REGULAR MEETING SAUK RAPIDS CITY COUNCIL City Hall

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REGULAR MEETING SAUK RAPIDS CITY COUNCIL City Hall Powered By Docstoc
					                                        REGULAR MEETING
                                  SAUK RAPIDS CITY COUNCIL
                             City Hall Council Chambers, 115 2nd Ave N.
                                       Monday, April 13, 2009
                                              6:00 PM
                                            MINUTES

6:00 PM

1.     Call to Order and Pledge of Allegiance
Mayor Campbell called the meeting to order at 6:00p.m. Members present: Brad Gunderson, Paul
Weber, Jared Gapinski, and Dave Saunders. Others present: Igor Lenzner, City Attorney, Ross Olson,
City Administrator, Todd Schultz, Community Development Director, Tom Roy, Sauk Rapids Police
Department, Terry Wotzka, City Engineer, Jack Kahlhamer, Finance Director, and Roger Schotl, Public
Works Director.

2.     Additions or Changes to the Agenda
Terry Wotzka requested to add Quiet Zone update as agenda item 11-E.

3.    Approve the Agenda
Motion: Moved by Councilperson Weber and seconded by Councilperson Saunders to approve the
Agenda as amended. Motion carried unanimously.

4.      Approve Minutes
        A. 3-23-09 Regular Meeting Minutes
Motion: Moved by Councilperson Weber and seconded by Councilperson Gapinski to approve the
3-23-09 Regular Meeting Minutes. Motion carried unanimously with Councilperson Saunders
abstaining.

5.      Receive and File
        A. 2-9-09 Special HRA Meeting Minutes
Motion: Moved by Councilperson Saunders and seconded by Councilperson Weber to receive and file
the 2-9-09 Special HRA Meeting Minutes. Motion carried unanimously.

6.       Mayor’s Communications
        Citizen of the Year—Mr. Mike Lehnen--- Mayor Campbell recognized Mike Lehnen as Sauk
         Rapid’s Citizen of the Year. Mayor Campbell signed a Mayoral Proclamation announcing April
         23, 2009 as Mike Lehnen Day in the City of Sauk Rapids.

7.       Audience Items/Visitors
         Total Time Limit 10 Minutes for Items NOT on the Agenda
Jason Krueger, 5885 NE River Rd, followed up with the Council on concerns that he had shared at a City
Council meeting in February of this year regarding fluoride in the City water. Krueger stated that he had
sent a letter to the Public Works Department in January. Roger Schotl stated that staff had received the
letter from Krueger. Schotl said that the State mandates what the City puts in its water. Schotl noted that
he did not think that the City had the right to choose whether or not to include fluoride in the water

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being that the State mandates that fluoride is added to the water. Schotl said that it is staff’s
recommendation that the City continue to treat the water as mandated by the State. Krueger said that he
understands staff’s reasoning given the State requirement; however, he would like to see a copy of the
report that he had requested in the letter to the Public Works Department. Schotl said that staff will
attempt to get Krueger the requested information.

8.     Public Hearings
   A. Applicant                                       Purpose
City of Sauk Rapids                                   To Consider Organized Collection of Solid
                                                      Waste.
                                                             1. Open Public Hearing
Jack Kahlhamer stated that the concept of an organized collection of solid waste in the City of Sauk
Rapids has been reviewed over the last several months and Council called for a public hearing on March
9, 2009. Kahlhamer noted that after the notice of public hearing was sent to the area haulers, the
National Solid Waste Management Association (NSWMA) mailed yellow pre-paid post cards to
residents encouraging residents to mail the post card to the City, checking the box stating that they
oppose government managed/public waste collection. Kahlhamer said that the City had received
approximately 1,000 of the yellow post cards. He stated that of the cards received 75% of the residents
stated that they want a choice/opportunity to pick their own hauler, 12% noted cost concerns/will cost
more, 7% of residents don’t want a monopoly like Charter, want competition, 2% cited that they would
like more information on the topic, 3% don’t want a system like St. Cloud, and 1% possibly support
organized collection. Kahlhamer noted that the number of cards received represents about 8% of the
City of Sauk Rapids population. Kahlhamer said that the unfortunate part of the yellow post cards is
that the pre-printed information on the post cards from the NSWMA does not give any of the reasons or
details necessary to understand the organized collection of solid waste proposal. Kahlhamer noted that
for surveys to be considered valid in any discipline, you would like to see that all the pertinent
information is provided before a response is rendered. He stated that the end results may end up being
the same but at least the respondents would have the opportunity to weigh all the factors.

