Waubonsie Valley Band Boosters - DOC by NO9Q47

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									                            UNAPPROVED
                                Waubonsie Valley Band Boosters
                                  Executive Board Meeting
                                          Minutes
                                      January 9, 2007


President Glenda Propheter called the meeting to order at 7:29 p.m. Present at the meeting were
Theresa Kowalski, Kathy Thonn, Maryanne Greif, Matt Temple, Josh Chodoroff, Chris Dandeles,
Andy Burkemper, Caitlynne Burgess, Andrew Packer and Chris Jamrose


MINUTES

The unapproved minutes were distributed by email prior to the meeting. Josh Chodoroff moved
and Andy Burkemper seconded to accept the minutes from the December 5, 2006 executive
board. The motion passed.


TREASURER’S REPORT

Kathy Thonn passed out the treasurer’s report as of January 6, 2007. The total bank account
balance is $35,621.16, which includes $18,953.64 in student account balances.

Matt Temple expects that the CD account will be zero or slightly positive at the end of the year.
He estimated that $430 from chimney donations at Prism will go to Band Boosters.

Josh Chodoroff made a motion to transfer excess funds in the amount of $530.42 from Marching
Band funds to cover the deficit in BOA. Matt Temple seconded the motion. The motion passed.

Maryanne Greif moved to accept the treasurer’s report.        Chris Dandeles seconded.    Motion
passed.


FUNDRAISING

Glenda Propheter submitted a check request to reimburse CPA for Band Booster share of
window decals. The decals cost 22 cents each. Matt Temple moved to sell decals for $1 each.
Maryanne Greif seconded. The motion passed. Decals will be sold at concerts, pep band and
other band events. All funds from the sale will go to the general fund.


The butterbraids fundraiser will be cancelled due to other spring fundraising events.

Maryanne Greif will write up board recommendations regarding future fundraising and forward to
board members for review.


SPAGHETTI DINNER

The event raised $580.45, which includes student accounts, from the dinner and $305 from the
raffle.
                           UNAPPROVED
CRAFT FAIR

Theresa Kowalski will contact Tammy Ward regarding an update to be presented at the general
membership meeting next week.


SCRIP

Josh Chodoroff indicated that scrip ordering information can be included in the Marching
Band mailer to go out in March. Theresa Kowalski will contact Jill Stercay to ask her for
a schedule and determine what the board can do to help with the spring scrip fundraiser.
She will request an update to be presented at the general membership meeting next week.

MULCH

Martin TePoele is up and running.         Theresa Kowalski will contact Martin TePoele
regarding an update to be presented at the general membership meeting next week.


PRISM

Glenda Propheter reported that getting volunteers was a challenge this year. Kathy Arnold
suggested breaking down the process into committees such as decorating, CD sales, ticket
distribution and chaperones. The chimneys need to be replaced. Glenda will ask for volunteers
to replace the chimneys at the general meeting

 th
8 GRADE PIZZA PARTY

The event is scheduled for January 12, 2007. Glenda Propheter will worth with Mary DeFreece
and will try to find one other parent to help


STORAGE ROOM CLEANUP

Glenda Propheter will work with Josh Chodoroff to schedule a cleaning day.


OTHER

Glenda requested that the Spring Awards Banquet and Pancake Breakfast be added to the
February agenda under Committees


SOLO/ENSEMBLE

The event is scheduled for February 28 from 3 p.m. to 9 p.m. Shay Olson is in charge. She will
need two volunteers to provide dinner and snacks to the judges.

Theresa Kowalski will draft a BABO to request volunteers.
                          UNAPPROVED
GENERAL MEETING

Agenda items include

      IMEA All-State - announce students who will attend all state this year,
      the Jazz guest artist,
      Meet the Artist,
      BOA National Concert,
      Treasurers report – including details on results from fundraising events and Music
       Patrons
      Introducing the student teacher
      Fundraising – Scrip, Craft Fair and Mulch

Maryanne Greif moved to eliminate mailing postcards in order to save money. Kathy Thonn
seconded the motion. The motion passed.


BOA NATIONAL CONCERT

The Rehearsathon has been scheduled for Friday, January 19. Glenda Propheter will purchase
water bottles and a sheet cake for 60 people to be served at 3:30 p.m. Glenda Propheter moved
that 100% of rehearsathon pledge dollars will be applied to student accounts. Matt Temple
seconded the motion. The motion passed.

Chris Dandeles and Matt Temple have raised enough funds through sponsorship to reduce the
cost and eliminate the final payment due in January. Sponsors include Chinns Fishery, Quinlan &
Fabish, Music Patrons, WVHS, District 204 WVHS Band Boosters, Tellabs as well as anonymous
donors. Other donations/sponsors have yet to be finalized.

Kathy Thonn will refund any January payments received to date.


OLD BUSINESS

      IPEF has paid $1,000 for Jazz guest artist. We expect no more than $1,500 needed in
       additional funds.
      Meet the Artist – Andy Burkemper will send an email to request volunteers for help on
       January 11 from 7:30 to 9:30 p.m.


NEW BUSINESS

      Glenda received information from Tri State Bus Company. This info will be forwarded to
       Ann Brown.


Maryanne Greif moved to adjourn and Josh Chodoroff seconded the motion. The motion passed.
The meeting adjourned at 8:54 p.m.
UNAPPROVED

								
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