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					              REQUEST FOR PROPOSAL (RFP)

                               For

  Conversion of Microfilmed Crash Reports to a Digital Format



                         RFP #262142



                            Issued by:

                    STATE OF WISCONSIN
            DEPARTMENT OF TRANSPORTATION
        Division of Transportation System Development
                 Bureau of Highway Operations



                Proposals must be submitted
                     no later than 2:00 PM
                          May 9, 2007
Important: See building security access restrictions in section 2.3




          LATE PROPOSALS WILL BE REJECTED
         There will not be a public opening for this RFP



              For further information regarding this
                  RFP contact Steve Martinelli
                        at (608) 267-4480
             E-mail: steve.martinelli@dot.state.wi.us
                                               TABLE OF CONTENTS

1.0   GENERAL INFORMATION
      1.1    Introduction
      1.2    Definitions
      1.3    Scope
      1.4    Clarification and/or revisions of this RFP
      1.5    Reasonable accommodations
      1.6    Calendar of events
      1.7    Certification for collection of sales and use tax
      1.8    VendorNet registration

2.0   PREPARING AND SUBMITTING A PROPOSAL
      2.1    General instructions
      2.2    Incurring costs
      2.3    Submitting the proposal
      2.4    Proposal organization and format
      2.5    Multiple proposals
      2.6    Withdrawal of proposals

3.0   PROPOSAL SELECTION AND AWARD PROCESS
      3.1    Evaluation committee
      3.2    Preliminary evaluation
      3.3    Right to reject proposals
      3.4    Proposal scoring
      3.5    Evaluation criteria
      3.6    Sample digital archive submission
      3.7    Interviews/presentations
      3.8    Final evaluation
      3.9    Award and final offers
      3.10   Notification of intent to award
      3.11   Appeals process
      3.12   Negotiate contract terms

4.0   PROPOSER INFORMATION
      4.1    Organization capabilities
      4.2    Staff qualifications
      4.3    Proposer references

5.0   PROPOSER SOLUTIONS FOR CONTRACT REQUIREMENTS
      5.1    Contract requirements
      5.2    Proposer solutions

6.0   COST PROPOSAL
      6.1    General instructions for the cost proposal and how it will be scored
      6.2    Format for submitting cost proposal
      6.3    Fixed price period
      6.4    Inflationary adjustment

7.0   REQUIRED FORMS
      7.1    Found in front section that precedes the Request for Proposal document:
      7.2    Found in the back section of the Request for Proposal document:
             Attachment A - Proposer Information Sheet
             Attachment B - References Sheet
             Attachment C - WisDOT MBE Program Awareness, Compliance & Action Plan
             Attachment D - Proposer Checklist
             Attachment E - Cost Proposal Form
WISCONSIN DEPARTMENT                                                                                           RFP #262142
OF TRANSPORTATION                                                                                              Page 3 of 24



1.0   GENERAL INFORMATION

      1.1    Introduction

             The purpose of this document is to provide interested parties with information to enable them to prepare and
             submit a proposal for conversion of Wisconsin Department of Transportation (WisDOT) microfilmed Crash
             Reports to a digital format to support efficient retrieval and long-term archiving.

             The State as represented by WisDOT intends to use the results of this Request for Proposal (RFP) to award
             a contract for the above listed information. The contract administrator will be designated after the contract is
             awarded.

             The WisDOT Purchasing Unit is the sole point of contact for the State of Wisconsin during the selection
             process. The person responsible for managing the procurement process is Steve Martinelli,
             Purchasing, (608) 267-4480 or e-mail: steve.martinelli@dot.state.wi.us. Contact with anyone else
             involved with this process without the prior authorization of WisDOT Purchasing may result in the
             disqualification of your proposal.

      1.2    Definitions

             The following definitions are used throughout the RFP:

             Agency means the Wisconsin Department of Transportation
             BHO means WisDOT Bureau of Highway Operations
             Contractor means proposer awarded the contract
             Department means the Wisconsin Department of Transportation
             DOT or WisDOT means the Wisconsin Department of Transportation
             DTSD means WisDOT Division of Transportation System Development
             Proposer/Vendor means a company or individual submitting a proposal in response to this RFP
             MV4000 means the standard form used by Law Enforcement to report crashes
             State means the State of Wisconsin
             TOPS means Traffic Operation and Safety Laboratory at the University of Wisconsin-Madison.
             UW-Madison means the University of Wisconsin-Madison

      1.3    Scope

             1.3.1     Project Description

             The project covers services to convert historical MV4000 crash reports from microfilm to electronic TIFF
             format for use in a digital crash report database and retrieval system. There were on average 145,000
             reported crashes annually on Wisconsin streets and highways for the years 2000-2004. A standard crash
             report is 4 pages, with one or more possible additional pages, and contains both text and diagrams. All crash
             reports from 2004 and earlier are stored on microfilm rolls located in WisDOT Bureau of Highway Operations
             (BHO). A sample crash report page is shown in Exhibit 1. WisDOT regularly retrieves historical crash
             reports from microfilm to perform safety engineering and planning functions.

             WisDOT is interested in converting the microfilm reports to digital format to improve efficiency in data retrieval
             and to integrate with a crash database and retrieval system that is being developed under sponsorship of
             BHO.
WISCONSIN DEPARTMENT                                                                RFP #262142
OF TRANSPORTATION                                                                   Page 4 of 24



                                               Exhibit 1

                       Narrative Page from a Sample Wisconsin MV4000 Crash Report
WISCONSIN DEPARTMENT                                                                                             RFP #262142
OF TRANSPORTATION                                                                                                Page 5 of 24




             1.3.2     Objectives/Needs

             Specific objectives of the project include:

                      Provide WisDOT with a digital archive containing all crash reports for agreed upon years.
                      Provide each crash report as a separate TIFF file. Each file will contain all pages related to that
                       crash report.
                      Each TIFF file will be indexed by a unique microfilm number.
                      Provide high-resolution, non-degraded images of the microfilm reports.
                      Provide minimal enhancements such as realignment for printing and other purposes.

             1.3.3     Current Operations (history & background)

             Under current Wisconsin State Law, any crash resulting in one of the following requires the notification of
             local law enforcement:

                      Injury or death of a person
                      $1,000 or more total damage to property owned by any one person
                      Damages of $200 or more to government property (except motor vehicles)

             Upon the report of a traffic crash, the responding police officer completes a paper copy of WisDOT form
             MV4000. The completed paper form is then submitted to WisDOT where it is entered into a crash report
             database. Up until 2005 the report was then placed onto a microfilm reel and stored at WisDOT.

