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    University of Houston
     Campus Recreation
         Sport Club
         Handbook
         2004-2005
Revised 8/27/04                                                                                                                2


UNIVERSITY OF HOUSTON - CAMPUS RECREATION
                              SPORT CLUB HANDBOOK


                                                                  Table of Contents


Section 1:         GENERAL PROGRAM INFORMATION
          1.00     Mission Statement…………………………………………….                                                            4
          1.01     Introduction...............................................................................    4
          1.02     Definition of a Sport Club.......................................................              4
          1.03     Sport Club Tier System………………………………………                                                          4-5
          1.04     The Campus Recreation Office...............................................                    5
          1.05     The Student’s Role....................................................................         6
          1.06     The Coach and His /Her Role...................................................                 6
          1.07     The Club Advisor......................................................................         6-7
          1.08     Insurance/Risk Awareness........................................................               7
       1.09/2.45   Conduct....................................................................................    7-8 and 13
          1.10     Sport Club Council....................................................................         8-9
          1.10     Eligibility for Intramural program............................................                 9

Section 2:         CLUB ORGANIZATION

         2.01      Club Organization and Administration.....................................                      9
         2.02      Forming a Sport Club...............................................................            10
         2.03      Constitution..............................................................................     11
         2.04      Duties and Responsibilities of Club Officers...........................                        11-12
         2.05      Membership..............................................................................       13-14

Section 3:         PROCEDURES

         3.01      Financing.................................................................................     14
         3.02      Sport Club Allocation Process………………………………                                                      15-16
         3.03      Travel......................................................................................   16-19
         3.04      Vehicle Use….........................................................................          20-22
         3.05      Facilities..................................................................................   22
         3.06      Equipment...............................................................................       23
         3.07      Health and Safety....................................................................          24
         3.08      Fund Raising...........................................................................        24
         3.09      Student Organization Services Benefits..................................                       25
         3.10      Cash Collection for Sport Clubs…………………………….                                                    25
Revised 8/27/04                                                                         3

Section 4:        APPENDICES & ADDENDUMS

                  I          State, Regional, national Affiliation
                  II         Sport Club Recognition
                  III        Sport Club Officers List
                  IV         Sport Club Equipment Check Out
                  V          Sport Club Budget Request
                  VI         Roster Form per Semester
                  VII        Sport Club Semester Schedule
                  VIII       Campus Recreation Outdoor Facility Request
                  IX         Facility Use Agreement Form
                  X          Car/Travel Insurance Form
                  XI         Addendum A - Group Travel Roster
                  XII        Addendum B - Request for Group Travel Advance
                  XIII       Addendum C - Group Travel Advance Distribution Form
                  XIV        Sport Club Post Trip
                  XV         End-Of-The-Year Highlight Form
                  XVI        Sport Club Members Adult Release Form
                  XVII       Sport Club Members Parents/Guardians Consent and Release
                  XVIII      Coach Application
                  XIX        Facility Reservation Form
                  XX         Accident/Injury Report
                  XXI        Incident Report
Revised 8/27/04                                                                                               4

1.00    MISSION STATEMENT
        The Department of Campus Recreation is committed to enhancing the quality of life for University of
        Houston students and all we serve by providing comprehensive facilities, programs and services.

1.01    INTRODUCTION

        The Sport Club Program at The University of Houston is designed to provide opportunities for students of
        the University to participate in a variety of sports activities. Each club must be a recognized student
        organization, subject to the rules and regulations of the University and the Office of Campus Activities.
        Each club receives administrative and/or financial support from the Campus Recreation Department.

        The administration of a Sport Club is a complicated process that requires the participation of all club
        members. The actual success and strength of the club are dependent on effective leadership of the officers
        and the involvement of the club members and advisers. An understanding of basic procedures and an
        awareness of pertinent policies, rules, and regulations will serve to simplify the administrative process.

        At times, the responsibilities of being a student, an athlete, and a leader can be overwhelming. This
        Handbook has been prepared to assist you as a reference to the many things a Sports Club officer needs to
        know and to do.

1.02    DEFINITION OF A SPORT CLUB

        A Sports Club is a recognized student organization that individuals motivated by a common interest and
        desire to participate in a favorite sport activity have formed. It is an organization that Campus Recreation
        recognizes. It exists to promote and develop interest in that sport. Its members learn new skills, refine
        existing skills, engage in competition, and enjoy the recreational and social fellowship of sport.

1.03    SPORTS CLUB TIER SYSTEM

        1.       Provisional - is designated for clubs in their first year as a Sport Club. The club will have a
        maximum one year to demonstrate club consistency. After this period of time the club will automatically be
        elevated to the next level and/or may apply for another level.

        Criteria for Provisional Clubs:
        Financial assistance for Sports Club programs will not be available for provisional clubs.
        Exhibit club leadership throughout the provisional period.
        Ability to operate as the lowest priority for facility reservation.
        Completes all administrative duties for the Sports Clubs program:
                  Make all meetings
                  Sports Club Council member
                  Follow through with responsibilities

       Completely self-supporting organization.
        May or may not compete the first year.

        2.   Instructional/Recreational - each club will be allocated the support and resources deemed appropriate
             for the individual clubs need.

             a.   Limited travel to activities, seminars or competitions (maximum two-three trips annually).
             b.   Established effective club leadership and administrative responsibilities for at least one year or
                  longer.
             c.   Primarily self-supporting with most funding raised by the club.
             d.   Funding reserved for travel and advertising.

        3.   Competitive - clubs that travel and compete against club and/or individuals from other universities and
             colleges.
Revised 8/27/04                                                                                             5

             a.   Demonstrated very strong club leadership.
             b.   Competitive schedule that has six or more competitions per year.
             c.   Funding earmarked for travel, league team dues, officials and advertising expenses.
             d.   Institute a plan for fund-raising for additional funding. Must fund-raise 10-15% annual budget.

        4.   Highly competitive - any club that competes on a national level consistently.

             a.   Has six or more scheduled contest that leads to a national competition.
             b.   Extremely high club leadership and continuity at this level over a three year period.
             c.   Commitment to the Sports Club Program along with the mission of Campus Recreation and
                  University of Houston.
             d.   Existence of a national governing board for that sport.
             e.   National Championship in that sport.
             f.   The club must have the ability to qualify for national championships.
             g.   Funds earmarked for travel, league/national dues, advertising, officials and some equipment.
             h.   Have established plan for fund-raising. Must fund-raise at least 20-25% annual budget.




                                   MAINTAINING SPORTS CLUB STATUS

        Club eligibility for status in the above four classifications depends on the purpose, goals, and longevity of
        the club. The Sports Club Council will make recommendations for each club status to the Sports Club
        office. To retain status in provisional, instructional/recreational, competitive and highly competitive level
        the following requirements must be met:


        1.        The club was represented at all officer/council meetings.
        2.        The club’s purpose is consistent with the Campus Recreation and University philosophy.
        3.        Clubs must willingly participate in student organization fairs and anything deemed important by
                  the Sports Club Program.
        4.        Student interest in the club is demonstrated by a membership of either: (a) 8-10 active members, or
                  (b) the minimum number of members needed to participate in the activity (at least 4-6).
        5.        Each club must follow through with their responsibilities to the Sports Club Program. This
                  includes for example paperwork, meetings, etc.


1.04    THE CAMPUS RECREATION OFFICE

        The Campus Recreation Office helps to coordinate the efforts of all Sports Clubs and to promote the Sports
        Club Program overall. The following are other services that are available:

                  1. Administrative assistance and guidance
                  2. Facility clearance and scheduling
                  3. Equipment purchase, storage, and check out
                  4. Maintenance of an accounting system
                  5. Mailboxes
                  6. Telephone usage - limited basis on long distance calls
                  7. Funding-raising assistance
                  8. Publicity and promotion
                  9. Copying service-limited basis
                  10. Assistance in the development of new clubs
Revised 8/27/04                                                                                              6
        Many calls are received daily from students, faculty, staff, and various media sources requesting
        information about Sport Clubs. A list of Sport Club officers and their phone numbers is kept at the front
        desk to assist anyone wishing to contact any club. Other services include facility scheduling, field
        equipment check out, and purchasing.

1.05    THE STUDENT'S ROLE

        Within the sports club activity program the members have an unlimited number of opportunities to become
        directly involved in the administration and supervision of their activity. They collectively have the
        responsibility for: the writing of their club constitution and bylaw, the determination of their membership
        requirements, the establishments of their dues schedule, the selection of their club or faculty advisor, the
        establishment of the duties of their officers, the selection of their volunteer coach, and the development and
        administration of their club budget. The key to any club is the members, the fact that they are students
        first and club members next.


1.06    THE COACH AND HIS/HER ROLE

        Some sport clubs operate with student coaches while volunteers, graduate assistants or full time staff
        member. It is generally considered the responsibility of each sports club to secure the services of their
        volunteer coach.

        The coach should restrict his/her contributions to those involving his/her skills and knowledge in coaching
        the extramural/intercollegiate team representing the sports club. The coach has no responsibility in
        administration of the club except their knowledge of skills of the sport. Coaches can affect the club by their
        actions, so club officers must ensure that coach knows his\her job responsibility. Any club that wishes to
        use the expertise of an instructor and/or coach not associated with University of Houston must submit a
        written request. They must submit the request to the Assistant Director for Sports Club including a detail
        description of the individual. This individual will not use university facilities but during scheduled club
        activities. In order for a coach/instructor, who is not a student, faculty or staff member, to be admitted into
        The Campus Recreation and Wellness Center, a club officer must submit in writing a request for a pass for
        the individual. Clubs can have only one per club unless approved by the Assistant Director for Sport Clubs.
         Scheduled club activities inside The Campus Recreation and Wellness Center need prior approval
        before non-affiliated individuals can come in, unless they are a paying guest sponsored by an
        individual from the university. All members of the club should always show their student ID which
        should work. They should refrain from trying to assist in the other areas of club management.

1.07    THE CLUB ADVISOR

        The role of the Faculty/Staff Advisor is to improve and communication within a registered student
        organization (Sport Club) and to serve as a resource for the registered
        Sport Club and its officers. The members of the group choose the Sports Club Advisor to assist them. In all
        instances the members of the club must accept the advisor. The advisor should attend the meetings of the
        club as this puts him/her in a better position to understand and assist the group. The following expectations
        are for the Advisor:
             i. Insure that the Sport Club follows all guidelines for Campus Recreation and Campus Activities
                  including policies and procedures stated in the University of Houston Handbook, national, state,
                  local and federal laws.
             j. Insure that the club works towards its purpose and follows its constitution and by-laws.
             k. Meet with club and/or its officers at least every other week.
             l. Meet with Assistant Director for Sport Clubs at least once each semester.
             m. Attend Leadership UH programs, especially those geared toward assisting advisors in successfully
                  and effectively fulfilling their role.
             n. Advise clubs in financial matters dealing with their clubs.
             o. Serve as a knowledgeable campus and community referral and resource for the club and its
                  officers.
Revised 8/27/04                                                                                           7
             p. Attend or be accessible at events sponsored by the club.
             q. Advisors should always serve and advise and not sit in judgment.
             r. Advisors are the key to a successful club. This assist the club in communicating to the University
                know how important the clubs are to the students.
             s. The leadership is important to the club for the growth and maturity.

1.08    INSURANCE/RISK AWARENESS

        The Campus Recreation Department and University of Houston do not provide accident insurance for club
        members and cannot be held responsible for injuries incurred through an individual's voluntary participation
        in sports club activities. Each club member must complete a Release and Awareness of Risk Form
        (appendices XVI or XVII) and submit it to the Sport Club Director before participation in any club activity.
         The Campus Recreation Department strongly recommends that all club members have a personal medical
        insurance plan in effect during club-related activity.

        The University of Houston Campus Recreation Department strives to conduct all activities in the most
        prudent manner possible. Each participant share with the other members the concern and responsibilities of
        safety and agrees to follow safe procedures and to avoid unnecessary, hazardous situations. However, due
        to the inherent risk of accident or injury in any activity, it is the responsibility of participants to be aware
        that there are assumed risks involved in participation.

