Meeting Effectiveness Survey Process Team Yala! Ptolemy Table 1: Meeting Effectiveness Survey Script Name Script Purpose To enhance team meetings, reduce meeting time, improve efficiency, identify problematic trends, provide opportunity to improve. Summary A process for evaluating the effectiveness of meetings. Work Products Inputs: Meeting agenda, meeting minutes documents. Outputs: Analysis survey document, suggested improvement to meeting process and meeting effectiveness survey Entry Criteria The following criteria should be met before the process begins. - Meeting was completed - Meeting minutes document was produced. Base Course of 1. The team lead will send a reminder to the team members to Events complete the meeting effectiveness survey providing the meeting name and date. 2. Each team member will access the survey in sharepoint and complete at least all the mandatory questions and submit the survey. 3. At the end of each iteration, the quality manager will gather the data from all the survey and analyze them. 4. The quality manager will produce a document of the survey results that includes the survey index (a weight given to each question and answer in the survey) to which the survey will be evaluated against and share it with the team members. 5. At the re-planning meeting, the quality manager will share the results and briefly highlight the outcome of the survey. 6. In case of the survey showing unsatisfactory results with respect Meeting Effectiveness Survey Process Team Yala! Ptolemy to the index, the team led by the process manager will discuss how the meeting process can be improved. 7. The meeting process will be updated according to the improvement suggested and agreed upon in the meeting. 8. The quality manager will lead a small discussion on any improvements in the meeting effectiveness survey and will document and update the survey accordingly. Alternative Paths None Exit Criteria The script ends when the meeting effectiveness survey is discussed and improvements are made to both the meeting process and meeting survey are made as needed.
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