             At the start of 2005 all completed crash reports are scanned and stored digitally on a WisDOT server. The
             interface with the database allows for quick retrieval of any crash report desired. While this current method
             has its limitations, it is much more efficient than retrieving crash reports from the microfilm because users no
             longer need to physically retrieve the crash report from the microfilm reels.

             While the current method for processing and retrieving crash reports is effective and user friendly, retrieving
             crash reports from 2004 and before is quite a painstaking process. All of the crash reports from 2004 and
             before are stored on microfilm located in the main WisDOT office. Whenever a person requests a crash
             report or a group of reports, an individual at WisDOT must manually search for each crash report on the
             microfilm, scan the image of each page desired. Based on extensive experience retrieving reports, it is
             estimated that to retrieve and scan just 2 pages of one crash report takes roughly 3 minutes. Generally,
             requests for crash reports can exceed 10 reports per request. The result of the large requests and duration of
             scanning just one report is that WisDOT staff can be quickly overwhelmed with reports and the response time
             to fill the request can be months.

             Each year approximately 70-80 rolls of microfilm were used to store all of the crash reports filed in Wisconsin.
             Finding the first page of a single report is easy, but what is time consuming is the loading of each reel and the
             digital copying of the crash reports. The initial method in which the crash reports were placed on microfilm
             was done in such a way that the crash reports are not ordered by page and a user must manually manipulate
             the microfilm to obtain all four pages of a crash report. Due to this process, retrieval of all of the pages of just
             one crash report can be quite time consuming. This process is further hindered because checks must be
             completed to make sure that all the pages associated with a single crash report are grouped together.
             Unfortunately, even with the elaborate process of obtaining the copies of the crash reports, once the reports
             are scanned they can be of quite poor quality due to the age and wear of the microfilm. An additional concern
             is that there is only one copy of each microfilm reel and if a reel is destroyed or damaged the data is
             permanently lost.

             Another major loss of efficiency is that any given crash report may be scanned multiple times over the course
             of a year. With every new request for a crash report that comes in, that request is processed independently of
WISCONSIN DEPARTMENT                                                                                             RFP #262142
OF TRANSPORTATION                                                                                                Page 6 of 24


             other requests. The result of all of the crash report requests being process separately is that there is no
             benefit coming from sharing of a given crash report among multiple requests.

             The UW-Madison TOPS laboratory has developed a secure online facility for querying and retrieving crash
             database information under sponsorship of BHO. The facility generates a crash summary table based on
             select query parameters. Currently WisDOT employees have access to the online facility and obtain exported
             summary tables directly. Local Law Enforcement, consultants and others can request an exported table
             through TOPS staff.

             Typically WisDOT employees and others that are interested in analyzing crash data begin with the exported
             crash summary table from the TOPS system. The summary table includes microfilm numbers for each crash
             report. The next step is to review actual crash reports for the crashes. The reports cannot be previewed prior
             to making the request, thus frequently requiring the client to “cast a broader net” of reports requested and
             discarding many of the reports after receiving them.

             This RFP is part of a larger WisDOT project to integrate the digitized crash reports with the TOPS laboratory
             crash database and retrieval system.

      1.4    Clarification and/or revisions of this RFP.

             Proposers are expected to raise any questions, noted errors, discrepancies, ambiguities, exceptions,
             additions or deficiencies they have concerning this proposal in writing via e-mail by April 30, 2007 2:00 p.m.,
             to:

                              Steve Martinelli, Purchasing
                              E-mail: steve.martinelli@dot.state.wi.us

             If a proposer discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this
             proposal after the above date, they shall immediately notify the above named individual of such error and
             request modification or clarification of the proposal document before the proposal opening date.

             If the proposer fails to notify the WisDOT prior to the proposal due date of any condition stated above that
             reasonably should have been known to the proposer, and if a contract is awarded to that proposer, the
             proposer shall not be entitled to additional compensation or time by reason of the error or its correction.

             Revisions to this request for proposal will be made only by an official written amendment issued by
             Purchasing. Proposers may attach additional relevant information to their proposal response.

      1.5    Reasonable accommodations

             WisDOT will provide reasonable accommodations, including the provision of informational material in an
             alternative format, for qualified individuals with disabilities upon request. If you think you need
             accommodations at a bid opening/proposer conference, contact Steve Martinelli, Purchasing, at (608) 267-
             4480 (voice) or Wisconsin Telecommunications Relay System (TTY) at 1-800-947-3529.

      1.6    Calendar of events

             Listed below are specific and estimated dates and times of actions related to this Request for Proposal
             (RFP). The actions with specific dates must be completed as indicated unless otherwise changed by
             WisDOT. In the event that WisDOT finds it necessary to change any of the specific dates and times, it will do
             so by issuing amendments to this RFP. There may or may not be a formal notification issued for changes of
             the estimated dates and times.

                               DATE                                         EVENT
                    April 23, 2007               RFP issuance date
                    April 30, 2007               Last day for submitting written questions
WISCONSIN DEPARTMENT                                                                                              RFP #262142
OF TRANSPORTATION                                                                                                 Page 7 of 24


                    April 30, 2007                Last day to request sample Microfilm Roll
                    May 2, 2007                   Mail amendments to proposers, which include answers to
                                                     questions, supplements and/or revisions to RFP
                    May 9, 2007                   Proposals due on or before 2:00 p.m.
                    May 10, 2007                  Interviews/evaluation (estimated date)
                    May 11, 2007                  Notification of intent to award sent to proposers (estimated)
                    May 25, 2007                  Contract award (estimated)
                    May 29, 2007                  Contract start date (estimated)


      1.7    Certification for collection of sales and use tax

             The State of Wisconsin shall not enter into a contract with a vendor, and reserves the right to cancel any
             existing contract, if the vendor or contractor has not met or complied with the requirements of s.77.66, Wis.
             Stats., and related statutes regarding certification for collection of sales and use tax.