Kahlhamer advised that the reason this proposal is being brought to the Council is to try and protect
some of the City’s most expensive assets—the City streets. He stated that this proposal is not being
presented simply because the City might want to get in to waste collection. Kahlhamer noted that one
heavy vehicle can have the road impact of approximately 1,100-1,500 automobiles. He said that the
average neighborhood street is built for approximately 1,500-2,000 automobile trips per day and alley’s
at around 200 trips per day. The City has approximately $57,000,000 invested in its streets that it needs
to maintain and reconstruct. Kahlhamer said that it would seem reasonable and fiscally prudent to try
and make these very expensive assets last as long as possible by maintaining these streets and reducing
unnecessary wear & tear where feasible. The extra truck traffic also increases public works maintenance
on neighborhoods streets. He noted that the City has put off reconstruction of projects in the past
because of the high cost of street reconstruction. The City only assesses 25% of the cost to neighboring
residents, issue bonds and levies of the remaining 75% to all City residents, thus raising taxes.
Kahlhamer said that while it is a necessity for the health and welfare of residents to have the heavy
vehicles such as buses and garbage trucks drive on neighborhood streets, if there are ways to reduce the
impact while still maintaining that same health and welfare of the residents, it would seem to be worth
reviewing. Kahlhamer said that the geographic area proposal will likely ensure the most cost effective



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way for “private haulers” to provide this service as has been evidenced in several cost studies and
surveys comparing organized collection to open collection.

Terry Wotzka said that streets are typically designed for a twenty year design life. He noted that one of
the parameters looked at is an equivalent single axle loading factor. Wotzka presented a garbage truck
pavement impact analysis for the Council. The impact analysis showed that a cul-de-sac/alley designed
for an average weekly traffic rate of 700-1,400 vehicles would be facing an equivalent garbage truck
weekly load equivalent to 4,800 vehicles. Wotzka said that with a minor residential street designed for
an average weekly traffic rate of 4,200-7,000 vehicles, the garbage truck weekly traffic would be
equivalent to 4,800 vehicles. A Residential Collector that is designed for an average weekly traffic rate
of 7,000-21,000 vehicles would see equivalent weekly garbage truck traffic of 4,800 vehicles. The
garbage truck pavement analysis is based on 1,200 vehicle equivalency (including recycling vehicles)
and four haulers per week. Wotzka said that the impact of a garbage truck on the pavement when you
have three or four haulers utilizing the City streets per week is substantial. He said that this continuous
impact prematurely ages the streets.

Roger Schotl said that when looking at this subject for the long term it is a pay now or pay later issue.
Schotl said that the maintenance cost of maintaining the City roads goes up yearly. Schotl noted that
there are some issues related to storm water, ditches, and holding ponds and the litter going in to these
different places. Schotl said that this proposal would meet the regulations set out by Minnesota
Pollution Control Agency (MPCA,) and this proposal would give the City some control and someone in
which to hold accountable when it comes to certain trash issues. Schotl said that in addition this
proposal would allow the City to have some control when it comes to the trash haulers as it relates to the
drainage ditches and holding ponds. Schotl said that the bid scenario would control the traffic counts to
help maintain the City streets.

Kahlhamer said that the organization of solid waste collection would likely reduce the cost of this
service for residents. He noted that there are a lot of cost savings when one truck can pick up all the
garbage on one street because the hauler can collect more in a shorter period of time and will use less
fuel to collect more waste. Kahlhamer said that per a recent survey that he did of five other cities that
have an organized waste collection system, the cost savings to the residents would be anywhere from
approximately $3.66 per month to $14.79 per month. A MPCA (Minnesota Pollution Control Agency)
survey shows an average savings of approximately $8.48 per month. Kahlhamer said that there are
numerous studies that show that the open collection system costs more than the organized waste
collection system.