1.09    CONDUCT

        Any organization violating a regulation of the University or a policy of the Campus Recreation Department
        as outlined in the University of Houston Handbook or Sports Club Handbook is subject to disciplinary
        action as outlined in this handbook and the Code of Student Conduct (University of Houston Handbook)
        They will evaluate, investigate violations of Campus Recreation Department policies and regulations and if
        necessary disciplined through the Campus Recreation Department. The Associate Director and Assistant
        Director will be the officers in charge with appellate jurisdiction resting with the Sport Club Council.
                 Discipline Procedures and Process
                 Minor Infractions - i.e. would be non-attendance at representative meeting or failure to submit
                 required forms on time, not communicating information to club members, not cleaning up after a
                 match or contest (field or inside The Campus Recreation and Wellness Center), not informing
                 Sport Club office about visiting teams or clubs, not keeping current contact phone numbers up to
                 date.
                           1. First Infraction - If the violation is the clubs first during the current academic year, and
                           the club is not under probation from violations committed the preceding year, the
                           following steps are taken:
                               1.    The club is placed on probation for a designated period of time or until the club
                                     corrects the situation.
                               2.    The Assistant Director for Sport Clubs will notify the club representatives in
                                     letter form stating:
                                               - The reason for the probation
                                               - The length of the probation period
                                               - The possible consequences the club will face if additional
                                               infractions occur
                               3.    Two or More Minor Infractions
                                      A. The steps for a major infraction will be followed.
                               4.    Other minor infractions.
                                     a. Hotel damage, mail not picked up, failure to update Kami, CPR certification,
                                     no show at signed up activity and failure to follow guidelines in posting fliers.

                 Major Infractions - i.e. two or more minor infractions, not completing application process
                 through the CAMPUS ACTIVITIES office and Sport Club office, alcohol/drugs on campus,
                 actions against members of the University community, hazing or committing any major infraction
                 in the University of Houston Handbook or Sport Club Handbook.
Revised 8/27/04                                                                                            8
                  1. Other infractions include but are not limited to the following situations:
                            i. Misuse of club funds and/or abusive use of club funds.
                           ii. Allowing ineligible individuals to participate in club activities.
                          iii. Displaying conduct that is incompatible with the University’s function and the
                                purpose of the Sport Club Program ( i.e., unsportsmanlike toward officials or
                                opponents or behavior on trips).
                          iv. Club conflict
                           v. Misuse of facilities or equipment.
                  2.       Actions:
                           a. Extended probation
                           b. Funds are frozen
                           c. Loss of funding
                           d. Suspension of Sport Club status and possible student organization status on campus.
                           e. Loss of facility usage.

                  Probation - the club will be closely evaluated and watched. No home games without the Assistant
                  Director for Sport Clubs present. The away competitions the host Sport Clubs Director will be
                  notified. The next infraction results in suspension.
                  Suspension - No use of facilities, no use of university funds, any privilege, Dean of Students and
                  Campus Activities offices notified.

                  All club officers must meet with the Assistant Director for Sport Clubs prior to action and after the
                  decision. If clubs feel it is necessary to appeal the decision of the Assistant Director for Sport
                  Clubs, a written appeal must be made to the Associate Director for Programs within 48 hours of
                  the decision. The second appeal will go to the Director of Campus Recreation. The third will go to
                  the Sport Club Council within 48 of the decision. The Council decision is final.

        All clubs must be in Good Standing to reap the benefits of a Sport Club and a Student Organization. GOOD
        STANDING - (the following duties must take place). Completed paper work, update Kami weekly, mail
        pickup, complete pre and post trip forms, present at meetings, representation at club and university
        functions, show up for activities when signed up for participation, promotion of club, fundraising, CPR (at
        least two members), compliance with Campus Recreation, the university and officer/member training.

        Outstanding Status - community service, increased membership, overall club development and goes
        beyond normal (good standing) club activities.

1.10    SPORT CLUB COUNCIL

        Each sport club will have one Representative as a member of the Sport Club Council. Each Sport Club
        Council Representative must be a currently enrolled student and in good standing with their Sport Club.
        Council Representative must be someone that has a part in all business decisions (President, Vice President,
        future officers, etc.) The Sport Club Council advises and provides recommendations to the Assistant
        Director for Sport Clubs in various ways.

                  1.       Promote participation in the Sport Club Program.
                  2.       Provide feedback and information regarding Sport Club policies and procedures
                           contained in the Sport Club Handbook.
                  3.       Provide ideas and feedback on budget issues.
                  4.       Recommend disciplinary action if necessary based on Sport Club Disciplinary Guidelines.
                           (This is the last chain of the appeal process)
                  5.       Exchange information on upcoming events and activities.
                  6.       Select award winners from nominees at the end of each semester.
                  7.       Assist in the growth of the Sport Club program by providing ideas and suggestions.

        The chair person(s) will be the Assistant Director for Sport Clubs.
Revised 8/27/04                                                                                                 9

1.11    ELIGIBILITY FOR INTRAMURALS PROGRAM

        Sport Club members from team sport clubs are eligible for intramural competition in that sport or related
        sport with the following restrictions:
                 1.        A club member is an individual listed on the Sports Club roster that has practiced and/or
                           participated in an intercollegiate contest that semester.
                 2.        Club member(s) must get the approval of the Assistant Director for Sport Clubs prior to
                           participating.
                 3.        Only a specific number of sport club members may participate on a team in their specialty
                           sport or related sport. Outdoor Soccer (2), Indoor Soccer (1) and 6 person Volleyball (1).
                 4.        Club members may also participate in the co-rec league. The amount of club members per
                           team is stated in the following activities: Outdoor Soccer (2), Indoor Soccer (2) and co-
                           rec Volleyball (2). The above ratio must be even. Outdoor Soccer 1 male and 1 female.
                           Indoor Soccer same
                           and Volleyball.

2.01    CLUB ORGANIZATION AND ADMINISTRATION

        The officers conduct the clubs meetings and communicate information to club members, so the key to its
        success lies in the degree of student leadership and participation. Students within each club are responsible
        for the internal administration of their club to include decision making in such areas as equipment, facilities,
        finances, game schedules, membership, practices, and safety. An understanding of the basic principles of
        organization management and the ability to delegate responsibilities to other club members will insure the
        club's smooth operation and stability over time. Other club responsibilities include:

        1.        In all activities, clubs will assume full responsibility or abiding by local, state and federal laws, and
                  university regulations.

        2.        Clubs must register each Spring with the Campus Activities Office by April 30. Clubs must request
                  renewal of affiliation with the Campus Recreation Department by April 30. The application packet
                  must be completed and then given to the Assistant Director for Sport Clubs.

        3.        Each club must have a club roster on file in the Campus Recreation office listing all members, their
                  social security numbers, officers, and faculty advisors.

        4.        Clubs are responsible for completing and submitting the following reports or forms:

                  Rosters
                  Release and Awareness of Risk Form for each member
                  Updated constitution
                  Schedules
                  Facility reservations
                  Travel requests
                  Injury reports
                  Request for Recognition
                  Request for Renewal of Recognition
                  Sports Club Officers List

        Unless a club has completed the above procedures and is registered by the University and the
        Campus Recreation Department, receiving any assistance from the department will be ineligible. To
        retain the clubs active status, a sport club must continue to meet the criteria specified for registration and to
        abide by the guidelines for all clubs outlined in this handbook.
Revised 8/27/04                                                                                          10
2.02    FORMING A SPORT CLUB.

      Individuals wishing to formulate a Sport Club at University of Houston should take the following steps:

      A.       Meet with the Assistant Director for Sport Clubs or in the Campus Recreation Office to explore the
               possibilities, benefits, and requirements for becoming a Sport Club.

      B.       Complete the procedures required by Campus Activates Office to become an officially registered
               student organization 713-743-5180

      C.       Each potential new club has the first 3 weeks of each semester to complete paperwork and attend
               New Student Organization Training. On the 3rd week of each semester, each new club will propose
               to the sport club officers “why they should be a sport club at the University of Houston - Campus
               Recreation”. If any new clubs do not meet the 3 week deadline, they will have to wait until next
               semester to apply, however any new club can become a Student Organization at the University of
               Houston at any time, just not a new sport club at the University of Houston.

      D.       If it is agreed that the proposed club is possibly a viable addition to the Sport Club program at
               University of Houston, two organizational meetings should be held to attract new members and
               assess interest.

      E.       Develop and adopt a constitution and bylaws before electing officers.

      F.       Obtain a full-time faculty-staff member to be the club advisor.

      G.       Complete a sports club "Request for Sport Club Recognition (Appendix I).

      H.       Criteria for Program Acceptance. To decide whether a proposed or existing student organization
               appropriately belongs in the Sports Club Program, it must meet the following criteria.

               1.       The club's purpose and activity must be appropriate and consistent with the purpose and
                        philosophy of the Campus Recreational Department.

               2.       Sufficient student interest must be shown by an active membership of at least 6 people.

               3.       Suitable facilities must be available for practice and competition.

               4.       The funds must be available to meet the financial needs of the club.

               5.       The club must have the potential to raise primary funds.

               6.       Adequate competition must be available within a reasonable geographic range.

               7.       Other programs offered elsewhere on campus must not currently meet the specified
                        student interests and needs. After review, the Assistant Director for Sport Clubs

               8.       will notify each club in writing of its recognition as an "active" sports club. If they
                        rejected the application, a meeting with club officers and the advisor will be set up to
                        explain the reason for rejection.


      Following registration, program and department rules will bind the sport club to regulations and is eligible
      for sport club services and benefits. New clubs must spend one year on probation to demonstrate stability
      in terms of attracting campus-wide participation annually. They require clubs in their first year to be
Revised 8/27/04                                                                                             11
        virtually self-supporting during the probationary period, but are eligible for limited funding not to exceed
        $300 for the year, if a special need for financial assistance exists.

         If any sport club begins to show a steady decrease in participation, student leadership, or general interest,
         the Assistant Director for Sport Clubs will investigate the decline to detect the possible causes and whether
         the problem is a temporary condition. If it is determined that a club is no longer meeting the needs of a
         reasonable number of students and no longer meets the criteria for acceptance as a sports club, termination
         of status may be appropriate. Once ended, a club must re-enter the program by following the procedures for
         a newly formed club.

2.03     CONSTITUTION

         In order to be successful, any organization must have a set of operational guidelines or rules by which the
         members govern their selves. Each sports club should develop a constitution suited to the practical
         operation of that particular club. General provisions (club name, purpose, dues, meetings, officer elections
         and duties, advisor duties, and qualifying regulations) should provide for the internal needs of the club.
         Specific provisions (membership, eligibility and qualifications, officer qualifications, voting, quorum, and
         amendments) should insure fulfillment of university requirements. The constitution must be easily
         interpreted, so that the club can operate consistently from year to year.

         As registered student organizations, each sport club must submit a constitution to the Office of Campus
         Activities. Simple fill-in-the-blank forms are available for this purpose or the club may write its own.
         Refer to the Student Organization Handbook for additional information.

         What should be covered by a constitution?
         Article I Name (Cannot use the university’s name in the organization’s name).
         Article II*      State the purpose
         Article III*     State requirements for membership. Include selection of teams, rights and responsibilities,
                          resignation, and expulsion of members.
         Article IV*      Include list of officers, terms, description of responsibilities. Methods of election, election
                          process and time of election.
         Article V        Meeting times provisions for calling special meetings. State what constitutes a quorum.
         Article VI*      State any present relation the organization may have to any local, state or national
                          organization.
         Article VII*     State proposed activities.
         Article VIII*    Selection procedure of advisor and advisors responsibilities. (One advisor must be a full
                          time faculty or staff of University of Houston)
         Article IX       Provide rules of order.
         Article X        State requirements for adopting amendments.

                  * The university requires organizations to address these items in the constitution.

2.04     DUTIES AND RESPONSIBILITIES OF CLUB OFFICERS

         Since the Sport Clubs are self-administered, the daily operation of any club is the responsibility of its
         officers. The contribution of each officer is vital to the club's success, but it is the President who is
         ultimately responsible for seeing that the club functions smoothly and properly.

         The task of conducting the business of a Sports Club is usually too large for an individual who plans to
         finish school within a reasonable length of time. A good president will learn to delegate some of his
         general responsibilities to others. The effective delegation of tasks and responsibilities to other club
         members accomplishes at least three things:

         (1)      It eliminates the impossibility of having one person do all the work, and
         (2)      It gives other members a sense of value to the club.
         (3)      It gives other officers a chance to learn more about the club if they are not seniors.
Revised 8/27/04                                                                                             12

        Generally, commitment increases with involvement, so trust your members to share in the administration of
        their club. Since each sport club is different, the most effective
        method of operation will vary among them. Your club's constitution should outline the general
        responsibilities of each office as they pertain to your club.

