Florida District of Circle K Code shall require a two-thirds (2/3) vote year. It is recommended these meetings at the Circle K District Convention,
of all seated voting members of the be held in April (at District Officer's IDEAS Conference, Leadership Training
Policy Code District Board. This Policy Code Training Conference),during the summer Conference, District Officers' Training
supersedes and nullifies any and all (at Summer Board Retreat), October (at Conference, and at all meetings of the
Table of Contents previous policies and rules adopted by IDEAS Conference), January (at Winter District Board and the Florida District
the District Board. Board Retreat) and at District Presidents' Council. He/She shall serve
100 General Provisions Convention. as an ex-officio member of all District
104 This Policy Code may be Committees.
200 The District Board of amended by a majority vote of the Florida 201.2 The District Secretary shall send
Officers District Board of Officers. Decisions by out the official call to each Board Meeting 202.3 He/She shall attend the Circle K
300 District Committees the District Board concerning the at least two weeks in advance. The call International Convention, The Kiwanis
implementation of a policy shall require a shall be made in writing and shall include District Convention, and the Key Club
400 Responsibilities of simple majority. the time, date and place of the meeting District Convention. He/She shall
Member Clubs including directions. This shall be mailed maintain close contact with the
500 District Convention 105 A current copy of this document to the established District Mailing List. Governors of Kiwanis and Key Club and
shall be kept by the members of the the International Councilor to keep them
600 The Election of District District Board, the District Administrator, 201.3 Written reports shall be fully aware of District Circle K activities.
Officers Assistant Administrators, and each Circle presented at each meeting by all District
700 The House of Delegates K Club President. A current copy of this Board Members and Committee Chairs 202.4 He/She shall work to increase
Policy Code shall be made available, unless otherwise directed by the the membership of the District and to
800 Presidents’ Council upon request, to any Circle K member in Governor. Reports are to be sent to the increase the quality and number of
900 Training Conferences good standing with this District. The District Secretary, via e-mail, prior to service projects in the District. He/She
1000 District Awards District Secretary shall be responsible for each board meeting. shall also work with the District
the necessary distribution. Administrator, District Club Building
1100 Official Monthly Reports 201.4 Two unexcused absences from Committee, and Lt. Governors on new
1200 Protocol 106 The Circle K District Board and regularly scheduled Official District Board club building and the rebuilding of
1300 Alcohol Policy the District Administrator shall share meetings by any voting District Board inactive clubs.
responsibility for adherence to this Policy member shall constitute that board
1400 Florida District Circle K Code. member’s resignation from the district 202.5 He/She shall appoint the chairs
Week office they hold. Any absence may be of the district committees with the
107 The latest edition of Robert's excused by a majority vote of the District approval of the District Board.
100 General Provisions Rules of Order shall be the parliamentary Board, provided that the Governor is
authority for all matters of procedure not informed in advance by the officer as to 202.6 The Governor shall make no
101 Any established procedure of addressed by this Policy Code, The the cause of their impending absence. fewer than one visit to each division.
the Florida District of Circle K shall be District Bylaws or the Circle K He/She shall attend as many club or
called a policy. International Bylaws and Policy Code. 201.5 Emergency board meetings may divisional events as possible and should
be called by the Governor at events with attempt to visit each club in the District at
102 All policies of the District shall 108 The District Board shall annually no or little prior notice provided that an least once.
be contained in this Policy Code and review this document and adopt any attempt is made to notify all voting
shall be binding on all officers and clubs necessary revisions. District Board members prior to the 202.7 He/She shall insure that all
of the Florida District. The provisions of meeting. other District Officers are performing their
this Policy Code are superseded by the assigned duties in a satisfactory manner,
Bylaws of the Florida District of Circle K 200 The District Board of Officers 202 District Governor with special emphasis on reporting,
and by the Circle K International Bylaws record keeping and the accounting of
and Policy Code. 201 District Board Meetings 202.1 The Governor shall serve as the funds.