Kahlhamer shared several of the misconceptions that residents may have regarding the organized
collection of solid waste proposal. He said that one misconception is that the City would be collecting
waste, like the City of St. Cloud does. Kahlhamer clarified that this proposal is only to “organize” the
solid waste collection by geographic area. Currently, with four haulers in the City, a neighborhood
street could have 8 vehicles per week driving down each street (one for garbage and one for recycling
for each hauler). Kahlhamer noted that the “organized collection” proposal would just require that
haulers bid on geographic areas so that only one “private hauler” is allowed to collect waste on a certain
street.




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Kahlhamer stated that another benefit of the organized waste collection system is that it reduces the
overall fuel consumption and greenhouse gas emissions for the same amount of waste collection. He
said that this would be a very positive benefit for the environment while still providing the same level of
service. He noted that organized waste collection also provides some additional neighborhood safety in
having less vehicular traffic and less noise in the neighborhoods.

Kahlhamer addressed the residents’ concerns regarding this proposal leading to less competition and
ultimately becoming like Charter, in that refuse hauling will become a monopoly. He stated that there is
nothing that shows this proposal would encourage less competition. Kahlhamer said that the Charter
situation, unlike refuse collection, is not a comparable business not mention the fact that Astound
(Seren) was going bankrupt when they sold to Charter as they were the only two companies competing
against each other to begin with. Kahlhamer said that he has heard statements such as that if the City
organizes waste collection and takes bids, that the larger companies will bid the contract possibly even
at a loss to push out the small company. Large companies have been buying small companies over the
history of refuse hauling just like any other business. Kahlhamer said that in 1999 Allied Waste
purchased BFI. In December of 2008 Republic Services, Inc and Allied Waste Industries, Inc. merged
to create one of the largest waste companies. He stated that he believes Waste Management had
purchased many smaller companies already and continues to try purchasing additional small companies.

Kahlhamer said that there is no doubt that there is a downside to this proposal when there are existing
businesses and the move is first made from an open system to an organized system. He said that the
area haulers will not be able to autonomously try to create, maintain, or enlarge their business on an
individual residential basis. Instead, each hauler will have to compete through the bidding process in
annual or multi-year contracts for a geographic area which may in fact cause some haulers to actually
lose established business.

Kahlhamer concluded by saying that the Council must weigh the cost of preserving the Sauk Rapids
residents’ ability to choose haulers, the impact it could have on existing business, and keeping the open
market conditions that are in existence against the cost of excess damage to the City’s $57,000,000 of
streets, the excess fuel consumption and greenhouse gas emissions, increased neighborhood safety,
lower waste collection costs, and increase in recycling.

Mayor Campbell reminded residents wishing to speak at the Public Hearing to sign in at the podium
with name and address. Mayor Campbell reminded residents of the City Council Public Hearing
Guidelines. He noted that the public hearings are formal proceedings giving citizens the opportunity to
express their concerns, ask questions, provide additional information, or support on a certain issue.
Mayor Campbell noted that citizen input is encouraged by the Council. He advised that the Mayor may
use discretion whether to allow repeat testimony. The City Council tries to complete action on each
issue the same night as the hearing; however there may be circumstances where additional information
or action is needed making it desirable to defer action until a later date. He said that depending on the
situation, the hearing may be closed or continued to a future date.