        The club shall decide which tasks they should assign to each officer. Responsibilities that need to be
        covered include:

        A.        Providing a liaison between the club and the Sports Club office. Communication of club activities
                  and happenings should occur at least once per week. (President or assign officer)

        B.        The operation of the club must be followed according to the content of this handbook. (All
                  officers)

        C.        Informing the club members of the content of this handbook. (All officers)

        D.        Informing the next club president of the routines and guidelines for club operation
                  prior to the next president's assumption of duties. This includes the transfer of the Sports Club
                  Handbook to the new president and arranging a meeting between the new president and the
                  Assistant Director for Sport Clubs. (All officers)

        E.        Taking appropriate action to obtain a club advisor.

        F.        Keeping the following information current in the Sports Club Office: (Secretary)

                  1.       Sport Club Recognition (Appendix II)
                  2.       Release forms for each club member (Appendices XVI and XVII)
                  3.       List of club officers and club advisor (Appendix III)
                  4.       Membership Roster (Appendix VI)
                  5.       A copy of the club constitution.

        G.        Meeting financial obligations incurred as a club. (treasurer)

        H.        Completing the Accident Injury Report (Appendix XVIII) form for any injury requiring some form
                  of medical attention that occurs during an on-campus related activity. (Vice -Pres.)

        1.        Completing travel application prior to any trip. (Vice-President)

        H.        Reporting the results of all club association competitions. (Vice-President)

        K.        Furnishing copies of the club's schedule to the Assistant Director for Sports Clubs (at the
                  beginning of each competitive club sport season). (Vice-President)

        L.        Check the club mailbox in the Campus Recreation Office at least once a week. (Secretary)

        13.       Attend all meetings and training sessions. (All officers)

        14.       Obtain CPR. (At least two officers)

        15.       Provide transitional training to new officers. (All officers)

        16.       Provide new member orientation and training. (All officers)

        The above listing of responsibilities should not be considered a complete listing of the sports club's
        responsibilities.
Revised 8/27/04                                                                                            13

2.45    DISCIPLINE PROCEDURES

        If you fail to show up for meetings, fail to turn in paperwork on time or do not follow the employee

        guidelines as stated, the following procedures will be followed. Occasionally, emergencies will arise and

        you will be expected to notify the Assistant Director immediately when you are able to gain phone access.

        A “no phone call” during or after a situation that has prevented you from meeting your requirements and

        meeting responsibilities will be treated as a “no show.”

        1.        The Discipline procedures are on what is called a 7-point system. The point system consists of:
                        Failure to call if you are going to be late. (1-7 points)
                        Late for a scheduled meetings or not attending a scheduled meeting. (1-7 points)
                        Failure to do proper paperwork. (2-7 points)
                        Failure to turning paperwork on time. (1-7 points)
                        Not following the sport club handbook (1-7 points)
                        Ejection from an activity or inappropriate behavior while participating in an activity. (3-7
                           points)
                        Failure to get Kami’s approval for marking purposes/advertisement. (2-4 points)
                        Failure to get Kami’s approval for apparel with UH/sport club logos (1-7 points)
                        Failure to get Kami’s approval for travel. (3-7 points)
                        Any malicious acts towards fellow sport clubs, other clubs, UH staff and others associated
                           with your league, division, etc…. (4-7 points)
        2.        The SEVEN points system is based upon one year from August 1 to July 31. If at the end of each
                  semester, your club has more then FOUR points, you will be placed on probation for the
                  following semester (summer not included). If your club acquires 7 points at any time, the club
                  will be placed on suspension for minimum of 1 semester (summer not include)
        3.        Different offenses have a range of points that can be given, and this is at the disgression of the
                  Assistant Director.
        4.        All offenses are documented in each club’s file, where the officers sign and date when the offense
                  happens, and Assistant Director sign.
        5.        Any time you are can’t make a scheduled meeting, you need to make sure someone is there to
                  represent your club
        6.        Any clubs with the accumulation of five (5) points will have to meet with the Assistant Director and
                  Associate Director and may result in suspension.
        7.        An accumulation of seven (7) points or more will result in suspension.
        8.        Any time a club commits the same offense more then once, the points given may double
        9.        Each case will be judged on an independent basis and depending on the severity of the offense,
                  corrective action will be taken.
        10.       During suspensions, the suspended club will have no UH affiliation with Campus Recreation or
                  Campus Activates.
        11.       The club can first appeal to the Assistant Director of Sport Clubs and Associate Director of Programs
                  and then to the Sport Club Counsel.

2.05    MEMBERSHIP

        Each Sports Club will determine its own membership rules, but they must be free of any restriction based on
        race, color, religion, sex, age, national origin, or educationally unrelated disabilities. Clubs may have a
        designated traveling team, but cannot deny club membership to any student based on his/her skill level. All
        members of the club must have a current "Sports Club Members Release Form" on file.
Revised 8/27/04                                                                                            14

        All club members must be a currently enrolled UH student, UH Faculty/Staff, and Active Alumni member
        in club activities. Faculty/Staff/Active Alumni may be involved in the club but cannot use any of the
        funding. No spouses can participate in the clubs. All guidelines governing the Sport Club Program are
        written to protect the rights and safety of each participant and are designed to provide fair and equal
        opportunity for all persons eligible to participate in club activities. In order to be considered an eligible
        member of sport clubs, a Release and Indemnification Agreement Form must be on file in the
        Department of Campus Recreation office (Assistant Director for Sport Clubs office)


3.01    FINANCING

        Limited funding is provided for the Sports Club program through annual allocation of student service fees.
        Under no circumstances should club or individuals believe that there will be no out of pocket expenses.
        Self support is an essential (and real) principal of any sports club program. Requiring clubs to earn a
        percentage of their budgets assures that members take on an active and serious interest in the continued
        existence of the club.

        Annual Budget Request - Annual objectives will influence the nature of club activities and their cost. Each
        club is encouraged to set objectives for membership recruitment, competition, publicity, equipment and
        other related costs. Additionally, objectives should be established for fund raising. Once objectives have
        been established, careful attention to preparation of a realistic budget request is important.

        Sports Club budget requests for an allocation of funds from the Campus Recreation budget must be
        submitted to the Sports Club Director in the spring of each year for the succeeding fiscal year.

        Once the budget is established and approved, funds may be used for the following expenses:
        A.      Non-personal club supplies and equipment.

        B.        Wages covering: game officials, supervision and instruction and maintenance and care of
                  equipment.

        C.        Maintenance and upkeep of sports club grounds and buildings (to include rentals).

        D.        Travel to include gas, lodging, meals and commercial transportation costs.

        E.        Transportation charges for capital items.

        F.        Entry fees.

        G.        Dues for state, regional, or national organizational membership.

        H.        Insurance coverage costs.

        I.        Correspondence and telephone on a pre-arranged basis.

        The Sports Club office must approve all expenditures of these funds. Expenditures that had not received
        prior approval may be subject to denial of funding, due
        to state or university regulations. Additionally, all funding requests or reimbursements must be
        accompanied by a 'Financial Action Request (FAR)' (Appendix XXII).
Revised 8/27/04                                                                                                15

3.02        SPORT CLUB ALLOCATION PROCESS

            Each sport club that is currently registered as a student organization can apply for funding for the following
            year. The annual budget hearings occur in the first two weeks of April every year. Under no circumstances
            should club(s) or individuals believe that there would be no out of pocket expenses. Self-support is an
            essential (and real) principal of any sport club.

            Annual objectives will influence the nature of club activities and their cost. Each club is encouraged to set
            objectives for membership recruitment, competition, publicity, equipment and other related costs.
            Additionally, objectives should be established for fund raising. Once objectives have been established,
            careful attention to preparation of a realistic budget request is important.

       Sport Clubs budget request for an allocation of funds the Campus Recreation (Sport Club Program) budget must
       be submitted to the Sport Club sport director by the end of March for the succeeding fiscal year.

        The first officer meeting in September the Sport Club officers will receive their Sport Club handbook and
       1.
       at that time the policies, responsibilities and procedures will be discussed for clubs.
    2. At the first meeting the budget forms are discussed and explain that club treasurers should keep good
       records so the year-end budget request will be an easy process.
    3. The budget hearings and process are discussed in the first officer meeting in January.
    4. During the March meetings the council member chooses a time when they can sit and hear budget request.
       Then at the last officer meetings clubs sign up for presentation of their budget request.
   5. Each club must attend one of two budget preparation meetings to ensure that the club has the correct
       information on the budget form.
   6. Clubs should emphasis the following in the funding priorities:
                 a.        Bring recognition to University of Houston
                 b.        Involved in recruiting activities
                 c.        Welcome all students into their organization
                 d.        Do well in conference, league and/or competitions
                 e.        Demonstrates very strong club leadership
                 f.        Institutes a plan for fund raising
                 g.        The club was represented at all officer/council meetings
                 h.        The club follow through with their responsibilities
                 i.        Student interest in the club is demonstrated by a membership roster
                 j.        Commitment to the mission and philosophy of the Campus Recreation Department and
                           University of Houston

            These priorities are listed for each club to look at and address. Council members use the above items
            for guidance for making their decision.

            Activities which cannot be funded include the following (but not limited to):

                     a.       Scholarships, awards, gifts
                     b.       Operating expenses (i.e. telephone, subscriptions, salaries)
                     c.       Hotel room service (i.e. vcr/videos/tips)
                     d.       Politically biased material
                     e.       Donations of any kind
                     f.       Bar Bills
                     g.       Oil or repairs on personal vehicles
                     h.       Long distance phone calls on hotel bills
                     i.       Entertainment (tickets to amusement parks)
                     j.       Miscellaneous on gas tickets
                     k.       Personal equipment for you
Revised 8/27/04                                                                                                 16
                  l.       Tips
                  m.       Capital expenses (i.e. horses, boats, vehicles, planes,)

         This list is not all inclusive, other items may not be funded at the discretion of the Campus Recreation
         Department.

         The Sport Club office must approve all expenditure of these funds. Expenditures that had not received prior
         approval may be subject to denial of funding, due to state or university regulations.

         The Sport Club Council will take into consideration previous spending trend percentages. Clubs should not
         leave all the responsibilities to the treasurer to keep accurate records. The entire club should assist and help
         in the preparation of the budget. It is wise that more than one member attend the budget hearings for your
         club.

         After the hearing the Associate Director for Programs and Assistant Director for Sport Club will contact
         each club to let them know about their funding. It could be in two forms; 1) receiving a letter from them; or
         2) clubs will receive a phone call.



3.03     TRAVEL
         STEP BY STEP TRAVEL PROCESS
                A. All club members must have a participation waiver filled out and on fill in the Sport Club office
                prior to travel.

                  B. A group travel form (Addendum A) must be submitted to the Sport Club Office AT LEAST 1
                  WEEK prior to travel. Full names of all members traveling must be printed on this form.

                  C. If a travel advance is needed, Addendum B (Request for Group Travel Advance) needs to be filled
                  out and returned to the Sport Club office AT LEAST 3 WEEKS before travel date.

                  D. If a travel advance is requested, the club needs to call the Assistant Director of Sport Clubs to
                  schedule a time to pick up the money AT LEAST 2 DAYS prior to the trip. At this time, Addendum C
                  will be filled out (Group Travel Advance Disbursement Form).

                  E. Within one week of returning from the trip - submit a "Post Trip Form" (Appendix) itemizing
                  expenses and accomplishments on the trip. Receipts must be turned in from prior advances before
                  another travel advance can be distributed.

I. PURPOSE AND SCOPE

Travel by individuals and groups on official university business are restricted by State of Texas and federal
regulations and by standards of good business practice. This policy outlines the requirements for travel by authorized
university teams and other groups traveling in the name of the University of Houston, as well as students traveling
abroad on a University-sponsored trip. This policy applies to university employees, students, and individuals not
employed by the institution who are traveling on official university business paid in whole or in part from university
funds from any source.

