Summer 2012 Part-Time Faculty Handbook by z2q8RQ9

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									                     Summer 2012
                    PART–TIME FACULTY
                       HANDBOOK
                         The Handbook is updated on a semester basis.
                             Part-time instructors are encouraged
                              to consult the document frequently
                             as a resource for current information.

                    Changes and updates appear in this font.
                                         Important!!
                               See General Announcements
                              following the Table of Contents.

            If you wish to print a page or a form from this handbook, please be sure to
               set your print parameters for the single page. If you fail to do so, your
                          printer will provide you with the entire document.

                       Fredericksburg Area       Daniel Technology
  Locust Grove                                                          Stafford County Center
                      Campus In Spotsylvania           Center
  Campus (LGC)                                                                   (SCC)
                              (FAC)              in Culpeper (DTC)
                                                                      2761 Jefferson Davis Hwy.
2130 Germanna Hwy. 10000 Germanna Point Dr.    18121 Technology Dr.
                                                                      Suite 107
Locust Grove, VA     Fredericksburg, VA        Culpeper, VA           Stafford, VA
22508                22408                     22701                  22554
Telephone:           Telephone:                Telephone:             Telephone:
540-423-9030         540-891-3000              540-937-2900           540-288-8830
(Voice/TTY):         (Voice/TTY):
                                               Voice/TTY: TBA         Voice/TTY: TBA
540-727-3209         540-891-3059
FAX: 540-423-9865    FAX: 540-891-3070         FAX: 540-937-9888      FAX: 540-658-1205
                   General Announcements

    Significant changes:
   Incomplete Grade Policy – page 14
   Academic Honesty Policy—page 16.
   Additions to Required Elements of Course Outline--Emergency
    Procedures and Student Resources) --pages 54
   100 teaching/learning resources in Knowledge Center--page 83

                     All changes appear in this color font.


                          Essential Dates
        Date      Responsibility
                  Course outline emailed to
    May 21        syllabusreviewer@germanna.edu

    June 1 – 8    Submit roster verification.
    July 3 – 10   See page 15 for additional information.
                  Return at least one graded assignment to students
    According
                  before withdrawal date (July 5 is date for ten-week
    to term
                  courses; use the withdrawal date for 4w, 5w1, 5w2,
    dates
                  and 7w calendars as appropriate)
    Final         Give final exams in scheduled last class meetings; do
    exams         not give exams early.
                  FINAL GRADES MUST BE POSTED NOT
    August 3      LATER THAN NOON See page 16 for additional
                  information.

                   Phone numbers of helpful people are on page three (3).




                                                                            ii
                           Table of Contents
1.   Introduction…………………………………………………………………………..                                1
     Germanna Community College Statement of Purpose…………………………..……             2
2.   Personnel and Frequently Used Telephone Numbers……………………………..              3
3.   Calendar………………………………………………………………………………                                    6
4.   Instructional Responsibilities……………………………………………………….                      8
     Duties and Responsibilities………………………………………………..………….                      8
     Teaching Tips………………………………………………………………………….                                9
5.   Managing the Classroom ………………………………………………………….                           10
     Electronic Submission of Student Work …………………………………………….                 10
     Electronics and Food in the Classroom ……………………………………………..                10
     Technology Resources for Students and Instructors………………………………….          11
     Student Concerns ……………………………………………………………………..                            11
     Moving or Canceling Classes………………………………………………………….                       11
     Course Outline…………………………………………………………………………                              12
     Grading………………….…….………………………………………………………                                 13
     Incomplete Grades…………………………………………………………………….                            14
     FERPA……………………………….………………………………………………..                                  14
     Final Examinations…………………………………………………………………….                           15
     Class Rosters…………………………………………………………………………..                             15
     First Roster……………………………………………………..……………………...                           15
     IMPORTANT; Verification of Correct Roster Info: Second Roster ……………….   15
     Submitting Final Grades ON TIME…………………….…………………………….                    16
     Academic Honesty…………………………………………………………………….                             16
6.   Instructional Policies…………………………………………………………………                         16
     Office Hours and Office Space………………………………………………………..                    16
     Student Attendance……………………………………………………………………                            17
     Textbooks………………………………………………………………..……………                                17
     Assessment/Placement of Students……………………………………………………                    18
     Adding/Dropping Courses……………………………………………………..……...                      18
     Access Policy for Students with Disabilities………….……………………………….          18
     Academic Freedom……………………………………….……………………………                             19
     Faculty Senate……………………………………………….………………...………                           19
     General Policies…………….………………………………………………………….                           19
     Campus and Classroom Security ……………………………………………………..                    20
     Lost and Found ………………………………………………………………………..                            21
     Reporting Issues of Concern …………………………………………….…...……….                  21
     Visitors in the Classroom …………………………………………………...………..                   21
     Animals on Campus ……………………………………………………….…………                            21
     Submission of Assignments or Packages for Instructors ……………………….……      21
7.   Employment Procedures……………………………………………………………..                          22
     Required Paperwork………………………………………………………….………..                          12
     Part-Time Faculty Contracts………………………………………………………….                      23
     Part-Time Faculty Rank and Pay …………………………………………………….                    23
     Interactive Video Procedure …..……………………………………………………..                   24
     Part-Time Pay Periods………………………………………………………………..                         24
     Performance Evaluation……………………………………………………………….                         24
                                                                                iii
    ID Badges……………………………………………………………………………...                                 25
    Professional Participation and Development………………………………………….               25
    Part-Time Faculty Concerns…………………………………………….…………..                        26
8. Support Services……………………………………………………………………...                              26
    Mail Boxes and Intercampus Courier Services………………………………………..              26
    Email Accounts………………………………………………………………………..                               27
    Email Policy…………………………………………………………………………...                               27
    Distance Learning …….………………………………………………………………                             27
    Distance Learning Courses…………………………………………………………….                         27
    Distance Learning Policies and Procedures…………………………………………..               28
    Proctored Activities Requirement…………………………………………………….                     28
    Educational Technology………………………………………………………………                            29
    Educational Technology Support (Distance Learning) ………………………………           29
    Blackboard ……………………………………………………………………………                                  29
    Training ……………………………………………………………………………….                                  30
    Support – Distance Learning ………………………………………………………….                       30
    Safe Assign ……………………………………………………………………………                                 30
    VCCS Licensed Software ……………………………………………………………..                          30
    Educational Technology Support (Technical Support Services) ……………………..    31
    Audio-Visual Resources…..………………………………………………………….                          31
    Copying……………………………………………………………………………….                                    31
    Learning Resources …………………………………………………………………                              32
    Libraries………………………………………………………………………………..                                 32
    Academic Computing Centers (ACC)…………………………………………………                       33
    Testing Services………………………………………………………..………...……                           33
    Testing Services Guidelines …………………….……………………………….…..                     34
    Tutoring Services …………………………………………………………………….                             35
9. Student Information and Services…………………………………………………..                      36
    Student Concerns……………………………………..………………………………                              36
10. Emergency Information……………………………………………………………..                            36
    Inclement Weather………………………………………..………………………….                             37
    In Case of Emergency—Your Responsibilities as a Faculty Member………..……..   37
    Security…………………………………………………………………………..…...                                39
11. Appendices …………………………………………………………………………...                                40




                                                                                   iv
Dear Colleague:

Germanna Community College welcomes you as a member of our teaching faculty. As part-
time instructors, you play a critical role in the education Germanna offers to the community.
You bring experience in many career fields from the world outside of the college, thus enriching
the student learning experience.

Part-time faculty also perform an essential role in the courses and programs offered and your
presence at GCC greatly enhances the education our students receive. Even if you may be
teaching only one class, you are an integral part of the department in which you work. You
enable the college to offer courses we would not be able otherwise to provide.

Our part-time faculty members are vital to Germanna and to the growth and success of our
students and the community we serve. Teaching and working with students, you help to guide
them toward meeting their life goals, a most rewarding undertaking.

To help make your teaching more enjoyable and productive, this handbook contains information
on practical details of teaching and college policies. If you have further questions the Deans of
Instruction and College staff will be happy to assist you.

Thanks to all of you for accepting the challenge of educating our students as we move through
the 21st century. We will do everything possible to make your teaching experience at GCC a
positive one. We appreciate the contribution you make.