Doug Carnival, 737 Goodrich Ave, St. Paul, MN 55105, represents the National Solid Waste
Management Association. Carnival stated that Allied and Waste Management are two haulers that are a
part of the National Solid Waste Management Association (NSWMA). Carnival stated that of all the 10
communities that his Association had met with when considering this topic not one area after having a

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public hearing or meeting with the trash haulers decided to take away choice when it comes to trash
haulers. Carnival said that while there is only a fewer haulers in the area those haulers are competing,
which keeps rates low. Carnival stated that the haulers that he represents have multi axle vehicles
versus the single axle trucks that can cause more infrastructure damage as pointed out by the City
Engineer. The wear and tear on the streets depends more on the axle distribution than the weight of the
vehicle. Carnival noted that other heavy vehicles, like delivery vehicles, buses, snow plows, etc. also
utilize the City streets. He noted that the City Engineer did not state how much longer the streets would
last without the trash hauler issue. Carnival said that if the City were to choose to go to a one hauler
system that decision puts the City in to the garbage business, even if the City is contracting this service
out. He said that the City will get complaint calls through the contracted service if customers are
dissatisfied with anything related to their trash hauler. Carnival stated that the City would be opening
itself up to a potential liability as to where the garbage goes if it takes the organized waste hauler
approach. Carnival said that there is a lot of administrative costs related to this topic, and so the end
result could be much more costs than what the City might currently be estimating. Carnival said that
passing a decision on a resolution of intent to organize is a decision of how to organize not a decision of
whether or not to organize. He suggested that the Council vote in favor of the opinion of residents at
tonight’s meeting versus passing a decision of intent to organize.

Mayor Campbell questioned if Mr. Carnival could debate the reduction in fuel consumption as well as
the greenhouse gas emissions issue. Carnival said that he could not comment on this topic, but he
knows that research is being done.

Councilperson Weber questioned if at one point the City of Ramsey had went to the organized hauler
system and then went back to an open choice system. Carnival stated that as far as he is aware the
proposal was made and 14,000 cards were collected and the idea was abandoned in the City of Ramsey.

Dick Turch, 1321 9th Ave N., spoke against the proposal citing that he wants to see the City keep free
enterprise going.

Bob Rigbie, 120 4th Ave. N., spoke against the proposal citing that he did not believe the claims being
made by the City Engineer regarding the effects that trash haulers could have on the City streets.

Chad Bueckers, 30741Co. Rd. 65, Melrose, MN 56352, Owner of Affordable Disposal and Recycling,
said that he and his sons worked very hard to build their business in Sauk Rapids and he doesn’t want to
see his family owned and locally operated company lost to this decision.

Bill Haider, 1209 7th Ave N, Member of the SR Green Committee. Haider spoke in favor of the proposal
citing that he does not believe that this proposal is an infringement on free enterprise in that the bidding
and contract model is the way businesses create and maintain quality and competition.

Jamie Phenow, 1032 9th Ave N, Manager of Allied Waste. Phenow stated that he is against the proposal
citing that other heavy automobiles, like buses, concrete trucks, and snow plows, which travel on the
City streets, also damage the streets. Phenow stated that the trash haulers are already being proactive in
the private sector in terms of fuel consumption and gas emissions.




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Greg Revering, 8790 Darlington Ave. NE, Monticello,MN, District Manager for Waste Management.
Revering spoke against the proposal stating that the trash haulers spend the money from the private
sector already to do the right thing in terms of customers and the streets.

Rob DuMont, 601 River Ave S., noted that he currently is unsure as to where he stands on this issue.
DuMont stated that he wants to ensure fairness if the City decides to go with the open hauler system.
DuMont said that he would like to see that bids go out for only one year or two at the most.

Marvin Hagen, 1502 6th Ave N., spoke against the proposal saying that as a former City employee who
repaired streets he believes the busses cause more damage to the City streets than trash haulers.

Marlene Haider, 1209 7th Ave N., Member of SR Green. Haider spoke in favor of the proposal stating
that the resolution of intent does not mean that the City is forced to have to go with this proposal if the
bid process does not deem it cost effective or worthwhile.

Jim Dobos, 920 1st St. S., spoke against the proposal citing that the people should have the right to
choose their own trash hauler and that the City should not get in to the garbage hauling business.

Virgil McLaard, 1104 7th Ave. N., spoke against the proposal citing that he prefers the choice of pickup
dates that the multi hauler system offers.

Joel Kedrowski, 600 River Ave S., spoke against the proposal stating that it is a freedom of choice issue.

