File No. VKY/2009/624/DSAG
Development Support Agency of Gujarat
Block No. 8/2
Gandhinagar- 382 010
Minutes Of The Pre-Bid Meeting Held For Selection of Experienced Skill Training
Partners for High Quality Skill Training Projects in Tribal Areas of Gujarat (Tier-II
Date : 16th May, 2009
Day : Saturday
Time : 16:00 p.m.
Venue : Conference Hall, 2nd Floor, Birsa Munda Bhavan, Sector-10/A,
1. Participants List:
Sr. Name of the Participants Organization / Designation
1. Mr. Santosh Shah Sr. Consultant, GITCO
2. Ms. Hardeep Kaur Project Consultant, D-SAG/TDD
(1) Questions were raised on the residential nature of the courses and it was
clarified that the courses should be preferably residential. Daily commuting of
the trainees is discouraged. In the event of a non-residential course, one batch
having both residential and non-residential candidates is not allowed.
(2) As per the Tender (page 36, Article 7) the training courses to be imparted
should be such that the recovery of per candidate cost incurred by DSAG is
done by the trainee within 6-9 months from the date of completion of training
or after employment . The cost recovery by the trainee would be inclusive of
(3) DOACC certificate would be required from the organization who wishes to
impart training in IT courses. If its franchise or any other organization with
which it has a tie-up has a DOACC certificate for the training program in
which it proposes to give training, it may be considered.
(4) Page 57, point no. 8; questions were raised on the submission of separate bids
for separate training programs; it was clarified that separate Financial Bid
(Annexure 1 of the Tender) and separate Project Proposal (Annexure 7of the
Tender) should be provided for each Training program bided.
(5) The explanation of formula on Page 27 regarding “Parameters and Procedure
of Evaluation” was asked for and was duly provided.
(6) The payment of PF to the trainers employed by the Bidder for imparting
training would be the responsibility of the Bidder.
(7) Page 11, in point 2.0 Part-I the DD has to be in the name of “Development
Support Agency of Gujarat”.
(8) Issues were raised whether the selection of candidates must necessarily be
from the official list, it was clarified that it is not compulsory but advisable as
it is a ready source available. Road shows may be conducted by the
(9) Tender Page 19, category II, Sr. No. 3, documentary evidence to be attached:
“Chartered Accountant Certificate indicating turnover from operations of indicated
sector/activity of the unit for the last three years ending 31st March, 2008 and self
certified copy of the agreement between the Bidder and the unit operating in sector/
activity or probable employer of trained youth.”
Then above documentary evidence requirement remains unchanged.
(10) Page 19, Eligibility Criterion for Category II Sr. No. 2 and Technical
Evaluation Criterion Sr. No. 1 have to be fulfilled by the consortium as a
whole. Bidder is free to take appropriate consortium partners for the same.
(11) Page 19, Eligibility Criterion for Category II Sr. No. 3 is explained as
The Bidder should have tie-up with unit operating in sector/activity related to training
area e.g. cement mfr. /mason training or probable employer of trained youth e.g.,
reputed hotel chain /hospitality sector training. This arrangement will ensure that the
bidder (consortium) has adequate, latest and practical domain knowledge.
(12) All the eligibility criteria and the evaluation criteria, both for Category I
and II agencies, have to be fulfilled by the consortium as a whole i.e. if
anyone of the consortium partner fulfills a criterion then it is considered
that the Consortium fulfils that criterion.
(13) In point no 1, documentary evidence required, the CA certificate date
needs to be clarified, whether 2008 or 2009. There was a request for
considering the financial documents of 2009.
Two Options are provided. The bidder may choose any one.
Option 1: The cut-off date of 31st March 2008 remains unchanged. The
“last three years” wherever indicated in the Tender document
will be 2005-06, 2006-07 and 2007-08.
Option 2: The cut-off date chosen is 31st March 2009. The “last three
years” wherever indicated in the Tender document will be
2006-07, 2007-08 and 2008-09. The Bidder would have to do the
1. Clearly indicate in the Bid covering letter that it wants to
follow Option 2.
2. Provide a CA Certificate indicating the provisional
financial figures as required in the Tender document.
3. The bidder will have to submit CA certificate of audited
financial figures before final order is placed or agreement is
signed by DSAG under this Tender.
4. The audited financial figures should not be lower by more
than 10% of the provisional financial figures.
5. No variation in non-financial parameters will be allowed.
(14) For Tender Page Nos. 29 & 19, issue was raised regarding the turnover of
Rs 50 lakhs i.e. can this turnover be that of the tie-up partner? It was
clarified that the total consortium has to achieve the indicated turnover. If
the tie-up partner is also the consortium partner, then it is acceptable.
(15) A consortium is a group of two or more legal entities interested to work
together to achieve a predefined objective as per the terms and conditions
laid down in the consortium agreement. The consortium agreement
should ensure the fulfillment of the obligations indicated in the Tender
(16) There is no limit to the number of experienced skill training partners in the
same area/specialization of training which the DSAG may appoint.
(17) Audited Annual Report can serve as proof in place of CA certified
(18) Any change in the list of trainers has to be done after formal approval of
(19) The organization has to ensure the feasibility of per trainee cost in the
technical bid. If any trainee does not opt for employment after completion of
training, it will be the liability of the organization since they should have been
careful while selecting the candidate in the beginning.
(20) In case of trainees wanting to involve in self employment and want some
infrastructure for their work, the bidder will have to link them with any
government schemes for this purpose. DSAG will not be involved in any way
for the same.
(21) Page 43, point no. 1, the identification of ST youth expense is a one time cost
for per batch. A formula has to be given in this regard.
(Total estimated cost to be incurred by the
bidder for “Identification and Selection of ST
Youth” to fulfill the obligations of the Tender)
Per Month per ST Youth
Rate = (Number of months of the contract period) x
(Number of ST Youth to be trained during the
(22) FD may be considered for EMD.
(23) Regarding the gender ratio, for one trade/course for e.g. masonry separate
batches of men and women may be had but it is not advisable by the
Department to do so since it would create problems during employment. But
having separate trades/courses for men and women for e.g. tailoring for
women and masonry for men is strictly not allowed. The gender ratio has to be
separately maintained for each training program the Bidder has bided for. The
performance of bidder for gender ratio will be checked annually.
(24) For the purpose of checking the income of self employed candidates the
Department will have an independent third part evaluation agency.
(25) The organization has to mention in the technical bids its tie-ups with
placement agencies/organizations for the placement of the trainees, if any.
(26) The last date of submission of bids shall be three weeks from the posting of
clarifications on the website.
(27) Kindly note that since the last date of the tender is extended, those
bidders who have submitted their financial bids online have an option of
re-submitting the financial bid again as per the new last date i.e. 25th
June, 2009. In this case the financial bid submitted the second time will be
considered and the earlier financial bid will be ignored.
(28) Kindly also note that the present assignment has now been renumbered as
VKY/2009/624/DSAG (Part-II). While submitting any technical and
financial proposal henceforth only the new tender notice no. should be