Sincerely,




David A. Sam




                                                                                                v
Introduction
         Germanna Community College exists to serve the educational needs of individuals interested in
beginning or advancing their careers, or in transferring to a four-year college or university. The college
offers its educational and other services as part of a statewide system of community colleges that places
relatively low cost, high quality post-secondary education within commuting distance of all Virginians.
Germanna serves the residents of the counties of Caroline, Culpeper, King George, Madison, Orange,
Spotsylvania, Stafford, and the city of Fredericksburg.
         Germanna strives to offer courses at times and locations convenient for students. The College
operates on a year-round basis, with two semesters and a summer session each year. Courses are
scheduled both day and evening on the Locust Grove and Fredericksburg Area Campuses, as well as the
Joseph R. Daniel Technology Center in Culpeper, the Stafford Center in Stafford County, and as needed
at other locations within the College's service region.
         The 2009-2011 Germanna Community College Catalog and Student Handbook is available
online at http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf.
The 2009-2011 Catalog and Student Handbook contains more information about Germanna’s affiliations
and accreditation as well as statements about the college’s mission, purpose, and history. This
information is found on page 10 of the current Catalog.
         The instructional unit is organized by related disciplines into three divisions: Arts and Sciences,
Nursing and Health Technologies, and Professional and Technical Studies. For more specific
information on the disciplines assigned to a division, see page 3 in this handbook.
         Dr. Deborah Brock serves as Dean of Arts and Sciences. Ms. Denise Guest is Interim Dean of
Professional and Technical Studies. Ms. Mary Blessing Gilkey is Dean of Nursing and Health
Technologies. Each Dean is responsible for all full-time and part-time teaching faculty as well as all
credit courses offered within the disciplines assigned to the division. Each Dean is responsible for
courses offered in their assigned disciplines at the Locust Grove Campus (LGC), the Fredericksburg
Area Campus (FAC), the Daniel Technology Center in Culpeper, the Stafford Center, and at other
locations throughout the service region.
         Professional staff assist the Deans. Department chairs assist the Deans in the supervision of part-
time faculty. If you have questions or concerns about course content, course outlines, textbooks, support
materials, or teaching matters, contact your department chair, whose name and contact information is
included on pages 6 and 7 in this handbook.
         Judi Bartlett, Coordinator for the Stafford Center, is responsible for the day-to-day operations of
the Center. Paula Gentry, Associate Dean for Academic Assessment and Faculty Resources, is assigned
to college-wide projects that further the work of the instructional unit.
         Administrative assistants provide support for the division through the completion of division
responsibilities including entering schedule information into PeopleSoft, collecting information for
textbook orders, and collecting and disseminating division information.
         Part-time faculty are crucial to the operation of GCC. The College could not offer the number
and variety of courses it does without part-time faculty. This handbook is designed to provide part-time
faculty with a convenient reference to the academic and administrative policies and procedures at GCC.
Please use it as a beginning point for seeking answers to questions you may have and then solicit
additional information or clarification from staff members as needed.
         This handbook is revised and reorganized annually. We welcome questions and suggestions for
improvement. Please send those questions and suggestions to Paula Gentry at pgentry@germanna.edu.




                                                                                                          1
               Germanna Community College Statement of Purpose

Germanna Community College is a public, comprehensive higher education institution in the Virginia
Community College System. Located in north-central Virginia, the College has two full-service
campuses and an advanced technology center as well as a center in Stafford County. GCC offers
Associate Degree, Certificate, and Career Studies Certificate programs to a diverse urban and rural
population.

Mission: Germanna Community College is a regional leader and partner providing high quality,
accessible learning opportunities and related services to the community.

Vision: Germanna Community College is a dynamic learning organization that provides innovative
leadership in meeting the changing educational needs of the community.

Values: Shared values guide Germanna Community College in fulfilling our mission. These values
influence thoughts, guide decisions, mold policies, and determine courses of action. These values are
demonstrated through a commitment to:

              Teaching and Learning—Sustain teaching excellence and set high standards that promote
               and encourage student learning.

              Effective Learning Environments—Maintain innovative learning environments that
               encourage creativity and acquisition of knowledge and skills that prepare students for
               changing work environments, responsible citizenship, and rewarding lives.

              Community Service—Serve our communities by facilitating cultural enrichment,
               advancing economic development and partnerships, promoting health and wellness
               within the community, and providing leadership and College talent to meet community
               needs.

              Opportunity—Serve a diverse student population through lifelong learning and student
               development services that are inclusive, accessible, affordable, and of the highest quality.

              Stewardship—Make effective and efficient use of resources, fulfilling our responsibility
               to the Commonwealth and the communities we serve.

              Professionalism—Foster competence and professional development, open and honest
               communication, accountability for actions and mutual respect.

              Integrity—Deliver on our promises; take the right actions for the right reasons.




                                                                                                          2
Personnel Directory
      (Area Code: 540 Unless Otherwise Indicated)

                             ARTS and SCIENCES
                       BIO, CHM, CST, ENG, FRE, GEO, GER, HIS, HUM, ITA,
                          MTE, MTH, MUS, PHI, PLS, REL, PSY, SOC, SPA
                                                                LGC                  FAC
  Dr. Deborah Brock, Dean                                                          891-3040
  Shashuna Gray, Assistant to the Dean                                             834-1057
  Ms. Lisa Smith, Administrative Assistant                   423-9840
  Ms. Carol Baetz, Administrative Assistant                                        891-3040


        NURSING AND HEALTH TECHNOLOGIES
                               CNA, DNH, HCT, HLT, PNE, NSG, PED
  Ms. Mary Blessing Gilkey, Dean                             423-9820
  Dr. Patti Lisk (NSG) – Interim Dean                        423-9824
  Ms. Samantha Wilson (PNE,CNA)                              423-9831
  Mr. John Stroffolino (HCT, HLT/PED)                        423-9853
  Ms. Karen Mittura, Director of Labs and Clinicals          423-9825
  Ms. Rosie Henderson, Administrative Assistant              423-9822
  Ms. Kristine Clark, Administrative Assistant               423-9821


       PROFESSIONAL and TECHNICAL STUDIES
                    ACC, ADJ, ART, ASL, CHD, BUS, CIV, CSC, DRF, ECO, EDU,
                    ENV, ESL, FIN, FST, GIS, HRT, ITD, ITE, ITN, ITP, LGL, MKT
  Ms. Denise Guest, Interim Dean                                                   891-3064
  Ms. Paula Gentry, Associate Dean for Academic              937-2919
  Assessment and Faculty Resources                             DTC
  Ms. Caroline Murray, Administrative Assistant                                     891-3047
  Mr. Ryan Marr, Administrative Assistant                                        834-1029 - SCC
  Brenda Brumfield, Administrative Assistant               Daniel Technology Center -- 937-2914


            Distance Learning and Academic Support
  Dr. Yanyan Yong, Dean                                                            891-3084
  Mr. Forrest Smith, Blackboard Administrator                                      891-3077
  Ms. Juliette Mersiowsky, Instructional Design              423-9151              834-1049
  Mr. Muneeb Mobashar, Help Desk and Faculty
                                                             834-1059
  Support (Evenings and Saturdays)
  Academic Computing Centers                                 423-9145              891-3009
  Library                                                    423-9143              891-3015
  Network Support                                            423-9052              891-2127
  Technical Support (day and evening)                        423-9052              834-1000
  Testing Centers                                            423-9147              891-3083
  Tutoring Services                                          423-9148              891-3017

                                                                                                  3
                                    Student Services
                                                                       LGC                 FAC
Ms. Pam Frederick, Dean                                              423-9125
Dr. Sarah Somerville, Lead Counselor (LGC)                           423-9139
Mr. Mark Haines, Lead Counselor (FAC)                                                   891-3026
Ms. Judi Bartlett, Coordinator—Stafford Center                          SCC Phone: 288--8846
Admissions and Records                                               423-9122           891-3020
Counseling                                                           423-9123           891-3021
Special Needs Counselors                                             423-9140           891-3019
Veteran Affairs                                                                         891-3078
Financial Aid                                                        423-9124           891-3081
                              Other Units of Interest
Bookstore                                                        423-9192           891-3002
Business Office                                                  423-9038           891-3029
Human Resources                                                  423-9056
Payroll: Barbara Hall                                            423-9057
Technical Support Services                                       834-1000
Workforce and Community Development                              423-9150           891-3095
              Contact information for Germanna’s management staff can be found at:
    http://www.germanna.edu/phone_list/admin_index.asp?menuchoice=Administration%20A%20-%20Z

Administrative Assistants
LGC        Ms. Lisa Smith                        Arts and Sciences
           423-9840;                             Monday-Friday          7:30 AM– 4:00 PM
303
           lsmith@germanna.edu
FAC-1      Ms. Carol Baetz                       Arts and Sciences
           540-891-3050                          Monday-Friday          9:00 AM-5:30 PM
315-A
           cbaetz@germanna.edu
LGC        Ms. Kristine Clark                    Nursing and Health Technologies
           423-9821                              Monday—Thursday 11:00 AM – 7:30 PM
401
           kclark@germanna.edu                   Friday                7:30 AM – 4:00 PM
LGC        Ms. Rosie Henderson                   Nursing and Health Technologies
           423-9822;                             Monday-Friday        8:00 AM – 4:30 PM
401
           rhenderson@germanna.edu
DTC        Brenda Brumfield                      Professional and Technical Studies
           937-2915                              Monday –Friday 8:00 AM – 2:30 PM
117
           bbrumfield@germanna.edu
FAC-2      Ms. Caroline Murray                   Professional and Technical Studies
           540-891-3047                          Monday-Friday         7:30 AM-4:00 PM
212
           cmurray@germanna.edu
FAC-1      Ms. Juanita Kimmel                    Professional and Technical Studies
           540-834-1029                          Monday – Friday       8:00 AM -2:30 PM
315-B1
           Jkimmel@germanna.edu
SCC        Mr. Ryan Marr                         Student Services
           540-288-8830                          Monday – Thursday 2:00 – 9:30 PM
106
           rmarr@germanna.edu