      1.8    VendorNet registration

             The State of Wisconsin’s purchasing information and vendor notification service is available to all businesses
             and organizations that want to sell to the state. Anyone may access VendorNet on the Internet at
             http://vendornet.state.wi.us to get information on state purchasing practices and policies, goods and services
             that the state buys, and tips on selling to the state. Vendors may use the same Web site address for
             inclusion on the bidders list for goods and services that the organization wants to sell to the state. A
             subscription with notification guarantees the organization will receive an e-mail message each time a state
             agency, including any campus of the University of Wisconsin System, posts a request for bid or a request for
             proposal in their designated commodity/service area(s) with an estimated value over $25,000. Organizations
             without Internet access receive paper copies in the mail. Increasingly, state agencies also are using
             VendorNet to post simplified bids valued at $25,000 or less. Vendors also may receive e-mail notices of
             these simplified bid opportunities. If questions exist about VendorNet, call the VendorNet Information Center
             at 1-800-482-7813 or, for Madison area organizations, call 264-7898.

             Also, register for WisDOT’s vendor database by accessing our Purchasing web site:
             http://www.dot.wisconsin.gov/business/purchase/index.htm or by contacting via e-mail at
             tipscorrespondence.dbm@dot.state.wi.us or via telephone at 608-267-7723.


2.0   PREPARING AND SUBMITTING A PROPOSAL

      2.1    General instructions

             The evaluation and selection of a contractor will be based on the information submitted in the proposal plus
             references and any required on-site visits, interviews/presentations or demonstrations. Proposers should
             respond clearly and completely to all requirements. Failure to respond to each of the requirements in the
             RFP may be the basis for rejecting a proposal.

             Elaborate proposals (e.g. expensive artwork), beyond that sufficient to present a complete and effective
             proposal, are not necessary or desired.

      2.2    Incurring costs

             The State of Wisconsin is not liable for any cost incurred by proposers in replying to this RFP.

      2.3    Submitting the proposal

             Proposers must submit, in a sealed package, One Original PLUS 10 copies of all materials required for
             acceptance of their proposal on or before 2:00 p.m., May 9, 2007 to:
WISCONSIN DEPARTMENT                                                                                            RFP #262142
OF TRANSPORTATION                                                                                               Page 8 of 24



                       U.S. Mail:                               UPS, Fed Ex, Airborne, etc.:
                       Purchasing, Attn: Steve Martinelli       Purchasing, Attn: Steve Martinelli
                       WI Department of Transportation          WI Department of Transportation
                       4802 Sheboygan Ave., Room 751            4802 Sheboygan Ave., Room 751
                       PO Box 7396                              Madison, WI 53705
                       Madison, WI 53707-7396

             A proposer can hand deliver their proposal package on or before the date and time listed above. Because of
             increased building security, access to the WisDOT Purchasing Office is restricted and may cause
             delay if hand delivering your proposal. Allow ample time for security clearance to room 751.

             All proposals must be time-stamped by the WisDOT Purchasing Office by the stated time. Proposals not so
             stamped will not be accepted. Receipt of the proposal by the State mail system does not constitute receipt of
             the proposal by the WisDOT Purchasing Office.

             WisDOT does not accept facsimile machine or e-mail submitted proposals. All proposals must be packaged,
             sealed, and show the following information on the outside of the package:

                       --   Proposer's Name and Address
                       --   Request for Proposal Title: Conversion of Microfilmed Crash Reports to a Digital Format
                       --   Request for Proposal Number: 262142
                       --   Proposal Due Date: May 9, 2007

             COST PROPOSAL: Submit Original plus one (1) copy (Attachment E below). Seal in an envelope and
             submit within the proposal package. The outside of the envelope should clearly state “Cost Proposal” and
             the name of proposer.

      2.4    Proposal organization and format

             Proposal should be typed and submitted on 8.5 by 11 inch paper and bound securely. A sample digitized
             microfilm roll of MV4000 reports shall be submitted on CD or DVD storage media with each copy of the
             proposal (details provided in Section 3.6).

             Proposers responding to this RFP must comply with the following format requirements:

             (a)       Tab 1 - COVER LETTER, RFP SIGNATURE PAGES, DESIGNATION OF CONFIDENTIAL &
                       PROPRIETARY INFORMATION FORM, and PROPOSER INFORMATION SHEET: Include here
                       any cover letter, the RFP signature pages 1 & 2, any addendum/amendment signature pages, the
                       designation of confidential & proprietary information form found in the front section of the RFP; and
                       completed Attachment A--Proposer Information Sheet found at the end of this RFP. The Vendor
                       Agreement form is not required; inclusion is the proposer’s decision.

                       Proposals submitted in response to this RFP must be signed by the person in the proposer's
                       organization who is responsible for the proposal submittal, including prices. Each proposal shall
                       stipulate that it is predicated upon the requirements, terms, and conditions of this RFP and any
                       addendums/amendments thereof.

             (b)       Tab 2 - RESPONSE TO PROPOSER INFORMATION REQUIREMENTS: Responses to the
                       proposer information requirements must be in the same sequence and numbered as they appear in
                       this RFP. Include here completed Attachment B--References Sheet found at the end of this RFP.

             (c)       Tab 3 - RESPONSE TO PROPOSER SOLUTIONS TO CONTRACT REQUIREMENTS: Responses
                       to the desired and value-added capabilities and solutions section must be in the same sequence and
                       numbered as they appear in this RFP.
WISCONSIN DEPARTMENT                                                                                            RFP #262142
OF TRANSPORTATION                                                                                               Page 9 of 24


             (d)       Tab 4 - WISDOT MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM AWARNESS,
                       COMPLIANCE & ACTION PLAN: Proposers must detail their action plan for potential MBE
                       subcontracts and/or MBE second-tier agreements. Include here completed Attachment C found at
                       the end of this RFP.

             (f)       Tab 5 - PROPOSER CHECKLIST: Include here completed Attachment D found at the end of this
                       RFP.

             (g)       Separate Envelope - COST PROPOSAL--Attachment E: Provide cost information as detailed in
                       section 6.0 in this RFP. All costs, as requested, for furnishing the product(s) and/or service(s) must
                       be included in this proposal. No mention of the cost proposal may be made in the response to the
                       general, technical, performance, or support requirements of this RFP.

             (e)       CD or DVD Storage Media – Sample digital (TIFF) archive based on the MV4000 crash report
                       microfilm roll provided by WisDOT with the issuance of this RFP.

