Learning Microsoft Word 2007 - Introduction

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					Guided Computer Tutorials




 Learning
 Microsoft®


  Word  ®


   2007
  By Greg Bowden
PUBLISHED BY

GUIDED COMPUTER TUTORIALS
PO Box 311
Belmont, Victoria, 3216, Australia

www.gct.com.au


© Greg Bowden


This product is available in Single or Multi User versions.

Single-user versions are for single person use at any particular
time, just as a single text book would be used. If you intend to use
the notes with multiple students the single user version should be
upgraded to the multi-user version.

Multi-user versions allow the school or institution to print as many
copies as required, or to place the PDF files on the school network,
intranet and staff laptops. A certificate of authentication is provided
with multi-user versions. Bookmarks provide links to all headings and
sub-headings, and individual chapters are provided.




First published 2008


ISBN: 1 921217 46 4 (Module 1)
      1 921217 47 2 (Module 2)
PDF document on CD-ROM




Every effort has been made to ensure that images used in this
publication are free of copyright, but there may be instances where
this has not been possible. Guided Computer Tutorials would
welcome any information that would redress this situation.
Learning Word 2007


Module 1 Contents


Chapter 1: Introduction to Microsoft Word
        Getting Started .........................................................................................1-1
        The Microsoft Word Screen ...................................................................1-2
             The Office Button ...........................................................................1-2
             The Quick Access Toolbar.............................................................1-2
             The Ribbon ......................................................................................1-3
        Document Views .....................................................................................1-5
        Zoom Controls ........................................................................................1-5
        Entering Text............................................................................................1-6
        Changing the Format of Text .................................................................1-7
        Looking at Special Text Effects ............................................................1-10
        Learning the Word Processor ..............................................................1-11
             Entering a Sentence .....................................................................1-11
             Word Wrapping ............................................................................1-13
        Deleting Text ..........................................................................................1-16
        Changing the Writing Styles ................................................................1-18
        Adding a Heading .................................................................................1-19
        Other Ways of Highlighting Text ........................................................1-21
        Saving Your Document.........................................................................1-25
        Printing Your Work ...............................................................................1-26
        Finishing With Microsoft Word ..........................................................1-27
        Word Processing Assignment 1 .................................................. 1-28




                                   © Guided Computer Tutorials, 2008                                                   C-1
      Learning Microsoft Word 2007


      Chapter 2: Aligning Text
              Loading a Prepared Document .............................................................2-1
              Line Spacing .............................................................................................2-2
              Justifying Text ..........................................................................................2-4
                    Centre Justified Text ......................................................................2-5
                    Right Justified Text .........................................................................2-5
                    Full Justified Text............................................................................2-6
                    Left Justified Text............................................................................2-7
              Tab Stops...................................................................................................2-7
                    The Ruler Units...............................................................................2-8
                    Setting Left Justified Tab Stops .....................................................2-9
                    Changing Tab Stop Positions ..................................................... 2-10
                    Removing Tab Stops ....................................................................2-11
                    Centre Justified Tab Stops ...........................................................2-12
                    Right Justified Tab Stops .............................................................2-13
                    Using the Tabs Dialogue Box......................................................2-14
                    Looking at the Tab Presses ..........................................................2-15
              Word Processing Assignment 2 .................................................. 2-16


      Chapter 3: Spell Checking Documents
              Loading a File Containing Spelling Mistakes ......................................3-1
              Checking the Spelling of the Document ..............................................3-2
              Manually Changing Words ....................................................................3-4
              Saving the Document .............................................................................3-5
              Counting the Words in a Document ....................................................3-6
              Using the Thesaurus ................................................................................3-7
              Using Spelling Shortcuts.........................................................................3-9
                   Quick Spell Checking ....................................................................3-9
                   Automatically Correcting Words ...............................................3-11
                   Entering Phrases From One Word.............................................3-13
                   Removing Automatically Correcting Words ............................3-15
                   AutoCorrect Exceptions ..............................................................3-16
                   Changing the Case of Words ......................................................3-16
              Word Processing Assignment 3 .................................................. 3-18


C-2                                       © Guided Computer Tutorials, 2008
                                                                                                                       Contents


Chapter 4: Moving Text
       Cursor Movements..................................................................................4-1
            Loading a Sample Document .......................................................4-1
            The Scroll Bars ................................................................................4-2
            Scrolling...........................................................................................4-3
       Inserting Page Breaks..............................................................................4-5
       Removing Inserted Page Breaks ............................................................4-7
       Inserting Page Numbers .........................................................................4-7
       Copying Text ............................................................................................4-9
       Pasting Text ............................................................................................4-10
       Moving Text ...........................................................................................4-13
            Using Cut and Paste .....................................................................4-13
            Using Drag and Drop ..................................................................4-15
       Selecting all the Text .............................................................................4-17
       Copying Text from one Document to Another.................................4-19
       Displaying Two Files on the Screen ....................................................4-20
       Word Processing Assignment 4 .................................................. 4-22


Chapter 5: Find and Replace
       Loading a Sample Document ................................................................5-1
       Finding Text .............................................................................................5-1
       The Find Options ....................................................................................5-2
            Moving the Find and Replace Dialogue Box ..............................5-3
            Finding Whole Words ...................................................................5-4
            Match Case......................................................................................5-5
            Search Direction .............................................................................5-7
       Replacing Text .........................................................................................5-8
       Replace All .............................................................................................5-10
       Practice Exercise 5-1 .............................................................................5-11
       The Go To Command ...........................................................................5-11
       Word Processing Assignment 5 .................................................. 5-13




                                   © Guided Computer Tutorials 2008                                                           C-3
      Learning Microsoft Word 2007