                                                                                                   4
Department Chairs
     (FAC Office/Phone Numbers are in flux this semester as SEIC building becomes available.)
                                             ARTS and SCIENCES
          Discipline                             Chair                    Office          Phone*        Email**
Communication Studies and               Ms. Shelly Palomino            FAC,                           Apalomino
Theatre; American Sign
Language
                                       Ms. Diane Critchfield,          LGC, 303-F                     Dcritchfield
English
                                       Co-Chair
                                       Mr. Cory MacLauchlin,           LGC, 504D                      Cmaclauchlin
English
                                       Co-Chair
English—Developmental                  Ms. Vanessa Sekinger            FAC                            Vsekinger
ESL (English as a Second Language)     Ms. Wen Maier                   FAC                            wmaier
History, Humanities, Music,            Ms. Kellie Bradshaw             FAC                            Kbradshaw
Philosophy, Religion,
Math-College Level,                    Ms. Patricia Parker             FAC                            Pparker
Developmental
Life Sciences                          Ms. Julie Fasano and            FAC                            Sgray
                                       Ms. Maury Wrightson             FAC                            Mwrightson
Geography, Psychology, Political       Dr. Gayle Wolfe                 FAC                            Gwolfe
Science, and Sociology
                              NURSING and HEALTH TECHNOLOGIES
Certified Nursing Assistant            Ms. Karen Mittura               LGC, 401-F       423-9825      kmittura
Dental Hygiene, Dental                 Ms. Misty Meisner               LGC, 504E        423-9823      Mmeisner
Assisting
Licensed Practical Nurse               Ms. Mary Gilkey                 LGC, 401A        423-9820      Mgilkey
RN-First Year                          Dr. Patti Lisk                  LGC, 401E        423-9824      Plisk
RN-Second Year                         Dr. Patti Lisk                  LGC, 401E        423-9824      Plisk
HCT, HLT, PED                          Mr. John Stroffolino            LGC, 407B        423-9853      Jstroffolino
                             PROFESSIONAL and TECHNICAL STUDIES
Art, Graphics, Photography              Ms. Jean Lauzon                FAC                            Jlauzon
Automotive                              Mr. Brent Wilson               Carver           829-2044      Bwilson
Business, Economics,                    Mr. Don Frank, Interim         FAC                            dfrank
Accounting, Marketing                   Department Chair
Childhood Development,                  Ms. Bev Abrams                 FAC                            babrams
Education
Computer Science, Information           Mr. Terry Rooker               FAC                            Trooker
Technology
Criminal Justice, Legal Studies    Mr. Irv Comer              FAC                      Icomer
Engineering                        Dr. Lisa Murphy            FAC                      lmurphy
Education                          Ms. Bev Abrams             FAC                      babrams
Fire Science                       Mr. Jeff Bailey                                     Jbailey
Horticulture                       Dr. Michael Read           LGC, 407-C     727-3087 Mread
             SDV -- Courses are staffed by the Coordinators of Counseling at LGC and FAC.
SDV 100 (FAC)                      Mr. Mark Haines           FAC                       Mhaines
SDV 100 (LGC)                      Dr. Sarah Somerville      LGC, 205-E     423-9139   Ssomerville
               *All telephone numbers are in the 540 area code unless otherwise noted.
              **GCC Email addresses include information in Email column followed by @germanna.edu (e.g.,             5
              rburton@germanna.edu).
                                                       Syllabi due to syllabusreviewer@germanna.edu

Academic Calendars                                     Syllabi due to Kris Clark or Rosie Henderson for
                                                       Nursing and Allied Health Division
Summer 2012                                            kclark@germanna.edu or
                                                       rhenderson@germanna.edu

                                                       (SYLLABUS CREATORREQUIRED)




Web Registration             April 9 , 2012 - June 29, 2012 - www.germanna.edu
In-Person Registration       April 9, 2012– April 27, 2012

 Classes Begin                  May 21          Independence Day                 July 4
                                                Holiday - College Closed
 Last Day to Add a Class        May 25          Last Day to Withdraw             July 5
                                                Without Academic
                                                Penalty or Change to
                                                Audit
 Memorial Day - College         May 28          Classes End                      August 1
 Closed
 Last Day to Drop with          May 31          Final Examinations               During last
 Refund                                                                          scheduled class
 No Classes Scheduled            July 3


Fall 2012
Web Registration              April 9 , 2012 - October 22, 2012 - www.germanna.edu
In-Person Registration        April 9, 2012– April 27, 2012
                              July 16, 2012 - August 17, 2012
Deferred Payment Date         July 12, 2012


 Classes Begin                 August 20      Last Day to Withdraw                        October 25
                                              Without Academic Penalty
                                              or Change to Audit
 Last Day to Add a Class       August 24      Thanksgiving Break –                   November 21 - 24
                                              No Classes
 Labor Day - No Classes       September 3     Classes End                              December 8
 Last Day to Drop with        September 5     Final Examinations                     December 10 - 15
 Refund
 College Learning Day - No    September 25
 Classes




                                                                                                          6
Instructional Responsibilities
        Part-time faculty plays an integral role in the academic life of Germanna Community College.
Academic preparation and teaching requirements are the same for full-time and part-time faculty.
Supervision of faculty resides with the Deans of Instruction who have delegated some of their duties and
responsibilities regarding supervision of part-time faculty to the department chairs.
        Part-time faculty appointments are made by Germanna Community College according to
instructional needs, and the College reserves the right to change or withdraw teaching assignments based
on enrollments and other institutional requirements.

Duties and Responsibilities
         As a part-time faculty member, it is your responsibility to provide excellence and quality in
teaching and to uphold the standards established by the College. Specifically, your duties are to conduct
assigned classes so that student attainment of course outcomes is encouraged and achieved, to meet with
students as necessary during office hours, to follow college policies and procedures, and to communicate
with College staff members.
         For classroom and course issues, please consult the Department Chair assigned to your
discipline. Unanticipated classroom absences are reported to Instructional staff members or
Administrative Assistants. These individuals are here during the day and Monday-Thursday evenings.
Please use the wallet card provided to you for telephone numbers and contact the appropriate Division
Office. You must speak with a person. Do not leave a voice mail or send an email without continuing
efforts to speak with someone in the division office. The major responsibilities inherent in teaching
your course include:

       1. To establish and maintain a classroom environment that is conducive to learning

       2. To design tests and assignments that align with the course learning outcomes, and to provide
          each student with periodic evaluations of his/her progress;

       3. To provide each student with a course outline, to acquaint all students with the course
          requirements and learning outcomes (common course learning outcomes required) during
          the first class meeting; and to post on Blackboard as appropriate;

       4. To submit outlines for all your classes (electronic copies MS Word required) to the
          appropriate department chair and Division Office administrative assistant prior to your
          first class meeting. Course outlines must include the required elements; the relevant section
          in the Appendix begins on page 39.

       5. To post and maintain one office hour per week for each section taught, easily accessible to
          students on campus or online, as appropriate, and in proportion to course delivery;

       6. To explain clearly the grading procedures and standards, and to apply them fairly;

       7. To present course material in a clear and coherent manner using various methods that engage
          students in the learning process, according to content and student needs;

       8. To meet assigned class(es) at the scheduled time and for the scheduled duration. Any
          departure from the appointed hours, including planned cancellation or meeting at a different

                                                                                                          7
           location for a class, must have the previous consent of the department chair and be
           communicated to a staff member in the Division Office,

       9. To maintain accurate records of student enrollment, attendance, and grades;

       10. To provide supervision of students in classrooms, laboratories, clinical settings, and in
           meetings scheduled in alternate locations (e.g., field trips);

       11. To encourage class discussion when appropriate;

       12. To encourage students to think critically, and for themselves;

       13. To maintain and display enthusiasm for the subject;

       14. To demonstrate genuine interest in students, including concern that students achieve the
           learning outcomes, and an understanding of the student’s perspective;

       15. To give a final exam during the published exam period, or at a minimum a graded class
           activity (see section on Final Examinations—page 15) as students are not excused from
           final examinations by Catalog policy;

       16. To submit rosters and final grades electronically not later than the announced deadline;

       17. To check your campus mailbox weekly, to use your GCC email account, to check and
           respond appropriately to email twice a week (minimally);

       18. To present problems, recommendations, and reports related to courses and instruction to the
           appropriate staff member;

       19. To speak with the Department Chair promptly when needing to be absent from class and to
           communicate that absence in person to a staff member in the Division Office;

       20. To refer students who need special attention to Counseling.


Teaching Tips
Here is a brief checklist of instructional strategies:
        1. Distribute course outline at the first class—with outcomes, requirements, a calendar of topics
            and activities, grading policy, absence and other class rules, emergency procedures
            explained, and your office hours clearly articulated—and discuss it with the students. A
            more detailed description of the required elements for course outlines is provided in the
            appendix of this handbook. Establish at the first class unmistakable standards and
            expectations, and stick to them.