Marilyn Patterson, 340 Pleasant Ridge Dr, Member of the SR Green Committee. Patterson spoke in
support of the proposal citing that as a former council member she knows the impacts of reconstruction
costs. Patterson said that this plan makes sense in saving money both as a City and as a customer.
Patterson requested that the Council approve the proposal or consider a motion to table in that it would
allow more time in which for residents to view both sides of the issue

Gerald Voigt, 611 River Ave. S., spoke against the proposal citing he wants to see the option of choice in
a competitive market.

 Jeremy Keller, 1713 5th Ave. N, questioned the administrative costs related to this proposal and what the
damage to the roads is in relation to other heavy vehicles that travel the City streets.

 James Kosloske, 822 4th Ave. N., spoke against the proposal citing that with the economy the trash
haulers should be left alone.

Gary Then, 217 Summit Ave N, spoke against the proposal citing that it appeared un-American

Steve Painter ,917 4th Street N, spoke against the proposal citing he did not understand where the cost
savings is if the volume of trash being picked up does not change. Painter also questioned whether the
City may be putting itself at risk liability wise if they go with this motion. Painter suggested tabling the
motion until the City has more time to gather information.




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Terry LeMay, 2009 Oak Dr, spoke against the proposal citing that he did not want to go to the plastic
bag system. LeMay also questioned what the City Council’s plan is.

Alex Neussendorfer, 1705 North 5th Ave, spoke against the proposal citing that competition is good and
that with no competition things, like the chip service, could be imposed on the residents.

Tauna Quimby, 2617 Olive Ln, spoke in favor of the organized collection of solid waste citing that it
makes sense to consolidate trips together so that there are fewer trash haulers traveling the City at all
times.

Gerald Kaeter, 2041 Oak Dr, requested that the Council consider getting the majority of residents’
opinions before making a decision.

Marv Neubert, 1043 N. 9th Ave, spoke against the proposal citing that the residents do not want
organized waste collection.

Joe Foster, 1267 6th Ave N, spoke against the proposal citing that sometimes service is worth paying a
little extra for, especially if that is what the people want.

Henry Oehrlein, 3425 Golden Spike Road, spoke against the proposal saying that the City should be
trying to bring in businesses rather than scaring away businesses.

Mayor Campbell presented a letter on the overhead projector to the City Council from Loretta Brunner.
Brunner was against the proposal unless it can be guaranteed that this proposal will save all the residents
money.
                                                                2. Close Public Hearing
Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders to close the
public hearing. Motion carried unanimously.
                                                                3. Consider Action
Councilperson Weber commended the SR Green Committee. He stated that back in July of 2008 the
City accepted a $10,000 Minnesota Pollution Control Agency (MPCA) grant on behalf of this citizen
group. Councilperson Weber noted that the tasks that the citizen group set out do were as follows:
Create a Task Force, Coordinate a community-wide Kill A Watt challenge, arrange an energy audit for
Sauk Rapids City buildings, convene stakeholders meetings to plan bike corridors in the City with
assistance of Minnesota Climate Change Corps, establish an initial bike corridor in the community,
promote pedestrian safety and access, and explore refuse hauler service options within the City as a
means of reducing vehicle emissions. Councilperson Weber said that one measure of success listed by
the SR Green Committee was a 10% reduction in the hauler truck mileage. He noted that in his
conversations with area haulers regarding this topic it appears that they are already self-regulating.
Councilperson Weber said that his personal trash provider has already reduced the hauler truck mileage
by 25% by changing the number of times the hauler picks recycling up per month. Councilperson
Weber said that he felt that the citizens could do their part to self regulate in working with the haulers on
the number of times recycling needs to be picked up or possibly by attempting to be more
accommodating with placing all garbage containers on the same side of the street so that the garbage
hauler does not need to drive down the street twice to gather trash on both sides of the street. He noted
that the subject appears to be bias in that the focus here when it comes to the trash haulers is only on the

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R-1 District and the businesses and multi-family resident places would not be affected. Councilperson
Weber noted that while he could see some advantages to the organized system he did not feel that those
advantages merited abandoning the current refuse system. Councilperson Weber concluded by saying
that his viewpoint on the subject is, “if it’s not broke why fix it.”