Chief Executive Officer of the District
103 The Adoption of this Policy 201.1 The District Board will meet at 202.8 He/She shall be responsible for
least five (5) times per administrative 202.2 He/She shall attend and preside the leadership training of club presidents,
as well as assuring that provisions are club and district officers and advisors District Convention, IDEAS Conference, 204.4 He/She shall submit a written
made for the leadership training of all three times each year, in the summer, fall Leadership Training Conference, District report reflecting the dues status of
club officers. and spring. The Summer Directory shall Officers' Training Conference, and all member clubs at all District Board
be published no later than May 1, the Fall meetings of the District Board and the Meetings and at such other times as the
202.9 He/She shall insure that plans Directory no later than September 15 and Florida District Presidents' Council. Governor, Administrator or District Board
for the District Convention are made and the Spring Directory no later than He/She shall also attend the Circle K may require.
executed by the January 15. Each Directory shall be sent International Convention; and when
Conferences/Conventions Committee in to the established District Mailing List. possible, The Kiwanis District Convention 204.5 He/She shall inform clubs of
cooperation with the District Board. Any changes in the Directory shall be and the Key Club District Convention. their standing by means other than the
sent to the individuals of the above- newsletter (i.e., phone calls or personal
202.10 He/She shall maintain a set of mentioned Mailing List as soon as 203.8 He/She shall submit a written letters).
files on past District activities to be possible. report at all District Board Meetings
passed on to the next administration, unless otherwise directed. 204.6 He/She shall work with the club
shall brief the incoming Governor on the 203.4 He/She shall be responsible for building committee to develop and
duties of the office, and shall attend the the District's Mailings, establish a District 203.9 He/She shall send appropriate promote programs for dues incentive and
District Officers' Training Conference of Mailing List and make monthly address materials (Monthly Report Forms, District for membership growth.
the next Administration. and phone list updates. The District Directories, Minutes etc.) to the President
Mailing List shall include all District Board of any newly chartered club as soon as 204.7 He/She shall submit a minimum
202.11 He/She shall submit a monthly Members and Committee Chairs, Circle possible after notification of charter from of six articles to the district newsletter
report as required by Circle K K Club Presidents, The Kiwanis Circle K International. informing clubs on relevant financial
International. Committee on Circle K, The District matters, such as payment of dues and
Boards of the Florida District of Kiwanis 203.10 He/She shall serve as a membership growth program status, to
202.12 The Governor shall submit a and Key Club, the International member of the legal committee. include specifically International and
minimum of six articles to the district Administrator and the International District dues and club status as received
newsletter, as well as the Kiwanis District Councilor, the President and Secretary of 203.11 He/She shall maintain a set of by International.
magazine, updating members and the Florida Circle K Alumni Association, files on District activities to be passed on
Kiwanis on the state of the district, the District Administrators of Key Club, to his or her successor, shall brief the 204.8 He/She shall attend the Circle K
important plans and other pertinent Builders Club, K-Kids, and Aktion Club, incoming Secretary on the duties of the District Convention, IDEAS Conference,
information. and the President and Secretary of the office, and shall attend the District Leadership Training Conference, District
Florida Kiwanis Foundation. Officers' Training Conference of the next Officers' Training Conference and all
203 District Secretary Administration. meetings of the District Board and the
203.5 The District Secretary shall be Florida District Presidents' Council.
203.1 The District Secretary shall responsible for publishing at least six 204 District Treasurer He/She shall also attend the Circle K
serve as the administrative officer of the issues of Florida Speaking, the Official International Convention; and when
District, keeping all appropriate records. Publication of the District Secretary. This 204.1 The District Treasurer shall possible, The Kiwanis District
should include club standings, the official serve as financial officer of the District, Convention, and the Key Club District
203.2 He/She shall take minutes at all calls to district events, information for keeping all appropriate records. Convention.
District Board Meetings, District club executive boards, and other
Presidents' Council Meetings and the pertinent information, to be distributed as 204.2 He/She shall issue a call for 204.9 He/She shall be responsible for
House of Delegates. He/She shall part of the District Mailings. District and International Dues, advising assisting clubs with raising funds and
transmit said minutes within fifteen days all clubs where to send dues payments create fundraising programs for the
to the established District Mailing List. 203.6 He/She shall receive a copy of and membership report forms. Florida District of Circle K International.