       2. Plan an activity for the first class that will help students get to know one another. Also, use
          the first class to engage your students’ interest in the course subject.



                                                                                                            8
       3. Get to know your students, take roll, and emphasize to students your availability outside of
          class to answer questions or assist them. Students not on your roster must be sent to
          Admissions and Records for assistance.

       4. Seek regularly to know if your students comprehend and can apply what you teach by
          actively listening and responding to their interests and difficulties. Be ready to adjust to
          legitimate needs.

       5. Share not only your knowledge but also your experience with the commitment to learning;
          within bounds of propriety, let students know who you are.

       6. Respect and value student questions, difficulties, and opinions as you correct their factual
          errors or logical inconsistencies.

5.   Managing the Classroom

       Regardless of the issue, part-time instructors have a number of resources available to them. The
Department Chair is a valuable resource for course content and classroom management issues. The
Adjunct Faculty Office provides workspace and limited storage space, computers and printer
availability. Email and campus mailboxes are communication avenues. The Part-Time Faculty
Handbook serves as a resource as well.

Electronic Submission of Student Work
        Course outlines should include information about whether or not students may submit
assignments electronically. Face-to-face and hybrid course instructors may opt not to accept
electronically submitted assignments. One thing to consider is that formatting created in Windows 2003
may be changed when the document is opened in the 2007 release.
        If you have Windows XP or earlier (or Word 2003 or earlier), you will have some trouble
opening student files done in Wood 2007 (or other 2007 programs). For Word documents, the easiest
method is to include a message in your syllabus and in assignment instructions that assignments
completed in Word 2007 must be saved as an “.rtf (Rich Text Format) document. The student can then
submit the text document in that format. There are other methods you may use; feel free to do so if you
know they work. Other instructors may allow electronic submission as a routine matter, and their course
outlines may notify students that they will receive an email “receipt” advising them that the electronic
submission has been received and has been opened successfully. If the student does not receive the
receipt email in a time limit identified in the course outline, then the student should resubmit the
electronic document.
        Accepting electronic submission or choosing not to do so is within the purview of the instructor;
information about the policy should be included in the course outline.

Electronics (e.g., cell phones) and Food in the Classroom
        Course outlines should include classroom policies relate to electronics and food in the classroom.
The most common policies for electronics require students to silence their cell phones and stow them
during class. Other types of electronics may be included in this policy if the instructor chooses. Even
here at Germanna, there have been instances of students texting for help during classes and exams.
        Students who have a serious situation that may require their families to contact them (e.g., a sick
child) may be advised to see the instructor before class. The instructor can allow the student access to a
quiet alert to answer the phone outside the classroom.
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        Especially in evening classes, students may not have time for a meal before class. Some
instructors allow their students to eat in the classroom. Any student who eats or drinks in the classroom
must dispose of any trash in the wastebasket before leaving the classroom. No food or drinks can be
taken into any computer classroom.

Technology Resources for Students and Instructors
        Online tutorials for technology resources are available for both faculty and students at:
http://www.germanna.edu/myGcc/tutorials.asp?menuchoice=Tutorials (copy and paste URL into
browser to access this page). Faculty tutorial is for the Student Information System (SIS) and student
tutorials are for SIS, their VCCS email accounts, and Blackboard. Faculty may also find a review of
student tutorials to be helpful.
        Help Desks are found at: http://www.germanna.edu/helpdesk/?menuchoice=Helpdesk%20Home.
The Help Desk phone numbers are: Faculty – 540-834-1000 and Students – 540-891-3077.

Student Concerns
        It might be helpful to know that some of the issues that are most likely to generate student
concerns, and have a negative effect on the student evaluations, are:
     instructor absence and tardiness (including dismissing class early),
     not using the textbook effectively in the course,
     not using BlackBoard as a communication tool (it’s easiest function), and
     a lack of timely and substantive feedback on graded assignments.
Each of these issues is problematic. As a professional, you have the responsibility to model the kinds of
behaviors that you wish your students to emulate in the classroom, on the job, and in the community.
        Regardless of the student issue, the course outline is the first document that is referenced. If you
put a policy in your outline, you must first ensure that it is consistent with Germanna policy and
procedure, and then enforce the policy. The policy cannot contradict the 2009-2011 Germanna Catalog
and Student Handbook, must be reasonable, and effective.
        The importance of a well-planned, tightly constructed course outline cannot be overemphasized.
Your outline must contain accurate information and be consistent with College policies. You may also
wish to have an electronic copy of a relevant course outline and to consult with your department chair as
you develop your own outline. As the semester progresses, make notes on your copy of your outline
about things that went well and things you want to change for the next time you teach the course.
        The Germanna Community College Catalog and Student Handbook is a useful reference, and is
available at www.germanna.edu. Look under “Students” for the link to the current Catalog.
        Your Department Chair is a valuable resource when you have questions about course content,
grading, and other classroom matters. Please give your outline the time and attention it deserves. See
the sections in the Appendix on Tips on Constructing a Course Outline and the Required Elements for a
Course Outline.


Moving or Canceling Classes (e.g., Instructor Absence)
        It is crucial that classes meet at regularly scheduled times and locations. If your change of class
meeting time and/or location is approved by your Department Chair, then you must notify the
appropriate administrative assistant who will then post a Notice of Change Form (see Appendix). Even
though you might have informed your class that you will be meeting at a different time or in a different
place than your usual classroom, one or two students might have been absent or may have forgotten.
Furthermore, if a student must be reached for an emergency, it is important for the Division Office staff

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member to be able to locate him/her. In order to encourage better communication, we ask that you
inform the Division Office of time and/or location changes in advance.
        If you wish to meet your class at an educationally appropriate destination, you must discuss this
plan with the Department Chair. Each student must sign and submit the Assumption of Risk form
(parental signature is required for students 17 and younger), and the instructor must submit copies to the
Division Office and Security, prior to the class meeting held off campus. The Assumption of Risk form
is included in the Appendix of this Handbook; you must complete the pertinent information in the
form’s gray areas prior to presenting them to your students for signature. You may leave the completed,
signed forms with the security officer on duty in the building where your class meets. Any student who
does not submit a completed form prior to the activity must not attend the off-campus meeting.
         If you know in advance that you will need to be absent from class, it is your responsibility to
coordinate all arrangements. When it is appropriate to do so, you can arrange for someone else to meet
your classes or you can make special assignments that the students can complete outside of class. If
your substitute will provide instruction, that individual must be qualified and appropriately credentialed
to do so in order to be an approved substitute. In either case, you must notify the appropriate
Department Chair.
        Instructor absences MUST be very limited. Excessive class absences may result in a poor
performance evaluation and failure to be reappointed in subsequent semesters.
        If you cannot meet with your class at its scheduled time because of illness or other emergency
circumstances, you must speak with the Division Office staff member as soon as possible. If these
individuals are not available, alternate numbers are listed on the wallet card provided to you at the
beginning of the semester. It is essential that you speak to a person.
        Faculty should adhere to the scheduled beginning and ending times of class meetings unless
exceptional circumstances dictate otherwise. In such cases, the faculty member should notify the
Division Office as soon as possible.
        See pages 37 and following for Inclement Weather information about closures of the entire
college and closings for classes meeting in area high schools.

Course Outline
        The purpose of a course outline is to provide students with an explanation of the course
outcomes and how they must participate in the learning process in order to achieve these outcomes. The
outline serves as a written contract between the instructor and the student, and documents what is
expected of students in order for them to receive credit for their achievement of the outcomes.
        Your Department Chair is the primary resource who can answer questions you may have about
the preparation of your first course outline and with other content related issues. Examples of
representative course outlines, as well as Tips on Preparing a Course Outline and the Required
Elements, are included in the Appendix. Other examples, perhaps specific to the course(s) that you are
teaching, may be available from the Department Chair or other full-time faculty.
        A portion of information contained in the course outline is standard information while other parts
are developed by the individual instructor and are tailored to fit the particular instructor and class needs.
Individual instructors may also add explanatory information that they feel students will find helpful
and/or to clarify learning outcomes and course procedures.
        It is important that your course outline be as detailed as possible. Any policies or procedures you
plan to enforce should be included in the course outline. If a student questions or complains about class
policies or procedures, the Division Dean will refer to the course outline for clarification.
        All students receive a copy of the course outline at the first class meeting. In addition, part-
time faculty must provide an electronic copy of the completed course outline (in MS Word) for
each section that you are teaching regardless of the delivery method (e.g., face-to-face, hybrid,

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online) or the site where the course is offered (e.g., LGC, FAC, DTC, SC, off-campus, online) to
either syllabusreviewer@germanna.edu for Arts and Sciences as well as Professional & Technical
Studies) or Rosie Henderson (rhenderson@germanna.edu for Nursing and Health Technologies)
prior to your first class meeting. Course outlines are submitted electronically as a Microsoft
Word document saved in this format: Semester, Course, Section Number, Instructor (e.g., F 07
HIS 101-91 K. Bradshaw). Online instructors must submit electronically their course outline as a
MS Word document as well. Paper copies of course outlines are not accepted.
    All course outlines must include all the required elements approved for a course outline. The
Appendix includes additional information about the required elements, and an electronic template is
available from the discipline resource at both campuses. The Syllabus Creator is available for
developing course outlines as well. For additional information, see:
http://www.germanna.edu/faculty/syllabus_login.asp?menuchoice=Syllabus%20Creator. When the
course outline is submitted through the Syllabus Creator, it is not submitted to the Division
Offices or Department Chair. Please be sure to email a copy of the final document in MS Word to
the Division Office administrative assistant and your Department Chair.