II. POLICY STATEMENT

Groups of individuals representing the University of Houston may travel on university funds if the trip is for official
university business and if applicable university guidelines are followed. Student travel may not be paid from state-
appropriated funds. All travel must be reasonable and necessary for carrying out the programs and activities of the
University of Houston within budget allocations approved by the responsible senior administrative official. Travel
not meeting these criteria or undertaken contrary to these guidelines becomes the obligation of the individual(s)
making the unauthorized commitment.
Revised 8/27/04                                                                                              17
III. DEFINITIONS

   A. Authorized group entertainment: Entertainment of students during out-of-town group travel, such as
      attending a movie, play, concert, or similar event. videos or in-room movies rented or purchased at a hotel
      or motel for individuals are not considered authorized group entertainment. However, videos rented or
      purchased (including in-room movies) for the group to watch are permitted. Persons in positions of
      authority traveling with the students will determine which entertainment event or medium, if any, is
      appropriate for the group. Admission to authorized group entertainment events may also be paid for other
      persons traveling with the students, who are listed on the Group Travel Roster (Addendum A).

   B. College or division administrator: That person designated as the chief business officer within the college or
      division. In the Athletics Department, the associate athletic director for business affairs fulfills this function.

   C. Departmental group trip coordinator: Functional title separate from the official position title designating that
      individual within the department sponsoring the group/team travel who is responsible for making group
      travel arrangements, requesting any group travel advances, disbursing any advance funds, and documenting
      and clearing any advances. This person may also participate in the group travel. These actions of the
      departmental group trip coordinator are subject to the prior approval of the college or division
      administrator.

   D. Study abroad: Travel by University of Houston individual students to destinations outside the United States
      on a University-sponsored trip to gain experience and learning in their field of study. Normally, study
      abroad travel lasts for several days or weeks and is supported by a non-taxable stipend. Study abroad travel
      is not group travel.

   E. University teams or groups: Several students, faculty, staff, and/or other individuals representing the
      university in a competitive event or performance or engaging in an academic or university support activity
      in groups large enough to justify negotiating special rates with service vendors for travel together. This
      designation may include athletic teams, debate teams, bands, orchestras, field trips, and theater groups.
IV. GROUP TRAVEL PROVISIONS (addendum A)
TO TRAVEL – EACH CLUB NEEDS TO FILL OUT ADDENDUM A & RETURNED TO KAMI’S OFFICE
                    NO LATER THAN A WEEK BEFORE DEPARTURE.
   A. It is the responsibility of all individuals traveling as part of a University of Houston team or group to behave
      in a manner that in no way detracts from the surrounding environmental safety, to act to avoid and prevent
      safety hazards associated with their travel, and to act in such a manner as to comply with all University of
      Houston standards, policies, and procedures insofar as they may be considered applicable to the
      circumstances.

   B. It shall be the responsibility of university staff, employees, and others judged to be in positions of authority
      under the circumstances of the travel to inform individuals when their behavior or actions jeopardize their
      personal safety or that of the group. Such persons in positions of authority will be held accountable for their
      actions or inactions with respect to questionable activities of any members.

   C. Where it can be demonstrated to be of benefit to the university, with the approval of the president, a team
      corporate charge card may be issued where travel is billed directly to the university. Where such cards exist,
      charges should be made against the card and cash advances minimized. Departmental purchase vouchers to
      pay for such charges must be provided to the Accounts Payable Department within 10 working days of
      receipt of the monthly bill.

   D. Group travel advances may be obtained to cover out-of-pocket expense related to the trip. All advances
      must be documented and cleared within 15 working days of return from the trip. An additional travel
      advance will not be approved for a university group until the prior advance to that group is cleared as
      prescribed.
Revised 8/27/04                                                                                       18
        Under no circumstances may group travel advances be used for mileage or expenses directly billed to the
        University.

    E. All group travel arrangements require a travel request, which must be completed in the name of the
       departmental group travel coordinator. A Group Travel Roster (Addendum A) must be attached to the travel
       request. Other procurement documents; i.e. purchase voucher, travel voucher, purchase requisition,
       contract, etc. must be completed, as applicable. Each requires the approval of an appropriate certifying
       signatory.

    F.   Unless otherwise noted, documentation requirements for a group travel voucher are the same as those stated
         in MAPP 04.02.01A (state-appropriated funds) or MAPP 04.02.01B (local funds), depending on the source
         of funds used.

    G. In no case may a university employee use the name of the University of Houston to make travel
       arrangements for a group unless the travel is on official university business.

    H. Questions regarding group travel should be referred to the University travel coordinator.
V. GROUP TRAVEL ADVANCES (addendum B & C)
      ADDENDUM B MUST BE FILLED OUT IN ORDER TO RECEIVE A TRAVEL ADVANCE
    A. At least five working days prior to the trip, the departmental group trip coordinator will prepare an itemized
       estimate of incidental expenses for which a cash advance is required, using the Request for Group Travel
       Advance form (Addendum B). A purchase voucher is prepared based upon this estimate in the name of the
       departmental group trip coordinator. The travel request and Group Travel Roster are attached to the
       purchase voucher.

         Group travel advances are issued against a general ledger account/account control designated by Campus
         Accounting Services. Student travel may not be paid on state-appropriated funds.

    B. The purchase voucher and Group Travel Advance Form is submitted to the manager of Campus Accounting
       Services, who will review the information for sufficiency and appropriateness, authorize the charge against
       the general ledger receivable in the amount requested, and submit the voucher and supporting
       documentation to the Accounts Payable Department for preparation of the group advance check in the name
       requested. Group advance checks will be released through routine distribution channels.

    C. Whenever possible, the trip coordinator should use travel advance funds to pay travel expenses directly,
       rather than disbursing funds to individuals. When paying the group's expenses directly, the trip coordinator
       must obtain an itemized receipt. However, when it is more convenient to distribute funds to individual
       travelers, such as when travelers eat at different restaurants, the trip coordinator may distribute an equal
       amount of cash to each member of the group, including students, employees, and others traveling with the
       students on behalf of the University.

    D. Each person who receives cash from the trip coordinator must sign the Group Travel Advance
       Disbursement Form (Addendum C) or other form that includes the same information acknowledging receipt
       of funds. If funds are distributed more than once, a separate Group Travel Advance Disbursement Form
       must be completed for each disbursement with the date, time, and amount of disbursement noted on the
       form.

    E. The trip coordinator is responsible for management and safekeeping of the cash and for returning any
       balance to the responsible departmental, college, or divisional business manager within five business days
       of return from the trip. The business manager will ensure that the balance is deposited to the appropriate
       university general ledger account in accordance with university cash handling guidelines (MAPP 05.01.01).

    F.   The trip coordinator is responsible for collecting receipts for all expenses paid by trip coordinator from the
         cash advance. It is not necessary to collect receipts when cash advance funds are distributed to students for
Revised 8/27/04                                                                                           19
        meal expenses. However, receipts are required for group meals paid by the trip coordinator and all other
        expenses for which receipts are routinely provided. Within 15 working days of return from the trip, the
        receipts will be forwarded to the manager of Campus Accounting Services with a travel voucher (or similar
        form approved by Accounts Payable), a copy of the original purchase voucher used to set up the advance,
        and a copy of the general cash receipt used to deposit any cash balance remaining after the trip.

        The travel voucher (or similar form approved by Accounts Payable) must reflect the name of the
        departmental group trip coordinator, the name of the group for whom the funds were advanced, a copy of
        the travel request, the Group Travel Roster, the Request for Group Travel Advance, the Group Travel
        Advance Disbursement Form, the amount of the receipts submitted, and the appropriate sub ledger account
        to be charged. The following statement must be provided in the "Purpose and Benefit": section of the travel
        voucher: "DOCUMENTATION OF TRAVEL ADVANCE - PV# ___________________ GL #
        ____________________ ," along with a statement of the purpose of the trip and benefit to the university.

    G. The manager of Campus Accounting Services will ensure that the general ledger account is reconciled and
       cleared. Trip coordinators who have not submitted documentation to clear their advance before the deadline
       will be reminded to do so in writing by Campus Accounting Services.

    H. Group travel advances that have not been accounted for within 120 days after the end of the trip will be
       considered income to the trip coordinator. Campus Accounting Services will send a memo to Payroll
       requesting for that the travel advance amount be added to the employee's taxable income.

        The trip coordinator must still account for the group travel advance.

        1.       During the trip - If a travel advance was received or if club members expect to be reimbursed for
                 their expenses - receipts must be saved and turned into the Assistant Director for Sport Clubs
                 within a week after returning from the trip.
                 The Travel Office will accept receipts for:
                 1.       Lodging - except state tax (only with an itemized bill)
                 2.       Gas ( nothing else can be on the receipt)
                 3.       Food
                 4.       Entry Fees
                 5.       Commercial Transportation
                 6.       Prearranged telephone correspondence

                 When compiling your receipts, it is always best to save everything in order to exceed the requested
                 amount so that if any expenses are not accepted, you have others to use.
                 REMINDER: IF A TRAVEL ADVANCE IS ISSUED AND THE RECEIPTS DO NOT
                 TOTAL UP TO THE ADVANCE AMOUNT - CASH MUST MAKE UP THE
                 DIFFERENCE.

        2.       Within one week of returning from the trip - submit a "Post Trip Form" (Appendix XIII) itemizing
                 expenses and accomplishments on the trip. Receipts must be turned in from prior advances
                 before another travel advance can be distributed.

        3.       A travel Voucher will then be filed and a check will be issued for any funds that are due. Vouchers
                 usually take 3-4 weeks for processing.
Revised 8/27/04                                                                                             20
3.04    VEHICLE USE

1. PURPOSE

This document outlines the policy to minimize risks of liability connected with travel by students of component
universities. This policy applies to travel in excess of 25 miles that is undertaken by one or more students presently
enrolled in a component university that is organized and sponsored by the component university and that is travel
funded by the institution and using vehicles owned or leased by the institution or travel required by a student
organization registered at the institution.

2. GENERAL GUIDELINES

2.1. Organized student travel may require use of various modes of transportation. Each form of transportation
requires students to follow common and mode-specific safety precautions. In addition to applicable international,
federal and/or state laws and using sound judgment when traveling, students must follow the safety provisions
applicable to the specific mode of travel involved and travel conditions.

2.2. When using vehicles owned or leased by the component university or their employees for student travel, such
travel must be in compliance with SAM 03.E.06. This SAM articulates the System policy for the use of vehicles
owned, leased or rented by component universities by establishing standards for granting driving privileges,
insurance coverage and reporting requirements when there are accidents and/or losses.

2.3. Departments, units and student organizations sponsoring organized travel outside the United States are
responsible for assuring compliance with the provisions of any component university policy regarding group travel
outside the United States (See e.g., UH MAPP 04.02.04).

2.4. Component universities must make this policy available to the public by publishing it in the institution’s
catalogue. Component universities should consider making available to the public related policies concerning student
travel and should consider other methods of providing public access, such as making student travel related policies
available on websites.

3. DOCUMENTATION

3.1. Component universities should establish a system of record keeping for student travel in excess of 25 miles to
component university sponsored and organized events where the student travel is organized, arranged, or coordinated
by a component university department, employee or registered student organization sponsor. For such trips, student
travelers should complete an official component university waiver and release form verifying that they understand
and accept the risks involved in participating in the travel activity and assume responsibility for their behavior.
Records should include the identity of travelers, dates of travel, mode of travel, destination, purpose of trip and
completed waivers.

4. COMMERCIAL TRAVEL

Students traveling by commercial transportation, whether domestic or international, must comply with all laws
regulating travel and the rules of the specific carrier.

5. USE OF PERSONAL VEHICLES BY EMPLOYEES

5.1. System employees occasionally use personal vehicles while transporting students to or from events organized
and sponsored by a component university. Because personal automobile insurance will be looked to first in the event
of an accident, all persons who use their vehicles while conducting university business should be made aware of the
possibility of personal liability related to such use.

5.2. System employees may be reimbursed for mileage at the official state rate when a personal vehicle is used for
component university business whether local or outside the component university area in accordance with SAM
03.E.06.

