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NSS ACCESS FORM
Application for Access to
New South HR
HR
Who is this form for?
This form is for anyone requiring access to the New South Solutions Human Resources administrative system at
UNSW. When you have completed it, please fax it to NSS Security Administrator on +61 2 9385 1537 then
send this original form through the internal mail to NSS Security Administrator, UNSW IT Services, Level 14,
Library Stage II, UNSW, Kensington 2052.
Please note: For Access requests, please allow up to 5 days for your application to be processed.
For enquiries relating to NSS access please contact the IT Service Desk on 9385 1333 or email
servicedesk@unsw.edu.au
1. Applicant Details (All applicants to answer these questions. Please print in CAPITAL LETTERS.)
Title (Dr, Mr, Ms etc): Employee ID:
First Name: Last Name:
Job Title: Email:
School/Department/Unit: Telephone:
Type of Employment: Permanent Fixed Term
Casual Employee * or Contractor *
* Specify Termination Date: _____________ (* Please specify expected termination date)
2. Access Requirements: (Please tIck the appropriate boxes)
New Access OR
Changed Access (Please indicate ALL access required)
Dept ID: ________________________________________________________
(Division/ Faculty/ School/ Department whose data you wish to view or update)
Permanent replacement of former position holder. Requires identical access to the previous incumbent:
Previous employee’s name: ____________________________________ Employee ID: _______________
(NB: If replacing a previous employee, do not complete access options below. The access of the previous incumbent
will be disabled and this will replace it.)
3. Access Options
Enquiry Access
(Includes Personnel, Payroll, Leave and Financial general enquiries and reporting. Also includes update access
to Personal Data)
Update and Enquiry Access
(Reserved for central HR and FSD staff and School admin staff authorised to enter leave applications and/or
casual timesheets and/or training data)
The following types of access may require additional authorisation to your manager’s approval.
The Security Administrator seeks this authorisation.
Role Operator Class Authorisation
(to be completed by applicant) (HR Use only)
Personnel __________________ Carolyn McIntyre
__________________ c.mcintyre@unsw.edu.au
Payroll __________________ Jenny Atwell
__________________ j.atwell@unsw.edu.au
Recruitment __________________ Carolyn McIntyre
__________________ c.mcintyre@unsw.edu.au
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Role Operator Class Authorisation
(to be completed by applicant) (HR Use only)
Superannuation __________________ Nina Kandur
__________________ n.kandur@unsw.edu.au
Client Services __________________ Laurie Zancanaro
__________________ l.zancanaro@unsw.edu.au
Systems Support and __________________ Brian Vassie
Development __________________ b.vassie@unsw.edu.au
Leave # __________________ Jenny Atwell
(for school administrators
__________________ j.atwell@unsw.edu.au
authorised to enter leave
applications)
Timesheets # __________________ Jenny Atwell
(for school administrators
__________________ j.atwell@unsw.edu.au
authorised to enter casual
general staff timesheets)
Training Administration # __________________ Adrianne Harris
__________________ a.harris@unsw.edu.au
Other (please specify) __________________ Brian Vassie
_______________________ __________________ b.vassie@unsw.edu.au
_______________________ __________________
# No access to be granted until HR training has been completed.
4. Approval (all applicants must obtain approval from their manager)
I have read the NSS Terms and Conditions of Access and agree to abide by them.
Signature of person applying for access: ________________________________________
Please fill in ALL details below
I agree that the access to New South Solutions Human Resource application selected above is required by
_______________________________________________________ and I give my approval for this access.
Head of School / Department / Unit Name: ______________________________________________________
Print Name
______________________________________________________
Signature
Date: ________________________ Employee ID: ______________________
Telephone No.: _____________________ Email: ________________________________________________
5. Software Requirements
If you are a new user of the NSS administrative systems you will require the NSS Desktop Software to be installed
on your computer. You will first need to check that you have the necessary hardware and software. You can do this
through the NSS website
http://www.nss.unsw.edu.au/nss/about/nss_gstart_hardware.html
If you satisfy these hardware and software requirements, you can download the CITRIX software from the NSS
website. http://www.its.unsw.edu.au/support/nss/nss_software.html
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6. Instructions to Complete Form
1. Use this form for both new access and updated access to the New South Solution applications.
2. Answer all questions clearly in CAPITAL LETTERS.
3. Tick whether this is a new application or a request to change access in the Type of Application selection box.
4. Complete your personal details in the areas provided.
5. If you are replacing another staff member and require the identical access that they had, tick the relevant box and
fill in the name and staff number of the person you are replacing. Please note that using this option will mean that
the access for the other staff member will be disabled until an updated access request is received from that staff
member.
6. Tick the required module and function access required within New South HR
7. NB: INCOMPLETE FORMS WILL NOT BE PROCESSED. They will be returned for the addition of required
details.
NSS Terms and Conditions of Access
Terms
The user: The owner of the assigned "User-ID"
Admin Systems: NSS Administrative computing resources, facilities, data, information, networks and software
Conditions
1. The user may only use those resources, facilities and data in respect of which authority has been given.
2. Admin Systems are to be used only for University business that is within the user's normal duties.
3. The user must not, otherwise than in connection with the lawful exercise of his or her official functions,
intentionally disclose, collect or use any personal or confidential information about another person to which the
user has or had access.
4. Admin Systems are not to be used to interfere with other users. The user must not use any account set up for
another user. Users should not copy, disclose, transfer, examine, rename, change, add to or delete software, data
or information belonging to another user without the user's express permission.
5. Password(s) or Personal Identification Number (PIN)(s) are not to be revealed to anyone and no attempt to find
out the password or PIN(s) of any other user is to be made.
6. The user should not assist others to use Admin Systems unless this is within the user's normal duties.
7. Admin Systems are not to be used to send obscene, offensive, fraudulent, threatening, repetitive or harassing
messages.
8. University facilities are not to be used in breach of the terms of any software license agreement.
9. The user is to abide by Federal and NSW State government copyright, privacy and protected disclosure
legislation.
10. Admin Systems are not to be used for the purpose of profit making or commercial activity without the express
permission of both the owner of the resource, facility, data or information and the Manager of the Admin systems
or nominee.
11. The user may not attempt to modify Admin Systems unless this is an explicit function of the user's normal duties.
12. The user may not attempt, other than by official request to the UNSW IT Services to obtain extra resources or
downgrade the performance of any system.
13. The user must make reasonable efforts to ensure the security of the physical and logical means of access
provided to Admin Systems.
14. The user may not attempt to subvert the security or restrictions associated with Admin Systems including other
accounts, network services or software.
15. Any device connected to Admin Systems is to be logged off when not in use.
16. The user must report to the Chief Information Officer, UNSW IT Services or nominee, any suspected breach of
these conditions.
Violation of any of the above conditions will be considered as a breach of rules of conduct
for access or use of administrative computing resources, facilities, data or information and
may be punishable by denial of computing facilities, disciplinary action or legal
proceedings.
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