Grading
        Each faculty member is responsible for determining a grading scale to be used for each class
being taught. The College does not have an official grading scale but expects instructors to formulate
reasonable grading standards and policies, and to communicate them clearly in the course outline. Many
college faculty use a 10-point scale such that:

               90-100 = A             80-89 = B       70-79 = C      60-69 = D       0–59 = F

        Whatever grading scale is used, grading criteria must be clearly defined in the course outline.
Each instructor is responsible for determining and recording final grades at the end of each semester.
Instructors MUST enter their grades electronically NO LATER THAN THE PUBLISHED
DEADLINE.
        Students in developmental courses (MTE 1 through 9, ENG 01, ENG 03, ENG 04, ENG 05,) do
not receive traditional letter grades. Instead, they will receive one of the following grades:

       S (= Satisfactory). The student met the objectives of the course and is ready to progress to the
       next course in the reading, writing, or math sequence.

       R (= Re-enroll). The student has not met the objectives of the course, but has demonstrated
       sincere attempts to do so (attended class regularly, handed in assignments regularly, etc.) The
       student must repeat the course.

       U (= Unsatisfactory). The student has not met the objectives of the course and has not made a sincere
       effort to meet those objectives (has not attended class or handed in assignments regularly). The
       student must repeat the course.

         Please be aware that whether a student receives an R or a U, he/she must still repeat the course in
its entirety.
         Students who wish to audit a course must request permission from the appropriate Division Dean
before the last day to withdraw from the course.
        If an instructor has reason to change a student’s grade after the end of the semester, he/she must
use the "Change of Grade" form issued by the office of Admissions and Records (see Appendix).
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       Incomplete Grades
        According to a new VCCS policy, the “I” grade is to be used only for verifiable unavoidable
reasons that a student is unable to complete a course within the normal course time. To be eligible to
receive an “I” grade, the student must (1) satisfactorily complete more than 50% of the course
requirements and (2) request that the faculty member assign the grade of Incomplete and indicate
why the Incomplete is warranted. The faculty member has the discretion to decide whether the “I”
grade will be awarded.
        The instructor must ascertain that verifiable, unavoidable reasons have kept the student from
completing required course work. If circumstances that prevent a student from completing course
requirements arise after the drop date but still early in the semester, then the student should request to
withdraw from the course (seeking permission from the appropriate Division Dean if the last day to
withdraw without academic penalty has passed) and repeat the course in a subsequent semester.
        Since the incomplete" extends enrollment in the course, requirements for satisfactory completion
shall be established through consultation between the faculty member and the individual student. In
assigning the “I” grade, the faculty member must complete the Incomplete Grade Form (see
Appendix for form) for each student to whom an “I” grade is granted. The form must include the:
        (1) reason for assigning the grade;
        (2) work to be completed in specific detail, and its percentage in relation to the total work of the
course;
        (3) specific date by which the work must be completed, and
        (4) default grade (B, C, D, F, P, R, or U) based upon course work already completed.
Completion dates are not set beyond the subsequent semester (to include summer term) without
written approval of the chief academic officer of the campus. The student is provided a copy of the
documentation.
        The instructor must attach a completed and signed Incomplete Grade Form to the final grade
roster for each student to whom an “I” grade is given; Admissions and Records then forwards a copy of
the completed form to the student.
        If the student fails to meet the course requirements listed on the Incomplete Grade Form, the "I"
becomes the grade indicated by the instructor on the Incomplete Grade Form at the end of the semester
following the semester in which the "I" was granted. The instructor needs to do nothing additional for
the grade to be recorded as a part of the student’s official grade transcript.

        FERPA (Family Educational Rights and Privacy Act)
        It is important that all faculty understand the federal legislation entitled the Family Educational
Rights and Privacy Act (or FERPA). FERPA requires the confidentiality of all postsecondary
educational records regardless of student age. Therefore, if a parent or guardian calls you seeking
information as to their son’s or daughter’s attendance record, grades, or other course related information,
you must tell him/her that you cannot legally discuss that information with anyone other than the
student EVEN IF the parent is paying for the student’s tuition, room, and/or board.
        If a student tells you that he/she does not mind if you discuss course related information with a
parent, you must obtain this consent in writing from the student without the parent present. The consent
can be written for this specific meeting only, for specific issues only, or can be written to include any
academic information and for the entire period of the student’s enrollment at GCC. You can discuss
only that for which the student has signed a waiver.
        Please keep a copy of this waiver for yourself; the original consent must be submitted to
Admissions and Records for filing in the student’s academic file.
        If the parents insist you release student information to them, please refer them to Admissions and
Records.

                                                                                                         13
Final Examinations
         Each instructor will include a final examination as a part of course requirements. Faculty give
final examinations at the scheduled time during the examination period during the fall and spring
semesters (see Final Exam Schedule for day and time). In summer, the final exam is scheduled for the
last class meeting.
         All students are expected to take their final examinations at regularly scheduled times. By
Catalog policy, instructors CANNOT exempt students from the final examination. Instructors
should publish the final exam date and time in your course outline. The final examination schedule is
included on pages 45-46 in the Appendix of this Handbook.
         No exception to the Catalog policy regarding final exams will be made without the permission of
the Division Dean. If a formal examination is not given, the instructor should meet the class during the
scheduled exam period for a meaningful educational activity (e.g., mandatory student conferences or
student presentations.


Class Rosters
First Roster
        You can obtain your class roster at any time through myGCC Online; the instructions are found
at Tutorials for rosters and other information available to you from the Student Information System
(SIS) are available at: http://www.germanna.edu/myGCC/SIS/sis_fac.asp.
        By the first class meeting, you should print a roster for all your classes. Please call the roll and
ask any student not on the roster to verify registration in your section. Students who attend your
section, but are enrolled in another section, will receive an F in the other section and you cannot enter a
grade for this student! If a student cannot demonstrate his/her registration in your section, please send
him/her to the office of Admissions and Records to verify his/her registration. Please also note students
who are on your roster but are not present in class and keep this information. Students may continue to
register during the first week of classes, so you should expect some fluctuation in your class roll.
Frequently check your roster electronically as each is updated immediately upon registration of any
student; updates that occur while you are viewing your roster appear on your screen immediately.
        If your class is full, students might ask you for permission to be added into your class.
Overrides to full classes are granted only in the following circumstances: clerical error on the part of the
College, class cancellations, and exceptional need for the course for graduation in that semester. If any
of these circumstances apply to the student, please ask him/her to contact the appropriate Division Dean.
If you wish to allow a student to enroll in your full course, then please respond to that student’s email
with an approval and ask them to bring a printed copy of the email with them to campus to register for
the course.

IMPORTANT Verification of Correct Roster Information IMPORTANT
        You will receive an email from roster@germanna.edu. This email will be sent after the add/drop
period is concluded. Continue to call the roll and inform any students whose names are not called that
they must verify their registration with the office of Admissions and Records. Do not allow any
student to remain in your class if his or her name is not on your PeopleSoft class roster; this
student IS NOT registered in your course. Please also note students that are on your roster but are not
present in class and keep this information. Blackboard rosters are NOT official rosters and cannot be
used to verify registration.
        The email referenced above will include instructions on the submission of the information; you
MUST meet the deadline date as failure to do so puts the College at risk regarding federal financial aid
                                                                                                         14
mandates. Accurate submission of information requested is required for GCC to be in compliance with
federal financial aid regulations. It is extremely important that you return the copy of the class roster by
the date specified and according to the instructions in the email so that GCC can demonstrate
compliance with federal financial aid regulations.

Submitting Final Grades ON TIME
         Late grade submissions result in incomplete grade reports to students and may delay a student’s
graduation and/or transfer to a senior institution. Final grades are submitted electronically using the
PeopleSoft student information system. Instructions for entering final grades are emailed to instructors
at their Germanna email address.
         As you enter the grades, save them three times according to the instructions.
         To confirm that your grades have been entered accurately, sign out, and then log back in to the
system and return to the grades that you just entered. If the grades are there, the grades are entered
correctly. If the grades are missing, they were not entered correctly into the system.
         You are NOT required to submit a hard copy of the final grades for your students, but you are
required to submit an Incomplete form (see Appendix for form) for each grade of Incomplete (I)
submitted. A grade of Incomplete should be entered only when the student lacks a minimal amount of
work, and only when the student requests the grade of Incomplete.

