or written customer information, and personnel information. (b) All original works of authorship resulting from Consultant’s performance of his duties hereunder, are deemed to be "works made for hire" under the copyright laws of the United States, and will be and will remain the sole and exclusive property of the Company. Consultant, at the Company's request and sole expense, will assign to the Company in perpetuity all proprietary rights that he may have in such works of authorship. Such assignment shall be done by documents as prepared by the Company. Should the Company elect to register claims of copyright to any such works of authorship, Consultant will, at the expense of the Company, do such things, sign such documents and provide such reasonable cooperation as is necessary for the Company to register such claims, and obtain, protect, defend and enforce such proprietary rights. Consultant shall have no right to use any trademarks or proprietary marks of the Company without the express, prior written consent of the Company regarding each use, except as otherwise set forth herein. © Copyright 2012 Docstoc Inc. 4 11. Consultant shall, at all times, maintain in strict confidence any actual knowledge regarding any specific travel itineraries of any specific individual of Company, and notwithstanding that such individual is not a client of Consultant. Consultant may disclose such travel itineraries pursuant to any order or legal process requiring Consultant to do so. 1. In the event Consultant shall violate or threaten to violate the Confidential Business Information and Intellectual Property provisions of this Agreement, damages at law will be an insufficient remedy and the Company shall be entitled to equitable relief including but not limited to injunction, monetary damages, punitive damages, and specific liquidated damages in the amount of $_____ [Instruction: Insert dollar amount.] for disclosure of such information and/or for unauthorized use of such information. In addition, other remedies or rights available to the Company and no bond or security will be required in connection with such equitable relief. 2. The existence of any claim or cause of action that Consultant may have against the Company will not at any time constitute a defense to the enforcement by the Company of the restrictions or rights provided herein, but the failure to assert such claim or cause of action shall not be deemed to be a waiver of such claim or cause of action. 12. Consultant makes no representation or warranty regarding the safety and/or security of any Company personnel or other agent or representative in the event such person travels to any country or geographic region. Company shall be solely responsible to ensure the safety and/or security of any of its personnel or other agents or representatives, and shall be solely responsible to comply at all times with all applicable travel advisories issued by Company’s country of origin and/or the country or region being traveled to. 13. Consultant makes no representation or warranty that any video or other surveillance technology installed, as chosen by Company in its sole discretion and at its sole cost and expense, if any, will cover all areas of Company’s facilities. Company understands, acknowledges and agrees any such surveillance technology may have “blind spots”, and further, that the use and maintenance of such installed equipment and review of any such surveillance shall be Company’s sole responsibility. 14. Company understands, acknowledges and agrees that security threats can materialize at any time and from time to time, and may vary from that discovered during any initial security threat review or assessment. 15. [Optional language: Consultant shall be responsible for all necessary and applicable hiring, background reviews and training of any security detail hired for Company, including any security guards or other personal security © Copyright 2012 Docstoc Inc. 5 personnel. Such training shall include live fire, close quarters combat and first aid training.] Please note, this language is sample language only and may be revised or deleted as desired. 16. Consultant shall at all times refer to Company and its operating units, if any, in terms that further its business objectives. Consultant shall not at any time refer to Company or its operating units, if any, in a manner that damages Company's position in the marketplace. Any such reference shall be deemed a material breach of this Agreement. 17. In no event shall Consultant be liable to Company for Company’s lost profits, or special, incidental or consequential damages, including any loss of life or limb (even if Consultant has been advised of the possibility of such damages). Consultant's total liability under this Agreement for damages, costs and expenses, regardless of cause, shall not exceed the total amount of fees paid to Consultant by Company under this Agreement. Company shall indemnify Consultant against all claims, liabilities and costs, including reasonable attorney fees, of defending any third party claim or suit, other than for infringement of intellectual property rights, arising out of or in connection with Company’s performance under this Agreement. Consultant shall promptly notify Company in writing of such claim or suit and Company shall have the right to fully control the defense and any settlement of the claim or suit. 18. Optional language: This Agreement shall terminate in the event Consultant voluntarily ceases performing his/her duties and such cessation continues for a period of more than thirty (30) days after notice from Company, if Consultant becomes physically or mentally unable to perform his/her duties. In such event, the termination date shall be deemed to be the date on which such services ceased to be performed. 19. In the event of a breach hereunder and a failure to cure such breach within thirty (30) days of written notice of such breach, this Agreement may be terminated by either party upon written notice. 20. The provisions of this Agreement are severable, and if any one or more provisions may be determined to be illegal or otherwise unenforceable, in whole or in part, the remaining provisions, and any partially enforceable provision to the extent enforceable in any jurisdiction, shall nevertheless be binding and enforceable. 21. The rights and obligations of the Company under this Agreement shall inure to the benefit of and shall be binding upon the successors and assigns of the Company. The rights, obligations and duties of Consultant hereunder may not be assigned or delegated without the Company's prior written consent. 