      Chapter 6: Margins and Indents
              Page Margins ............................................................................................6-1
              Loading a Sample Document ................................................................6-1
              Manually Adjusting Page Margins Using the Ruler ............................6-3
              Page Indents .............................................................................................6-5
              The First Line Indent Marker .............................................................6-7
              Hanging Indents ......................................................................................6-9
              Setting Paragraph Spacing....................................................................6-12
              Entering the Second Point ...................................................................6-13
              Copying Formats ...................................................................................6-14
              Looking at the Ruler Measurements ...................................................6-15
              Word Processing Assignment 6 .................................................. 6-16


      Chapter 7: Bulleted and Numbered Lists
              Turning on Automated Lists ..................................................................7-1
              Entering the Points ..................................................................................7-3
              Formatting the Bullets ............................................................................7-5
              Adjusting the Indents .............................................................................7-6
              Custom Bullets.........................................................................................7-7
              Numbered Lists .......................................................................................7-9
                   Setting the List to Numbers ..........................................................7-9
                   Lettered Number Lists .................................................................7-10
                   Customizing Numbered Lists .....................................................7-10
              Renumbering Lists ................................................................................7-13
              Word Processing Assignment 7 .................................................. 7-17




C-4                                      © Guided Computer Tutorials, 2008
                                                                                                                          Contents


Chapter 8: Headers, Footers and Footnotes
        Headers and Footers ...............................................................................8-1
              Loading the Prepared Document ................................................8-1
              Inserting a Header .........................................................................8-1
              Inserting a Footer ...........................................................................8-3
              Adjusting Headers and Footers ....................................................8-5
        Title Pages.................................................................................................8-6
              Inserting a Page ..............................................................................8-6
              Previewing the Document ............................................................8-9
              Setting the Title Page ...................................................................8-10
              Page Borders .................................................................................8-10
        Footnotes ................................................................................................8-13
              Entering the First Footnote.........................................................8-13
              Entering the Second Footnote ....................................................8-14
              Entering a Footnote Including a Degrees Symbol ...................8-16
              Deleting Footnotes .......................................................................8-18
        Converting Footnotes To Endnotes ....................................................8-19
              Inserting a Third Page .................................................................8-19
              Converting the Footnotes ...........................................................8-20
        Cover Pages ............................................................................................8-21
              Removing the Current Title Page...............................................8-21
              Inserting the Cover Page .............................................................8-23
              Removing the Page Border .........................................................8-24
        Word Processing Assignment 8 ................................................. 8-26




                                     © Guided Computer Tutorials 2008                                                            C-5
      Learning Microsoft Word 2007


      Chapter 9: Placing Text in Columns
              Loading a Prepared Article ....................................................................9-1
              Setting Text into Two Columns .............................................................9-1
                    Preliminary Settings ......................................................................9-1
                    Setting the Columns ......................................................................9-2
                    Justifying the Text ..........................................................................9-3
                    Inserting a Column Break .............................................................9-4
                    Adding a Header ............................................................................9-6
                    Adding a Footer..............................................................................9-7
                    Previewing the Page .......................................................................9-9
              Using More Than Two Columns ...........................................................9-9
                    Removing a Column Break...........................................................9-9
                    Inserting New Columns ..............................................................9-10
                    Inserting New Column Breaks ...................................................9-10
                    Automatically Levelling Columns .............................................9-13
              Adjusting Columns ...............................................................................9-15
                    Adding Lines Between Columns................................................9-15
                    Manually Adjusting Column Widths ........................................9-17
              Word Processing Assignment 9 ................................................. 9-20




C-6                                     © Guided Computer Tutorials, 2008
                                                                                                                          Contents


Chapter 10: Drawing Tools
       Drawing a Rectangle .............................................................................10-1
       Resizing Shapes......................................................................................10-2
       Drawing Other Shapes..........................................................................10-2
       Objects ....................................................................................................10-3
             Deleting Objects ...........................................................................10-3
             Copying Objects ...........................................................................10-5
             Moving Objects ............................................................................10-6
             Filling Objects...............................................................................10-6
             Removing Fill Colours ................................................................10-8
       Shape Outlines .......................................................................................10-8
             Line Colour ...................................................................................10-8
             Line Weight ...................................................................................10-9
             Dash Styles ..................................................................................10-10
       Changing Shapes .................................................................................10-10
       Shape Styles ..........................................................................................10-11
       Shadow Effects .....................................................................................10-11
       3-D Effects ............................................................................................10-13
       Adding Text to Shapes ........................................................................10-17
             Including Text With Shapes ......................................................10-17
             Placing Text Over Shapes ..........................................................10-19
       Fill Effects .............................................................................................10-21
             Textures .......................................................................................10-21
             Gradient Fills ..............................................................................10-22
       Grouping Objects ................................................................................10-25
       Word Art Text ......................................................................................10-26
       Pre-Formatted Text Boxes ..................................................................10-29
       Word Processing Assignment 10 .............................................. 10-31




                                    © Guided Computer Tutorials 2008                                                             C-7
      Learning Microsoft Word 2007


      Chapter 11: Inserting Images Into Documents
              Inserting a Clip Art Image ...................................................................11-1
              Changing the Size of the Image ...........................................................11-2
              Picture Adjustments..............................................................................11-4
                   The Recolour Command .............................................................11-4
                   Contrast and Brightness ..............................................................11-5
                   Compress Pictures .......................................................................11-6
                   The Reset Picture Command ......................................................11-7
              Picture Styles ..........................................................................................11-8
                   Preset Styles ..................................................................................11-8
                   Picture Shape ................................................................................11-8
                   Picture Border ..............................................................................11-9
                   Picture Effects .............................................................................11-10
              Cropping Images .................................................................................11-10
              Rotating Images ...................................................................................11-11
              Picture Formats ...................................................................................11-12
              Adding More Images ..........................................................................11-13
              Text Wrapping .....................................................................................11-15
              Inserting Clip Art Into Documents ..................................................11-15
                   Loading the Document .............................................................11-15
                   Inserting a Clip Art Image ........................................................11-16
                   Resizing the Image .....................................................................11-17
                   Wrapping Text Around the Image ...........................................11-17
              Adding a Watermark Image ...............................................................11-20
              Exercise 11-1 ........................................................................................11-24
              Word Processing Assignment 11 .............................................. 11-25