Academic Honesty
        The faculty of Germanna Community College recognizes that academic honesty is an integral
factor in developing and sharing knowledge. We support the concept of academic honesty, practice
academic honesty in our classes, and require academic honesty from our students. Germanna
Community College students are expected to maintain complete honesty and integrity in the completion
and presentation of all academic assignments and examinations. Any student found guilty of cheating,
plagiarism, or other dishonorable acts in academic work is subject to College disciplinary action. The
course penalty for academic dishonesty is determined by the instructor and must be included in
the course outline to be enforceable. The Academic Honesty policy has been revised for the 2009-
2011 Germanna Community College Catalog and Student Handbook; faculty are advised to read
carefully the revised policy. The policy can be found on pages 135-136 of the Student Handbook
or at http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf.
        Check the text for specific actions to take if academic honesty is in question. The Academic
Dishonesty Report form is included in the Appendix.

Instructional Policies
Office Hours and Office Space
        While your primary responsibility is teaching, you must be available to help students outside of
class for a minimum of one hour per week per class to which you are contracted as the instructor. You
may meet this requirement by being available to students in an announced location before or after the
normal class hours or at other hours specified on your course outline that allow students easy and
appropriate access to you as the instructor. If you teach online, then your course outline must include
specific day(s) and time(s) that you will be online to keep your office hour(s). If you teach off campus,
then you may meet with students in your assigned classroom. Include the specific time, day(s) of the
week, and location of your office hours on your course outline. The LGC part-time faculty office is
room 407-H. The FAC-1 part-time faculty office is located in room 320, and the part-time faculty office
in FAC-2 is in room 214. At DTC, part-time faculty are welcome to check with the office (room 117)
regarding an appropriate workspace and at the new Stafford Center part-time faculty will use room 113.
                                                                                                        15
Student Attendance
         Class attendance is an integral part of a sound academic program. You must include a clear
statement of your attendance policy in the course outline for your course. You may follow the college's
written standard (“Attendance Standard”) described on page 35 of the current catalog (see
http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf.
         You may devise your own applicable attendance policy if that policy would be more appropriate
to the course. The Department Chair can help you if you have additional questions. Whatever
attendance policy you set in your course outline must be enforceable, so please make allowance for
student emergencies.
         It is very important that you communicate your attendance policy to the students verbally as well
as in your course outline. If a student misses class frequently, then you should try to contact that student
by phone or by email. If you cannot contact the student, then please complete an Early Alert form (see
Appendix) and send it to Student Services so that a counselor can contact the student.
         According to Germanna policy, a student who does not meet the attendance requirements set for
a class will receive a failing grade unless he or she withdraws from the course by the published
withdrawal date. Students are responsible for either withdrawing online or for completing and
submitting the appropriate form (see Drop/Add Form in Appendix) to withdraw before the last date to
withdraw without academic penalty. After that date, students must receive an “F” unless they can
document mitigating circumstances (Catalog, page 34; policy included under “Withdrawing From a
Course” or see http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf.
         Applying for and documenting mitigating circumstances is the responsibility of the student. A
letter requesting mitigating circumstances and required supporting documentation that justifies the
request should be sent to the Dean of Instruction for consideration.

Textbooks
        If you do not have a copy of the text for the course you are teaching, you should contact the
Department Chair immediately. At the end of the semester, part-time faculty who are not returning to
teach the following semester are asked to return their desk copies and any ancillaries provided through
GCC to the appropriate division administrative staff member.
        Students may purchase textbooks at the Campus Bookstore located on each campus. Textbooks
for courses taught at the Daniel Technology Center in Culpeper are available at the LGC bookstore, and
textbooks for courses offered at the Stafford Center will be available at the Fredericksburg Area
Campus. If there is a question concerning the availability of the texts, please contact the Department
Chair.
        Texts are ordinarily selected for courses by full-time faculty. However, in some circumstances
part-time faculty members select texts in consultation with the appropriate staff member. This might be
the case when no full-time faculty teaches the course. Book orders are typically due four months before
the beginning of the semester.
        Follett Bookstore, independent of the college, operates our College Bookstore. They do not
provide desk copies to instructors. Instead, the Division administrative assistant (e.g., Lisa Smith,
Caroline Murray) order desk copies directly from the publisher. The college can order only a limited
number of desk copies per semester. If you lose your desk copy, you may have to replace it at your own
expense.
        State law prohibits the sale of any and all materials received from any publisher and/or
requested by the College for instruction in your course.




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Assessment/Placement of Students
        To ensure that students are as successful as possible in their academic courses, Germanna
Community College has implemented a Student Assessment and Placement Program. The program
requires all new students to go through an assessment process before registering for classes. We
currently use SAT scores, transfer credits, or COMPASS placement tests for assessing the students' skill
levels in reading, writing, and math; students who can provide confirmation that they hold a bachelor’s
degree are not required to complete this assessment.
        Degrees completed outside the United States must be credentialed as the equivalent of a
baccalaureate degree earned in the U.S. by an agency listed on the www.naces.org web site. If you
would like to see placement scores for students in your class, you can check PeopleSoft for those test
scores.
        If students need assistance, have them see an academic advisor. If you suspect a student is
placed into your class inappropriately, contact Counseling for assistance.

Adding/Dropping Courses
       The dates for the last day to add a class, drop a class with a refund, and withdraw from a class
without academic penalty are published online and in this handbook. These dates must be included in
your course outline. A student may not add, drop, or withdraw from a course after the deadlines set by
the College without the permission of the appropriate Division Dean.
       If a student withdraws from a course before the deadline to drop without academic penalty a
grade of "W" is recorded on their academic record. Students who stop attending class after the last day
to withdraw without academic penalty will receive a grade of "F,” except under mitigating
circumstances. The student must document the mitigating circumstances as defined on page 35 of the
Catalog and receive approval of the Division Dean (see Student Attendance on page 17 in this
Handbook).
       Request for refunds past the refund date must be based on documented mitigating circumstances
and be submitted in writing to the Dean of Student Services. Please see Student Services for the
appropriate request form for tuition refund.

Access Policy for Students with Disabilities
        Services are provided to students with disabilities to ensure equal access to all of Germanna
Community College’s programs and services.
        To be eligible for services, students must self-disclose their disability to a Special Needs
Counselor on either campus. The student must also provide current documentation that substantiates
his/her disability. If the student’s documentation is approved, accommodations may be provided based
on the student’s needs and the type of class in which he/she is enrolled.
        If the student is approved for services, an accommodation letter is developed by the Special
Needs Counselor listing the accommodations that the student needs in class. The student is encouraged
to meet with his/her instructors after class or during the instructor’s office hours to discuss his/her
accommodation needs.
        Please be aware of the resources available to assist instructors in providing accommodations to
students. The Special Needs Counselor located on each campus can answer questions regarding
accommodation issues and can assist instructors with the provision of accommodations. There is a
Testing Center located on each campus where students needing testing accommodations (extended time)
can test in a secure location. Assistive technology is available in the Academic Computing Center on
each campus. This technology may allow students to be more independent in completing their tests and
assignments.

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        If you have questions regarding a student’s accommodations, please feel free to discuss them
with the student. However, it is illegal to ask the student about his/her disability unless the student self-
discloses information to you.
        If a sign language interpreter is needed for your class, please talk to the student and not the
interpreter. The interpreter is only there to facilitate communication between you and the student.
        If you have any questions, please contact a Special Needs Counselor at FAC at 540-891-3019 or
LGC at 540-423-9140.

Academic Freedom
         To ensure the College an instructional program marked by excellence, the Virginia Community
College System supports the concept of academic freedom. In the development of knowledge, research
endeavors, and creative activities, college faculty and students must be free to cultivate a spirit of
inquiry and scholarly criticism.
         Faculty members are entitled to freedom in the classroom in discussing their subject, but should
be careful not to introduce teaching matters that have no relation to their fields. Faculty and students
must be able to examine ideas in an atmosphere of freedom and confidence and to participate as
responsible citizens in community affairs.
         The System also recognizes that commitment to every freedom carries with it attendant
responsibilities. Faculty members must fulfill their responsibilities to society and to their professions by
manifesting academic competence, professional discretion, and good citizenship. When speaking or
writing as citizens, they will be free from institutional censorship or disciplines, but their special
position in the community imposes special obligations. As professional educators, they must remember
that the public may judge their profession and institution by their utterances. Hence, they should be
accurate at all times, exercise appropriate restraint, show respect for the opinion of others, and make
every effort to indicate that they are not institutional spokespersons.
         At no time shall the principles of academic freedom prevent the institution from making proper
efforts to assure the best possible instruction for all students in accordance with the objectives of the
institution.
         The State Board for Community Colleges approved this policy on academic freedom and
responsibility December 1974.

Faculty Senate
       The GCC Faculty Senate meets on a regularly scheduled basis for the purpose of serving as a
forum for the exchange of ideas and encouraging the development of an academic environment
conducive to the enrichment of education.
       Contact a full-time faculty member if you would like additional information about the Senate.

General Policies
       The College Catalog and the Student Handbook (pages 13-20; see
http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf) contains
important information about Germanna's policies on Information Technology Ethics, VCCS Computer
Ethics Guidelines, Responsible Computing Policy, Equal Employment Opportunity/Affirmative Action,
Student Rights and Responsibilities, Smoking, Substance Abuse, HIV, ADA, Sexual Harassment,
Release of Information on Students, and Campus Security and Crime Awareness. Please be aware of
these policies; support and enforce them as necessary.