5.3. No individual shall be required to use his or her vehicle for transporting students to events organized and
sponsored by a component university.
Revised 8/27/04                                                                                                    21
6. USE OF PERSONAL VEHICLES BY STUDENTS

Students driving privately owned vehicles for organized student travel (as defined in the Purpose) within the U. S.
must have a valid Texas or other state driver license and possess personal automobile insurance coverage as
mandated by the State of Texas, and their vehicles must have a current state inspection and registration. Students
driving privately owned vehicles for organized student travel taking place outside the U.S. must have all appropriate
licenses, certificates and insurance as required by the country in which travel occurs.


          IN HOUSE INFORMATION BY CAMPUS RECREATOIN - Any student transporting students, club members, or staff to
             and/or from club events must certify on the "Car/Travel Insurance Form" that they have intact automobile insurance
                                       providing at least the minimum coverage required by the state.



7. SAFETY GUIDELINES FOR DRIVERS AND OCCUPANTS

7.1. Drivers and occupants engaged in student travel must act responsibly and use sound judgment when traveling.

Drivers must:

    a.   Have a valid driver license;

    b.   Obey all traffic laws and regulations, including posted speed limits;

    c.   Not drive under the influence of alcohol or illegal drugs or transport or possess alcoholic beverages, illegal
         drugs, unauthorized firearms or other types of weapons; and

    d.   Ensure that the vehicle in which the group or individual is traveling has appropriate insurance as mandated
         by the State of Texas, as well as a current state inspection and registration

Drivers and occupants must:

    a.   Wear seat belts at all times; the number of occupants in the vehicle must not exceed the number of seat
         belts;

    b.   Ensure the vehicle manufacturer’s recommended load capacity is not exceeded; and

    c.   Avoid horseplay, racing or other distracting or aggressive behavior.

7.2 Drivers engaged in student travel are encouraged to following safe driving and traveling practices, including the
following:

    a.   Begin the trip well rested;

    b.   Notify a designated contact person upon departure and arrival;

    c.   Avoid driving when conditions are hazardous (this includes but is not limited to fog, heavy rain, snow or ice
         conditions). Be prepared to stop the trip and check into a motel when fatigue or travel conditions warrant;

    d.   Plan routes in advance, and carpool and caravan when possible;

    e.   Divide the trip into segments, stopping for rest as necessary;

    f.   Carry at least one cellular telephone or other two-way communication device in each vehicle for emergency
         purposes;

    g.   Establish a reasonable departure and arrival time to and from the activity or event;

    h.   Avoid driving between midnight and six a.m.;
Revised 8/27/04                                                                                           22
    i. Have at least one other approved component university driver in the vehicle. It is recommended that drivers
        rotate every two hours. A passenger or second driver should ride in the front passenger seat and remain
        awake at all times to help the driver maintain alertness;

       j.   Carry a flashlight and approved fire extinguisher; and

       k.   Avoid taking medication prior to driving that may impede your ability to operate a motor vehicle. Consult
            with your physician concerning the administration of medication and related restrictions.

8. TRAINING

Component universities are encouraged to make available driver safety training for staff and other individuals who
act as drivers for student travelers.

9. REIMBURSEMENT OF STUDENT TRAVEL EXPENSES

Each component university is responsible for developing policies and procedures for addressing the reimbursement
of student travel expenses. 10. REVIEW AND RESPONSIBILITY
3.05        FACILITIES - (READ AND SIGN APPENDIX IX – MUST BE ON FILE IN THE SPORT CLUB OFFICE)

            A.       Indoor facilities - Sport Clubs may request reservations for appropriate indoor sports facilities for
                     their practice sessions and scheduled intercollegiate games and
                     tournaments. Requests for indoor facilities should begin with the Assistant Director for Sport
                     Clubs who will forward your request to the appropriate individual. Never schedule a contest or
                     event without having confirmation of your facility request. The reservation must be in the book
                     and the club must meet with the Assistant Director for Sport Clubs prior to the event. Reservations
                     for practice sessions are on a semester long basis only. Members should always bring their UH
                     ID and present it at the ID station for admittance into the Campus Recreation and Wellness
                     Center. Do not cause problems because it will get back to the Assistant Director. Remember
                     to submit a new request for the spring semester. Anytime a supervisor is required to open and
                     supervise a facility, the sports club will be responsible for the hourly cost of the supervisor. Guest
                     of club members must pay the guest fee or get prior approval from the Sports Club office before
                     they come in. Children must be approved before they can come in. If it is family night then they
                     have to pay a guest fee unless they have a pass for the facility. There will be drop-in Day Care
                     available.

            B.       Outdoor Facilities - Sports Clubs may also request reservations for outdoor facilities. An "Outdoor
                     Facility Request" form must be completed for practices and contests. In the event of a conflict, the
                     Assistant Director for Sports Club will determine a mutual working agreement. The Sport Club
                     office reserves the right to cancel or postpone an event due to weather and field conditions.

            C.       Visiting Teams - Whenever visiting teams or competitors will be using the Campus
                     Recreation and Wellness Center, a written request from the host club is needed two days
                     before the event. Locker room service will be available if the request is submitted in
                     advance. The host club is responsible for the visiting team.

            D.       Sport Clubs participants and their guests are expected to follow all rules and regulations governing
                     facility use. Club privileges may be revoked if rules and regulations are violated.
Revised 8/27/04                                                                                         23
3.06    EQUIPMENT

       Equipment purchased with University funds belong to the University and are assigned for use to the club.
       Such equipment remains the property of University of Houston and cannot be sold or traded without prior
       approval.

       Equipment Manager. Each club should have an equipment manager who shall have responsibility for:
                      A.      Checking out equipment from the Assistant Director for Sports Club for use
                              during the year.
                      B.      Issuing equipment to club members (See Appendix IV)
                      C.      Maintaining and repairing equipment as necessary.
                      D.      "Purchase Request  when new equipment is needed.
                      E.      Recalling equipment from club members at the end of the club year.
                      F.      Returning equipment to the Sport Club office for on-campus storage during the
                                       summer.

       Purchasing. After determining that an equipment purchase is the best interest of all club members, a club
       may purchase needed equipment with budgeted funds. They may also directly purchase equipment with
       club funds.

       Clubs wishing to use budgeted funds to purchase equipment must:

       A.       Investigate reputable vendors and attempt to get cost estimates. Catalogs are available from the
                Sports Club office.

       B.       Submit a purchase request to the Assistant Director for Sport Clubs. You must supply the names
                of three vendors with whose equipment you would be happy. Otherwise, we will assume it doesn't
                matter.

       C.       Item description must be SPECIFIC AND DETAILED (number, sizes, colors, dimensions,
                material, brand name, catalog number, etc.) to insure receipt of the desired item(s).

       D.       Purchasing takes time. You are advised to plan ahead as the turnover may often be 4-6 weeks.

3.07   HEALTH AND SAFETY

       A.       Sports Club Members Release Form (Appendix XXII). Each student and/or staff member over the
                age of majority must sign this form and have it on file in the Sports Club Office. No adult member
                may participate in a sports club related activity unless he/she has a signed release on file.
                Additionally, students that provide transportation for other students, club members, or staff must
                certify that he/she possesses at least the minimum levels of insurance required by the state.

       B.       Parents or Guardian Release Form (Appendix XXII for minors). Each student under the age
                must have this form signed and on file in the Sports Club Office. No member in this classification
                may participate in a sports club related activity unless he has a signed parents release on file.

       C.       The staff of the Office of Sport Clubs strongly recommends that all sport club members have a
                medical insurance plan in effect during any club related activity. Remember the University and
                Campus Recreation does not provide insurance. Also, it is recommended that all sport club
                members participating in vigorous contact sports have an annual physical examination. The Sport
                Club office or University does not supply insurance. You can purchase individual student
                insurance at the Student Health Center (713-743-5137).

       D.       Individual sport clubs may require medical insurance and/or annual physical examinations of their
                members as a criterion for membership.

       E.       Sport Club presidents are required to submit an individual "Accident Report" (Appendices XX) for
                injuries which occur to club members during on-campus or off-campus club related activities.
                These reports should be prepared on the regular report forms in the Sports Club Office and
Revised 8/27/04                                                                                               24
                  submitted to the Director of Sports Clubs as soon as possible after each occurrence.

        F.        It is recommended that sports club officers seriously consider the adoption of supervisory policies
                  involving: (a) the presence of a student trainer, athletic trainer or a person qualified in first aid at
                  all practice sessions; (b) the presence of a physician at all games and contests in the contact sports;
                  (c) the rules governing the return of an injured or sick player to active status as a participant.

        G.        Sports clubs are expected to abide by all state and local health and safety regulations.


3.08    FUND RAISING

        Fund-raising activities are essential for any organization to survive. Complete solicitation policies for
        student organizations are listed in the University of Houston Handbook and the Student Organizations
        Handbook.

        Any donations to a club must be processed through the Campus Recreation Office and University
        Development Office in order for the donor to receive any tax benefits. Clubs anticipating donations (money
        or materials) should consult the Assistant Director for Sports Club.



Sport Club Fundraising Ideas

        Rent-a-Rower - Fix-it up work
        Mailing for Donations
        Company that has matching funds
        Pizza Nights
        Grass/Sand Volleyball Tournaments
        High School/Youth Tournaments
        Long Distance Card Sales
        Discount Coupon Book Sales
        Clean up Stadiums
        Road Races with Themes i.e. Vegas Run
        Ski Swap
        Booths at University events
        Auctions
        Raffles
        Grocery cards
        Bingo
        Car Washes
        T-shirt and hat sales
        Banner sales
        Short Sales
        Alumni Donations
        Alumni Contest
Revised 8/27/04                                                                                          25
3.09    STUDENT ORGANIZATION SERVICES (CAMPUS ACTIVITIES) BENEFITS

       As a registered student organization you have the opportunity to use the following benefits that are
       available:

           a.   Free mail box service in the UC
           b.   Fundraising ideas/Do’s and Don’ts of fundraising
           c.   Solicitation policies
           d.   Advertising opportunities
           e.   Registered Student Organization Handbook
           f.   Use of University of Houston name and logo on materials (if guidelines followed)
           g.   Use of campus facilities, bulletin boards, etc.
           h.   Opportunity for participation in university involvement fairs and other member recruitment
                avenues


3.10            Cash Collection for Sport Clubs

                The club officers come to the Sport Clubs Office with dues and fundraising money. They would
                like to deposit the money in their account (clubs can obtain accounts at Wood Forest Bank at UC).
                At that point we do the following:

                1)       The money is counted by the Assistant Director for Sport Clubs and is double checked by
                         the member and then a receipt is made.
                2)       On the receipt we put the following:
                         a)       amount
                         b)       the individuals’ name that brought the money and the name of the club.
                         c)       Spell out the amount
                         d)       date, the person who filled out the receipt and their initials.
                3)       The white copy of the receipt is keep in the club’s file at the CRWC.
                4)       The yellow copy goes to the member for the club’s own records.
                5)       The member is then responsible for getting the money into the account within 48 hours.
                6)       The blue copy stays in the receipt book.