      Microsoft Word Project 1 (Multi-user version only)
              Job Application Letter .......................................................................... P1-2




C-8                                      © Guided Computer Tutorials, 2008
                                                                                                                      Contents


Module 2 Contents

Chapter 12: Using Tab Stops
        Using Tab Stops to Enter a Discount Table ......................................12-1
             Setting Left Justified Tab Stops ...................................................12-1
             Removing Tab Stops ....................................................................12-2
             Setting a Right Justified Tab Stop ...............................................12-3
             Setting Decimal Tab Stops ..........................................................12-3
             Completing the Table ..................................................................12-4
             Centre Justified Tab Stops ...........................................................12-5
             Adjusting Tab Stops .....................................................................12-6
        Using Tab Stops to Create Underlines ................................................12-9
             Setting the Tab Positions .............................................................12-9
             Setting the Leader Characters ..................................................12-10
        Creating a Contents Page ...................................................................12-12
             Entering the Main Headings.....................................................12-12
             Setting the Tab Stop and Leader Character ............................12-13
        Word Processing Assignment 12 .............................................. 12-18


Chapter 13: Using the Table Tools
        Entering the Heading............................................................................13-1
        Inserting the Table.................................................................................13-1
        Changing Column Widths ...................................................................13-2
        Merging Cells .........................................................................................13-3
        Shading Cells..........................................................................................13-5
        Row Heights ...........................................................................................13-5
        Vertical Alignment ................................................................................13-6
        Completing the Table............................................................................13-6
        Selecting the Whole Table ....................................................................13-8
        Adding Another Student ......................................................................13-9
        Inserting Cells ......................................................................................13-10
        Table Formats.......................................................................................13-12
        Deleting a Table ...................................................................................13-13


                                    © Guided Computer Tutorials 2008                                                         C-9
       Learning Microsoft Word 2007


               Using the Draw Table Tool .................................................................13-13
                    Constructing the Table ..............................................................13-14
                    Distributing the Row Height ....................................................13-17
                    Erasing lines ................................................................................13-18
                    Completing the Table ................................................................13-20
                    Vertical Text ................................................................................13-22
               Table Borders .......................................................................................13-24
                    Selecting the Border...................................................................13-24
                    Setting the Border Colour and Thickness ...............................13-25
               Adjusting the Row Height ..................................................................13-27
               Adding a Blank Line above a Table ...................................................13-28
               Word Processing Assignment 13 .............................................. 13-29


       Chapter 14: Adding Tables to Documents
               Loading the Prepared Document ........................................................14-1
               Inserting a Table ....................................................................................14-1
               Adjusting the Column Widths ............................................................14-3
               Entering Data into the Table ................................................................14-4
                    The Headings ................................................................................14-4
                    Shading the Headings ..................................................................14-6
                    Adding the First Equipment Item ..............................................14-6
                    Setting Decimal Tab Stops ..........................................................14-7
                    Deleting Rows or Columns .........................................................14-9
                    Inserting Rows Within the Table .............................................14-10
                    Inserting Columns .....................................................................14-11
                    Entering Formulas .....................................................................14-13
                    Printing ........................................................................................14-16
                    Sorting Table Items ....................................................................14-17
                    Changing the Border Colour ....................................................14-19
                    Using Table Styles.......................................................................14-20
               Word Processing Assignment 14 .............................................. 14-22




C-10                                      © Guided Computer Tutorials, 2008
                                                                                                                   Contents


Chapter 15: Using Sections
        Sections Within Pages...........................................................................15-1
             Loading a Sample File..................................................................15-1
             Creating the First Section ...........................................................15-1
             Turning on Text Boundaries .......................................................15-3
             Completing the Banner ...............................................................15-4
             Creating the Third Section ..........................................................15-6
             Adding a Drop Cap Letter ..........................................................15-8
             Adding Lines to the Document ................................................15-10
             Looking at the Section Breaks ..................................................15-13
        Using Sections Over More Than One Page ......................................15-13
             Loading the Sample File ............................................................15-13
             Looking at the Document .........................................................15-14
             Looking at the Page Setup .........................................................15-15
             Adding a Header and Footer to Section 1...............................15-17
             Altering the Header and Footer for Section 2 ........................15-19
        Word Processing Assignment 15 .............................................. 15-22


Chapter 16: Using Styles
        Loading a Sample File ...........................................................................16-1
        Using Preset Styles.................................................................................16-1
        Creating Your Own Styles ....................................................................16-2
             Setting the Formats ......................................................................16-2
             Saving the Style .............................................................................16-3
             Applying Styles .............................................................................16-4
             The Advantages of Styles .............................................................16-5
        Creating Styles for the Numbered Points ...........................................16-6
             Setting the Format........................................................................16-7
             Applying the Style ........................................................................16-8
        The Lettered Points Style ......................................................................16-9
             Setting the Formats ......................................................................16-9
             Saving the Style ...........................................................................16-10
             Applying the Style ......................................................................16-10
        Selecting All Style Instances...............................................................16-11


                                   © Guided Computer Tutorials 2008                                                      C-11
       Learning Microsoft Word 2007


               Updating Styles ....................................................................................16-12
               Renaming Styles ..................................................................................16-14
               Deleting Styles .....................................................................................16-15
               Printing Styles ......................................................................................16-16
               Copying Styles to Other Documents ................................................16-17
               Using Quick Styles ..............................................................................16-20
                    Applying Quick Styles ...............................................................16-20
                    Style Sets ......................................................................................16-21
                    Colour Sets ..................................................................................16-22
                    Font Sets ......................................................................................16-22
               Word Processing Assignment 16 .............................................. 16-23


