Structure and Function of the
             Staffordshire and West Midlands Probation Trust


Staffordshire and West Midlands Probation Trust employs over 2200 staff in
varying roles throughout the counties of Staffordshire and the West Midlands.
It is part of the National Offender Management Service (NOMS) which is an
agency of the Ministry of Justice. The main aims of the Trust are;

      Protecting the public
      Reducing re-offending
      The proper punishment of offenders in the community
      Ensuring offenders are aware of the effects of crime on victims and
      The rehabilitation of offenders


The operational side of Staffordshire and West Midlands Probation Trust is
divided into geographical Local Delivery Units each led by a Head of

      Birmingham (4 Districts)
      Coventry
      Dudley
      Sandwell
      Solihull
      Staffordshire
      Stoke on Trent
      Walsall
      Wolverhampton

A typical Local Delivery Unit structure will have several offices at various
locations staffed by a team of Senior Probation Officers (SPOs), Probation
Officers (POs), Probation Service Officers (PSOs) and Admin Support Staff
working in Offender Management Units (OMUs). These teams will be
responsible for;

      Representing the Trust in court
      Processing referrals
      Processing pre-sentence reports (PSRs)
      Enforcing court orders and licences
      Supervising offenders
      Community safety work
      Crime and disorder
      Supporting operational staff

In addition to the geographical Local Delivery Units there are other Divisions
with responsibility for specialist work in support of the whole Trust, which are;

Trust Executive Services
    Human Resources – incorporating Human Resources and Training
    Finance – incorporating Treasurers and Property
    Information Technology
    Equality and Diversity
    Business Transformation Unit
Approved Premises
    The 10 hostels are for offenders who are either awaiting trial or
       sentence, subject to a condition of a court order, or on licence following
       a prison sentence.
Community Payback

Executive team

The Staffordshire and West Midlands Probation Trust is headed by a Chief
Executive supported by four Directors, who are responsible for;

      Finance and Property
      Operations
      Executive Services
      Legal Services

The Chief Executive and four Directors meet on a regular basis with all the
Heads of Service in what is called Heads of Service Meeting, to discuss
strategic management issues and plan the best way forward for the Trust.

The whole Trust is governed by a Probation Trust Board with assistance from
Legal Services. The Probation Trust Board consists of;

      Chief Executive – appointed by the Trust
      Chair – public appointment
      8 Public community appointments

What Staffordshire and West Midlands Trust does

In addition to fulfilling the aims as outlined above at any one time Staffordshire
and West Midlands Probation Trust is supervising over 16,000 adult offenders
in the community.

Staffordshire and West Midlands Probation Trust operates a policy of equal
opportunities and promotes equality and diversity throughout every aspect of
activity for which it is responsible for or engaged with, and is committed to
eradicating all forms of discrimination at every level. Staffordshire and West
Midlands Probation Trust is committed to safeguarding children, young people
and vulnerable adults.


Staffordshire and West Midlands Probation Trust works closely with other
criminal justice agencies including the Police and Prisons. For the most
dangerous offenders including sexual and violent offenders these agencies
are required by law to work together to manage their supervision in the
community. The Trust also works with voluntary and private sector partners.

Working for Staffordshire and West Midlands Probation Trust

Staffordshire and West Midlands Probation Trust offers a wide range of career
opportunities that involve working specifically with offenders, such as
Probation Officers, Probation Service Officers and Supervisors. It also
employs administrative, clerical, professional and technical staff who do not
supervise offenders but play a vital supportive role in the work that it does.

                              Operational Structure

                                       Director of

                      Band B                                Band B
                   Interventions                             Public
                                                           Protection                Band 6
   Band 6
                                   Head of Probation
   Band 6
                                   Head of Probation

                                   Head of Probation

                                   Head of Probation

         Band 6
                                   Head of Probation
         Band 6
                                   Head of Probation
         Band 6
                                   Head of Probation
         Band 6
                                   Head of Probation
                                    Stoke on Trent

                                   Head of Probation

   The operational structure is headed by the Director of Operations and is divided into Local
   Delivery Units, with Heads of Probation being accountable to the Director. Senior Probation
   Officers are accountable to the Heads of Probation, except in Birmingham which is divided into
   four areas, headed by Deputy Heads of Probation, accountable to the Head of Birmingham

   The Head of Birmingham Probation also acts as the deputy to the Director of Operations.