      2.5    Multiple proposals

             Multiple proposals from a proposer will be permissible, however each proposal must conform fully to the
             requirements for proposal submission. Each such proposal must be separately submitted and labeled as
             Proposal #1, Proposal #2, etc. on each page included in the response.

      2.6    Withdrawal of proposals

             Proposals shall be irrevocable until contract award unless the proposal is withdrawn. Proposers may
             withdraw a proposal, in writing, at any time up to the proposal due date and time or upon expiration of 180
             days after the due date and time. The written withdrawal notice must be received by the Purchasing Agent or
             Purchasing Supervisor managing this RFP process. The notice must be signed by an authorized
             representative of the proposer. If a previously submitted proposal is withdrawn before the proposal due date
             and time, the proposer may submit another proposal at any time up to the proposal due date and time.


3.0   PROPOSAL SELECTION AND AWARD PROCESS

      3.1    Evaluation committee

             WisDOT's evaluation committee will consist of members who have been selected because of their special
             expertise and knowledge of the service(s) and/or product(s) that are the subject of this RFP. Proposers may
             not contact members of the evaluation committee except at the WisDOT's request.

      3.2    Preliminary evaluation

             The proposals will be initially reviewed to determine if mandatory requirements are met. Failure to meet
             mandatory requirements shall result in the proposal being rejected. In the event that all proposers do not
             meet one or more of the mandatory requirements, WisDOT reserves the right to continue the evaluation of
             the proposals that most closely meet the mandatory requirements of this RFP.

      3.3    Right to reject proposals

             The agency reserves the right to reject any and all proposals.

      3.4    Proposal scoring

             Accepted proposals will be reviewed by an evaluation committee and scored against the stated criteria. The
             committee may review references, request interviews/presentations, conduct demonstrations and/or conduct
             on-site visits. The resulting information will be used to score the proposals. Proposals from state-certified
WISCONSIN DEPARTMENT                                                                                          RFP #262142
OF TRANSPORTATION                                                                                            Page 10 of 24


             Minority Business Enterprises (MBE) may have points weighted by a factor of 1.00 to 1.05 to provide up to a
             five percent (5%) preference to these businesses. The evaluation committee's scoring will be tabulated and
             proposals ranked based on the numerical scores received.

      3.5    Evaluation criteria

             The proposals will be scored using the following criteria:

                       Description                                                          Points
                A.     Proposer Information (section 4.0)                                            100
                       4.1 Organization capabilities                                   50
                       4.2 Staff qualifications                                        50

                B.     Proposer Solutions to Contract Requirements (section                          100
                       5.0)
                       5.1 Contract requirements                                       50
                       5.2 Proposer value added solutions                              50

                C.     Cost (section 6.0)                                                            300

                D.     Sample Data (3.6)                                                             500

                       TOTAL                                                                         1000


      3.6    Sample digital archive submission

             Proposers are required to submit with the RFP a no-charge, non-returnable sample digital archive for one
             microfilm roll. This archive will provide evaluation material related to how well a proposer satisfies the
             minimum contract requirements and any value added outputs. Proposers that intend to submit an RFP must
             obtain a sample microfilm roll from WisDOT by April 30, 2007, requested by contacting Steve Martinelli via e-
             mail to steve.martinelli@dot.state.wi.us. Failure to provide a sample based on the WisDOT microfilm roll will
             result in disqualification of the RFP.

             All sample microfilm rolls provided by WisDOT to proposers will be identical. WisDOT will evaluate all
             samples requested in an identical manner to determine whether the services delivered conform to the
             specifications.

      3.7    Interviews/presentations

             Top-scoring proposers, based on the evaluation of the written proposal, may be required to have
             interviews/presentations to support and clarify their proposals, if requested by the State. The State will make
             every reasonable attempt to schedule each interview/presentation at a time and location that is agreeable to
             the proposer. Failure of a proposer to complete a scheduled interview/presentation to the State may result in
             rejection of that proposer's proposal. The WisDOT may conduct site visits of proposer and/or references’
             facilities to clarify or confirm proposal information.

      3.8    Final evaluation

             Upon completion of any interviews/presentations and demonstrations by proposers, the WisDOT's evaluation
             team will review their evaluations and make adjustments to the requirements scores based on the
             information obtained in the interview/presentation, demonstration, possible reference checks, and any other
             pertinent proposer information.

      3.9    Award and final offers
WISCONSIN DEPARTMENT                                                                                            RFP #262142
OF TRANSPORTATION                                                                                              Page 11 of 24



             Award will be granted in one of two ways. The award may be granted to the highest scoring responsive and
             responsible proposer. Alternatively, the highest proposer or proposers may be requested to submit best and
             final offers. If best and final offers are requested by WisDOT, they will be evaluated against the stated
             criteria, scored and ranked by the evaluation committee. The award will then be granted to the highest
             scoring proposer if contract negotiations are successfully concluded. However, a proposer should not expect
             that the WisDOT will request a best and final offer.

      3.10   Notification of intent to award

             All proposers who respond to this RFP will be notified in writing of WisDOT's intent to award the contract(s)
             as a result of this RFP.

             After notification of the intent to award is made, and under the supervision of agency staff, copies of
             proposals will be available for public inspection from 7:30 a.m. to 4:00 p.m., in the WisDOT Purchasing
             Section, Room 751, 4802 Sheboygan Avenue, Madison, Wisconsin. Proposers should make appointments
             to ensure that space and time are available for the review. Contact the Purchasing Agent managing this RFP
             process.

      3.11   Appeals process

             The appeals process applies only to those requests for proposal for services that result in a contract greater
             than $25,000. Notices of intent to protest and protests must be made in writing. Protestors should make
             their protests as specific as possible and should identify Wisconsin Statutes and Wisconsin Administrative
             Code provisions that are alleged to have been violated.

             The written notice of intent to protest the intent to award a contract must be filed with Frank J. Busalacchi,
             Secretary, Wisconsin Dept. of Transportation, 4802 Sheboygan Avenue, PO Box 7910, Madison, WI 53707,
             phone number 608-266-1114, facsimile number 608-266-9912, and received in his office no later than five (5)
             working days after the notice of intent to award is issued.

             The written protest must be received in his office no later than ten (10) working days after the notice of intent
             to award is issued.