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Campus and Classroom Security
        Security is a shared responsibility that includes many facets. Perhaps the single most important
aspect of classroom security is an alert and observant nature. Instructors are encouraged to be alert at all
times when they are on campus, to utilize mature judgment, and to seek assistance when needed.
        Phones are available in every classroom and are to be used to communicate the need for
assistance. For immediate life threatening circumstances, DIAL 911. To request the presence of a
college security staff member using a classroom phone, please call one of the following numbers:
                                                       Extensions             Cell Phone
Daniel Technology Center                               32920                  540/661-9483
Fredericksburg—Dickenson Bldg. (FAC-1)                 3079                   540/809-2162
Fredericksburg - Workforce Bldg. (FAC-2)               1079                   540/809-2162
Locust Grove                                           29044                  540/809-2160
Stafford Center
        Locking classroom doors during class meetings is not acceptable except in very specific
situations. Instead, course outlines should describe the penalties for student tardiness, leaving class
early, and missing classes.
        Instructors can dismiss a disruptive student from a class meeting and can administratively
withdraw a student whose behavior rises to that necessity. If you do dismiss a student from your class,
you must contact the appropriate Department Chair or Division Dean immediately. The Germanna
Community College Catalog and Student Handbook (page 136) includes the standards of conduct for
students. “Disruption or obstruction of teaching” including, but not limited to, that “caused by cell
phones, pagers, and other electronic devices” can substantiate disciplinary action. Dismissing a student
from class is a serious matter, and should occur only when the nature and/or degree of the offense
provides substantive reasons to do so. In all such situations, an Early Alert should be completed and
submitted to the Counseling Office as well as the Safety and Security Manager.
        When a class is not meeting in a classroom or lab, security personnel will admit students
identified by the instructor to that room or lab only with prior written authorization from the appropriate
course instructor. The written request is provided to the Safety and Security Manager by the authorizing
instructor at least two business days before access is first needed. The authorization must include:
     Name of the Faculty Member
     Reliable phone number for the faculty member
     Location of the controlled area
     Date and times for access to be given
     List of student names to be granted access

        The student must present a photo ID (e.g., Germanna student identification or a government-
issued form of photo identification) to the security guard on duty. Instructors are to notify students
requesting access to a classroom or lab of their responsibility to maintain a secure classroom from
outside intrusion and to report immediately any individual entering or attempting to enter without
authorization to do so.

Lost and Found
Students and instructors are responsible for items that they brought with them to campus and should
make every effort to keep their belongings secure. However, occasionally items are missing or have
been found without the owner in proximity. Admissions and Records offices maintain Lost and Found
for the College. Surrender found items to Admissions and Records and direct those looking for lost
items there as well.

                                                                                                         19
Reporting Issues of Concern
        Building conditions that could contribute to a physical injury or a health problem should be
reported. Tripping hazards, liquids spilled on the floor, broken furniture, electrical wire exposed or
sparking, and running water should all be reported immediately to Security. If you can, isolate the
hazard, and remove the object away from the student and public. Do not allow broken items to be used.
There is a security staff person on site who will document your observations and work with you to
protect others from the hazard.
        Other problems may not require immediate action. In these instances, please report:
             Broken furniture to Buildings and Grounds by sending an email to maint@germanna.edu.
             Problems with instructional technology to the Faculty Help Desk (see section on page 18)
             Concerns about student behaviors to Counseling, and as warranted student behaviors
                should be reported to security.

Visitors in the Classroom
        Visitors should not be encouraged/allowed to attend more than a single class meeting, and to
attend a single class meeting only if space is available and with instructor approval. Only those who
have met course pre-requisites, registered and paid tuition for the course should be attending on a
regular basis by Commonwealth of Virginia mandates. Particularly in case of emergency, visitors must
comply with the requests of campus personnel.

Animals on Campus
        Only service animals may be brought to a Germanna campus, site, or activity in accordance with
Germanna Employee and Student Rights Policy #80220. To read the complete policy, see:
http://www.germanna.edu/policies/Policies_Procedures/forms/Animal%20Policy030606.pdf
        Students or instructors who require service animals must see the Disability Coordinator who is
housed in the Counseling Office. A service animal is defined as one that is owned by a person with a
disability recognized by the Americans with Disabilities Act, and the animal assists the person with the
disability. The Disability Coordinator will work with the Safety and Security Manager to ensure that
campus constituencies who need to know about the animal’s presence on campus will be so advised.
        While comfort animals and pets unquestionably enhance their owners’ quality of life, they are
not considered to be service animals. Neither pets nor comfort animals are entitled to the same rights in
places of accommodation to which service animals are entitled.

Submission of Assignments or Packages for Instructors
       No one on campus is authorized to accept assignments or other materials for an instructor. Your
students should be advised to place any course-related items they wish to leave for you in your campus
mailbox during their regular business hours. Please emphasize this to your students at the beginning of
the course and occasionally throughout the semester.


Employment Procedures
 Required Paperwork
       Employment offers are contingent upon successful results from the mandated background
check for all employees scheduled to begin work on or after July 1, 2007.


       Individuals interested in appointment as a part-time instructor must submit the following:

                                                                                                       20
    1. Online State Application (signed and dated) available at and must be submitted at:
         http://germanna.interviewexchange.com/jobofferdetails.jsp?JOBID=12483.
    2. College transcripts from all institutions attended (unofficial accepted at the application stage)
         and/or Certification of work experience (Degrees earned outside the United States must be
         evaluated by an appropriate agency; see www.naces.org for a list of agencies. Evaluation at the
         course level is strongly preferred.)
    3. Professional resume or Curriculum Vitae
    4. Cover Letter stating discipline of interest
         The following items are completed when the appointment as a part-time instructor is accepted.
Please call Juanita Kimmel (FAC) at 540-834-1029 to schedule an appointment.
         1. Federal tax form (W-4)
         2. State tax form (VA-4)
         3. Employee Direct Deposit Authorization
         4. I-9 form (Bring original document or documents from list attached to the I-9 form.)
         5. Child Support Enforcement form
         6. Adjunct Information Sheet
         7. Request for GCC E-mail Account
         8. On Line Training – Preventing Sexual Harassment and Technical Security Awareness
         9. VCCS Technology Agreement
         10. Certificate of Receipt (DHRM Policy on Alcohol and Drugs, Standards of Conduct,
             Workplace Violence, and Workplace Harassment)
         11. Official transcripts: all undergraduate and graduate work mailed directly to Instruction at
             LGC or to Juanita Kimmel at FAC.
         12. Successful completion of online state mandated Terrorism/Security Awareness Orientation
             (see pages 60 in the Appendix). After a part-time instructor has a GCC email account, a
             message will be sent with instructions to complete this MOAT training. All instructors
             must complete the online MOAT training ANNUALLY.
         Your signed contract, I-9 form, W-4, VA4, direct deposit form, and paycheck distribution form
must be returned before you can be added to payroll. If the tax forms are not returned by payroll
deadlines, you will be taxed at the highest single rate until the forms are received. If you change your
mailing address or your name, you must complete new tax forms. The only mailing address or
name we can use is the one listed on the most recently submitted VA-4 and W-4. If you move or
have a name change, you must submit new tax forms; if this submission is for change of address or
change of name, please note “Address Change Only” or “Name Change Only” on the top of the VA-4
and the W-4. Items should be mailed to Juanita Kimmel. If you are on campus, you can return these
forms to Lisa Smith (LGC) or Juanita Kimmel (FAC). Questions can be addressed to Barbara Hall.
         Your paycheck will be directly deposited into your bank account. A copy of the Employee
Direct Deposit Authorization is included in the Appendix. You must complete the top of the form and
take it to your financial institution for completion of the middle section. When the top and middle
sections are complete, the form is ready to submit to Payroll. Completed forms can be sent through
intercampus mail to Barbara Hall, Payroll Administrator, Locust Grove Campus. Questions about direct
deposit are referred to Barbara Hall at 540-423-9057. Any errors on the form delay direct deposit of
your paycheck.
         The I-9's must be completed within three days of your date of employment. Please provide
original documentation (copies not accepted) for verification to the appropriate staff member. For a list
of documents, check with Juanita Kimmel or consult the back of the I-9 for a list of INS approved
documents.
         Virginia state law requires the completion of the Child Support Enforcement to assist the
Division of Child Support Enforcement in collecting child support payments from absent parents. This
                                                                                                         21
law requires employers to ask employees to disclose at the time of hire if he or she is under an income
withholding order for child support.
        On-line training is required in the area of Workplace Harassment and Terrorism/Security
Awareness Orientation. The Employee Ethics Agreement requires reading and signature. Applicants
must submit two training certificates: one Certificate of Receipt and a certificate of completion for the
Terrorism orientation. Training appointments are scheduled with Juanita Kimmel.
        Your latest official transcripts, both graduate and undergraduate must be in your personnel folder
before we can issue your last paycheck. Only you can request your official transcripts, which are mailed
directly from the college to the receiving institution. Official transcripts should be mailed to Lisa Smith
(LGC) Germanna Community College, 2130 Germanna Highway, Locust Grove, VA 22508 or to
Juanita Kimmel (FAC) at Germanna Community College, 10000 Germanna Point Drive,
Fredericksburg, VA 22408.
        If you have not taught at GCC for more than a semester, check with Lisa Smith (LGC) or
Juanita Kimmel (FAC). You may have to update documents in your personnel file.