       Chapter 17: Creating a Table of Contents
               Loading the Prepared File ....................................................................17-1
               Setting the Styles....................................................................................17-1
                     The Main Heading Style ..............................................................17-1
                     The Paragraph Style .....................................................................17-3
                     The Sub-Heading Style ................................................................17-4
               Applying the Styles ................................................................................17-5
                     The Sub-Headings ........................................................................17-5
                     The Articles ...................................................................................17-6
               Creating the Table of Contents ............................................................17-7
                     Inserting a Section Break ............................................................17-7
                     Inserting the Table of Contents ..................................................17-8
               Updating the Table of Contents.........................................................17-10
               Linking to Contents ............................................................................17-13
               Word Processing Assignment 17 .............................................. 17-14




C-12                                      © Guided Computer Tutorials, 2008
                                                                                                                        Contents


Chapter 18: Adding Charts to Documents
        The Datasheet Table ..............................................................................18-2
        Entering the Chart Data .......................................................................18-2
             Completing the Datasheet ..........................................................18-2
             Formatting the Datasheet Values ...............................................18-6
        Minimising the Datasheet Window ....................................................18-7
        Adding a Chart Title .............................................................................18-7
        Resizing Charts ......................................................................................18-9
        Altering the Chart Sections................................................................18-10
        Formatting the Sections of the Chart ...............................................18-11
        Selecting Chart Areas .........................................................................18-13
        Changing the Plot Direction ..............................................................18-15
        Chart Styles ..........................................................................................18-16
        Chart Layouts.......................................................................................18-16
        Changing Chart Data ..........................................................................18-17
        Changing the Chart Type ...................................................................18-18
        Placing the Chart in a Document .....................................................18-18
        Text Wrapping .....................................................................................18-20
        SmartArt ...............................................................................................18-21
             Choosing a SmartArt Diagram ................................................18-21
             Entering the Text ........................................................................18-22
             Removing Boxes .........................................................................18-24
             Chart Formats.............................................................................18-24
             Adding More Boxes ...................................................................18-26
        Word Processing Assignment 18.......................................................18-28


Chapter 19: Publishing Tasks
        The Thumbnail Sketch ..........................................................................19-2
        Page Setup ..............................................................................................19-3
        Laying out the Page ...............................................................................19-4
             Showing the Text Boundaries .....................................................19-4
             Drawing the Table ........................................................................19-5
        Entering the Main Heading ...............................................................19-10
        Entering the First House Details .......................................................19-12


                                    © Guided Computer Tutorials 2008                                                          C-13
       Learning Microsoft Word 2007


               Entering the Other House Details.....................................................19-16
                     Frame D .......................................................................................19-16
                     Frame E........................................................................................19-17
                     Frame F ........................................................................................19-18
               Completing the Address Section .......................................................19-19
               Setting a Right Page Border ...............................................................19-22
               Adding a Watermark Graphic ...........................................................19-24
               Some Final Adjustments ....................................................................19-27
               Word Processing Assignment 19 .............................................. 19-28


       Chapter 20: Mail Merging
               Creating the Database ...........................................................................20-1
                    Setting the Recipients ..................................................................20-1
                    Deleting Fields ..............................................................................20-2
                    Renaming Fields ...........................................................................20-3
                    Adding Extra Fields .....................................................................20-4
               Entering the Data ..................................................................................20-5
               Saving the Data ......................................................................................20-7
               Looking at the Data...............................................................................20-8
               Loading the Form Letter ......................................................................20-8
               Merging the Data into the Letter.........................................................20-9
                    The Merge Type ............................................................................20-9
                    Selecting the Data Source............................................................20-9
                    Inserting the Address Fields .....................................................20-10
                    Inserting the Salutation Fields ..................................................20-13
                    Inserting the Contribution Field ..............................................20-13
               Looking at the Merged Data ..............................................................20-14
               Printing the Form Letter ....................................................................20-16
                    Printing With Merging ..............................................................20-16
                    Merging to a New Document ...................................................20-17
                    Printing Without Merging ........................................................20-18




C-14                                      © Guided Computer Tutorials, 2008
                                                                                                               Contents


        Merging Part of the Data ....................................................................20-19
            Selecting the New Data Source ................................................20-19
            Entering a Search Request ........................................................20-20
            Looking at the Found Records .................................................20-21
            Merging Letters to People Who Contributed Over $100......20-22
            Setting a More Detailed Search ................................................20-24
            Practice Exercise 20.1 ................................................................20-25
            Returning all the Records to the Merge List ...........................20-25
        Word Processing Assignment 20 .............................................. 20-27


Chapter 21: Mailing Labels and Envelopes
        Creating Mailing Labels .......................................................................21-1
             Setting the Mailing Labels Document .......................................21-1
             Entering the Label Options.........................................................21-2
             Setting the Data Source ...............................................................21-2
             Placing Fields into the Labels .....................................................21-3
             Updating the Labels .....................................................................21-5
             Printing the Labels .......................................................................21-5
        Printing on Envelopes...........................................................................21-7
             Setting the Envelope Document ................................................21-7
             Laying Out the Envelopes ...........................................................21-7
             Completing the Envelopes ..........................................................21-9
             Printing the Envelopes ..............................................................21-11
        Restoring to a Normal Document.....................................................21-11
        Word Processing Assignment 21 .............................................. 21-12




                                  © Guided Computer Tutorials 2008                                                   C-15
       Learning Microsoft Word 2007


       Chapter 22: Using Equations
               Creating a Simple Fraction...................................................................22-1
               The Other Equation Types ...................................................................22-3
               Combining Equations ...........................................................................22-4
               Nesting Equations .................................................................................22-7
               Using Equations Within Documents ..................................................22-9
               Built-in Equations ...............................................................................22-11
               Word Processing Assignment 22 .............................................. 22-12