each club's Monthly Report, shall keep a
203.3 The District Secretary shall Monthly Report "score card" according to 204.3 He/She shall, in conjunction with 204.10 He/She shall maintain a proper
compile, prior to April 15, a Directory of the Monthly Report Grading Plan and the District Administrator or his/her set of files to be passed on to his or her
the addresses and telephone numbers of shall advise each club of its status. appointed representative, coordinate the successor, shall brief the incoming
the newly elected District Board. He/She Florida CKI Outreach Program. Treasurer on the duties of the office and
shall compile a District Directory of all 203.7 He/She shall attend the Circle K shall attend the District Officers' Training
Conference of the next Administration. Member Report Forms. International Convention; and when
206 Lieutenant Governors possible, The Kiwanis District
205 District Editor 206.7 He/She shall establish contact Convention, and the Key Club District
206.1 The Florida District shall be with all Kiwanis and Key Club District Convention.
205.1 The District Editor shall publish subdivided into six Divisions: Citrus, Officers within the division through
no fewer than six issues of Circle Kapers, Evergold, Panhandle, Sunbelt, Suncoast introductory letters. He/She shall 206.13 Each Lt. Governor shall serve
the official publication of the Florida and Suwannee. There shall be a maintain continuous contact with these as a member of one or more standing
District. The Deadlines for the six issues Lieutenant Governor for each established individuals throughout the year, keeping committee(s) of the Florida District of
are June 1st, August 1 , October 1 , division. them informed of all Circle K events. Circle K.
December 1 and March 30 .
206.2 The Lieutenant Governor of 206.8 He/She shall attempt to 206.14 He/She shall maintain a proper
205.2 Circle Kapers shall be each division shall assist the Governor reactivate any inactive club within the set of files to be passed on to his or her
distributed to the District Mailing List and with the work of the District within said division and shall build as many new successor, and shall brief the incoming
all paid members. Division with a special emphasis on clubs as possible, with the assistance of Lieutenant Governor on the duties of the
membership growth. Kiwanis and other Circle K Clubs, as well office.
205.3 He/She shall form a committee as the District Club Building Committee.
to assist in the news gathering and 206.3 He/She shall make no fewer 300 District Committees
publication efforts of Circle Kapers. than four official visits to each club within 206.9 He/She shall hold no fewer than
the division. The visits may include club four Divisional Council Meetings with the 301 The Governor shall appoint the
205.4 He/She shall submit, on a meetings and/or events. This policy shall clubs in the division. He/She shall chairs of all district committees, with the
regular basis, articles to The Florida not apply when travel distance to a club actively promote interclubbing and shall approval of the board. Each standing
Kiwanian, the official publication of the from the Lt. Governor’s home club hold Divisional Rallies, Banquets or other committee shall include a district officer
Florida District of Kiwanis and Circle K exceeds 150 miles by standard travel events as appropriate. who shall serve as a member of that
Magazine. He/She shall also encourage routes. In cases where this travel committee.
all member clubs to do the same. distance exceeds 150 miles, the 206.10 He/She shall be responsible for
Governor shall set and the District voting the growth of membership, service 302 Other committees may be
205.5 He/She shall attend the Circle K board approve a set of appropriate projects and Circle K education within the created for a period of one year by a
District Convention, IDEAS Conference, visitation and communication division. He/She shall assist each Circle majority vote of the District Board.
Leadership Training Conference, District requirements. K Club President upon request, and keep
Officers' Training Conference and all each club informed of all District and 303 Each district committee chair is
meetings of the District Board and the 206.4 He/She shall compile and International functions and shall speak expected, with the assistance of the
Florida District Presidents' Council. maintain a complete list of club officers' about Circle K at club, divisional, and district board, to recruit as many
He/She shall also attend the Circle K names, addresses and phone numbers, district meetings upon request. members for their committee as is
International Convention; and when and submit them to the Governor and necessary for the successful completion
possible, The Kiwanis District Convention Secretary upon request 206.11 He/She shall prepare material of the committee’s assigned
and the Key Club District Convention. from the division for no fewer than six responsibilities.
206.5 He/She shall submit a monthly issues of Circle Kapers. Each division
205.6 He/She shall serve as a report by the 9th day of the month shall be guaranteed a divisional section 304 District Committee chairs shall
member of one or more standing following the report month, to the in Kapers for members to promote the submit a monthly report by the 5 day of
committee(s) of the Florida District of Governor, District Secretary, District division and divisional projects. the month following to the District
Circle K. Administrator, Area Assistant Governor.