22. The Company and Consultant are independent contractors. Both parties acknowledge and agree that Consultant's engagement hereunder is not exclusive and that Consultant may provide to others similar services to those provided hereunder by Consultant, provided that it does so in a manner that does not otherwise breach this Agreement. Neither party is, nor shall claim to be, a legal © Copyright 2012 Docstoc Inc. 6 agent, representative, partner or employee of the other, and neither shall have the right or authority to contract in the name of the other nor shall it assume or create any obligations, debts, accounts or liabilities for the other. 23. The Consultant represents and warrants to the Company that he/she is under no contractual or other restrictions or obligations which are inconsistent with the execution of this Agreement, or which will interfere with the performance of his/her duties or provision of services hereunder. Consultant represents and warrants that the execution and performance of this Agreement will not violate any policies or procedures of any other person or entity for which he/she performs services concurrently with those performed herein. 24. Pursuant to this Agreement, Consultant shall have no right to receive any Company employee benefits including, but not limited to, health and accident insurance, life insurance, sick leave and/or vacation. 25. The Consultant acknowledges and agrees that it shall be solely responsible to pay any and all incomes taxes on any moneys earned from Company while performing services contemplated under this Agreement. The Consultant further acknowledges that the Company will not at any time withhold any taxes from the Company’s payments to the Consultant under this Agreement for the purposes of income tax or any other applicable taxes. 26. [Comment: This language is optional, but also should be carefully reviewed if used to ensure the drafter language is correct as applied to the particular situation of the parties.] The Company acknowledges that this Agreement was prepared by counsel for the Consultant and that it may contain terms and conditions onerous to Company. The Company expressly acknowledges that Consultant has given it adequate time to review this agreement and to seek and obtain independent legal advice, and represents to Consultant that it has in fact sought and obtained independent legal advice and is satisfied with the terms and conditions of this Agreement. Any terms herein which may be determined to be ambiguous shall not be construed against the Consultant. Rather, the parties shall be deemed to have equal bargaining power and such terms shall be deemed to have been negotiated by and between the parties. 27. Any notices or other communications required or permitted under this Agreement shall be in writing and shall be deemed to have been duly given and delivered when delivered in person, two (2) days after being mailed postage prepaid by certified or registered mail with return receipt requested, or when delivered by overnight delivery service or by facsimile to the recipient at the following address or facsimile number, or to such other address or facsimile number as to which the other party subsequently shall have been notified in writing by such recipient: If to the Company: [Instruction: Insert Company notice information here.] If to the Consultant: © Copyright 2012 Docstoc Inc. 7 [Instruction: Insert Consultant notice information here.] 28. Either party's failure to enforce any provision or provisions of this Agreement shall not in any way be construed as a waiver of any such provision or provisions as to prior or future violations thereof or of any other provision of this Agreement, nor prevent that party thereafter from enforcing each and every other provision of this Agreement. The rights granted the parties herein are cumulative and the waiver by a party of any single remedy shall not constitute a waiver of such party's right to assert all other legal remedies available to him or it under the circumstances. 29. This Agreement will be governed by and interpreted in accordance with the substantive laws of the State of _____ [Instruction: Insert state.] without reference to conflicts of law. [Comment: Parties may wish to consider including alternative dispute resolution provisions.] 30. The various captions and section headings contained in this Agreement are inserted only as a matter of convenience and in no way define, limit or extend the scope or intent of any of the provisions of this Agreement. 31. The pronouns used herein shall include, where appropriate, either gender or both, singular and plural. 32. The terms of this Agreement are confidential and no press release or other written or oral disclosure of any nature regarding the terms of this Agreement shall be made by either party without the other party’s prior written approval; however, approval for such disclosure shall be deemed given to the extent such disclosure is required to comply with governmental rules or a valid court order. Notwithstanding the above Company agrees to allow Consultant to use Company’s name on a client list so long as a disclaimer is used stating the Consultant does not know if the Company would recommend using its services and no confidential information with regard to client’s assets or policies is revealed. 33. With respect to its subject matter, this Agreement constitutes the entire understanding of the parties superseding all prior agreements, understandings, negotiations and discussions between them whether written or oral, and there are no other understandings, representations, warranties or commitments with respect thereto. 34. This Agreement may be signed in one or more counterparts, each of which when exchanged will be deemed to be an original, binding upon the parties as if a single document had been signed by all, and all of which when taken together will constitute the same agreement. Any true and correct copy of this Agreement made by customary, reliable means (e.g., photocopy or facsimile) shall be treated as an original. 35. No modification to this Agreement, nor any waiver of any rights, will be effective unless assented to in writing by the party to be charged. © Copyright 2012 Docstoc Inc. 8 36. The person(s) executing this agreement hereby represent and warrant that each respectively has the authority to execute this agreement on behalf of the party for which he is executing. IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date first written above. _________________________ Consultant _________________________ [Instruction: Insert Company signature block.] © Copyright 2012 Docstoc Inc. 9
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