       Chapter 23: Useful Features
               Outlining ................................................................................................23-1
                     Loading the Sample File ..............................................................23-1
                     Setting the Screen to Outline View ............................................23-1
                     Collapsing Sections ......................................................................23-2
                     Moving Sections of Text ..............................................................23-4
                     Promoting and Demoting Sections of Text ..............................23-6
                     Collapsing and Expanding Sections of Text .............................23-9
               Watermarks ..........................................................................................23-11
                     Built-in Watermarks ..................................................................23-11
                     Custom Watermarks ..................................................................23-12
               Themes ..................................................................................................23-14
                     Headers ........................................................................................23-14
                     Text Styles....................................................................................23-15
                     Theme Sets ..................................................................................23-18
                     Theme Colours ...........................................................................23-18
                     Theme Fonts................................................................................23-19
               Setting Passwords ................................................................................23-19


       Microsoft Word Project 2 (Multi-user version only)
               Jenson Real Estate ................................................................................ P2-1




C-16                                       © Guided Computer Tutorials, 2008
                                                                                                Chapter

                                                                                                  1
Introduction to Microsoft Word
Microsoft Word 2007 is a powerful word processing program that allows you to enter text,
make changes to it, format it, record and print it. You can use it to produce professional
business letters, reports, job applications, personal resumes, curriculum vitae, essays,
class projects, etc.


Getting Started
1    Load Microsoft Word and you will receive the word processor screen.
2    Look at the labelled Microsoft Word screen below and refer to it until you are
     familiar with all the components.




          Office Button         Quick Access       Ribbon                    Ruler
                                Toolbar




                             Insertion Point
                             or Cursor




                          Status Bar                          View Buttons      Zoom Controls




                                   © Guided Computer Tutorials 2008                               1-1
Learning Microsoft Word 2007


The Microsoft Word Screen
The Microsoft Word 2007 screen is quite different to other programs.

A     The Office Button



                                                   1 Click on the OFFICE BUTTON at the
                                                     top left of the screen. It is basically a
                                                     FILE menu with icons to save, open,
                                                     print and close documents.



                                                   2 The WORD OPTIONS button has
                                                     tools for controlling how Microsoft
                                                     Word operates and the EXIT WORD
                                                     button is used to close the program.


 3    Click outside the OFFICE BUTTON window to close the window.


B     The Quick Access Toolbar
The QUICK ACCESS TOOLBAR is next to the OFFICE BUTTON. It has buttons to save or
undo steps. You can add common command buttons to it.




                                                    Click on the arrow at the right of the
                                                    QUICK ACCESS TOOLBAR and a list of
                                                    command buttons will be displayed.
                                                    Select buttons that you may need.




1-2                            © Guided Computer Tutorials 2008
                                                   Introduction to Microsoft Word        1
C     The Ribbon
The RIBBON across the top of the screen contains most of the Word commands in a
variety of command TABS.

                                                   1 When you first load Microsoft Word
                                                     the HOME tab of the RIBBON is open.
                                                     It is broken up into GROUPS.




2     Click on each command TAB in turn to see what groups of commands they contain.


          Home Tab:     Contains the most common commands for formatting and
                        editing text.
          Insert Tab:   Contains commands for adding items to documents, for
                        example, pages, graphics, headers and footers, etc.
    Page Layout Tab: Contains tools that control how pages look on the screen or
                     when printed. These include margins, columns, paper size, etc.
     References Tab: Contains tools for highlighting or referring to sections of
                     a document. These include footnotes, table of contents,
                     bibliographies, etc,
       Mailings Tab:    Contains tools to carry out mail-merging of data into letters,
                        envelopes or labels.
         Review Tab: Contains tools for checking documents. These include spell
                     checking and thesaurus.
           View Tab:    Contains tools to view documents on screen. These include
                        zoom and document view commands.




 NOTE:       Other tabs are added to the RIBBON when you select or add
             items to a document.


                               © Guided Computer Tutorials 2008                          1-3
Learning Microsoft Word 2007




                                                  3 Double click on the HOME tab of the
                                                    RIBBON and the RIBBON is collapsed
                                                    providing you with more screen
                                                    space.


 4    Double click on a TAB and the RIBBON is expanded.


  NOTE:      If you click once on a tab of a collapsed RIBBON, the RIBBON
             will open until a command is selected then collapse again. You
             might like to try this.



 5    There are more commands in the RIBBON.



                                                   6 Click on the arrow next to the FONT
                                                     group label in the RIBBON.




                                                   7 The FONT dialogue box is opened
                                                     providing more detailed FONT
                                                     commands than those displayed in
                                                     the FONT group.


                                                   8 Select CANCEL to return to the
                                                     document.



 9    Look at the dialogue boxes available from the arrows next to the other group labels
      in the HOME tab of the RIBBON.


1-4                            © Guided Computer Tutorials 2008
                                                  Introduction to Microsoft Word      1
Document Views
Microsoft Word has five different screen views which are set using the
buttons that the bottom right of the STATUS BAR or the VIEW tab.


         Print Layout: shows how your page will print. It is used when you are
                       working with graphics, columns, tables, headers and footers,
                       etc.
 Full Screen Reading: optimises the screen for reading documents on screen. It
                      hides all unnecessary toolbars so that the maximum screen
                      area is provided.
          Web Layout: is used to design web pages. The screen is set to show you
                      how the page will appear in a web browser.
              Outline: shows the structure of your document under the headings
                       that you have used. It allows for the movement of sections of
                       text in a document.
                Draft: Removes most of the formatting and headers and footers so
                       that editing is easier.


For this module you will be working in PRINT LAYOUT view.



