2005 HUD NOFA Renewal Application Technical Assistance Training by hcj


									2009 HUD NOFA
Renewal Application
Technical Assistance
       Presented by:
         DHS Staff
      October 2, 2009

 2009 NOFA Overview
 Scoring

 SF 424

 Exhibit 2

 Submission

 Resources

Why are we here?
   Approximately $1.43 Billion was appropriated in
    FY09 for Continuum of Cares across the country.

   This is divided up nationally according to a formula,
    and each locality/continuum, including NYC
    receives a preliminary pro rata share.

   On September 25, 2009 HUD released its


Amount Of Renewals (HHN)      $64,841,503 (2009
75 Transitional Housing SHP   $30,439,501
Renewals for 1 Year
89 Permanent Housing SHP      $27,071,306
Renewals for 1 Year
12 SSO Programs               $2,819,279
7 Safe Haven Programs         $3,237,423

Permanent Housing Bonus       $6,000,000

How does NYC Apply for and receive
money under the Homeless Assistance
Grant NOFA?
   The Application to HUD consists of Exhibits 1&2.

   All applications must be submitted through E-
    SNAPS. All Project applicants must be registered
    through e-snaps. Visit www.hudhre.info for online
    training. NYC’s CoC registered for E-SNAPS prior to
    the start of the CoC competition.

   Exhibit 1 – completed by NYC DHS

How does NYC Apply for and receive
money under the Homeless Assistance
Grant NOFA? (Continued)
   Exhibit 2
    CoCs and project applicants will be required to
    apply for the 2009 CoC competition
    electronically through HUD’s e-snaps system.
    All applicants are required to register with Dun
    and Bradstreet to obtain a DUNS number

    Your application is due in E-SNAPS by Friday,
                   10/9/2009 at NOON.

2008 Score on Exhibit 1
   High score nationally was 92. The Funding
    Threshold was 78.25

   NYC scored 83.25

       That’s right – we improved from being right on
        the funding line in 2007, to being five points
        above it in 2008.

       We need to have our applications finished in an
        appropriate amount of time so that we can
        double check all aspects and score well again
        this year.

How can we improve this
   Show that we have taken real steps to achieve the
    goals that outlined last year in our APRs and as a
    continuum as a whole
   Increase the number of Permanent Housing beds
    for chronically homeless
   Illustrate that we have moved clients into Permanent
    Housing as reported in our APRs
   Another way is to be very mindful of regular draw
    downs. You do not want to leave unexpended funds
    for the end of the year.

       CoC Continues to be scored
       on 100 point scale
               2008– 14 points                            2009 – 14 points
               Community process and organizational       Coordinated and inclusive community
               structure                                  process

               Includes non profits and groups for spec   Process includes non-profits, groups
               pops                                       serving target populations, and 10
                                                          year planning entities, homeless
CoC Housing
Services and

               Selection process                          Fair and impartial review and
                                                          selection process
               Well defined and comprehensive             Well defined and comprehensive

               strategy                                   strategy addressing all components
                                                          and segments of homeless
               Inventory of housing and services          Inventory of housing and services for
                                                          homeless people
               2008 emphasizes integrating plans
               including 10 year plans to end chronic
         Scoring (2)
                 2008 – 24 points             2009 – 26 points
Homeless Needs

                 Understanding number and Understanding number and
                 needs of homeless people needs of homeless people
                 Progress in planning and     Progress in planning and
                 implementing HMIS            implementing HMIS covering

                                              outreach, shelters and
and Data

                                              transitional housing
                 PIT Count                    PIT Count

                 Extent of participation in   Extent of participation in AHAR

           Scoring (3)
                2008 – 16 points                2009 – 22 points
CoC Strategic

                Alignment with 10 year plan     Performance based 10 year
                                                plan with specific action steps
                                                and integrated with other plans
                Progress in implementing        Progress in implementing

                discharge policies              discharge policies
                Projects that meet unmet        Demonstrates coordination with
                needs                           local HPRP, NSP, HUD-VASH
                                                and any HUD managed ARRA
                Provides estimates of renewal   Demonstrates leveraging for
                needs                           NEW projects

                  Scoring (4)
                    2008 – 28 points                    2009 – 32 points
                    Taken specific steps to achieve     Taken specific steps to achieve
CoC Performance
                    goals                               goals
                    Increased permanent housing for     Increased permanent housing beds
                    chronic homeless                    for chronic homeless
                    Participants success in             Participants success in maintaining
                    maintaining perm housing            perm housing and made progress in
                                                        eliminating chronic homelessness
                    Participants success in becoming Participants success in becoming
                    employed and accessing           employed and accessing
                    mainstream                       mainstream
                    Unexecuted grants                   No unexecuted grants
                    Energy star                         Energy star
                    Employment                          Employment policies to hire low and
                                                        very low income employees and
                    Removal of regulatory barriers (2   Removal of regulatory barriers (2
                    points)                             points)
       Scoring (5)
           2008 – 18 points     2009 – 6 points

           Computer generated   Computer generated
           Same as 2007.        NEW projects only
                                HMIS and admin funds
                                excluded from calculation

   Submission of SF - 424

   You will submit only one SF – 424 per

  Your SF 424 should carry over from last
 year. You will only need to make changes
            and add a few items
There is a handout with detailed instructions
  and a helpful instructions packet on the
             continuum website
            Completing the SF-424

   The SF 424 for application for Federal Assistance is very
    much like it has been in the past.
   This year applicants are not required to complete all of the
    sections of the SF-424.
   Sections required to be filled out are
      Marked by an asterisk (*)
      Marked by a black label

                   LIGHT GRAY LABELS

SF-424 Attachments

    Code of Conduct (if not already on file with HUD)
    Disclosure of Lobbying (Not Required)
    Non-profit status documentation (if applicable)
    Applicant/Recipient Disclosure/Update Report (HUD
     2880) I have a sample on nychomeless.com
    Grant Applicant Survey (Not Required)
    Equal Opportunity Survey (Not Required)

Accessing Exhibit 2
Through e-Snaps
    Each applicant must have an authorized
     representative and obtain a username, you can use
     last years username and password. Beware that
     this system still locks you out if you type in your
     password incorrectly three times.

