CONTRACT OF SERVICE (EMPLOYED)
Appointment of a
Director of Music
This document has been based on that issued by the Incorporated Society of
Musicians and has been endorsed by the Guild of Church Musicians,
Incorporated Association of Organists, Royal College of Organists and Royal
School of Church Music
AN AGREEMENT made the day of , 20 between
i) the employer The Parochial Church Council of Stratford-upon-
Avon (the council)
ii) the employer’s representative and parish priest, the Revd Martin
Gorick, or such other person who may be so appointed from time
to time (the Minister) and
iii) the employee …………………(the Director of Music)
WHEREBY IT IS AGREED as follows:
1 The Minister, with the agreement of the Council, hereby appoints the Director
of Music as director of music in the church of Holy Trinity, Stratford-upon-
Avon (the Church) with effect from September 1, 2012 and the Director of
Music is hereby employed by the Council as such on the terms of this
Agreement. The Church shall be the principal place of work.
2 (a) Subject to Clause 12 below and subject to the general direction of the
Minister, the Director of Music shall be responsible for the care, control and
general oversight of all the music in the Church. Full details are contained in the
Holy Trinity Director of Music Job Description attached to this Agreement.
(b) The Director of Music shall play the organ and/or direct the choir at all the
ordinary weekly services listed in Schedule A attached to this Agreement.
(c) The Director of Music shall play the organ and/or direct the choir at all the
Services on the Holy Days of the Church listed in Schedule B attached to this
(d) The Director of Music shall supervise such part-time assistants as may from
time to time be employed by the Council for support in playing the organ and/or
directing the choir.
(e) The Director of Music may attend the meetings of the Council and its sub-
committees where music and the liturgy are to be discussed
(f) The Director of Music shall be responsible for the supervision of the care
and maintenance of the Church’s organ and other musical instruments
MUSIC OF THE CHURCH
3 The Minister will consult the Director of Music on matters relating to music
in the Church though, “at all times, the final responsibility and decision in these
matters rests with the Minister.” Canon B20
4 The Director of Music will be expected to work such hours as are reasonably
necessary for the proper performance of his duties, with a minimum of 10 (ten)
hours per week, for the preparation and planning of the music, attending
meetings concerning music and the liturgy, rehearsing, playing and directing for
the services linked in Schedules A and B, subject to at least one day off per
5 The Council shall pay to the Director of Music a salary of £9,500 per annum
to be payable monthly by BACS, together with (if required) a contribution of
5% of salary to a pension scheme of the Director of Music’s own choice.
WEDDINGS, FUNERALS AND SPECIAL SERVICES
6 Over and above the performance of his employed duties , the Director of
Music shall have the right to play the organ at all weddings, funerals and special
services in the Church. The Director of Music may permit some other
competent person to play at any such services but, in that event, the Director of
Music shall be entitled to receive the fee on request. The fees for such services
will be negotiated by the parties concerned subject to the minimum levels set
out in Schedule C attached to this Agreement.
7 The Council will review the salary in Clause 4 above and the minimum fees in
Schedule C in consultation with the Director of Music annually on the
anniversary of this Agreement
8 (a) The Director of Music shall be responsible for the membership of the
choir, including the recruitment of new members, subject to the approval of the
(b) The Director of Music shall be responsible for the training of the choir and
shall arrange regular rehearsals for this purpose.
USE OF ORGAN
9 The use of the organ shall not be granted to others without the consent of the
Director of Music unless he refuses, or is unable, to perform his duties under
10 (a) No part of the Director of Music’s performances shall be recorded,
reproduced or transmitted in any manner or by any means whatsoever without
the prior written consent of the Director of Music.
(b) Notwithstanding paragraph 10 (a) above and subject to the payment of an
additional fee (which shall be 50% of the performance fee for a sound recording
and 100% of the performance fee for a video recording), the Director of Music
shall agree to the recording of his performance (pursuant to the Copyright,
Designs and Patents Act 1988) for non-commercial purposes.
11 The Director of Music shall be entitled to six weeks holiday in each calendar
year or pro rata to be accrued on the basis of each full calendar month worked
or to be taken at such times as shall be agreed between the Director of Music
and the Minister. The Director of Music is responsible for arranging cover from
assistant organists while they are away, with the Council paying their fees.
12 If the Director of Music shall be incapacitated by illness from performing
his duties, he will be entitled to be paid the full salary for up to 13 weeks in any
twelve month period and thereafter in accordance with statutory sickness pay.
Doctors notes must be provided after one week.
13 (a). This Agreement can be terminated either by the Minister, with the
agreement of the Council, giving at least three months’ written notice to the
Director of Music or by the Director of Music giving at least three months’
written notice to the Minister and to the Secretary of the Council.
(b) In the event of gross misconduct by the Director of Music, the Minister, with
the agreement of the Council, may terminate this Agreement after giving the
Director of Music a reasonable period in which to make representation at a
formally convened meeting of the Council.
(c) This Agreement shall automatically terminate at the end of the calendar year
2017. The Director of Music and the Minister (with the agreement of the
Council) shall then have the option to extend the agreement for a further period
not exceeding 12 (twelve) months and thereafter subject to annual review.
14 (a) If the Council has a complaint against the Director of Music, the
secretary of the Council should address the complaint in writing to the Director
of Music who will be given an opportunity to answer the complaint. If the
Council is not satisfied with the Director of Music’s response it may issue a
(b) If the Minister has a complaint against the Director of Music, he should
address the complaint in writing to the Director of Music who will be given an
opportunity to answer the complaint. If the Minister is not satisfied with the
Director of Music’s response, he may refer the matter to the Council for the
issue of a formal warning.
(c) If the Director of Music has a grievance concerning this employment, he
should address the grievance in the first instance to the Minister. If he is not
satisfied that the grievance has been resolved, he should refer the matter to the
CHURCH OF ENGLAND CANON LAW
15 This Agreement is at all times subject to the provision of Canon B20 of the
Canons of the Church of England. A Copy of Canon B20 is printed in the
Organists’ Guide to Employment published by the ISM (Incorporated Society of
16 Leave is provided as required by statute
17 This appointment is subject to a satisfactory CRB (Criminal Records
Bureau) Enhanced Disclosure.
AS WITNESS the hand of the Minister and the Director of Music and, on
behalf of the Council, the hands of the Chairman presiding and two other
members present at a meeting of the Council held on the …. day of …. 2012 at
which a resolution was passed authorising the signature of this Agreement.
SIGNED on behalf of the Council
……………………………………Chairman of the Council
……………………………………Member of the Council
……………………………………Member of the Council
SIGNED by the Minister ……………………………….
SIGNED by the Director of Music………………………