                    Equality of Opportunities Policy

1. The Staffordshire and West Midlands Probation Board is an Equality of
   Opportunity Employer and positively promotes equality of opportunities
   within the provisions and the spirit of relevant current legislation,
   including the Equality Act 2010, Race Relations Act 1976, the Sex
   Discrimination Act 1975, and the Disabled Persons Employment Act
   1994 and 1958 (and the Codes of Practice made hereunder). The
   Probation Board is also bound by its Equality of Opportunities Code of

2. The aim of our policy is to ensure that no job applicant or employee
   receives less favourable treatment on the grounds of sex, marital
   status, sexual orientation, gender reassignment, colour, race,
   nationality, age, religion, trade union or political beliefs or activity,
   ethnic or national origins or disablement or is disadvantaged by
   conditions or requirements which cannot be shown to be justified.

3. The Board is equally committed to equality of opportunity in the
   delivery of services to the public.

4. As a result of the above, applications are welcome from all persons
   who have the necessary attributes for the post. The Board equally
   affirms that no person with health problems or persons with disabilities
   who apply for employment training, education or promotion will be
   disadvantaged by conditions or requirements or receive less favourable
   treatment which cannot be shown to be justified.

5. Selection criteria and procedures will be regularly reviewed to ensure
   that all individuals are selected, promoted and treated on the basis of
   merit and ability.

6. All employees will be accorded equality of opportunity and appropriate
   training to progress within the organisation.

7. The Board is determined to ensure that this policy is effectively
   implemented and monitored as defined in the Probation Board Code of

8. The Sub-Board will make available to all members of staff this Policy
   and Code of Practice.

                    Guidance on ‘Unspent’ Convictions

When completing your Criminal History Self-Declaration Form, the
following guidance given from Criminal Record Bureau may help you
when declaring convictions.

Rehabilitation of Offenders Act (ROA) 1974

The Rehabilitation of Offenders Act (ROA) 1974 sets out to help people who
have been convicted of a criminal offence and who have since lived on the
right side of the law. In general a person convicted of a criminal offence and
who received a sentence of no more than 2 and a half years in prison,
benefits from the Act if they are not convicted again during a specified period.
This period is called the rehabilitation period.

In general terms, the more severe a penalty is the longer the rehabilitation
period. Once a rehabilitation period has expired and no further offending has
taken place, a conviction is considered ‘spent’. Once a conviction has been
‘spent’ the convicted person does not have to reveal or admit its existence in
most circumstances including, for example, when applying for a job. In most
circumstances an employer cannot refuse to employ someone or dismiss
them on the basis of a ‘spent’ conviction.

What is an ‘unspent’ conviction?

If you have ever been convicted of an offence for which a sentence of more
than two and a half years was imposed (regardless of the amount of time
you actually spent in prison) this conviction can never become ‘spent’ - it’s an
‘unspent’ conviction which you must disclose when asked about your criminal
convictions (such as when applying for a job).

Is this the only time a conviction is ‘unspent’?

No. If you were given a sentence of 2 and a half years or less, your
convictions may still be unspent. Whether or not depends on the length of
time that’s elapsed since the date of conviction. This time is called
‘rehabilitation period’ – and it differs according to the type of sentence

What’s the rehabilitation period for my sentence?

The following tables show the range of rehabilitation periods for different
sentences imposed. Until such time has passed from the date of your
conviction, your conviction will remain ‘unspent’ and you will have to declare it
to potential employers.

 Type of sentence imposed – on               Number of years from date of
 adults aged 18 years and over at            conviction before conviction
             the time                              becomes ‘spent’

Imprisonment or detention in a young
offender institution (previously known
as youth custody) between 6 months       10 years
and 2 and a half years.

Imprisonment or detention in a young
offender institution (previously known 7 years
as youth custody) of 6 months or less.

A fine or any other sentence for which
a different rehabilitation period is not
provided (e.g. compensation or
community service order, or a
probation order received on or after     5 years
3 February 1995).

An absolute discharge.                   6 months

Except an absolute discharge, all of the periods above are halved if the
person convicted was under 18 at the time. If you were under 18 and
received a probation order on or after 3rd February 1995, the rehabilitation
period is 2 and a half years or until the order expires – whichever is longer.