Accessing Exhibit 2
Through e-Snaps (Continued)
    The applicant’s authorized representative must add
     all of its organization’s projects into e-snaps in order
     to access Exhibit 2.

    The applicant’s authorized representative adds
     users who will be completing Exhibit 2 to the e-
     snaps system.

Exhibit 2
    Upon completing the SF-424, all projects must be
     set up in Exhibit 2. Project applicants should select
     the “Submissions” option in the left menu bar after
     completing the SF-424 in order to access Exhibit 2.

    Locate “Project Name” at the top of the screen. A
     dropdown menu will appear containing all of the
     projects entered in the SF-424. Select a project and
     click on the orange file folder to open Exhibit 2 for
     the project.

Exhibit 2 (continued)
    Complete the “Project Information” form, Page 1.
    Select the correct COC number and name from the
     dropdown list on this form (NY600).
    The project applicant must enter the correct project (New
     or Renewal), program (SHP, S+C, or Section 8 SRO),
     and component type (SHP: PH, TH, SH, HMIS, SSO;
     S+C: SRA, TRA, PRA, PRAR, SRO; or Section 8 SRO:
    The project, program, and component type selected lead
     to specific forms within E-SNAPS.
    Modifications to the forms can be made throughout
     Exhibit 2 before submission to CoC.

Exhibit 2 (continued)
    A “Submission Summary” screen will inform the project
     applicant of the status of all the forms required for
     Exhibit 2.

    If any forms are incomplete, the “Submit” button will
     remain inactive and the project applicant will not be
     able to submit the incomplete forms in E-SNAPS.
    Project applicants should create a hard copy of their
     submission by selecting the “Export to PDF” button.

    Project applicants should visit
     http://esnaps.hudhre.info/training, if there are any
     further questions regarding Exhibit 2.

Exhibit 2 e-Logic Model
    The e-Logic model is a series of worksheets that
     outline your method of achieving CoC program
    An e-Logic model must be completed for each
     Exhibit 2 application
    This is a performance management measurement
     tool which indicates whether an agency is hitting its
     targets and goals.
    This model is used by HUD to evaluate CoC activity
    As you use each worksheet remember not to cut
     and paste
    This is an Excel based program
e-Logic Model (Continued)

    You may need to “Enable Macros” on your
     computer as this program contains macros in order
     to work properly. You will get a prompt to do this.

    Refer to the Instructions tab on the e-Logic model
     for step-by-step instructions

    Do not hit the Delete Button

e-Logic DO’s and DON’Ts

    Do – Select the tab labeled “instructions” for
     additional guidance

    Do – expand the “Problem, Need, Situation,”
     Service or Activities,” or “Outcome” columns

    Do Not – cut and paste items from one column to

e-Logic Helpful Hints
    You will need to fill in information in rows 1,2, and 4.
    Do Not – fill in information in the following areas:
     Term, HUD program, Period, Start Date and End
     Date fields.
    Use the same organization (applicant) name as
     used in the SF – 424.
    Leave the Period field blank
    Click into a cell and a dropdown menu will appear
    Need to fill out a separate worksheet for every
     applicable grant year

Important Information on e-
Logic Model

    HUD Information on the e-Logic Model
        • esnaps.hudhre.info/training

        • http://www.hud.gov/webcasts/archives/nofa09.cfm

   Electronic application (Exhibits 1 and 2) will contain all
    forms including documents that need to be downloaded
    and signed.
   Each applicant must complete a SF-424.
   Applicants submit Exhibit 2 to CoC by
    Friday October 9, 2009 at noon.
   CoC submits the entire package to HUD via E-SNAPS
    by November 9, 2009.


    www.nychomeless.com

    www.hudhre.info


 For questions, go to
 HUD Helpline: 1-877-6esnaps (637-
 E-Mail or call Anthony Stasi for
  questions regarding Exhibit 2
      astasi@dhs.nyc.gov
      212-607-6238

 2009 NOFA

Permanent Housing Bonus (NYC CCoC $6million
  dollar bonus)

     *   Can be SHP, SRO, or S+C
     *   Population served DOES NOT need to be
         100% chronically homeless – although it is
         encouraged to provide chronic homeless beds
         as often as possible
     *   SHP programs cannot use more than 20% for
     case management, with at least 80% going toward
     acquisition, rehab, new construction, leasing, or

         Visit www.nychomeless.com for a timeline for applying
           for the Permanent Housing Bonus
Permanent Housing Bonus
 Pre-Applications Available 10/5/2009
 Pre-Applications Due 10/15/2009

 Permanent Bonus Review Team
  Meets 10/15/2009
 Decision on Winners of Bonus
 Exhibit 2s collected for Winning
  Applicants 10/28/2009

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