Councilperson Gapinski said that he truly believes that the City could do a lot of the things that it wants
to do in terms of saving on the roads and reducing gas emissions with this proposal. Councilperson
Gapinski said that he feels every citizen should be given all the details and not a swayed card, but
because he was not sure if the additional information would change things he is going to vote in favor of
the current majority.

Councilperson Saunders stated that nobody set out to be the bad guy when it came to bringing up the
organized collection of solid waste discussions. He said that with the State budget cuts expected the
City is being asked to make cuts and to discover new or better ways in which to save money.
Councilperson Saunders noted that this proposal of an organized hauler system is just one idea that the
Council set out to explore as a means in which to save money. Councilperson Saunders said that
although the organized hauler system is a way in which to save the City some money, the residents have
spoken and they do not want it, so he will not be voting in favor of the organized collection of solid
waste.

Councilperson Gunderson said that when the organized collection of solid waste idea was first brought
up he looked at things from a common sense perspective and it seemed to make sense. He continued to
say that because he cannot push his viewpoints on the subject on to residents he will vote against the
organized collection of solid waste, because that is what the residents want.

Mayor Campbell said that it was true that at the March meeting he did state that if he had it his way the
City would be in the garbage business because there is money in garbage hauling, but he said that he
also stated at this same meeting that he is not recommending this. He noted that there are more positives
than negatives when it comes to this proposal in terms of cost savings, wear and tear on the City roads,
and the reduction in gas emissions. Mayor Campbell said that regardless of the outcome of this proposal
the City needs to look at ways in which to reduce costs. Mayor Campbell said that the City will have to
make reductions within the City in regards to expenses because of the State budget cuts. He said that the
Council looked at this proposal as a way to save money in that the Council wants to cut costs. Mayor
Campbell said that this proposal is one way in which to cut down on infrastructure updates. He said that
he hopes that residents will support him and the rest of the Council when they need to come to residents
for infrastructure updates, because the updates are going to be needed and possibly sooner because of
reasons like the amount of trash haulers utilizing City roads. Mayor Campbell said that he does not want
to see residents complaining of assessment fees down the road because there needs to be some sort of
give and take. If the residents want to have a choice in the number of trash haulers, then they need to
realize the impact that this decision may have on City infrastructures.

Motion: Moved by Councilperson Weber and seconded by Councilperson Gapinski to keep the City of
Sauk Rapids solid waste hauler system as is. Motion carried unanimously.

9.      Consent Agenda
     A. Receive and File 1st Quarter Building Permits

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   B. Approve 2009 Plumbing Contractor License for 2009
   C. Accept Donation of a Radar from Office of Traffic Safety—Pulled
   D. Approve and Authorize Tri-County Promotions, LLC’s May 23-25, 2009 Mercantile
      Market Amusement Permit
   E. Approve and Authorize Amusement Permit for the St. Cloud Antique Auto Club’s August
      16, 2009 Antique Car Show
   F. Approve and Authorize Amusement Permit for All-Terrain Vehicle Association of
      Minnesota (ATV AM) for May 2-3, 2009
   G. Approve and Authorize the Money Received by the Volunteerism Always Pay (VAP)
      Program to be Used Toward the Purchase of Benches and Tables
   H. Approve and Authorize Public Works to Advertise for the 2009 Seal Coating Project
   I. Approve and Accept Donation from American Legion
   J. Accept Donation and Resolution for Parkland Improvements

Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders to approve
consent agenda items A, B, D-J. Motion carried unanimously.

9-C. Accept Donation of a Radar from Office of Traffic Safety
Mayor Campbell said that this item was pulled from the consent agenda to give recognition to the
Department of Public Safety/Office of Traffic Safety. Campbell noted that the Sauk Rapids Police
Department is involved in a grant project to increase the active enforcement of stopping intoxicated
drivers, called SAFE and SOBER. Every year some of the involved agencies receive items to thank
them for the efforts that they put in. Mayor Campbell noted that Tom Kummrow, the Law Enforcement
Liaison of the MN Department of Public Safety/Office of Traffic Safety, would like to present the radar
to the Sauk Rapids Police Department at tonight’s meeting.