             The decision of the head of the procuring agency may be appealed to the Secretary of the Wisconsin Dept. of
             Administration within five (5) working days of issuance, with a copy of such appeal filed with the procuring
             agency. The appeal must allege a violation of a Wisconsin Statute or a provision of the Wisconsin
             Administrative Code.

      3.12   Negotiate contract terms.

             The agency reserves the right to negotiate the terms of the contract, including the award amount, with the
             selected proposer prior to entering into a contract. If contract negotiations cannot be concluded successfully
             with the highest scoring proposer, the agency may negotiate a contract with the next highest scoring
             proposer.


4.0   PROPOSER INFORMATION
      Submit response under Tab 2 of proposal--see section 2.4 above for proposal submittal format.

      4.1    Organization capabilities
             Describe the firm's experience and capabilities providing similar services to those required. Be specific and
             detail no more than 5 projects: description of work, dates, and results.

      4.2    Staff qualifications
WISCONSIN DEPARTMENT                                                                                            RFP #262142
OF TRANSPORTATION                                                                                              Page 12 of 24


             Identify key staff your company will assign to fulfill the contract requirements. Detail who would be contract
             manager(s), etc. Provide resumes describing the educational and work experiences for each of the key staff
             who would be assigned to the WisDOT project. Detail the number of hours for each key staff member that
             you estimate will be needed to fulfill the contract requirements.

             Detail the subcontractors, if any, that be used and what services they would perform.

      4.3    Proposer references

             Proposer must include in their proposal a list of organizations and/or clients (minimum of 3, but no more than
             5) with whom the proposer has done business in the last 4 years similar to that required by this solicitation.
             Include points of contact (person’s name, company name, address, and telephone number) and a brief
             description of the project or assignment that was the basis for the business relationship. If contacted, all
             references must verify that a high level of satisfaction was provided.

             The procuring agency will determine which, if any, references to contact and/or to visit to assess the quality of
             work performed, the personnel assigned to the project, and/or see the product in use. The proposer will not
             be present during any reference check site visits. The results of any reference checks will be provided to
             evaluation committee and used when scoring the written proposal. (NOTE: Potential subcontractors or
             WisDOT staff cannot be references.)

             Attachment B--References Sheet will be considered your response to this section. Attach extra sheets if
             necessary. The WisDOT may also utilize other sources of information about the product(s) and/or service(s)
             provided by the proposer.


5.0   PROPOSER SOLUTIONS FOR CONTRACT REQUIREMENTS

      5.1    CONTRACT REQUIREMENTS

             The following contract requirements are expected to be fulfilled by the Contractor:

             5.1.1     Minimum outputs.

             The proposer will provide WisDOT with the following minimum outputs:

                Each individual crash report must be fully captured in one electronic TIFF file. Note that crash reports
                 occasionally vary in the number of pages.

                The TIFF archive must be complete; i.e., all crash reports must be captured from microfilm.

                Each TIFF file must correspond to exactly one crash report; i.e., no TIFF file shall contain pages from
                 more than one report.

                TIFF file naming is critical for automated image retrieval. Each TIFF file must be named
                 MF_XXXXXXX.TIF where XXXXXXX will be replaced with the unique microfilm number corresponding to
                 the first page of the report. Microfilm numbers are generally composed of eleven digits, frequently
                 starting with a leading zero, but they may vary in length and/or include alphabetic characters.

                The minimum digitizing resolution must be 300 DPI.

                The digitized TIFF images must provide a faithful reproduction of the microfilm reports in terms of content
                 and quality; all significant details (handwritten text, form elements, diagrams) on the microfilm must be
                 clearly visible and printable from the TIFF file. Note that reports on microfilm occasionally vary in quality.
WISCONSIN DEPARTMENT                                                                                           RFP #262142
OF TRANSPORTATION                                                                                             Page 13 of 24


                The digitizing process must not crop any part of any page in a crash report. Note that crash reports
                 occasionally are not fully aligned vertically in the microfilm rolls.

                Each TIFF file must be formatted such that every page in the digitized report will print separately and fully
                 to a standard 8.5 x 11 printer without user modification of print settings or page size.

                Each TIFF file must be formatted in proper page order with the first page in the TIFF file corresponding to
                 the first page of the crash report.

                The proposer must provide WisDOT with three copies of the digitized reports on either DAT or DVD
                 digital media. Each DAT or DVD must clearly indicate which rolls of microfilm it contains.

                The proposer must return the microfilm rolls to WisDOT in their original condition at the end of the
                 digitizing process.

             5.1.2     Quality assurance requirements.

             The proposer must provide WisDOT with the following quality assurance outputs:

                The proposer must document the quality assurance procedures that are applied during the scanning
                 process. The documentation shall include sample size, frequency, and statistical and/or industry
                 standard justifications.

                The proposer must document the quality assurance procedures that are applied to the DAT or DVD
                 media archive to ensure that the digital library is free of data errors. The documentation shall include
                 sample size, frequency, and statistical and/or industry standard justifications.


             5.1.3     Project Time-Frame:

             The following dates are project milestones that should be considered when responding to the RFP:

             May 29, 2007                    Contract Start Date
             June 18, 2007                   Scanned archive and QA reports for first 10 microfilm rolls
             June 29, 2007                   WisDOT / TOPS review of initial archive and QA reports
             July 31, 2007                   Final scanned archive and QA reports
             August 17, 2007                 WisDOT / TOPS review of final scanned archive and QA reports

             After the first 10 rolls of microfilm have been scanned and placed on DAT or DVD, proposer must send the
             media to WisDOT facility for quality control check prior to continuing. Subsequent quality control checks will
             be required after each year of microfilmed crash reports has been scanned.

             No more then one year’s worth of microfilm (approximately 70-80 rolls) will be allowed offsite at any one time.
             Each roll taken offsite must be logged out and subsequently logged back in when returned.

             Subsequent procurement for additional crash report years will follow a similar time schedule.

             5.1.4     Warranties.

             Payment for service will be contingent on the WisDOT / TOPS final review of the scanned archive and QA
             reports. The final DAT or DVD archive will be judged by WisDOT and TOPS Laboratory staff against 1) the
             baseline requirements described above, 2) evidence and results of the quality assurance procedures, and 3)
             comparisons with the samples provided during the RFP selection process.
WISCONSIN DEPARTMENT                                                                                                     RFP #262142
OF TRANSPORTATION                                                                                                       Page 14 of 24



            5.2    PROPOSER SOLUTIONS
                   Submit response under Tab 3 of proposal--see section 2.4 above for proposal submittal format.