Zoom Controls
Microsoft Word provides extensive ways to quickly increase or decrease the zoom (or
magnification of the screen. The ZOOM CONTROLS are in the ZOOM group of the VIEW
tab of the RIBBON and at the bottom right of the STATUS BAR.


                                                  1 Use the SLIDER bar in the ZOOM
                                                    CONTROLS at the bottom right of
                                                    the screen to increase and decrease
                                                    the screen magnification.




                              © Guided Computer Tutorials 2008                            1-5
Learning Microsoft Word 2007




                                                   2 Click on the - or + icons to decrease
                                                     or increase the screen magnification.



Entering Text
Some text will be entered and formatted.




                                                   1 Set the ZOOM to 100%, type in your
                                                     first name and press the <enter> key
                                                     to move the cursor to the next line.




 2    At the moment the font is probably set to CALIBRI (BODY), the program’s default
      font.




                                                   3 Enter your last name on the new line
                                                     and press <enter>. This has created
                                                     two small paragraphs.




1-6                            © Guided Computer Tutorials 2008
                                                   Introduction to Microsoft Word         1

Changing the Format of Text
It is important to be able to efficiently alter the format of text once it has been entered.
Microsoft Word makes this an easy process.
1    Move the mouse around the screen and notice that the pointer is set to a shape
     that looks like a capital I when it is over the typing area. This is called the I-BEAM
     and it allows you to position the cursor (or insertion point) anywhere in your
     document.
                                                     2 Position the I-BEAM at the beginning
                                                       of the first name you entered. Hold
                                                       down the mouse button as you drag
                                                       the mouse to your right. Once all the
                                                       first name is highlighted release the
                                                       button.




                                                   3 In the MINI TOOLBAR set the text to
                                                     BOLD by clicking on the BOLD icon.




  NOTE:      When you highlight text the MINI TOOLBAR is displayed. It
             contains the common formatting tools from the HOME tab of
             the RIBBON.




                                                   4 Select a different FONT from the
                                                     MINI TOOLBAR. Just the highlighted
                                                     text is altered.




                               © Guided Computer Tutorials 2008                                1-7
Learning Microsoft Word 2007




                                                   5 Select a larger FONT SIZE from the
                                                     MINI TOOLBAR to increase the size of
                                                     the first name.




                                                   6 Click on the arrow next to the FONT
                                                     COLOUR icon in the MINI TOOLBAR
                                                     and select a colour for the first name.




1-8                            © Guided Computer Tutorials 2008
                                               Introduction to Microsoft Word     1



                                               7 Click outside your first name to
                                                 turn the highlight off and the name
                                                 should be formatted.




                                               8 Highlight your last name and use
                                                 the FONT group in the HOME tab
                                                 of the RIBBON to set the name to a
                                                 different FONT, FONT SIZE, BOLD,
                                                 UNDERLINED and a FONT COLOUR.




9   Experiment with some other writing fonts, sizes and styles. Remember, you must
    highlight text before it can be changed.



NOTE:      The most efficient way to change writing styles is to enter all
           the required text in normal (or plain) style, then highlight
           sections of text and use the HOME tab of the RIBBON or the
           MINI TOOLBAR to format it.




                           © Guided Computer Tutorials 2008                            1-9
Learning Microsoft Word 2007


Looking at Special Text Effects
You can add some special effects to text.



                                                    1 Highlight your first name then click
                                                      on the arrow next to the FONT group
                                                      label in the HOME tab to display the
                                                      FONT dialogue box.




                                                    2 Click on SHADOW and OUTLINE in
                                                      the EFFECTS frame.



                                                    3 The effect is displayed in the
                                                      PREVIEW box. Select OK to return to
                                                      the screen.




 4     Remove the highlight to see the effect on the screen. This type of effect is usually
       reserved for headings.

 5     Highlight your first name again and display the FONT dialogue box.




1-10                            © Guided Computer Tutorials 2008
                                               Introduction to Microsoft Word     1




                                               6 Use the FONT dialogue box to look
                                                 at the EMBOSS and ENGRAVE effects
                                                 in turn to preview the effect.


                                               7 Select CANCEL to return to the
                                                 document.




Learning the Word Processor
A   Entering a Sentence
A new document will be added to the screen. You can have more that one document
open at once.




                                               1 Click on the NEW icon in the OFFICE
                                                 BUTTON or QUICK ACCESS TOOLBAR.




                           © Guided Computer Tutorials 2008                       1-11
Learning Microsoft Word 2007




                                                      2 If you used the OFFICE BUTTON, click
                                                        on BLANK DOCUMENT in the NEW
                                                        DOCUMENT dialogue box and click
                                                        on CREATE.




                                                      3 Enter the sentence:
                                                        A word processing program allows
                                                        you to enter text.




  NOTE:       Hold down the SHIFT key and type a letter when you need a
              capital letter.


 4     Let’s insert some words.


                                                       5 Move the I-BEAM slightly to the left
                                                         of the first ‘e’ in the word ‘enter’ and
                                                         click the mouse button.




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                                                Introduction to Microsoft Word        1

    NOTE:   The I-BEAM is the vertical bar that looks like a capital I. It can
            be positioned at any section of the text on the screen and any
            typing will occur at the position.



                                                 6 Enter the words:
                                                               use a computer to
                                                    then press the SPACE BAR.




    NOTE:   The rest of the text moves to the right as you enter the new
            words.



B     Word Wrapping
When entering sentences of a paragraph the <enter> key is only pressed at the end of
the paragraph. Any words that don’t fit on a line will be moved to the next line. The
process is called WORD WRAPPING. To illustrate WORD WRAPPING another sentence will
be entered.


                                                   1 Use either the mouse or the RIGHT
                                                     ARROW key to position the I-BEAM
                                                     after the full stop at the end of the
                                                     sentence.