Kummrow thanked the City Council and the Sauk Rapids Police Department for their efforts.
Kummrow presented the radar and explained the further efforts of the MN Department of Public
Safety/Office of Traffic Safety.

Motion: Moved by Councilperson Saunders and seconded by Councilperson Weber to accept donation
of a radar from Office of Traffic Safety. Motion carried unanimously.

10.     Regular Agenda
        A. Approve and Authorize Going Out For Bids and Specs on Municipal Park Building
Roger Schotl advised that Council that staff has been working on the plans and specs for the building
replacement at Municipal Park for some time. Schotl apologized for the delay when it came to getting
this agenda item to the Council. Schotl shared with the Council the plans for the Municipal Park
Building as well as the green items being used in the new building. Schotl recommended that a frost
footing is put in on the new structure to ensure a longer quality of life for the structure.

Mayor Campbell stated that he was confused by the action requested statement about the electrical work.

Schotl said that after further investigation of the electrical system at Municipal Park there have been
many issues that have come up and so Schotl did not feel that it would be in the City’s best interest to
draw electrical plans and specs with the building. Schotl suggested that the City request two or three
quotes with the requirements to meet all the applicable State electrical codes within the park. Schotl

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said that he has spoke with the Building Inspector, and the Building Inspector felt that this plan would
be acceptable. Schotl said that there should be a requirement in the specs that states that the building
contractor will need to coordinate with the City on the building portion of the electrical work. Schotl
noted that that Park Board has requested that the bids come back to them for final approval before the
Council approves them.

Steve Posh, GLT Architects, said that a regular floating slab could cause problems down the road and so
he was in agreement with Schotl that a frost footing should be put in.

Schotl requested that the waiving of the building permit fees be added to the action requested.

Motion: Moved by Councilperson Weber and seconded by Councilperson Saunders to approve plans
and specs bid and authorize staff to go for bid with the electrical portion to be removed from the
building bid and to receive quotes on the electrical portion by the City and to forward final bids to the
park board for a recommendation before bringing back to the Council for award of bid and also to add
the frost footing on to the bid and to waive the permit fees.

Discussion: Mayor Campbell questioned if the building will be used for storage in the winter. Schotl
said that building would be used for seasonal storage of items such as picnic tables.

Motion carried unanimously.

        B. Feasibility Study for the 10th Street North and 4 ½ Avenue North Improvements
Terry Wotzka noted that included with the Council Agenda was the Feasibility Study for the 10th Street
North and 4 ½ Avenue North and the Preliminary Assessment Worksheet (PAW). Wotzka said that this
project is included in the City’s Capital Improvement Plan for 2009. Wotzka said that Public Works has
received many fix and repair calls in this particular area in recent years, and this is an area that cries out
for reconstruction. Wotzka said that this project does include the reconstruction of the sanitary sewer
and water mains. He stated that there is also a relining of an existing sanitary sewer that is in the alley
between 4th and 4 ½ Avenue needed. Wotzka said that the relining would go from 11th Street North to
8th Street North. Wotzka presented different figures from the feasibility report.

Wotzka said that the total estimated cost for the project is $1,356,023 million. In conformance with
current City assessment policy for street reconstruction, all lots adjacent to the roadway being
reconstructed will be assessed 25% of the street, sidewalk, and curb and gutter cost. Wotzka noted that
the City will pay the remaining street costs. He stated that in regards to the storm sewer, the current City
drainage assessment policy for reconstruction is $0.18 per square foot (SF) of property. For properties
included in the storm sewer assessment area, the entire parcel will be assessed for the storm sewer
improvements. Property that has been previously assessed for storm sewer improvements will not be
included in the storm sewer assessment for this project. Wotzka noted in summary, that the total
estimated cost for the project is $1, 356,023 with an estimated assessment cost of $352,409, and an
estimated City cost of $1,003,614. He said that Independent School District 47 will have an estimated
assessment cost of $60,745 due to the repairs needed by Pleasantview Elementary School. Wotzka stated
that if the Council chooses to proceed with the project, staff feels an informal neighborhood meeting
with the affected residents should take place before the formal Public Hearing. Wotzka noted that a
sidewalk is being proposed on the East side of 4 ½ Avenue on the Pleasantview Elementary School side.