       During training of officers we stress not to leave money around our desk if we are not there. We also tell
       them not to leave without a receipt.
Revised 8/27/04                                                                                                26
                                                                                                                             I
                   SPORT CLUB STATE, REGIONAL AND/OR NATIONAL
                            AFFILIATION INFORMATION

1.      Name of Club____________________________________________________________

2.      State, Regional, National organization the club is affiliated with: ___________________
        ________________________________________________________________________
        ________________________________________________________________________
        Address_________________________________________________________________
        ________________________________________________________________________
        Phone and Fax____________________________________________________________

3.      Dues/Fees per year________________________________________________________

4.      If the club is a martial Art, please list and describe the style of type taught. For other clubs list the services
        provided by the above organization(s) you are affiliated with:
        ________________________________________________________________________
        ________________________________________________________________________
        ________________________________________________________________________
        ________________________________________________________________________

5.      Name the individual in your club that is responsible for working with the organization.
        ________________________________________________________________________
        ________________________________________________________________________
        ________________________________________________________________________
        ________________________________________________________________________


Submitted by:__________________________________________________________________

Phone number_____________________________________________ Date______________

E-mail_______________________________________________________________________
Revised 8/27/04                                                                                              27
                                                                                                                         II
                                      SPORTS CLUB RECOGNITION
CLUB_______________________________________                      DATE________________________

PREPARED BY_______________________________                       PHONE_______________________

FACULTY/STAFF ADVISOR:
Name_________________________________       Dept_______________                     Mail Stop____ E-Mail
Address_________________________   Office Phone____________

NUMBER OF STUDENTS CURRENTLY INTERESTED IN ACTIVE MEMBERSHIP:______

HAVE YOU HAD AT LEAST TWO DIFFERENT MEETINGS FOR STUDENT INTEREST THIS SEMESTER?
      _____Yes    _____No, When (dates and times)___________________________________________

SEASON OF SPORT: _____Fall _____Winter                  _____Spring       _____Summer

EXPLAIN THE NEED FOR THIS SPORT CLUB AT UNIVERSITY OF HOUSTON:




                       AVAILABLE OPPORTUNITIES FOR IN-STATE COMPETITION IS:

         _____Excellent _____Good             _____Fair          _____Poor

                    AVAILABLE OPPORTUNITIES FOR REGIONAL COMPETITION ARE:

         _____Excellent _____Good             _____Fair          _____Poor

**ATTACH A COPY OF YOUR CONSTITUTION AND BY-LAWS.

A majority of the members of this club have voted in favor of becoming a Sports Club under the administration of
the Campus Recreation Department. As a group we agree to conduct our affairs in accordance with the Rules and
Regulations of the University and the Campus Recreation Department.
_________________________________________________ ________________________
Signature of Student Member                                                                         Date
_________________________________________________ ________________________
Signature of Faculty/Staff Advisor                                                       Date
----------------------------------------------------------------------------------------------------------------------
RECOGNITION GRANTED*

_________________________________________________ ________________________
Signature of Sports Club Director                        Date


*Recognition is granted for one year only – August to July. Organization must apply for renewal in April.
Revised 8/27/04                                                                            28
                                                                                                 III
                              UNIVERSITY OF HOUSTON
                         DEPARTMENT OF CAMPUS RECREATION
                               SPORTS CLUB PROGRAM
                             SPORTS CLUB OFFICERS LIST
                                         Date________________

Name of Sports Club_____________________________________________________________

Office of Mail Address__________________________________No. of Members____________

Sponsor of Advisor______________________Dept.______________Tel.No._______________

List of Officers: Date Elected_____________    Term of Office_______________________

1.      Name___________________________________________________________________
        Local Address____________________________________________________________
        Local phone number_________________Permanent phone number__________________
        Permanent address________________________________________________________
        E-mail address_____________________________________CPR/FA___________________
                                                                            Date of expiration



2.      Name___________________________________________________________________
        Local Address____________________________________________________________
        Local phone number_________________Permanent phone number__________________
        Permanent address________________________________________________________
        E-mail address_____________________________________CPR/FA___________________
                                                                            Date of expiration




3.      Name___________________________________________________________________
        Local Address____________________________________________________________
        Local phone number_________________Permanent phone number__________________
        Permanent address________________________________________________________
        E-mail address_____________________________________CPR/FA___________________
                                                                            Date of expiration



4.      Name___________________________________________________________________
        Local Address____________________________________________________________
        Local phone number_________________Permanent phone number__________________
        Permanent address________________________________________________________
        E-mail address_____________________________________CPR/FA___________________
                                                                            Date of expiration

                                               (OVER)
Revised 8/27/04                                                                            29

        5.   Council member name_________________________________________________

             Local address__________________________________________________________

             Local phone number_________________Permanent phone number_______________

             Permanent address_____________________________________________________

             E-mail address___________________________________CPR/FA__________________
                                                                           Date of expiration

             Frequency of meetings________________________Day and Time_______________

             Where held___________________________________________________________

             Web page address______________________________________________________

             Name and title of person making report:____________________________________

             WHEN PEOPLE CONTACT THE CAMPUS RECREATION OFFICE REGARDING YOUR
             CLUB, TO WHOM SHOULD WE REFER THEM?

             Name_______________________________________________Phone #__________

             e-mail_______________________________________________

             ADVISOR INFORMATION:

             Name_______________________________________________Phone #__________

             e-mail_______________________________________________

             Mail Stop____________________________________________Dept.____________

             INSTRUCTOR OR COACH INFORMATION:
             (request letter attached)

             Name_______________________________________________Phone #__________

             e-mail_______________________________________________

             Mail Stop____________________________________________Dept.____________
Revised 8/27/04                                                                                           30
                                                                                                                    IV
                   UNIVERSITY OF HOUSTON SPORTS CLUB PROGRAM
                              EQUIPMENT CHECKOUT
PLEASE PRINT

NAME:__________________________________________________DATE:_______________

COUGAR CARD NUMBER:__________________________________                            Date of Birth__________________

I understand that this equipment must be returned at the end of the sport season. I agree to pay any replacement,
damage, or late fee incurred on such equipment while checked out in my name. Should I fail to pay this fee, a
HOLD will be placed on my I.D./Permit by Campus Recreation until such time as this obligation is met.

             4. Equipment
                (Description)_____________________________________________________________
Quantity_____            CK Out Date_____      Staff Initial_____ Ck In Date______ Staff Initial_____
What was checked in and how many?________________________________________________________
  ____________________________________________________________________________________

             5. Equipment
                (Description)_____________________________________________________________
Quantity_____            CK Out Date_____      Staff Initial_____ Ck In Date______ Staff Initial_____
What was checked in and how many?________________________________________________________

  ____________________________________________________________________________________

             6. Equipment
                (Description)_____________________________________________________________
  ____________________________________________________________________________________
Quantity_____            CK Out Date_____      Staff Initial_____ Ck In Date______ Staff Initial_____
What was checked in and how many?________________________________________________________

  ____________________________________________________________________________________

             7. Equipment
                (Description)_____________________________________________________________
  ____________________________________________________________________________________
Quantity_____            CK Out Date_____      Staff Initial_____ Ck In Date______ Staff Initial_____
What was checked in and how many?________________________________________________________

  ____________________________________________________________________________________
Revised 8/27/04                                                                                      31
                                                                                                          V
                                           UNIVERSITY OF HOUSTON

                                      SPORTS CLUB BUDGET REQUEST

Club____________________________________                       Year______________________________

President________________________________                      Treasurer__________________________

Phone #_________________________________                       Phone #____________________________

Address_________________________________                       Address____________________________

INCOME: Be detailed in this information.

Dues (__________members(X)__________dollars) per semester or year………….________________

Fund-raisers – describe each fundraiser and tell us how much the club made per event.

    1.       __________________________________________________________________________

    2.       __________________________________________________________________________


    3.       __________________________________________________________________________


    4.       __________________________________________________________________________


Donations describe each donation and what the club received.

    1.       __________________________________________________________________________

    2.       __________________________________________________________________________


    3.       __________________________________________________________________________


Current Balance in bank account (copy of account balance attached)……………___________________

Other – describe other income the club received during the year.




TOTAL INCOME………………………………………………………………..___________________


                                                      OVER
Revised 8/27/04                                                                                           32




EXPENSES: Attach itemized schedule of expenses

Travel (includes gas, motel, and food – per trip. Note if the club paid for the trip or you used the Sport Club
account and where the club went):
______________________________________________                           ______________________________
______________________________________________                           ______________________________
______________________________________________                           ______________________________
______________________________________________                           ______________________________
______________________________________________                           ______________________________
______________________________________________                           ______________________________
______________________________________________                           ______________________________
______________________________________________                           ______________________________
                                                      TOTAL

Equipment (list equipment purchased by the club and Sport Club office):

______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
                                           TOTAL

Entry fees for competition:

______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
                                           TOTAL

League/Conference dues:

______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
                                           TOTAL

Advertising/Operating expenses:

______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
______________________________________________                          ______________________________
                                           TOTAL

                                                       OVER
Revised 8/27/04                                                                                                33




Officials:

______________________________________________                            ______________________________
______________________________________________                            ______________________________
______________________________________________                            ______________________________
______________________________________________                            ______________________________
                                           TOTAL

Other expenses (Please itemize on attached sheet):

______________________________________________                            ______________________________
______________________________________________                            ______________________________
______________________________________________                            ______________________________
______________________________________________                            ______________________________
                                           TOTAL

TOTAL EXPENSES. . . . . . . . . . . . . . . . . . . . . . . . . . . . ______________________________
REQUESTED FUNDS – Sport Club program would like to know how much the club is requesting for
             next year. After the club writes down an amount please justify why the club
 needs that amount.

                                AMOUNT NEXT YEAR                          ______________________________

Justification__________________________________________________________________________




                                              **********************


             I hereby certify that all of the preceding information is correct to the best of knowledge. Any
                          Equipment purchased for UH Clubs will remain the property of UH.


Signature(Officer)_______________________________________________Date__________________

Signature(Advisor)______________________________________________Date__________________
Revised 8/27/04                                                           34
                                                                               VI
                           SPORT CLUB SEMESTER ROSTER

Club_____________________________________________
      Semester______________________

Prepared by_______________________________________
       Phone_________________________
       E-mail_________________________

Instructions: Please print or type

Name              Cougar Card Number   E-mail        Phone No.   Wavier
Revised 8/27/04                                                                                         35
                                                                                                               VII
                               SPORT CLUB SEMESTER SCHEDULE
Club_____________________________________________ Semester______________________

Prepared by_______________________________________ Phone_________________________
                                                   E-Mail_____________________________________

Instructions:     Please print or type each scheduled contest, home and away. Be as specific as you can be: include
                  exact location where the contest will be played. NOTE the time UH plays.


DATE                      OPPONENT(S)                         LOCATION                           TIME

__________                _____________________                        ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
__________                ______________________                       ____________________      __________
                                                                       ____________________
                                                                       ____________________
Revised 8/27/04                                                                                      36
                                                                                                          VIII
                        OUTDOOR RECREATIONAL FACILITY REQUEST
                                  IN HOUSE USE ONLY

Club____________________________________________                        Today’s Date___________________

Local Address____________________________________                       Zip Code______________________

Phone number____________________________________                        Name_________________________

E-mail address___________________________________________________________________________

Position held in club_______________________________

Event/Activity________________________________________________________________________

Facilities Requested                  Day(s)             Date(s)        Starting Time   Finishing Time
         (Circle)

IM Space – South Fields               ________           __________     _____________ ____________

Sport Club Space All                  ________           __________     _____________ ____________

Sport Club East                       ________           __________     _____________ ____________

Sport Club West                       ________           __________     _____________ ____________

Carl Lewis Field                      ________           __________     _____________ ____________


Additional Requests (i.e. equipment, officials, tables, chairs, etc.)
Revised 8/27/04                                                                                                 37
                                                                                                                         IX
                                               University of Houston
                                          Department of Campus Recreation
                             Department of Campus Recreation Sponsored Event Guidelines

                   Facility Usage Agreement Form for Sport Clubs
The following shall apply to the use of any university facility including indoor and outdoor areas that are approved
and therefore sponsored by the Department of Campus Recreation, for all Sport Clubs at the University of Houston.

1.    A sponsored event will include any practice, game, scrimmage, or other formal gathering of any sport club
      recognized as a student organization at the University of Houston.
2.    Use of any facility space, must have written approval from the Assistant Director of Sport Clubs and the Athletic
      Department if necessary. The proper forms must be completed and signed by the appropriate staff members and
      club representatives.
3.    There is to be no consumption of alcoholic beverages or any other illegal substance on any reserved property.
      Misconduct of patrons believed to be under the influence of a chemical substance will not be tolerated. If
      necessary, University police will be called in to remove those under the influence of alcohol or an illegal
      substance.
4.    If the event is sponsored by Campus Recreation, no smoking is allowed on the Lewis Field Track, or on the
      Lewis Field grass area. Smoking at this facility should be done in the parking area.
5.    No pets are allowed in the stands, on the track, on the field at any time. The area inside the fence should be
      viewed as any other indoor secured space. All pets must remain in the parking lot with their owners. Owners
      should never tether or secure an animal to a fence and just watch the pet from a distance.
6.    Sport Clubs are responsible for the set up and take down of each event, and therefore all trash of any kind, all
      equipment of any kind and all other items that were not in the area when the sport club began their reservation
      time, must be cleaned up by the club prior to leaving the area.
7.    Sport Club participants, coaches and spectators attending any contest are only allowed to park in designated
      parking places. There is to be no parking or driving on the track, playing fields or lawns. Only emergency
      vehicles such as police and EMS are permitted to do this in an emergency.
8.    Sport Clubs will be responsible for controlling and monitoring the behavior of all members, coaches and fans
      from the time the field is reserved until after that reservation time is completed. Any behavior not deemed
      proper by the Department of Campus Recreation will be reviewed and the sport club will be held responsible.
9.    All markings needed for whatever purpose must be approved in writing with the Assistant Director of Sport
      Clubs. This paint, tape or other form of marking supply must be purchased by vendors approved by the
      Assistant Director of Sport Clubs. Any damage to grass or other areas as a result of something the sport club
      has put on the area will be the responsibility of the club. This includes, but is not limited to any paint, liquid, or
      tape placed anywhere in any facility. This also includes any piece of equipment that is causing damage to said
      area because of misuse or inappropriate use.
10.   Report any damage to the field to the Sport Club office as soon as possible.
11.   The Athletic Department will not supply any equipment for the Sport Clubs during the use of the Carl Lewis
      Track field. If the area is locked, the key should have been secured by the Assistant Director of Sport Clubs
      prior to the event taking place.
12.   All sport clubs that desire the use of any facility space will read, date and initial below that they understand the
      guidelines.
13.   Prior to every sponsored event, the sport club president is responsible for informing all team members, coaches,
      visiting team members, spectators and any other person associated with the event of these guidelines.

