DELAWARE TECHNICAL & COMMUNITY COLLEGE
President’s Council Meeting
Tuesday, May 6, 2008
PRESENT: Orlando J. George, Jr., President; Hope W. Murray, Vice President
for Human Resources & College Relations; Gerard M. McNesby, Vice President for
Finance; Lawrence H. Miller, Vice President & Campus Director, Stanton/
Wilmington Campus; Janine W. Reed, Administrative Assistant to the President;
Brian D. Shirey, Esq., Chief Legal Counsel; Daniel L. Simpson, Vice President
& Campus Director, Terry Campus; Ileana M. Smith, Vice President & Campus
Director, Owens Campus; Stephanie S. Smith, Vice President for Academic
Affairs; Cornelia N. Winner, Assistant Campus Director, Stanton/Wilmington
OTHERS PRESENT: Patricia A. DePlasco, Assistant Vice President for Human
Resources; Susan D. Looney, Chair, Administrative Retreat Planning Committee;
Lisa Hastings-Sheppard, Acting Assistant Vice President for Marketing & Public
Relations; Leadership Development Program participants: Owens Campus -
Jennifer Akey, Nursing Instructor; Christy Moriarty, Instructor/Department
Chair, Radiologic Technology; Dr. Melissa Rakes, Senior Financial Aid
Specialist; Mark Swarbrick, Instructor, Automotive Technology; Bill Wood,
Chief of Public Safety. Stanton/Wilmington Campus - John A. Fogelgren, Jr.,
Director of Administrative Services; Bob Foraker, Instructor/Department Chair,
Fire Technology; Kurt D. Hoffstein, Superintendent of Building and Grounds;
Dr. Ray Lynch, Instructor/Program Coordinator, Allied Health; Eric Nefferdorf,
Instructor, English/Reading; Lou Spinelli, Instructor, Automotive Technology,
and International Education Coordinator; Pat Strocko, Instructor/Department
Chair, Math, and Campus Assessment Coordinator; Ken Weaverling, Systems
Administration Director. Terry Campus - John M. Buckley, Dean of Instruction;
Christina J. Hudson, Business Manager; Dr. Susan Looney, Assistant to the Vice
President & Campus Director; David L. Pitts, Jr., Instructor/Program
Coordinator, Business Administration.
MINUTES: Minutes for the April 8, 2008 meeting were approved as submitted.
Dr. George expressed congratulations to Dr. Smith and staff for the success of
the Starry Starry Night gala held on April 26, 2008.
The President and Campus Directors reviewed logistics for graduation
President’s Council Members will advise Dr. George of their summer vacation
schedules as soon as possible.
Dr. George expressed appreciation to Jerry McNesby, Lisa Hastings and Charles
Wickham for their assistance with his bond bill presentation on April 30,
Dr. George expressed appreciation to Lora Johnson and Marketing Department
Chairs for their assistance in notifying students about benefits available
through the Delaware Healthy Children Program.
Upon the recommendation of AdHoc from Collegewide Business Department
Chairpersons and their Advisory Committees, Dr. George will request approval
from the Board in June to implement changes to strengthen the Business program
Dr. George advised President’s Council about College projects which were
included in the Congressional delegates’ FY09 appropriations requests.
President’s Council received copies of the Threat Assessment Investigation
Guidelines as developed by the Collegewide Threat Assessment Committee. The
guidelines are meant to assist the Threat Assessment Coordinator and Chief of
Public Safety in conducting the initial inquiry into a reported concern that a
student may pose a threat to self or others. They also provide guidance to
the Campus Threat Assessment Coordinator, Chief of Public Safety, and Threat
Assessment Teams in deciding appropriate action to take to protect the safety
of the student and the campus. The policy will be posted on the College’s web
site. The next step is training for appropriate staff.
Per a request from AdHoc, Dr. George approved the beginning dates for ten
month instructor contracts to be as follows: Friday, August 15, 2008; Friday,
August 14, 2009; Friday, August 13, 2010. Due to problems created with the
implementation of the PHRST Payroll system, these contract date changes will
insure that the College’s ten month instructors’ paychecks are not interrupted
during the two week “lag time.”
ITEM 1. ADMINISTRATIVE RETREAT EVALUATIONS (Dr. Looney)
Administrative workshop evaluations were outstanding. Suggestions were
discussed. The President and President’s Council complimented Susan Looney
for her leadership as chair and thanked planning committee members for an
informative and enjoyable retreat.
ITEM 2. PANDEMIC FLU UPDATE (Ms. DePlasco)
Ms. DePlasco provided an update on the current status of planning for a
possible breakout of the avian influenza.
A format was adopted for the Collegewide Plan based on Coconino Community
College’s Plan to ensure uniformity of design and inclusion of all essential
elements. She has been meeting with subcommittee chairs to review work and
monitor timelines for completion of pieces of the plan. Subcommittee
Academic Administration Subcommittee draft includes sections for
Instruction, Student Services, Corporate and Community Training,
International Education, and the Child Care Center.
President’s Council Minutes, 5/6/08 Page 2
Communications Subcommittee draft almost completed.
Operations Subcommittee draft is being submitted to the subcommittee
chair for editing.
Infection Control Subcommittee submitted update regarding
responsibilities with which they were tasked.
