Website for Subrecipient Vendor Info

							Website for Collecting
Subrecipient Vendor
Information
Statewide ARRA Update Meeting
March 3, 2010



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Subrecipient Vendors (SRVs)
   A vendor that receives ARRA funds from a
    subrecipient. For example:

      Human Services (PR)
         $

      Arapahoe County (SR)
         $

      ABC Childcare Service Co (SRV)


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OMB Reporting Requirements
   Subrecipient Vendor information:

     Name
     DUNS   or nine-digit zip code




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How is the SRV information
collected and reported?
   Agencies and IHEs have two options:

    1. Create an ARRA SRV record directly in CMS

    2. Use the state website to record the
       information which automatically creates a
       SRV record in CMS

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Using the website
   Note: A Subrecipient must be entered into CMS prior to
    using the website to add or edit vendors

   Go to: https://cosrweb.state.co.us
    Anyone can access this website. Therefore, agencies
    can either enter the data themselves or require their
    subrecipients to enter the data.

   Enter the Subrecipient DUNS and subaward number
    (both are in the SR record in CMS)

   Once you are in the system, there is a grid that displays
    all vendors for that Subrecipient. The vendor information
    can be updated by clicking the “edit” button on the vendor
    row.                                                      5
Using the website - Continued
   To add a new vendor, click the show button next to the
    “Add Subrecipient Vendor.” After the desired fields are
    completed click save. The new vendor will be added to
    the grid and CMS.

   When the SRV record is add to CMS, it will pull
    information from the SR record including the department
    name, agency codes for both the Prime and Internal
    Recipients, and award type

   Once logged in you can change to a different subaward
    number for the same Subrecipient by selecting from the
    list of award numbers in the drop down above the vendor
    grid
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Reminder

   Reporting is cumulative. Therefore, you will
    never delete a subrecipient vendor record unless
    the record was entered in error or the
    subrecipient’s DUNS or subaward number
    changes.
   Changes. If you make changes to an SR record
    please remember to update the SRV record.
    Changes include: the federal or subaward
    numbers, dept name, agency codes for the Prime
    or Internal Recipient, or award type.
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