                   5.2.1       The proposer may include the following value added outputs in the proposal:

                              The proposer may apply image enhancement techniques to improve clarity of the microfilm reports.
                               This may include digital modifications to brightness, contrast, and other attributes. It may also
                               include scanning at a higher resolution than given in the minimum outputs section.

                              The proposal may rotate and/or resize digitized report pages to align better to 8.5 x 11 printing
                               requirements.


6.0         COST PROPOSAL

      6.1     General instructions for the cost proposal and how it will be scored

                   The cost proposal must be submitted in a separate envelope within the written proposal package. All prices
                   must be quoted in U.S. Dollars.

                   The Purchasing Agent will score the cost proposals by prorating with the lowest cost proposal given the
                   highest score. The formula is as follows: Calculation of points awarded to subsequent proposals will use the
                   lowest dollar proposal amount as a constant numerator and the dollar amount of the firm being scored as the
                   denominator. This number is then multiplied by the number of points given to the cost section of the RFP,
                   resulting in the cost proposal score.

                       Lowest Proposed Cost
                             (constant)            X     Maximum evaluation points given to cost            =   Score
                       Other Proposer's Cost
                     (varies according to proposal being scored)


            6.2    Format for submitting cost proposal. Use Cost Proposal--Attachment E.

                   Submit one original plus one copy.

                   (1)       Document conversion cost: Unit cost to digitize 1,000 pages of microfilm reports to TIFF images.

                   The document conversion cost includes all processing, packaging, and delivery. No additional costs will be
                   accepted.

                   Processing includes, but is not limited to, document scanning, filename indexing, digital enhancements, and
                   quality control procedures. Packaging includes, but is not limited to, DAT / DVD storage media and printing
                   costs.

                   The extended total document conversion cost will be determined at the end of the project by the formula:

                                       #Total Report Pages X Proposed Unit Price / 1,000.

                   All prices must be quoted in U.S. Dollars. Proposer may not present any additional costs at the time of
                   invoicing other than what is presented with the RFP. Proposals requiring an order minimum in excess of any
                   specific quantity of report pages shall be disqualified.
WISCONSIN DEPARTMENT                                                                                             RFP #262142
OF TRANSPORTATION                                                                                               Page 15 of 24




      6.3     Fixed price period

              All prices, costs, and conditions outlined in the proposal shall remain fixed and valid for acceptance for sixty
              (60) days starting on the due date for proposals.

              The awarded contractor must hold the accepted prices and/or costs for the entire contract period. Any
              adjustment to prices and/or costs at the beginning of a contract renewal period will be negotiated between
              WisDOT and the Contractor.

7.0   REQUIRED FORMS

      The following forms must be completed and submitted with the proposal in accordance with the instructions given in
      Section 2.4. Blank forms are attached. Failure to submit all forms may result in rejection of your proposal.

      7.1     Found in front section that precedes the Request for Proposal document:
              7.1.1 Request for Proposal Signature Page
              7.1.2 Designation of Confidential and Proprietary Information Page

              Submit these forms under Tab 1; see section 2.4 above.

      7.2     Found in the back section of the Request for Proposal document:
              7.2.1 Proposer Information Sheet--Attachment A. Submit under Tab 1; see section 2.4 above.
              7.2.2 References Sheet--Attachment B. Submit under Tab 2; see sections 2.4 and 4.3 above.
              7.2.3 WisDOT MBE Program Awareness, Compliance & Action Plan--Attachment C. Submit under Tab 4;
                      see section 2.4 above.
              7.2.4 Proposer Checklist--Attachment D. Submit under Tab 5; see section 2.4 above.
              7.2.5 Cost Proposal--Attachment E. Submit in separate sealed envelope within proposal package.
WISCONSIN DEPARTMENT                                                                                 RFP #262142
OF TRANSPORTATION                                                                                    Page 16 of 22

STATE OF WISCONSIN
DOA-3477 (R05/98)
ATTACHMENT A
PROPOSER INFORMATION--Submit this completed form under Tab 1 of proposal; see section 2.4
1.   PROPOSING COMPANY NAME

        FEIN (Federal Employer ID Number)            OR        SOCIAL SECURITY NUMBER (if sole proprietorship)

     Phone     (   )                                 Toll Free Phone        (       )

     FAX       (   )                                 E-Mail Address

     Address

     City                                            State                Zip + 4



2.   Name the person to contact for questions concerning this proposal.
     Name                                              Title

     Phone     (   )                                   Toll Free Phone          (       )

     FAX       (   )                                   E-Mail Address

     Address

     City                                            State                Zip + 4



3.   Any vendor awarded over $25,000 on this contract must submit affirmative action information to the
     department. Please name the Personnel/Human Resource and Development or other person responsible for
     affirmative action in the company to contact about this plan.
     Name                                              Title

     Phone     (   )                                   Toll Free Phone          (       )

     FAX       (   )                                   E-Mail Address

     Address

     City                                            State                Zip + 4



4.   Mailing address to which state purchase orders are mailed and person the department may contact
     concerning orders and billings.
     Name                                              Title

     Phone     (   )                                   Toll Free Phone          (       )

     FAX       (   )                                   E-Mail Address

     Address

     City                                            State                Zip + 4
WISCONSIN DEPARTMENT                                                                                           RFP #262142
OF TRANSPORTATION                                                                                              Page 17 of 22

STATE OF WISCONSIN
DOA-3478 (R12/96)
ATTACHMENT B
                                                  REFERENCES
              (Submit this completed form under Tab 2 of proposal; see sections 2.4 & 4.3 for instructions)


PROPOSER:

Provide company name, address, contact person, telephone number, and appropriate information on the product(s) used
and/or service(s) provided for requirements similar to those included in this solicitation document. Potential subcontractors
cannot be references. Any subcontractor arrangement for the completion of this work shall be listed on a separate proposal
page.

Company Name

Address (include Zip + 4)

Contact Person                                                             Phone No.

Product(s) Used and/or Service(s) Provided




Company Name

Address (include Zip + 4)

Contact Person                                                             Phone No.