Administrator and International Councilor, 206.12 He/She shall attend the Circle K
205.7 He/She shall maintain proper unless otherwise directed by the District Convention, IDEAS Conference, 305 Committee Chairs shall complete
files, to be passed on to his or her Governor. Leadership Training Conference, District directives provided by the Governor
successor, shall brief the incoming Editor Officers' Training Conference and all within the time frame stated. In the
on the duties of the office and shall 206.6 He/She shall assist in the meetings of the District Board and the absence of a stated time frame, the
attend the District Officers' Training collection of Club Monthly Reports, Florida District Presidents' Council. assumed deadline will be prior to the
Conference of the next Administration. District and International Dues and He/She shall also attend the Circle K distribution of the next set of directives or
the end of the term in office, whichever standing with this district may be denied 602 All Candidates shall sign a
comes first. all rights of a club in good standing, Statement of Commitment prior to his/her 607 Voting District Board members
including seating delegates and entering nomination in the House of Delegates. shall be prohibited from lending either
306 District Committee Chairs shall awards, provided four weeks notice of active or verbal support to any candidate
endeavor to fill their committees prior to such standing be given for the purpose of 603 In no event shall a member of running for District Office. Failure to
the Summer Board Retreat. Committee appeal to the District Board. this district officially announce a adhere to this policy may result in
Chairs shall hold a minimum of four candidacy for District Office or begin disciplinary action against both the
meetings during the year. Committee 500 District Convention campaigning prior to October 1 of the candidate and the board member
meetings may be held in person, online, CKI year during which they plan to seek involved, potentially including
or via phone conference. 501 The District Board shall have full office. disqualification of the candidate or
supervision and management over removal of the board member involved
400 Responsibilities of Member District Convention, under the guidance 604 All policies related to elections from office.
Clubs of the District Administrator and the and candidacy for district office not
Florida District of Kiwanis. already outlined in the CKI Bylaws, CKI 608 Voting District Board members
401 Each member club shall submit Policy Code, the Florida District Bylaws are allowed to provide candidates with
District and International Dues for each 502 The District Administrator or the or Florida District Policy Code shall be any information or answer any questions
member on or before November 1 . Kiwanis District Secretary shall handle delineated in the Candidacy and relevant to the specific duties and
the hotel contract for the District Elections Rules packet. The Candidacy requirements of the office the candidate
402 The Secretary of each member Convention. and Elections Rules packet shall be is seeking. They may also answer
club shall file an Official Monthly Report. considered part of this policy code for questions regarding the duties and time
The report shall be filed with the District 503 The District Convention purposes of revision. These rules shall commitments of serving on the District
Secretary by the tenth day of the month Program shall include: be reviewed annually at the Summer Board in general. Involvement of this
following the report month for all months A) The address of the Governor of the Board meeting. Following approval, they nature shall not be considered an act of
of the current administrative year. The Florida District of Kiwanis and the Florida will be distributed to every member who providing active or verbal support to a
Report must also be filed with the District of Key Club or their declares candidacy for district office. candidate running for office.
Executive Board, District Administrator, representatives;
Divisional Lieutenant Governor, Local B) The State of the District Address and 605 The Governor shall call for the 700 The House of Delegates
Assistant Administrator, sponsoring the Farewell Address of the retiring Circle nominations of candidates for District
Kiwanis, and Faculty Advisor. K Governor; Office at the Opening Session of the 701 The House of Delegates shall
C) Educational Workshops; District Convention, in increasing order of be convened at District Convention. It
403 Any member club more than D) The Presentation of District Awards; office (Lt. Governor, Editor, Treasurer, shall consider Resolutions, By-Law
sixty (60) days in debt to Circle K and Secretary and Governor). amendments, the Election of District
International or this District shall be E) The Annual House of Delegates. Officers, The State of the District Address
considered not in good standing. 606 Zone Caucuses will be held on and other such business as may properly
504 No registration fee shall be Saturday Morning, at which time come before the House.
404 Any member club having failed refunded within fourteen days of the candidates may be introduced, present
to file an official monthly report for each opening of the District Convention unless their platforms and answer questions. 702 All voting members of the
month of the current administrative year explicitly approved at a regularly Candidates shall be allowed to bring District Board shall serve as Delegates-
at least two weeks prior to District scheduled meeting of the District Board. three assistants into caucus. The at-Large. Each member club in good
Convention shall be considered not in moderator of each caucus shall be standing is entitled to three (3) voting
good standing. 600 The Election of District chosen by the Governor. Any member of delegates from a list of certified
Officers a Circle K club in good standing within delegates and alternates, who may vote
