H10 012 TITLE VS ENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM SCSEP SUBGRANT FUNDING OPPORTUNITY

							                            H10-012 - Procedure
                             February 10, 2010

TO:           Area Agency on Aging (AAA) Directors

FROM:         Bill Moss, Director, Home and Community Services Division
              Kathy Marshall, Director, Management Services Division

SUBJECT:      Title V Senior Community Service Employment Program (SCSEP)
              Subgrant Funding Opportunity

PURPOSE:      To notify Area Agencies on Aging (AAAs) and Title V Subgrantees of the
              opportunity to request more funds

BACKGROUND:   On December 16, 2009, President Obama signed the Department of
              Labor Appropriations Act (Pub. L. 111-117) that provides additional
              SCSEP funding. These funds will enhance SCSEP by expanding the
              number of participants assigned to community service work. The wages
              paid to these low-income seniors will provide a direct stimulus to local
              economies. The intent of these additional funds is to immediately serve
              unemployed, low-income seniors in these difficult economic times,
              especially those who cannot be served by regular funding or when the
              American Recovery and Reinvestment Act (ARRA) funds expire.

WHAT’S NEW,   The total 2009 Appropriations Act funds awarded to Washington State is
CHANGED, OR   $649,210 which allows for approximately 43 modified slots statewide.
CLARIFIED     The grant award period is 1/29/2010 to 6/30/2011 (17 months). Equitable
              distribution does not apply to these funds; it is possible all subgrantees
              will not be allocated additional funds. Grant funds must be allocated to
              subgrantees by March 15, 2010. These are supplemental, regular grant
              funds (not ARRA) and participants will be enrolled in the regular SCSEP
              program. These funds can be used to transition SCSEP participants
              enrolled under ARRA to the regular grant program.

ACTION:       By close of business February 19, 2010, those subgrantees who
              can utilize additional funds are to submit brief and succinct
              requests to Debbie Bennett. The request must include the following
              information on which allocation of slots will be based:

                 Demonstrated need. This could include the following:
                  o   List of applicants on wait lists;
                  o   Number based on phone logs;
                  o   Include demonstrated need among underserved populations.
                 Capacity to expend the additional funds:
                  o Participant enrollment information;
                  o Accrued spending;
                  o Availability of host agencies;
                  o Include a timeline that illustrates when the subgrantee can begin
                    to enroll participants using these funds.

                 Sustained and satisfactory performance:
                  o   Were 80% of the aggregate of negotiated goals for PY 07 and PY
                      08 met?
                  o   Will ARRA funds be expended by June 30, 2010?
                 Additional funds requested:
                  o Based on realistic and honest assessment of both demonstrated
                    need and capacity, tell us exactly how many slots can realistically
                    be expected to be used between February 2010 and June 30,
                    2011.
                  o Requests may include ARRA-funded participants that will transfer
                    to the regular grant.
                  o Cost/modified slot for the 17-month grant period is approximately
                    $16, 775.
                  o Subgrantees may choose to use the “What if” tool attached in MB
                    H09-035 to assist with determining request.

              It is possible that not all subgrantees will request additional slots. If
              grantees choose not to request additional funding, please send
              notice to Debbie Bennett by February 19, 2010.
              SCSEP subgrantees are currently managing multiple SCSEP funding
              sources that will need to be tracked separately and billed on separate
              BARS billing forms. They must be spent by the following dates:

                  o   Reminder: SFY09 (PY2008) SCSEP funds must have been spent
                      by December 31, 2009.
                  o   ARRA SCSEP funds must be spent by June 30, 2010.
                  o   It is anticipated that there will be no carryover of Regular SFY10
                      (PY2009) SCSEP funds into SFY11 (PY2010); they must be
                      spent by June 30, 2010.
                  o   Appropriations Act funds must be spent by June 30, 2011.
              Since the Appropriations Act funds supplement regular grant funds,
              SCSEP participants will be tracked in the online data collection system,
              SCSEP Performance and QPR Results System (SPARQ), using the
              regular process.



RELATED       Title V Subgrantees are expected to adhere to the current
              statutory and regulatory requirements for SCSEP as contained in
REFERENCES:   the following:
                 2006 Older Americans Act (OAA) Amendments, Public Law 109-

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                     365, 42 United States Code 3056 et. seq.
                    SCSEP Performance Accountability Interim Rule, 20 CFR Part 641,
                     Subparts A and G, 72 Federal Register 35832 (June, 29, 2007)
                    SCSEP Final Rule 20 CFR Part 641, April 9, 2004
                    Priority of Service for Covered Persons: Final Rule 20 CFR Part
                     1010, 73 FR 78132 (December 19, 2008)
                 ADSA requires subgrantees to report match (non-federal funds).
                 Match can be in the form of cash expenditures (additional funds or
                 services provided and paid for by the subgrantee) or in-kind
                 contributions. In-kind contributions include:
                    Costs not paid for by the grantee or subgrantee
                    Volunteer time or paid non-grantee staff time
                    Services
                    Space
                    Supplies
                    Equipment

                 Match must be spent on allowable activities and in accordance with
                 cost principles (for more detail see references above). Counting
                 Federal funds and non-Federal funds used to meet any other match
                 requirement is prohibited. Costs paid by SCSEP program income is
                 also prohibited.

ATTACHMENT(S):   None


CONTACT(S):      Debbie Bennett, SCSEP Program Manager
                 (360) 725-2557
                  Deborah.Bennett@dshs.wa.gov

                 Anna Glaas, Grants Unit Supervisor
                 (360) 725-2374
                 Anna.Glaas@dshs.wa.gov




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