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He noted that the study is showing assessments on both sides of the road in that both sides of the road
will benefit from the sidewalk.

Councilperson Weber questioned what the load capacity would be on the new streets. Wotzka said that
4 ½ Avenue North and 10th Street North would be designed for a 7 ton load capacity. He said that the
reason for this would be because of the residential nature of these streets. Councilperson Weber
questioned if the 5 ton design is no longer used. Wotzka said that typically the 5 ton design is used for
low use roads such as alleys.

Councilperson Weber questioned what progress, if any, has been made after the City declined the 3rd
Avenue South reconstruction project. Ross Olson said that staff has been working on a citywide
assessment policy. Olson said that another project that staff is working on is looking at how to handle
projects that are a little more expensive due to the nature of the soils.

Motion: Moved by Councilperson Gunderson and seconded by Councilperson Saunders to approve the
resolution receiving the 10th Street North and 4 ½ Avenue North Feasibility Study and call for a hearing
on the improvement. Motion carried unanimously.

11.     Other Staff Items
    A. Clean Sweep Update
Roger Schotl announced that the 2009 Clean Sweep Week dates have been set. The event will take
place from April 28th to May 2nd. Schotl said that the regular compost hours will begin on April 22nd.
The Compost Hours for brush, leaves, and woodchips will be Wednesdays Noon-7pm, Saturdays 8am-
4:30pm.

    B. Hook Up Policy Public Information Meeting
Roger Schotl said that the Public Works Committee has been working on a Hook-Up Policy. He said
that the Hook-Up Policy is for residents in the City of Sauk Rapids that may not have public services in
regards to water and sewer or may only have one of these services available. The meeting will take
place next Thursday at 5:00pm at City Hall. 210 residents have been notified of this hook up policy
meeting.

    C. Nahan Facility Tour
Ross Olson noted that a tour of the Nahan Facility in Sauk Rapids will take place on May 5th at 4:30 for
the HRA, any members of the City Council who are interested in attending, City staff, and some St.
Cloud Area Planning Organization members. Olson noted that if several members of the City Council
are interested in attending this event staff will post the tour as a public meeting.

    D. 4-14-09 Board of Appeal and Equalization Reminder
Ross Olson reminded the Council that the Board of Appeal and Equalization will meet at the Sauk
Rapids City Hall at 9:30am on Tuesday, April 14, 2009. Olson said that Benton County staff will be
present to run the meeting and answer any questions.

    E. Quiet Zone Update
Terry Wotzka said that the north half of the Railroad Quiet Zone project as of April 1st is quiet. He
stated that he has witnessed the quiet zone himself at the two crossings on the City’s north end. Wotzka

4-13-2009                                                                                         Page 11
said that the next step on the City’s south end is to formalize an agreement with the City and Burlington
Northern Santa Fe to make the official swap between South Broadway and 1st Street South.

Mayor Campbell thanked Wotzka for the efforts. He noted that a citizen has called him to comment on
the difference that the quiet zone makes on the City’s north end.

12.   Other Council Items and Communications
 None

13.     Approve List of Bills and Claims
Motion: Moved by Councilperson Saunders and seconded by Councilperson Weber to approve the List
of Bills and Claims. Motion carried unanimously.

14.    Adjournment
Motion: Moved by Councilperson Gapinski and seconded by Councilperson Saunders to adjourn the
meeting. Motion carried unanimously.

Mayor Campbell adjourned the meeting at 8:53 p.m.

Respectfully Submitted,


Dana Furman
Administrative Assistant




4-13-2009                                                                                        Page 12

				
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