405 Any member club must be one of the divisions represented shall be on any issue brought before the house.
considered in good standing with Circle K 601 All Candidates for District Office considered a member of a caucus. Only
International to be considered in good shall be active members in good standing members of a caucus shall be permitted 703 The District Administrator and
standing with this District. of their home club, The Florida District of to ask questions of a candidate. K-Family the International Representative, if
Circle K and Circle K International. guests and District Officers shall be present, shall be non-voting members of
406 Each member club not in good allowed to visit a caucus. the House of Delegates and will be
available for consultation. presiding officer shall call for the any election. If a majority of the votes business and to advise the District Board
nominations of District Treasurer under cast in any election are for "No on matters of policy. The functions of the
704 The Committee on Elections the restrictions listed in paragraph 705.1. confidence" that office shall remain President’s Council shall include:
and Credentials shall report to the House vacant and filled in the manner
of Delegates the number of clubs 705.6 Each candidate shall be given prescribed for the filling of vacant offices 804.1 The President’s Council shall
represented; the total number of thirty seconds for a nominating speech by the District Board. act as a forum in which council members
delegates present and the number of and two minutes for his or her own can seek advice and aid from other
votes required for a simple and two-thirds remarks. Nominations will then be closed 705.14 In the event that a Lt. Governor council members.
majority of seated delegates as often as and the balloting conducted. position remains or becomes vacant in a
is necessary. division, the Governor must request 804.2 The Council shall seek to
705.7 When the results of the election written opinions from all presidents of develop interclub projects between the
705 Nominations and Elections of of the Treasurer are announced, the active Circle K Clubs within said division clubs of the Florida District.
District Officers presiding officer shall call for the regarding any individuals wishing to be
nominations of District Editor under the appointed by the District Board. These 804.3 The Council shall work with the
705.1 When the agenda of the House restrictions listed in paragraph 705.1. requests must be made at least fourteen district board in identifying potential sites
of Delegates calls for the nomination of (14) days prior to an appointment of a Lt. for new Circle K clubs and clubs where
District officers, the presiding officer shall 705.8 Each candidate shall be given Governor. district aid is required.
receive nominations for the office of thirty seconds for a nominating speech
Governor. All nominees must be present and two minute for his or her own 800 Presidents' Council 804.4 The Council shall work with the
when nominated. The nomination of a remarks. Nominations will then be closed district board in setting and attaining
candidate who has not filed a Statement and the balloting conducted. 801 The Florida District Presidents' district and club goals through continual
of Commitment or has not presented Council shall consist of the District goal assessment.
his/her self in at least one of the two 705.9 When the results of these Governor (serving in the capacity of
caucus sessions shall not be accepted. elections are announced, the presiding chair), the President of each chartered 804.5 The Council shall review the
The requirement to caucus may be officer shall call for the nominations of club within the Florida District and all past district bylaws and policy code annually
waived by a majority vote of all seated candidates for Lt. Governor, Governors who are active members of for proposed amendments.
delegates. alphabetically, by Division under the clubs in good standing with this District.
restrictions listed in paragraph 705.1. The District Administrator and the 804.6 The Council shall assist the
705.2 Each candidate shall be given Delegates may only nominate candidates International Councilor shall serve as district secretary in obtaining officer
one minute for a nominating speech and for Lt. Governor of their home division. non-voting ex-officio members. information for the district directories.
three minutes for his or her own remarks.
Nominations will then be closed and the 705.10 Each candidate shall be given 802 The President’s Council shall 900 Conferences
balloting conducted. thirty seconds for a nominating speech meet at least three (3) times per year, at
and one minute for his/her own remarks. District Convention, Leadership Training 901 District Officers' Training
705.3 When the results of the election Nominations will then be closed. Conference and IDEAS Conference. Conference
of the Governor are announced, the Other meeting may be called at the
presiding officer shall call for the 705.11 Ballots will then be distributed to discretion of the Governor. 901.1 District Officers' Training
nominations of District Secretary under the delegates by division. Only the Conference shall be held within one
the restrictions listed in paragraph 705.1. Delegates and Delegates-at-Large 803 A majority of the council shall month following the beginning of the
whose home club lies in a particular constitute a quorum. In the event any administrative year. All incoming District
705.4 Each candidate shall be given division may vote for the Lt. Governor of club President cannot be present at a Officers shall attend.
thirty seconds for a nominating speech that division. meeting of the council, he/she may
and two minutes for his or her own appoint another elected club officer to 901.2 The Governor-Elect and District
remarks. Nominations will then be closed 705.12 Unsuccessful candidates may serve in this capacity and with like Administrator shall be responsible for
and the balloting conducted. be nominated in subsequent elections. powers. setting the agenda for this conference
which shall include; proper forms of
705.5 When the results of the election 705.13 Delegates shall always be given 804 The Council shall exist as a correspondence, Club and District Officer
of the Secretary are announced, the the opportunity to vote "No confidence" in vehicle for informing clubs about District Monthly Reports, Club Building, Public
Speaking and other topics germane to appendices of this policy code for the activities and projects that benefit both examples. Be realistic about travel time
the effective execution of District Duties. purpose of revisions. Any changes to the the community at large and your campus, for fundraisers.