                            © Guided Computer Tutorials 2008                           1-13
Learning Microsoft Word 2007


 2     Press the SPACE BAR twice to insert two spaces and enter the following sentence
       (do NOT press the <enter> key at any stage).
          Microsoft Word has many powerful features that give you control over the
          appearance of your documents.


                                                     3 Any words in the new sentence that
                                                       do not fit on the first line have been
                                                       wrapped to the next line.




  NOTE:      i   If you enter a word that Microsoft Word does not have in its
                 dictionary it will underline the word with a wavy red line. If
                 this occurs check the spelling of the word, but be aware that
                 names of people and places may not be in Word’s dictionary.
            ii   It is personal choice whether you enter one space or two
                 after a sentence.



 4     With the I-BEAM at the end of the second sentence, press the SPACE BAR twice and
       enter the following text, pressing <enter> only after the last full stop:
          You can print the text in a variety of typestyles, use columns or add graphics, just
          to mention a few possibilities. <enter>




1-14                            © Guided Computer Tutorials 2008
                                          Introduction to Microsoft Word          1


                                           5 Again, words that don’t fit on a line
                                             are WRAPPED to the next line.




NOTE:   When using a word processor, the <enter> key is only pressed
        to end a paragraph or heading, or to leave a blank line.




                                           6 Move the I-BEAM so that it is just to
                                             the left of the ‘c’ in ‘control’ (second
                                             line) then click the mouse button.




                                           7 Enter the word: enormous and
                                             press the SPACE BAR. Again,
                                             the rest of the text is moved to
                                             the right and words wrapped to
                                             accommodate the new entry.




                      © Guided Computer Tutorials 2008                             1-15
Learning Microsoft Word 2007


Deleting Text
The BACKSPACE key can be used to delete the character to the left of the cursor, or you
can highlight text and press the BACKSPACE key to remove it.



                                                   1 Position the I-BEAM at the end of the
                                                     passage (after the full stop).




                                                   2 Use the BACKSPACE key to delete
                                                     the words up to and including the
                                                     comma after the word ‘graphics’,
                                                     then enter a full stop.




                                                   3 Blocks of text can be deleted in a
                                                     much simpler way. Position the
                                                     I-BEAM just to the left of the ‘M’ in
                                                     ‘Microsoft Word has...’ and click the
                                                     mouse button.




1-16                           © Guided Computer Tutorials 2008
                                          Introduction to Microsoft Word       1

                                       4 Hold the mouse button down and drag
                                         the mouse so that the whole sentence
                                         is highlighted, including the two spaces
                                         after the word ‘documents’.




                                       5 Press the BACKSPACE key and the
                                         sentence will be removed.




NOTE:   When deleting a sentence, either delete the two spaces before
        or after the sentence, not both.




                                       6 The deleted text can be returned by
                                         clicking on the UNDO TYPING icon
                                         in the QUICK ACCESS TOOLBAR or by
                                         pressing CTRL+Z.




                      © Guided Computer Tutorials 2008                         1-17
Learning Microsoft Word 2007


Changing the Writing Styles
Some or all of the writing can be changed to different FONTS, SIZES or STYLES by
following a similar method to the one you just covered when deleting blocks of text. The
required text is highlighted and the changes selected from the appropriate RIBBON tab
or MINI TOOLBAR. Let’s change some parts of the passage that you have on the screen.


                                               1 Place the I-BEAM at the beginning of
                                                 the passage and click the mouse button
                                                 to set the cursor at that position.




                                               2 Drag the mouse so that the whole
                                                 paragraph is highlighted.




                                               3 Use either the HOME tab or the MINI
                                                 TOOLBAR to set the FONT to TIMES NEW
                                                 ROMAN and the FONT SIZE to 14 point
                                                 to increase the size of the text.




                                               4 To accept the changes simply click the
                                                 mouse button with the I-BEAM over the
                                                 text.




1-18                           © Guided Computer Tutorials 2008
                                                   Introduction to Microsoft Word      1




                                                 5 Highlight just the words ‘Microsoft
                                                   Word’ and change them to ITALIC using
                                                   the ITALIC icon in the HOME tab or MINI
                                                   TOOLBAR.


6    Experiment with some other changes if you wish, then return the text to TIMES NEW
     ROMAN, 14 POINT.




Adding a Heading
Let’s add a heading to the top of the passage.




                                                 1 Move the I-BEAM to the beginning of
                                                   the passage and click the mouse button
                                                   to set the cursor there.




                              © Guided Computer Tutorials 2008                          1-19
Learning Microsoft Word 2007


                                                2 Turn on the CAPS LOCK key (the light on
                                                  the keyboard should be on) and enter
                                                  the words:
                                                             WORD PROCESSING


                                                3 Press <enter> to separate the heading
                                                  from the paragraph. Word is setup to
                                                  insert a blank line after a paragraph.




  NOTE:       If your system did not insert a blank line after the heading,
              press the <enter> key again.


 4     Turn the CAPS LOCK key off (the light on the keyboard should be off ).


                                                5 Highlight the heading: WORD
                                                  PROCESSING and change the FONT SIZE
                                                  to 16 POINT and the STYLE to BOLD and
                                                  select a FONT COLOUR.




  NOTE:       You can change some of the STYLES using keyboard short cuts,
              which involve holding down the CTRL key and pressing a letter.
              For example:
                            CTRL+B for Bold
                            CTRL+I for Italic
                            CTRL+U for Underline
                            CTRL+SHIFT+Z for Plain Text


1-20                            © Guided Computer Tutorials 2008
                                                  Introduction to Microsoft Word        1

                                              6 Click the mouse button to remove the
                                                highlight and the heading should be
                                                formatted.




 NOTE:     i   It is advisable to use no more than two fonts in a document.
               Any more than this tends to make documents too ‘cluttered’
               and distracting to the reader.
          ii   Try not to use an underline style on lower case words that
               have descenders, for example, g, y, p, q, j, as these cause the
               underline to be broken.




