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GORTATOLE OUTDOOR EDUCATION CENTRE BOOKING PROCEDURE Please note that Schools and Groups are no longer limited to only one residential in this booking period. However WELB reserves the right to impose limitations if demand is excessive. Groups and individuals seeking a booking at Gortatole should note the following:- 1. TO AVOID DISAPPOINTMENT please send applications as soon as possible. The Centre is very popular and fees are kept low through WELB/SELB support. It is rarely the case that bookings are not filled soon after brochure distribution. 2. PREFERENCE will only be given to education groups and individuals from schools, colleges and registered youth organisations within the Western / Southern Education and Library Boards on a first come first served and where applicable on the length of residential up to any stated closing date. 3. ADULT STAFF are expected to accompany groups to the Centre on a ratio of 1:15 minimum. Free staff places are normally offered on a ratio basis. Mixed groups should be accompanied by male and female members of Staff. 4. ALL GROUPS AND SCHOOLS Please endeavour to give an accurate estimate of numbers. Two or Three small groups may be booked to share with one another. Please indicate if you are willing to share. Please indicate if you have only one preferred date. 5. PAYMENT ARRANGEMENTS - GROUPS AND SCHOOLS When a booking is offered and agreed in writing Clients will be liable to a 20% cancellation fee of their agreed minimum numbers if the residential is cancelled up to eight weeks prior to the course date. Subsequently cancellation fees rise by 10% each week to 100% at one weeks notice of cancellation. Invoices will be issued retrospectively. 6. PAYMENT ARRANGEMENTS - INDIVIDUALS All individual course applications must be returned with the full course fee to Gortatole. Most course places will be allocated on a first come first served basis. However, the WELB reserve the right to allocate places using different criteria if the course would benefit from a wider cross-section of participants. Unsuccessful applicants will have their course fees refunded in full. 7. GROUPS/INDIVIDUALS WITH NO LINKS TO EDUCATION Anyone may apply for the dates and courses advertised. Any vacancies left after ‘preference’ and ‘education’ applications have been dealt with will then be allocated to other interested parties. 8. CLOSED BOOKINGS - Miscellaneous If the dates or courses advertised are unsuitable or you feel that a project you have in mind has special significance, a small number of mid-week and weekend dates may be made available. Please put your request with full details in writing to the Youth Department, WELB, 1 Hospital Road Omagh.
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