District Officers will be provided Florida District Awards Manual shall or the student body of your
extensive training in their positions, become effective the following college/university. This also includes 1105.2.1 In the event that a club
sufficient background information to administrative year. hours spent preparing for the project and performs a project where a portion of the
understand the status of the individual following up. FOR EXAMPLE: 5 proceeds benefits an organization and
clubs and the district as a whole, and the 1100 Official Monthly Reports members of your club travel 1 hour to another portion benefits the club, the
opportunity to set the goals and focus assist another Circle K club with Horses total hours shall be divided according to
areas of the board for the year. 1101 Each club is required to submit and the Handicapped for 3 hours, and the percentage going to the club and a
an official monthly report for each month then travel 1 hour back home. The total percentage going to the service cause.
902 Leadership Training of the administrative year as per hours for this event are 25... (5 x 3) + (5 x
Conference paragraph 402. 2) = 25. For on campus projects, travel 1105.3 Social (SO)
time is also counted for those students Social hours are hours spent on activities
902.1 Leadership Training Conference 1102 Any club may file a single report who live off campus. Included here are that are "social"... going out to eat, to the
shall be held during the first two weeks of for the months of May, June, July and any projects with another Circle K club, movies, at a party, etc. You need 5
September, at a time and place August. The combined report shall be as well as helping to establish another DUES PAID MEMBERS to have a social.
determined by the District Board at least due on 10 September. Circle K club at another college. In order to be an eligible social it must be
six (6) months in advance. announced through an e-mail, at a club
1103 In the event a club secretary is 1105.1.1 Service hours performed by CKI meeting, posted on a club website, or
902.2 The Governor, District unable to complete the Official Monthly members that are not organized or available on any other source where the
Conferences/Conventions Chair and Report prior to the 10th of the following promoted by a CKI club, CKI district, CKI information is accessible to all dues paid
District Administrator shall have primary month, he or she may receive an in general or the Kiwanis family shall not members.
responsibility for setting the agenda for extension to the 2Oth day of the month be counted as hours performed by a
this conference, which shall focus on by contacting the District Secretary on or club. The service project cannot be 1105.4 Administrative (AD)
building the leadership potential of before the 10th. Each club may receive limited so that only one person is eligible. Administrative hours are those hours
members in the Florida District. up to three extensions in a given For instance, if a member is part of spent by your club members in order to
administrative year. another organization where they perform insure efficient running of the club. In
903 IDEAS (Inspire, Develop, service, and only they are eligible for the other words, all of the busy work that
Educate, and Serve) Conference 1104 The District Secretary shall note project, the project cannot be considered does not fit into any other category goes
the postmark on each Monthly Report, for their CKI service hour total. here. This also includes hours spent by
903.1 The IDEAS Conference shall be and grade all reports using the following a club member preparing for district and
held in the early fall each year, at a time criteria: 1105.1.2 Hours expended by non-CKI divisional events such as rallies,
and place determined by the District A Report postmarked by the 10th members such as faculty advisors, conferences and conventions. Assisting
Board at least six (6) months in advance. A- Excused, Postmarked by the members of the sponsoring Kiwanis club, a district officer or committee chair with
20th and honorary members shall not be their duties may also be counted here.
903.2 The District Board shall be B Late, Postmarked by the 20th counted as service hours performed by This does not include hours spent at
responsible for setting the agenda of this C Late, Postmarked after the 20th the club. conventions for awards judging and
conference. This Conference shall focus I Club Inactive, no report needed sergeant at arms duty. District Officers
on offering members leadership, N No report received 1105.2 Fundraising (FR) and Committee Chairs do not get hours
fellowship, and service involvement as a No delineation shall be made between Fundraising hours are those hours spent for performing their duties. The most
district. the grades "A" and "A-". on activities or projects which raise common examples of administrative
money exclusively for the administrative, hours are scrapbook meetings, planning
1000 District Awards 1105 The following Hours Definitions promotional, dues subsidization, or banquets and special meetings, BOARD
shall be used on all Florida District convention expenses for your Circle K MEETINGS, COMMITTEE MEETINGS,
1001 All policies regarding district Monthly Reports club. Here you should also include hours MEMBERSHIP DRIVES, meeting
awards shall be delineated in the Florida spent setting up the project. Projects preparation, etc. This DOES NOT
District Awards Manual. The Awards 1105.1 Service (SE) such as car washes or bake sales, which INCLUDE regular club meetings either.