Product(s) Used and/or Service(s) Provided




Company Name

Address (include Zip + 4)

Contact Person                                                             Phone No

Product(s) Used and/or Service(s) Provided




Company Name

Address (include Zip + 4)

Contact Person                                                             Phone No.

Product(s) Used and/or Service(s) Provided
WISCONSIN DEPARTMENT                                                                                     RFP #262142
OF TRANSPORTATION                                                                                        Page 18 of 22

Attachment C
                      WisDOT MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM
                            AWARENESS, COMPLIANCE & ACTION PLAN
As a matter of sound business practice, the Wisconsin Department of Transportation is committed to “supply diversity”
by promoting the use of minority business whenever and wherever possible. Further, as an agency of the State of
Wisconsin, WisDOT shares in the state goal of placing five (5) percent of its total annual purchasing dollars with state-
certified minority businesses.

State of Wisconsin procurement policy provides that Minority Business Enterprises (MBE) certified by the Wisconsin
Department of Commerce, Bureau of Minority Business Development should have the maximum opportunity to
participate in the performance of its contracts/projects.

You, as a contractor, are strongly urged to use due diligence to further this policy by awarding subcontracts to minority-
owned business enterprises or by using such enterprises to provide goods and services incidental to this agreement
(second-tier suppliers), with a goal of awarding 5% of the contract price to such enterprises.

Monthly or Quarterly reports are requested to be submitted to the Department of Transportation Purchasing Unit’s
Minority Business Specialist, itemizing the costs of services and goods provided by certified firms. Reports should
state the costs for the previous contract/project month or quarter.

Authority for the MBE program is found in Wisconsin Statutes 15.107(2), 16.75(4), and 16.755 and 560.036(2),
and details about the program can be found at:

Your complete response on the following attachment must address the following components of your
company’s/organization’s commitment/action plan:

        a) Indication that you understand the WisDOT’s goal,
        b) Listing of any MBE vendors with which you intend to subcontract,
        c) Description of the various second tier MBE expenses (goods and services procured that are incidental to
           the contract/project; examples are: specific office supplies to perform the contract, percentage of cost for
           uniforms for contract staff, travel to perform the contract/project, percentage of facility maintenance
           services for your facility used directly by your staff during the contract/project period) your
           company/organization will be able to report that are in direct connection with the administration of this
           contract,
        d) Statement expressing your commitment to complete the required monthly or quarterly reports that will
           reflect your subcontracts and second-tier expenditures for the period.

For information on certified State of Wisconsin minority business enterprises, please contact:

        E. Aggo Akyea
        Minority Business Program Specialist
        Wisconsin Department of Transportation
        4802 Sheboygan Avenue, Room 751
        P O Box 7915
        Madison, WI 53707
        (608) 267-2886
        (608) 267-3609 fax
        Aggo.Akyea@dot.state.wi.us

A partial listing of some certified minority business enterprises qualified for this RFP follows. A complete listing of
certified minority businesses, as well as the services and commodities they provide, is available on the web at:
http://www.doa.state.wi.us/deo/mbe/minority_search.asp and Information regarding certification of minority businesses
is available at: http://www.commerce.state.wi.us/ED/ED-MBD-Certification.html.
    WISCONSIN DEPARTMENT                                                                                     RFP #262142
    OF TRANSPORTATION                                                                                        Page 19 of 22



3SG Corporation                                  Andy Garcia Productions, Inc
344 Cramer Creek Drive                           5555 Odana Road, Ste 200
Dublin, OH 43017                                 Madison, WI 53719

Jasmine Sornabala                                Andrew P. Garcia
614/761-1390                                     608/271-4007
614/761-2716 fax                                 608/271-4025 fax
salesinfo@3sg.com                                ghintz@chorus.net

Data conversion, document imaging, data          Video and film production.
processing, information technology consulting
and microfilm conversion to digital format.



Geocode, Inc.                                    Grand Metro Audio Video
3629 S Anita Drive                               1199 Countryside Drive
Eau Claire, WI 54701-2303                        DePere, WI 54115

Elena Hines                                      Awlo B. Noble
715/834-5058                                     920/983-9877
715/834-9369 fax                                 920/983-9877 fax
ehines@geocodeinc.com                            grandmetromusic@aol.com

Digitize paper maps into computer maps.          Cable and wiring pulls in new and existing
Supply of geographic information systems and     construction. Supply and installation of audio video
software. GIS services, mapping, data            products. Television cameras, security surveillance,
conversion, processing and design, data          speakers, microphones, sound systems, and paging
extraction, scanning, geo-coding, and software   systems.
resale.



Indus International, Inc.                        Midwest Digital Photographics
340 South Oak Street                             505 South Shore Drive
West Salem, WI 54669-0890                        Madison, WI 53715-1703

Ameen Ayoob                                      Jay Jurado
608/786-0300                                     800/828-5673
608/786-0786 fax                                 608/255-6962 fax
info@indususa.com                                info@midwestdigital.com

Supplier of microfiche and microfilm readers,    Complete commercial, corporate, industrial, and
reader printer and accessories, optical disk-    editorial photography, and film video studio. Digital and
based document archiving and retrieval           technical pre-press photography. Stock imagery,
systems.                                         special effects, and image retouching.
    WISCONSIN DEPARTMENT                                                                                 RFP #262142
    OF TRANSPORTATION                                                                                    Page 20 of 22



Solo Systems Group, Ltd.                         Strive Video Production
7514 W Appleton Ave Suite 4                      1818 N Martin Luther King Dr
Milwaukee, WI 53216-1080                         Milwaukee, WI 53212-3640

Regina Wilkinson                                 Matthew Johnson
414/393-0781                                     414/374-3511
414/393-0782 fax                                 414/374-3512 fax
Rwilkinson@SoloSystemsGroup.com                  mjohnson@strivemedia.com

Information technology consulting, on-site       Video production and development. Graphic design
training, project management, data conversion,   and public speaking.
technical support, and software testing.



Symbiont, Inc.                                   TDS Management Group, Inc.
1320 Fenwick Lane Suite 105                      6737 W Washington St #2223
Silver Spring, MD 20910                          West Allis, WI 53214

Mary Shearard                                    Troy D. Shaw
202/887-6800                                     414/475-3552
202/296-4636 fax                                 414/475-3550 fax
mshearard@symbiont.com                           troy@focusondiversity.com

Systems engineering and telecommunications,      Create and edit commercials, videos, documentaries,
imaging and document conversion services.        computer animation, special effects, automated CD-
LAN/WAN cabling, network management,             ROM and duplication of data.
maintenance and support.