Legal Ethics Subcommittee continues to stay informed of the Committee’s
progress and consult with the Coordinator.
DIET Subcommittee - DIET has a Disaster Recovery/Business Continuity
Committee that is actively working with DTI to develop a College Business
Continuity/recovery plan for technology.
President’s Council will receive a copy of the Collegewide Plan within the
next several months. The College’s plan may be instrumental in shaping the
The President and President’s Council expressed appreciation to subcommittees
for all of their good work and to Ms. DePlasco for her leadership.
ITEM 3. EMPLOYEE RECOGNITION EVENT (Drs. Smith & Murray)
Final logistics were reviewed for the Employee Recognition ceremony to be held
on May 15, 2008 beginning at 9:45 a.m. at the Owens Campus followed by lunch
and activities. Information will be posted on the College’s web site.
ITEM 4. LEGISLATIVE UPDATE (Mr. Shirey)
Mr. Shirey distributed legislative rosters of pending and new legislation
affecting the College (attached). He reviewed changes in Senate and House
legislation since his last update to the President’s Council.
ITEM 5. BOARD WORKSHOP TOPIC (Ms. Smith)
President’s Council discussed options for Board Workshop topics as proposed by
Ms. Smith and reviewed by AdHoc.
ITEM 6. PERIODIC REVIEW REPORT SUBMISSION (Ms. Smith)
Ms. Smith reported that administrative reviews of all three campus Periodic
Review Reports (PRRs) and final revisions are being conducted. The PRRs are
progressing according to the schedule for submission to Dr. George by May 19
and to Middle States by May 30.
To support the PRRs, the College Planning and Assessment web page has been
updated, and the Assessment Records System (ARS) database has been upgraded.
The ARS will provide Middle States readers with comprehensive access to
completed College and campus Mission Goal, SLOA, and ESOA Reports. Data entry
for this database is expected to be complete by May 19.
President’s Council Minutes, 5/6/08 Page 3
Ms. Smith said there is impressive progress to showcase because of the
College’s efforts every day to exceed accreditation standards. She gave
special thanks to Debbie St. Jean, Connie Winner, the Campus PRR Writers, and
the Campus Planners for their leadership in guiding the process and completing
ITEM 7. SPECIAL RESIDENCY POLICY RE CIVILIAN CONTRACTORS FOR THE MILITARY
Upon the review and recommendation of AdHoc, the President will recommend for
approval in June from the Board of Trustees an amendment to the College’s
residency policy to include military, civilian and contractor personnel and
their dependents that are reassigned to Aberdeen Proving Ground MD from Ft.
Monmouth NJ on or before September 15, 2011 and choose to reside in Delaware
shall be exempt from the six (6) month residency requirement and shall be
considered in-state residents for purposes of tuition.
The University of Delaware will be asking its Board to approve a similar
amendment to their policy.
ITEM 8. FINANCIAL PLAN (Mr. McNesby)
President’s Council members continued their discussion on the College’s
financial plan to be presented to the Board of Trustees for approval in June.
The Board’s Finance Committee has had in-dept reviews.
ITEM 9. DRAFT PRESIDENT’S COUNCIL MEETING SCHEDULE 2008-09 (Dr. George)
President’s Council approved the 2008-09 meeting schedule as follows:
Tuesday, August 19, 2008 - President’s Office
Wednesday, September 17, 2008 – Rehoboth (in conjunction w/Board Workshop)
Tuesday, October 7, 2008 - President’s Office
Tuesday, November 11, 2008 - Owens Campus
Thursday, January 15, 2009 - President’s Office
Tuesday, February 10, 2009 – President’s Office
Tuesday, March 10, 2009 – President’s Office
Tuesday, April 7, 2009 – Stanton Campus
Tuesday, May 5, 2009 – President’s Office
Tuesday, June 2, 2009 – Terry Campus
No meetings will be held in July and December.
ITEM 10. DRAFT BOARD MEETING SCHEDULE 2008-09 (Dr. George)
President’s Council reviewed a draft 2008-09 Board Meeting schedule. Dr.
George will present it to the Board in June with a request for approval.
ITEM 11. INSERVICE WEEK (Dr. George)
Collegewide Inservice will be held on Monday, August 18, 2008. The 2008
Administrative Retreat Workshop topic, “Excellence is Timeless: Understanding
Generations and Communication to Shape the Future,” will be condensed and
presented that morning to all employees. Afternoon breakout sessions will
cover more detail.
President’s Council Minutes, 5/6/08 Page 4
Dr. George will advise Campus Directors about possible dates to schedule New
ITEM 12. DRAFT JUNE 3, 2008 BOARD MEETING AGENDA (Dr. George)
President’s Council reviewed a draft agenda for the June 3, 2008 Board
ITEM 13. DRAFT JUNE 3, 2008 PRESIDENT’S COUNCIL MEETING AGENDA (Dr. George)
The next meeting of the President’s Council is scheduled for Tuesday, June 3,
2008 at the Terry Campus. Possible items for that agenda were discussed.
ITEM 14. CCIF UPDATE (President’s Council)
President’s Council continued discussions on strategies for working with the
Governor and Legislature to identify a funding source for the College’s CCIF
ADJOURNMENT – The meeting adjourned at 12:00 p.m.
Janine W. Reed
to the President
President’s Council Minutes 5/6/08 Page 5