Manual shall be considered an Service hours are those hours spent on help to defer costs of conventions, are DCM's (Divisional Council Meetings) with
your Lt. Governor count here as AD, two or more Circle K clubs (including of the Lt. Governor, the president should Relations promotional effort for the
including PCM’s (President Council clubs in formation), or by a Circle K club accord the Lt. Governor every courtesy. district and organization, a service project
Meetings with the Govenor). and any K-Kids, Builders Club, Key Club, The Lt. Governor should not be expected focusing on the the Governor’s Project or
Aktion Club, Kiwanis Junior or Kiwanis to pay for his/her meal if one is served. other service areas promoted by our
Administrative hours also include hours Club. Clubs with 20 or fewer members organization, and a fellowship activity.
spent on general club duties of officers. need a minimum of two members in 1205 Upon introduction of the District The Saturday of that week shall be used
These hours do not need to be itemized attendance to constitute an interclub Governor, the membership shall rise with to sponsor a Kiwanis Family Day with
on the Monthly Report Form but can be meeting. Clubs with 21-30 members applause in respect to the position. A nearby members of the Florida District.
summarized under the label “President need three members and clubs with 31 or Past District Governor is not accorded
Administrative Hours”, “Vice-President more members need at least four this honor unless he is the speaker for
Administrative Hours”, etc. Examples of members in attendance.. Tri-K events, the meeting. The Governor should not be
these duties include: attendance at Kiwanis meetings, etc. are expected to pay for his/her meal if one is
all examples. Do not forget that Divisional served.
President: rallies also count as an interclub.
preparing for general/board meetings, PLEASE remember to list the name of 1206 The national flag shall be placed
preparing/typing agendas. the club you are interclubbing with. to the right of the speaker, not the
Conventions are to be listed strictly as IN, audience.
Vice President: unless there is a service project (slave
Making contacts with organizations auction, softball game for Sophie Laval 1207 All members should be standing
calling members, deal with club Scholarship Fund). These can be for any invocation.
committee reports, planning meetings in counted under service hours (SE).
the absence of the club President, calling 1208 If formal dress is to be worn,
members in the event of absences, 1200 Protocol advise visitors in writing.
potential recruitments, and reminders for
events. 1201 The club president or presiding 1209 Provisions should be made in
officer shall receive International Officers, the club budget to aid all delegates to the
Secretary: District Officers and the Guest Speaker convention.
typing minutes, filling out monthly report, prior to the opening of the meeting and
calling members for hours, updating escort them to seats at the head table (if 1300 Alcohol Policy
attendance records, collecting and or any). The president should do the same
maintaining of membership records. for any visitor whom, in his/her opinion is 1301 Alcoholic beverages shall not be
entitled to such courtesy. served at any official Circle K function,
Treasurer: nor shall they be consumed by any
balancing account, writing checks, filing 1202 Any speaker participating in the participant. Violations of this policy shall
dues, drafting proposed budgets for club, meeting's program should always be be dealt with according to the Policy
Kiwanis, or school approval, dealing with properly introduced and thanked. The Code of Circle K International.
financial institutions and concerns. speaker should be furnished with a
speaker's stand or podium. The main 1400 Florida District Circle K Week
Editor: speaker should not be expected to pay
preparing newsletter, calling for articles. for his/her meal if one is served. 1401 The first week of the spring
1203 No person should be expected semester at each academic institution
ALL OTHER ADMINISTRATIVE DUTIES to speak at any function without prior shall be known as Florida District Circle K
MUST BE LISTED SEPARATELY BY notification. Week.
1204 Each club President shall 1402 The Florida District of Circle K
1105.5 Interclubs (IN) maintain a cordial and honest Week shall be a week recruiting
An interclub is a meeting/event staged by relationship with the club's Lt. Governor members to the Florida District of Circle
throughout the year. On any official visit K. This week shall consist of a Public