Club:_____________________________________________________________

Officer Signature___________________________________________________
Date:_________________________
Revised 8/27/04                                                                                               38

                                                                                                                   X
                                              University of Houston
                                           Campus Recreation Department
                                               Sports Club Program


                  SPORT CLUB MEMBERS CAR/TRAVEL INSURANCE FORM
The University of Houston Campus Recreation Department strives to conduct all activities in the
prudent manner possible. However, due to the inherent risk of accident or injury in any activity, it is the
responsibility of each participant to be aware that there are assumed risks involved in participation.

I,______________________________a student at University of Houston, Houston, Texas and a
        (name of student)

member of the ______________________________do understand these risk
                       (name of club)

Signed________________________________________________Age_________Date______________

Classification____________________________________Home Address_________________________

______________________________Campus Address________________________________________

Campus Phone____________________ID Number__________________________________________


ANY MEMBER ANTICIPATING PROVIDING TRANSPORTATION FOR SPORTS CLUB
MEMBERS MUST READ AND COMPLETE FOLLOWING

In consideration of the use of my private vehicle to transport fellow students, club members and/or
Campus Recreation Department staff members to and/or from Sport Club events, I hereby certify
that I presently have a policy of insurance providing a MINIMUM COVERAGE of $20,000 each
person/$40,000 each occurrence bodily injury plus $15,000 property damage. I also certify that I
am insured through

____________________________________________                    ____________________________________
              Insurance Company                                                      Policy Number

____________________________________________                    ____________________________________
Owner’s Printed Name                                            Owner’s Signature and Date
Revised 8/27/04                                                                        39
                                                                                                  XI
                                            Addendum A

                                           Travel Roster
Travel request number (if applicable)

Name of student, organization, or team                                   Contact phone numbers
during travel    __________________________________________________
Department/college or division
Destination ____________________________________________________________________________

Dates of Travel _________________________________________________________________________

Purpose of Travel _______________________________________________________________________

Mode of Transportation __________________________________________________________________

Total number of travelers:

                  .

Traveler                 I.D.#          Emergency Contact Name/Phone      Release Form (Yes/No)




           This must be turned into Kami 1 week before travel
Revised 8/27/04                                                                                           40
                                                                                                               XII
                                                      Addendum B

                                       Request for Travel Advance
Travel request number

Expenses to be covered by advance and amounts:

                     Travelers X                      meals = $

                                                              Rental vehicle

                                                              Lodging

                                                              Meals paid by trip coordinator

                                                              Entry fee for intercollegiate competition


                                                              Medical supplies

                                                              Gas for rental vehicle

                                                              Authorized entertainment

                                       Other (explain):




        Total amount requested:


General ledger account number/ account control:

Sub ledger account number/ sub code:


Approvals:                                                                       Date:
                  Departmental Trip Coordinator

                                                                                 Date:
                  College or Division Administrator

                                                                                 Date:
        Other approvals, if required
Revised 8/27/04                                                                     41

                                                                                         XIII

                                              Addendum C

                              Travel Advance Disbursement Form
Travel request:


Date of disbursement:                Time of disbursement:       Total disbursed:

Traveler          S.S.N.                 $ Amt. Received     Signature




Verified:                                                    Date:
                  Departmental Trip Coordinator
Revised 8/27/04                                                                                42
                                                                                                     XIV
                                 SPORT CLUB POST TRIP FORM

Club__________________________________________            Date________________________________

Submitted by___________________________________           Trip Dates____________To_____________

Destination____________________________________

Was a travel advance received?________________If yes, how much?____________________________

Do you expect to get reimbursed for any expenses? YES or NO


RESULTS – (scores, who scored, highlights)_______________________________________________




Expenses: ATTACH ALL RECEIPTS!                                    AMOUNT

        Transportation                                                  ___________
        Meals                                                           ___________
        Lodging (itemized bill)                                         ___________
        Gas                                                             ___________
        Entry Fees                                                      ___________
        OTHER________________                                           ___________
                 ________________                                       ___________
                 ________________                                       ___________

                                                          TOTAL ___________

REIMBURSMENTS:

Name:                   Amount: (must have receipt)       Item:         Reimbursement setup form on file
YES / NO
Revised 8/27/04                                                                                         43
                                                                                                                 XV
                                     UNIVERSITY OF HOUSTON
                                       CAMPUS RECREATION
                                      SPORT CLUB PROGRAMS
                                    End-Of-The-Year Highlight Form

Club __________________________ Season Record (if applicable) ___________________
                                                                                   Wins-Losses
Please list the teams you played and the score of the contest.
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
UH vs _____________________ Score ____________                 Date ______ Location _________
Please list individual records. (If applicable)
Name __________________                Record _____ Name __________________         Record _____
Name __________________                Record _____ Name __________________         Record _____
Name __________________                Record _____ Name __________________         Record _____
Name __________________                Record _____ Name __________________         Record _____
Name __________________                Record _____ Name __________________         Record _____

Team Highlights (explain any exceptional play, teammate, improvements from last season, challenges, tournament
results etc):
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
____________________________________________________________________________________________
______.

Individual Highlights (explain individual accomplishments, tournament results, improvement):
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
____________________________________________________________________________________________________
__________________________________________________________________.

Note: the more specific you are answering these questions, the more we can help give your team recognition for
accomplishments. If this is not enough space, please use the back. Due in the Campus Rec Office in April.
Revised 8/27/04                                                                            44
                                                                                                         XVI
Form No. OGC-S-98-2

                           UNIVERSITY OF HOUSTON
         RELEASE AND INDEMNIFICATION AGREEMENT FOR ADULT STUDENTS

STUDENT (Name and Address)                    INSTITUTION:
___________________________                   University of Houston
___________________________                   Department of Campus Recreation
___________________________                   Houston, Texas 77204-6056
SS#________________________

DESCRIPTION OF ACTIVITY OR TRIP: University of Houston Sport Club Activity
Location: UH venues including Campus Recreation and Wellness Center Date(s): September 1, 2004
– August 31, 2005____

I, the above-named Student, am eighteen years of age or older and have voluntarily applied to participate
in the above Activity or Trip. I acknowledge that the nature of the Activity or Trip may expose me to
hazards or risks that may result in my illness, personal injury, or death, and I understand and appreciate
the nature of such hazards and risks. I represent that I am physically able, with or without
accommodation, to participate in the above-referenced Activity or Trip, am able to use the equipment
and/or supplies associated with the Activity or Trip, and have obtained all required immunizations.

In consideration of my participation in the Activity or Trip, I hereby accept all risk to my health and of
my injury or death that may result from such participation and I hereby release the above named
Institution, its governing board, officers, employees, and representatives from any and all liability to me,
my personal representatives, estate, heirs, next of kin, and assigns for any and all claims and causes of
action for loss of or damage to my property and for any and all illness or injury to my person, including
my death, that may result from or occur during my participation in the Activity or Trip, whether caused
by negligence of the Institution, its governing board, officers, employees, or representatives, or
otherwise. I further agree to indemnify and hold harmless the Institution and its governing board,
officers, employees, and representatives from liability for the injury or death of any person(s) and
damage to property that may result from my negligent or intentional act or omission while participating
in the described Activity or Trip.

I HAVE CAREFULLY READ THIS AGREEMENT AND UNDERSTAND IT TO BE A RELEASE
OF ALL CLAIMS AND CAUSES OF ACTION FOR MY INJURY OR DEATH OR DAMAGE TO
MY PROPERTY THAT OCCURS WHILE PARTICIPATING IN THE DESCRIBED ACTIVITY OR
TRIP AND IT OBLIGATES ME TO INDEMNIFY THE PARTIES NAMED FOR ANY LIABILITY
FOR INJURY OR DEATH OF ANY PERSON AND DAMAGE TO PROPERTY CAUSED BY MY
NEGLIGENT OR INTENTIONAL ACT OR OMISSION.


Should I require emergency medical treatment as a result of accident or illness arising during the
Activity or Trip, I consent to such treatment. I acknowledge that the University of Houston does not
provide health and accident insurance for participants in the Activity or Trip and I agree to be financially
responsible for any medical bills incurred as a result of emergency medical treatment. I acknowledge
Revised 8/27/04                                                                          45
that I have been given the option to purchase insurance for the Activity or Trip through the University. I
will notify University representatives in writing if I have medical conditions about which emergency
medical personnel should be informed.


____________________________                 _____________________________
Signature of Student                         Signature of Witness


____________________________                 _____________________________
Date Signed                                  Date Signed



Note: To request disability accommodations for this Activity or Trip, please contact the Department of
Campus Recreation at least 10 days in advance of the Activity or Trip by calling (713) 743-9500.




OGC Form No. S-98-20:
Approved for use as a Standard Agreement
by the University of Houston System Office of the
General Counsel 8/31/98


Note: Modification of this Form requires approval of OGC
Revised 8/27/04                                                                             46
Form No. OGC-S-2003-8                                                                             XVII


                                     UNIVERSITY OF HOUSTON

                  RELEASE AND INDEMNIFICATION AGREEMENT FOR MINORS

PARTICIPANT: (Name and Address)                        INSTITUTION:
                                                       University of Houston

                                                       Department of Campus Recreation

                                                       Houston, Texas 77204-6056

DESCRIPTION OF ACTIVITY OR TRIP: University of Houston Sport Club Activity


LOCATION: UH venues including Campus Recreation & Wellness Center DATE(s): September 1,
2004 thru August 31, 2005

I am the Parent/Guardian of the above-named Participant who is under eighteen years of age and am
fully competent to sign this Agreement.

I give permission for Participant to participate in the above-referenced Activity or Trip. I acknowledge
that the nature of the Activity or Trip may expose Participant to hazards or risks that may result in
Participant’s illness, personal injury, or death and I understand and appreciate the nature of such hazards
and risks. I represent that the Participant is physically able, with or without accommodation, to
participate in the above-referenced Activity or Trip, is able to use the equipment and/or supplies
associated with the Activity or Trip, and has obtained all required immunizations.

In consideration of Participant being permitted to participate in the Activity or Trip, I hereby accept all
risk to Participant’s health and of his/her injury or death that may result from such participation and I
hereby release the above named Institution, its governing board, officers, employees, and representatives
from any and all liability to Participant, Participant’s personal representatives, estate, heirs, next of kin,
and assigns for any and all claims and causes of action for loss of or damage to Participant’s property
and for any and all illness or injury to Participant’s person, including his/her death, that may result from
or occur during Participant’s participation in the Activity or Trip, whether caused by negligence of the
Institution, its governing board, officers, employees, or representatives, or otherwise. I further agree to
indemnify and hold harmless the Institution and its governing board, officers, employees, and
representatives from liability for the injury or death of any person(s) and damage to property that may
result from Participant’s negligent or intentional act or omission while participating in the described
Activity or Trip.
Revised 8/27/04                                                          47
I HAVE CAREFULLY READ THIS AGREEMENT AND UNDERSTAND IT TO BE A RELEASE OF ALL CLAIMS

AND CAUSES OF ACTION FOR PARTICIPANT’S INJURY OR DEATH OR DAMAGE TO PARTICIPANT’S

PROPERTY THAT OCCURS WHILE PARTICIPATING IN THE DESCRIBED ACTIVITY OR TRIP AND IT

OBLIGATES ME TO INDEMNIFY THE PARTIES NAMED FOR ANY LIABILITY FOR INJURY OR DEATH OF ANY

PERSON AND DAMAGE TO PROPERTY CAUSED BY PARTICIPANT’S NEGLIGENT OR INTENTIONAL ACT OR

OMISSION.