Technical Engineering Support Services           V & A Products, LLC
3096 Liberty Bell Road                           N65W13060 Marach Road
Green Bay, WI 54307-1541                         Menomonee Falls, WI 53051-8302

Dennis J. Christie                               N. R. Koka
920/434-2392                                     800/234-5995
920/434-2356 fax                                 262/896-2053 fax
djdc72@aol.com                                   info@VandAproducts.com

Land surveying, site development, engineering,   Supplier of computers, projectors, screens, video
soil testing, and computer-aided drafting and    presenters, plasma monitors, digital TV monitors, and
design.                                          other visual presentation products.
WISCONSIN DEPARTMENT                                                                                                 RFP #262142
OF TRANSPORTATION                                                                                                    Page 21 of 22

ATTACHMENT C
                        WisDOT MINORITY BUSINESS ENTERPRISE (MBE) PROGRAM
                             AWARENESS, COMPLIANCE & ACTION PLAN
                 Complete and sign--Submit under Tab 4 in the proposal; see section 2.4 above
Failure to complete this form as a component of your proposal may result in rejection of your proposal.

 Our company/organization is a Wisconsin-certified Minority Business Enterprise (MBE).                            Yes        No

 Our company/organization is a minority business but has not yet received Wisconsin
 certification (please provide details): _____________________________________________                            Yes        No

 We are aware of the WisDOT’s goal to spend at least 5% of their total annual purchasing
 dollars with state-certified MBE firms.                                                                          Yes        No

 We are aware that if awarded this contract/project our company/organization will provide
 monthly or quarterly reports to WisDOT reporting all expenditure activity directed to MBE                        Yes        No
 subcontractors or second-tier MBE suppliers that directly relate to this contract. (Any non-
 certified minority businesses could be a potential subcontractor/second-tier supplier--indicate
 these on your plan. WisDOT will work with those businesses for possible certification.)

 Subcontractors: Our company/organization intends to subcontract at least 5% dollar volume
 with certified MBE firms listed below (names, addresses, telephone numbers):                                     Yes        No




Second-tier Suppliers: In addition to direct subcontracting efforts, your company/organization can help WisDOT
achieve the 5% goal by managing your second-tier minority purchases. Second-tier business refers to incidental
business expenses your company may spend with Wisconsin-certified MBE firms as it pursues the normal course of
business supplying the WisDOT-contracted products or services. Here are some examples:
      Percentage of your office supplies specifically used during the course of this contract/project.
      Percentage of uniform costs for staff performing this contract/project.
      If you travel to perform this contract/project, you could use a state-certified MBE travel agency and report that
         expense.
      Percentage of facilities maintenance services for facility(ies) directly used by your staff during the course of
         this contract/project.
These second-tier expenses can only be reported to the extent that they directly relate to your business with WisDOT.
The percentage of the expense you can report is determined by the amount of your WisDOT sales as it relates to your
total sales volume. Per the terms of your contract, you should actively pursue directing business towards these types
of companies, and report your efforts in this regard on a monthly basis.
***************************************************************************************************************************************
In paragraph form, describe your company/organization’s commitment/action plan with regard to the planned use of
state-certified MBE businesses in subcontracting efforts, as well as developing MBE second-tier suppliers. Please list
your specific commitments (attach sheet, if necessary).




SIGNATURE: ______________________________________ DATE: _____________________________

PRINTED NAME & TITLE: _______________________________________________________________

COMPANY: ____________________________________________________________________________
WISCONSIN DEPARTMENT                                                                                   RFP #262142
OF TRANSPORTATION                                                                                      Page 22 of 22

ATTACHMENT D
                                             PROPOSER CHECKLIST
                       (Submit this completed form under Tab 5; see section 2.4 for instructions)

PROPOSER’S NAME __________________________________________________________________________

Proposers are encouraged to submit this checklist with your response.
This checklist identifies each section or subsection of this RFP that requires a response. The section and subsections
are listed and column headings are included which allow for positive and negative responses plus appropriate
explanations. The proposer shall place an "X" under the columns that represents your response. All negative
responses should be explained on separate pages attached to this checklist. Each explanation shall reference the
related section or subsection.

 RFP          Content             Content Acknowledged,    Requested              No Response       Clarifying Information
 Section or   Acknowledged and    but not acceptable       Information Included   Required          Included
 Subsection   Accepted            (explanation included)
 1.0                                                                                      X
 1.1
 1.2
 1.3
 1.4
 1.5
 1.6
 1.7
 1.8
 2.0                                                                                      X
 2.1
 2.2
 2.3
 2.4
 2.5
 2.6
 3.0                                                                                      X
 3.1
 3.2
 3.3
 3.4
 3.5
 3.6
 3.7
 3.8
 3.9
 3.10
 3.11
 3.12
 4.0                                                                                      X
 4.1
 4.2
 4.3
 5.0                                                                                      X
 5.1                                                                                      X
 5.1.1
 5.1.2
 5.1.3
 5.1.4
WISCONSIN DEPARTMENT                                                                              RFP #262142
OF TRANSPORTATION                                                                                 Page 23 of 22

 RFP          Content            Content Acknowledged,    Requested              No Response   Clarifying Information
 Section or   Acknowledged and   but not acceptable       Information Included   Required      Included
 Subsection   Accepted           (explanation included)
 5.2                                                                                     X
 5.2.1
 6.0                                                                                     X
 6.1
 6.2
 6.3
 7.0                                                                                     X
 7.1
 7.2
WISCONSIN DEPARTMENT                                                                                         RFP #
OF TRANSPORTATION                                                                                     Page 24 of 24




ATTACHMENT E--Original plus one copy (Submit in separate envelope within proposal package)

   PROPOSER’S NAME ______________________________________________________________


                                                   COST PROPOSAL


     ITEM                                               COST STRUCTURE                 COST
     Document Conversion Cost                           Per 1,000 Pages


   The document conversion cost includes all processing, packaging, and delivery. No additional costs will be accepted.

   Processing includes, but is not limited to, document scanning, filename indexing, digital enhancements, and quality
   control procedures. Packaging includes, but is not limited to, DAT / DVD storage media and printing costs.

				
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