Other Ways of Highlighting Text
There are other ways to quickly highlight text.



                                              1 Position the I-BEAM at the beginning of
                                                the first paragraph, just before the ‘A’ in
                                                ‘A word processing program ...’ and click
                                                the mouse button.




                              © Guided Computer Tutorials 2008                           1-21
Learning Microsoft Word 2007


                                               2 Hold down the SHIFT key, move
                                                 the I-BEAM to the end of the word
                                                 ‘documents’ and click the mouse
                                                 button. The first two sentences should
                                                 be highlighted.




 3     Try this procedure to highlight some other sections of the paragraph.



                                               4 Position the I-BEAM over the word
                                                 ‘Microsoft’ and double click the mouse
                                                 button - the word should highlight.




                                               5 With the pointer over the paragraph,
                                                 click the mouse button THREE times in
                                                 succession and the whole paragraph
                                                 should highlight.




1-22                           © Guided Computer Tutorials 2008
                                           Introduction to Microsoft Word    1

NOTE: i   Two clicks of the mouse button highlights a word.
     ii   Three clicks of the mouse button highlights a paragraph.




                                       6 Click in the third sentence, hold down
                                         the CTRL key and click the mouse
                                         button again to highlight the sentence
                                         that the cursor is in.




                                       7 Try highlighting just the second
                                         sentence using the CTRL key.




                       © Guided Computer Tutorials 2008                       1-23
Learning Microsoft Word 2007



                                               8 Move the pointer to the left of a line
                                                 in the paragraph. The pointer should
                                                 change to be facing to the right.



                                               9 Click the mouse button and the line is
                                                 highlighted.




                                               10 Position the pointer to the left of a
                                                  line, hold down the mouse button
                                                  and drag the mouse straight down to
                                                  highlight more than one line.




11     Click the mouse button to remove the highlight.




                                               12 Hold down the CTRL key as you
                                                  click the mouse button to the left of
                                                  a document to highlight the entire
                                                  document.




1-24                           © Guided Computer Tutorials 2008
                                                   Introduction to Microsoft Word          1
Saving Your Document
Let’s store (record) the passage that you have just entered. A folder will be created in
your STORAGE area to store your Word documents.


                                               1 Click on the SAVE icon in the QUICK
                                                 ACCESS TOOLBAR to open the SAVE AS
                                                 dialogue box.




                                               2 Set the SAVE IN box to your STORAGE
                                                 folder and click on the CREATE NEW
                                                 FOLDER button to create a new folder.


                                               3 Call the new folder:
                                                             Word Documents
                                                  and click on OK




                                               4 Set the FILE NAME to:
                                                                  Chapter 1
                                                  and click on SAVE to save the document
                                                  in the WORD DOCUMENTS folder.




                               © Guided Computer Tutorials 2008                            1-25
Learning Microsoft Word 2007


  NOTE:      Before clicking on SAVE always check that the required storage
             folder name is listed at the top of the SAVE AS dialogue box. If
             it isn’t listed, the SAVE IN box can be used to select it.




Printing Your Work
Your computer may be connected to different printers - an ink-jet printer or a laser
printer. Check that your system is set to the correct printer.




                                                   1 Open the PAGE LAYOUT tab in the
                                                     RIBBON, click on the SIZE icon and
                                                     select the PAPER SIZE you printer
                                                     uses (it is probably A4).




                                                   2 Click on the OFFICE BUTTON,
                                                     highlight PRINT and select PRINT
                                                     (CTRL+P can also be pressed).




1-26                           © Guided Computer Tutorials 2008
                                                 Introduction to Microsoft Word          1




                                             3 Check that the settings are correct for
                                               your printer then click on OK to print
                                               the document.




4    Check over your printout and make any corrections. If necessary print another copy
     of your document.



Finishing With Microsoft Word
Complete this section when are finishing a session with Microsoft Word.




                                             1 Click on the OFFICE BUTTON and
                                               select CLOSE if you wish to close the
                                               document, but continue working with
                                               Microsoft Word.



                                             2 Click on the EXIT button if you wish
                                               to finish using Microsoft Word. The
                                               program will ask you if you wish to save
                                               any unsaved documents.




                             © Guided Computer Tutorials 2008                            1-27
Learning Microsoft Word 2007


Word Processing Assignment 1
Your task for this Assignment is to produce the following job application letter. It is up
to you to choose an appropriate font. Enter the document in the one font, style and size
then make any desired changes by highlighting the required text.


        2 May 2009
                                                         <4 blank lines>
        Your name
        Street
        Suburb State Postcode
                                                         <4 blank lines>
        High-Tech Labs Inc.
        35 Horseback Road
        Sandringham Vic. 3191
                                                         <1 blank line>
        The Position of Laboratory Assistant
                                                         <1 blank line>
        Dear Sir/Madam,
                                                        <1 blank line>
        I wish to apply for the position of Laboratory Assistant advertised in The
        Melbourne Age, 30 April 2009. I have recently successfully completed a
        Laboratory Technician course at Footscray TAFE and my personal resume
        and curriculum vitae are enclosed with this letter of application.
                                                         <1 blank line>
        Yours faithfully
                                                         <4 blank lines>
        Your name




 1     Save the document in your Word Documents folder (see page 1-25).
 2     Print a copy of the document.
 3     Proofread the printout, correct any mistakes and make any necessary adjustments.
 4     Print a final copy if you made any changes and ask your teacher to check it.


1-28                            © Guided Computer Tutorials 2008

				
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Description: Sample pages from Chapter 1 of Learning Microsoft Word 2007 by Greg Bowden which introduces the Microsoft Word basics including the components of the Word 2007 screen, zoom controls, entering text, word wrap, formatting text, saving and printing