Should Participant require emergency medical treatment as a result of accident or illness arising during
the Activity or Trip, I consent to such treatment. I agree to be financially responsible for any medical
bills incurred as a result of emergency medical treatments. I will notify University representatives in
writing if Participant has medical conditions about which emergency medical personnel should be
informed.



Signature of Parent/Guardian                         Signature of Witness


Address (if different than Participant’s)            Date Signed


Date Signed


Phone Number


Note: To request disability accommodations for this Activity or Trip, please contact [the Center for
Students with Disabilities at least 10 days in advance of the Activity or Trip by calling (713) 743-5400
(voice); (713) 749-1527 (TTY); (713) 743-5396 (FAX).]


OGC Form No. S-2003-8:
Approved for use as a Standard Agreement
by the University of Houston System Office of the
General Counsel May 29, 2003

Note: Modification of this Form
      requires approval of OGC
Revised 8/27/04                                                                                       48
                                                                                                                    XVIII
                                  UH-Department of Campus Recreation
                                     Sports Club Coach Application
Sport: ____________________________________

Name: ___________________________________ Phone: (day) ___________________
Address:__________________________________ Phone: (evening)________________
         ___________________________________ e-mail: _______________________
Current UH Student:_____         Former UH Student: ____ Cougar Card #: ______________
UH Faculty: _______          UH Staff: ________         Department: ___________________
Not Affiliated with the University_______
Experience in this sport :( include any certifications)
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

Availability: weekday, weekend, travel to competitions?
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

Please list two references that can support your experience and training:
Name: ___________________________________ Phone: (day) ___________________
Name: ___________________________________ Phone: (day) ___________________

A volunteer coach must have approval from the officers of the club prior to the applicant providing coaching for the club.
Coaches are encouraged to have national certifications/ endorsements in their sport. A sports club coach is ineligible to
participate in club competition unless he/she qualifies as a sports club member. Non-player coaches are highly encouraged.
A volunteer coach is to provide only coaching and training techniques for the specific sport. All Sport Club affairs and
procedures are to be handled by the Sport Club representatives/officers. A Sport Club volunteer coach does not receive
monetary gain or does not promote private enterprise for personal gain. Selected coaches must sign a UH Release and
Indemnification Agreement prior to attending and coaching team practices/games. By signing below, I acknowledge and agree
to the above conditions set for volunteer coaches in the Department of Campus Recreation Sports Club Program.

________________________________           ______________________             ____________
Print name                                        Signature                          Date


                                         Approval by Sport Club Officers
_______________________________            ______________________             ____________
Name and Title                             Signature                          Date
_______________________________            ______________________             ____________
Name and Title                             Signature                          Date

Filed in Campus Recreation: ____________ by ________________________________
                                     Date                       CR Staff Signature
"State law requires that you be informed of the following:
1.with few exceptions, you are entitled on request to be informed
about the information the University collects about you by use of this form;
2.under sections 55.021 and 552.023 of the Government Code, you are
entitled to receive and the review the information; and
3.under sections 559.004 of the Government Code, you are entitled to
have the University correct information about you that is incorrect."
Revised 8/27/04                                                                                        49
                                                                                                              XIX


                                Sport Club Reservation Request Form
                  Year____________ Fall________Spring__________Summer_________
                                           Sport Club Contact Information
         Name of Sport Club: _______________________________________________________________________

         Name of Contact: _________________________________________________________________________

         Phone #: _______________________________ Alt. Phone#: ______________________________________

         Email: _________________________________ Fax #: __________________________________________

         Address: ________________________________________________________________________________

         City: _____________________ State: ________________ Zip Code: _______________________________


         Name of Secondary Contact: ________________________________________________________________

         Phone #: _______________________________ Alt. Phone#: ______________________________________

         Email: _________________________________ Fax #: __________________________________________

         Address: ________________________________________________________________________________

         City: _____________________ State: ________________ Zip Code: _______________________________

            Practice Day Information (please specify type of practice requested and complete portion below)
___ 1. Regular Scheduled Practice
___ 2. Additional Practice Request

Monday: ____________________________________ Location: _____________________________________
                   Start Time: _______________________ End Time: ________________________________
Tuesday: ____________________________________ Location: ____________________________________
                   Start Time: _______________________ End Time: ________________________________
Wednesday: ____________________________________ Location: __________________________________
                   Start Time: _______________________ End Time: ________________________________
Thursday: ____________________________________ Location: ___________________________________
                   Start Time: _______________________ End Time: ________________________________
Friday: ____________________________________ Location: ______________________________________
                   Start Time: _______________________ End Time: ________________________________
Saturday: ____________________________________ Location: ____________________________________
                   Start Time: _______________________ End Time: ________________________________
Sunday: ____________________________________ Location: _____________________________________
                   Start Time: _______________________ End Time: ________________________________
Total number of club members: _______________________
 Game Day(s) Information (please indicate date, time and location of all games)

 Game 1: __________________________________________________________________________
   Revised 8/27/04                                                                                                        50
 Game 2: __________________________________________________________________________
 Game 3: __________________________________________________________________________
 Game 4: __________________________________________________________________________
 Game 5: __________________________________________________________________________
 Game 6: __________________________________________________________________________
 Game 7: __________________________________________________________________________
 Game 8: __________________________________________________________________________
 Game 9: __________________________________________________________________________
 Game 10: _________________________________________________________________________
 Game 11: _________________________________________________________________________
 Game 12: _________________________________________________________________________
 Game 13: _________________________________________________________________________
 Game 14: _________________________________________________________________________
 Game 15: _________________________________________________________________________
               Additional Requests (please specify any additional information required)
 _____________________________________________________________________
 _____________________________________________________________________
 _____________________________________________________________________
 _____________________________________________________________________
 _____________________________________________________________________
 _____________________________________________________________________
                                                       Miscellaneous

         All additional requests must be made at least two weeks prior to the practice/game with all of the necessary
          paperwork completed.
         All paper work must be filled out to the best of your knowledge in a timely manner, in order to obtain our “first come,
          first serve” philosophy.
         In the event your club would like to cancel, please notify CRWC Reservations Department, at least seven (7) days
          prior to practice/game. Contact 713. 743. 9947 or 713.743.9505.




            Signature __________________________________________________________________




For office use only: Approved ______                  Un-approved ______
Date: ________________ Initials: ________             Deposit/Payment Due: __________
                                                                                                 __________
                                                                                                                          _____
Revised 8/27/04                                                                                                                    51
              University of Houston – Department of Campus Recreation                                                                   XX
                                       Accident / Injury Report
Name:                                                    ID#:                                Date:                     Time:
Address:                                                                              Zip Code:                    Phone:
Age:           Sex: M / F         Status: (circle) CRWC Member Visitor                   Other: __________________
Describe how the accident/injury occurred (describe events, actions, conditions, which may have contributed to
injury, report only the facts). For example: Fell on left upper arm.




Location of Accident:
____Natatorium ____Leisure Pool _____Center Ct. (court #____) ____ Main Ct.(court # ____) ____ IM Fields ____ Sports Club Fields
____Men’s Locker Room ____Women’s Locker Room ____ Family Changing Rm. ____ Fitness Center Classroom (#_____) ____ Child Care
____Racquetball Ct (#___) ____ Jogging Track ____Climbing Wall ____MAC ____Combatant Rm.
____Squash Ct. (#____) ____Other:

Program Area of Participation:
___Aquatics      ___Intramural Sports      ___Fitness/Aerobics       ___Sport Clubs       ___Outdoor Adventure        ___Child Care
___ Open Recreation       ___ Other: __________________

First Aid was Administered by: _________________________ Building/Aquatic Supervisor on Duty: _____________________
Describe First Aid given in detail:




Action Taken: circle whichever number is representative
     1. Refusal of Aid: I___________________________________am refusing aid from Campus Recreation Staff.
     2. No treatment was given and participant was returned to action.
     3. Campus Recreation Staff provided treatment and the participant remained at site.
     4. Campus Recreation Staff provided treatment and advised participant to seek additional medical attention.
     5. Campus Recreation Staff provided treatment and a friend took participant to seek additional medical attention.
     6. Campus Recreation Staff provided treatment and participant was transported to hospital by ambulance.
Was EMS called: Yes / No                   Time EMS called:                           Time EMS arrived:
Were there any body fluids present? Yes / No blood, vomit, urine, feces or other ___________________________
If yes, answer the following:
      1. Were latex gloves worn? Yes / No If No, Why?_______________________________________________
      2. Was a the area disinfected?                                                            Yes / No
      3. Was waste discarded into a biohazard bag?                                              Yes / No
      4. Was anyone exposed to the body fluids?                                                 Yes / No
           If yes, who?
Witness(s)
Name(s): ______________________________________________________ Phone: ________________________
Statement:
Witness(s)
Name(s): ______________________________________________________ Phone: ________________________
Statement:
Prepared by:                            Date:           Reviewed by:                        Date:
Contact a professional staff member if accident / injury is life threatening.
Revised 8/27/04                                                                                                       52

                   University of Houston – Department of Campus Recreation                                            XXI
                                                  Incident Report
Date:                     Time:                 Exact Location of Incident:
Check all that apply:
____ Argument      ____ Vandalism    ____Fight            ____ Schedule Conflict ____ Policy Violation
____ Theft        ____ ID Violation  ____ Physical Abuse ____ Verbal Abuse ____ Threatening Behavior
____Sexual Misconduct ____ Trespassing ____ Damaged/Lost Equipment ____ Weather
____ Other: ______________________________

Program Area of Participation:
___Aquatics                  ___Intramural Sports   ___Fitness/Aerobics           ___Sport Clubs
___ Informal Recreation      ___ Outdoor Rec.       ___ Other: __________________

Reported by:                                                              Date:                    Time:
Describe details of incident (use backside of form if necessary. Describe incident accurately and state only facts)




Individual(s) Involved
Name(s): ______________________________________________________ Phone: ________________________
Social Security Number: ___________________________________ Gender: Male / Female
Statement:


Individual(s) Involved
Name(s): ______________________________________________________ Phone: ________________________
Social Security Number: ___________________________________ Gender: Male / Female
Statement:


Witness(s)
Name(s): ______________________________________________________ Phone: ________________________
Statement:
Witness(s)
Name(s): ______________________________________________________ Phone: ________________________
Statement:
Other Agencies Notified:
____ UPD ____EMS ____Fire Department ____Physical Plant ____Other:
Action Taken:




Prepared by:                              Date:               Reviewed by:                                 Date:
                                                               Financial Action
                                                                  Request
Revised 8/27/04                                                                                                           53

Person Making Request:                    Date Submitted:                                                                       Phone:
                                                                                                                                713-743-
Kami White-Waden                                                                                                                9500
Vendor Name:                                                Vendor ID#/SS#:


Vendor Mailing Address:                                     City:                                   State:                      Zip Code:


Vendor Phone:          Vendor Fax:                          Vendor Representative:


Statement of Purpose: (be as specific as possible)



Statement of Benefit to the University:




Specific Description of Items Being Ordered or Paid                                                                  Cost
For:                                                                                                Quantity         per unit   Total




                                                                                                                                $
                                                                                                                                $
                                                                                                                                $
                                                                                                                                $
                                                                                                                                $
                                                                                                                                $
                                                                                                                                $
                                                                                                                                $
                                                                                                                                $
                                                                                                                                $
1. Attach receipts, invoices, or other appropriate documentation.                                                               TOTAL
                                                                                                                                $
2. Cash Register Receipts may only be used if they have the date and location of the purchase.                                      -
3. If applicable, attach art work or other necessary information the vendor may need to process order.


By signing, the requestor affirms that to his or her knowledge, all information is complete and accurate. Processing of
documents will be carried out according to current university policy.


Requestor Signature:                                        CR Staff Approval:                                                  Date:


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