In the past there were sentences that could be imposed only on young
people. The rehabilitation periods for the sentences like this are as follows;

 Type of sentence imposed – on               Number of years from date of
 adults aged 18 years and over at            conviction before conviction
             the time                              becomes ‘spent’

Borstal                                  7 years

Detention Centre                         3 years

An order for custody in a Remand         1 year after the order expires
Home or an Approved School order.

Some sentences like this carry variable rehabilitation periods.

  Type of sentence imposed on              Number of years from date of
young people aged under 18 years           conviction before conviction
           at the time                           becomes ‘spent’

A probation order received before 3rd
February 1995 a conditional             1 year or until the order expires
discharge or a bind over.               (whichever is longer)

A case order or supervision order.      1 year or until the order expires
                                        (whichever is longer)

An Attendance Centre order.             1 year after the order expires

A Hospital Order (with or without a     5 years or 2 years after the order
restriction order).                     expires (whichever is longer)

In Scotland supervision requirements made by Children’s Hearings have the
same rehabilitation periods as care or supervision orders.

What about people in the Armed Services?

Rehabilitation periods for imprisonment in the Services are the same as in
civilian life. For specific Service offences the periods are as follows;

Type of sentence imposed on men            Number of years from date of
and women in the Armed Services            conviction before conviction
                                                 becomes ‘spent’

A sentence of cashiering, discharge
with ignominy or dismissal with         10 years
disgrace from Her Majesty’s Service.

A sentence of dismissal from Her        7 years
Majesty’s Service.

A custodial order under the relevant
Schedules and Sections of the Army,
Air Force and Naval Discipline Acts –
where the maximum period of             5 years
detention specified in the order is

more than 6 months.

A sentence of detention in respect of
conviction in Service disciplinary        5 years

A custodial order under the relevant
Schedules and Sections of the Army,
Air Force and Naval Discipline Acts –
where the maximum period detention        3 years
specified in the order is 6 months or

These periods are halved if the offender was under 18 at the time.

What if I’ve been convicted again after the original offence?

It depends. Later convictions only affect the rehabilitation periods of earlier
convictions if they are imposed before the first convictions is completely

If it is one of the less serious offences which can be tried only in a
Magistrates’ Court (some more serious offences can be tried by both a Crown
Court and by Magistrates) the first conviction becomes spent at the time
originally fixed. The rehabilitation period for the second offence will then run
for its normal length.

But if the later conviction is for an offence which could be tried in a Crown
Court (for example, theft) then neither conviction will become spent until the
rehabilitation periods for both offences are over.

If, however the second conviction is so serious that it incurs a prison sentence
of more than 2 and a half years, then neither the second nor the first
conviction will ever become spent.

                     Our Vision – Our Long Term Goal

The vision of the Staffordshire and West Midlands Probation Trust is:

To change and control the behaviour of offenders in order to make local
communities safer.

Our mission – our middle term goals

We see the mission of the Staffordshire and West Midlands Probation Trust
as the middle term goals that we have set ourselves. These are:

      To have a measurable effect on the re-offending rate of those under
       our supervision.

      To measurably reduce the risk to the public that offenders present.

      To challenge and change offenders behaviour to enable them to make
       a positive contribution to communities.

      To work in partnership with others to create clear pathways for
       offenders to access the resources they need to rehabilitate into the

      To seek external validation of the quality of our work to ensure that the
       best quality is achieved.

      To challenge our own provision of services to test whether what we do
       might be better provided in partnership or through contract with others.

      Through the above to maintain our position as the provider of choice
       for probation services in our area.

Our values – what inspires us to work

      Making the best use of public money through operating the most cost
       effective processes and benchmarking what we do against the best

      Being public servants motivated by the desire to increase social capital
       rather than produce financial profit and working with the public and
       their representatives to ensure that our services meet local need.

      Professionalism in our behaviour and in our service delivery,
       committing ourselves to the achievement of excellent standards in our

   Empowering and motivating staff to contribute to the achievements of
    the organisation.

   Being responsive to the beliefs and opinions of others both inside and
    outside of the organisation. Seeking to understand the needs and
    expectations of our stakeholders, including victims and offenders, to
    offer the best possible opportunity for those we deal with to thrive and
    develop positively and recognising their right to speak about what we

   Believing in the capacity of people to change when they fail to meet
    required standards be they offenders who contravene the law or staff
    who fail to meet organisational expectations.


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