Part-Time Faculty Contracts
         Contracts for a given semester are usually mailed, but may be scanned and emailed to your
Germanna account, before the first week of classes. Please sign and return contract as requested in the
letter accompanying the contract no later than the stated deadline. Contracts are limited to the current
semester and do not guarantee employment in subsequent semesters.
         Appointments are made by the College according to instructional needs, and the College reserves
the right to change or withdraw teaching assignments based on enrollments and other institutional
requirements.

Part-Time Faculty Rank and Pay
         Part-time faculty rank and per credit pay is calculated using the VCCS-29. The College uses a
five-step system within each rank. Part-time faculty meeting the minimum qualifications in a specified
rank are paid at step 1. For each additional year of direct full-time occupational or teaching experience, a
step is added up to a maximum of five steps. No system has been approved for part-time faculty
promotion or step increases.
         Part-time faculty receive an additional half credit of compensation when the instructor teaches
the same course more than one day a week during the eight-week or 16-week sessions of the fall and/or
spring semesters. If the part-time faculty member teaches an additional course that meets two other days
of the week, he or she may receive an additional half credit of compensation. For example:
         John Doe teaches HIS 121-21 on Monday/Wednesday and HIS 121-22 on Tuesday/Thursday; he
would get two half-credits of compensation. If he taught them both on Monday/Wednesday, he would
only receive a half-credit of additional compensation. The most one part-time faculty member may
receive in additional pay during one semester is one credit.
         Additional credits are not awarded for:
              Summer courses
              Short session courses
              Courses that meet only one night a week
              Faculty already receiving additional compensation for teaching via interactive video (see
                 procedure below)
              Internet courses
              Hybrid courses


                                                                                                         22
Interactive Video Procedure
         Faculty teaching via interactive video receive one additional credit for traveling between GCC
facilities to teach courses via interactive video. Exception: If courses do not have a total of 12 students
by the first day of classes, an additional credit is not awarded to the faculty member.

Part-Time Pay Periods
        Part-time faculty pay is direct deposited according to the following schedule in semesters/terms
for which they have a contract. Required paperwork for payroll processing includes a mandatory copy
of the signed, completed contract, tax paperwork, direct deposit authorization or “Pay Card” form, an I-9
for new employees, and any other changes for existing part-time faculty.
        This pay date schedule assumes that required paperwork is completed and submitted by the
applicable payroll deadline. If your signed contract is not received by the Pay Roll Deadline, then
your pay is moved forward to the next cycle and divided by the remaining pay-periods.

Summer pay dates for part-time instructors who meet the payroll deadlines are as follows:

                        Adjunct Faculty Pay Schedule – Summer 2012 Session
                Signed Contract
                 Submitted By:            Check Date             Sessions Paid
           May 25, 2012                June 15, 2012     10 W, 5W1, 4 W1
                                                         10 W, 5W1, 5W2, 7W1, 4 W1,
           June 25, 2012               July 16, 2012     4W2
           July 25, 2012               August 16, 2012 10W, 5W2, 7W1, 4W2

         Part-time faculty teaching short session or other special courses will receive pay period
details by email and in their mail boxes.
       If you have not already done so, complete and submit the Direct Deposit Form with your signed
contract. Direct deposit is mandatory by VCCS and Commonwealth policy.
       If you are not returning as a part-time instructor in the following semester, please turn in all keys,
textbooks, and other materials unless otherwise instructed by your Dean of Instruction.
       To determine faculty pay rate, the Deans of Instruction follow the procedures and general
provisions set by the VCCS Normal Minimum Criteria for Each Faculty Rank and the Lecturer Scale. If
you have questions regarding your pay rate, please see the appropriate staff member.

Student Evaluations and Classroom Observations
        Students complete online evaluations of part-time faculty during each fall and spring semester
and of those who teach for the first time in a summer session, as well. Part-time faculty receive a copy
of the student evaluations and a summary report after the semester ends. The College utilizes an online
student evaluation program. The process is listed below:
     An email goes out to all faculty letting them know when the survey will be going out to students,
        as well as the open/close dates for the survey.
     An email goes to students, as well as faculty, letting them know that the survey is now available.
     Faculty are expected to encourage students to complete evaluations and to provide class time, as
        appropriate, for students to complete them.
     Students who do not fill out the survey receive “reminder” emails until the survey is completed.
     After all final course grades are submitted, faculty receive an email announcing when they can
        access their survey reports, as well as a link to get in.
                                                                                                        23
    Presently the College uses student evaluations, which are designed to reflect student perceptions of
instruction, as a key indicator of part-time faculty performance. As time permits, staff members and/or
discipline chairs may observe part-time faculty teaching. The instructor is notified in advance of the
classroom observation and receives a summary of the observation. The student evaluations, along with
classroom observations, and indications of the fulfillment of the Instructional Responsibilities listed on
pages 9 and 10 of this handbook, constitute the basis for decisions of part-time faculty reappointment.

ID Badges
      Part-time faculty are expected to wear photo ID badges when they are on campus. Faculty
teaching in some computer labs gain access to the lab only with their GCC badge. The card must be
swiped and the magnetic strip read correctly for the classroom door to open. If your card does not work
properly, please notify your division administrative assistant.
      Photos are taken at the Adjunct Faculty Orientation and at other times as posted. GCC provides
the badges and a clip or lanyard for each part-time instructor. Completed badges are placed in campus
mailboxes. If you need a photo for your ID badge, contact Juanita Kimmel at FAC
(jkimmel@germanna.edu) or Lisa Smith at LGC (lsmith@germanna.edu) to make arrangements
for an ID photo.

Professional Participation and Development
        Part-time faculty are encouraged not only to teach but also to participate in some type of
professional development, which maintains and advances their knowledge and skills as teachers. The
College provides part-time faculty with a number of opportunities for professional growth. All part-time
faculty are encouraged to take advantage of these opportunities.
        Before each fall semester an Adjunct Faculty Convocation is scheduled. While this meeting is
intended to give new part-time faculty basic information about the College operations, changes in
policies and procedures put into place for the upcoming academic year are reviewed. For this reason
both new and returning part-time faculty are encouraged to attend the convocation.
        Part-time faculty are invited to participate in campus activities with full-time faculty as their
schedule permits, such as faculty workshops and discipline-based meetings for the revision and
improvement of courses and their delivery, textbook review and selection, and other curricular issues.
        Current part-time faculty may participate in the Continuous Learning program at Germanna
Community College. Each semester, employees who are admitted to the College as students may enroll
in up to four semester hours of credit courses offered at Germanna Community College. The courses
may be job related or non-job related. Courses must be taken outside of the employee’s established
work schedule. Costs of books and other study materials are the sole responsibility of the employee.
There are no provisions for payment or reimbursement of books, travel, or other study-related expenses.
For additional information, click on the links under “Development and Training” on this webpage:
http://www.germanna.edu/hr/employee_relations.asp?menuchoice=Employee Relations. In addition to
the above opportunities, the Virginia Community College System (VCCS) offers professional
development for faculty. Part-time faculty are invited to participate in VCCS peer group meetings
within their specific discipline. For more information, visit their website at
http://myfuture.vccs.edu/Default.aspx?tabid=420.

Part-Time Faculty Concerns
        You may have questions that arise during the semester and not know whom to ask. In such
situations, use this handy reference. Telephone lists for both campuses are on pages 3 through 7 in this
Handbook.
                                                                                                         24
If Your Concern Is...                               See...
Class Roster/PeopleSoft                            Admissions and Records
Course Outline                                     Discipline Resource
Educational Software                               Jacque Larsen (campus based courses) or
                                                   Forrest Smith (Distance Learning)
Future Teaching Assignments                        Department Chair or Discipline Chair
Daniel Technology Center in Culpeper               LGC offices and personnel
Mailbox on Campus                                  Admin. Assistant to Division Dean
Audio-Visual Equipment                             Media Specialist
Reserve Books                                      Librarian
Teaching a Non-Credit Course                       Workforce & Community Education
Room Assignment                                    Carol Baetz (cbaetz@germanna.edu; FAC 316)
Room Condition                                     Admin. Assistant to the Division Dean
Textbooks                                          Department Chair for your discipline
Classroom Management Issues                        Department Chair for your discipline
Contract/Pay                                       Division Dean
Taking classes off-campus                          Department Chair for your discipline

Support Services
       Instructors teaching credit courses and students enrolled in credit courses at the Daniel
Technology Center in Culpeper should contact LGC personnel and offices according to the issue
involved. LGC personnel are the primary contacts for the Daniel Technology Center in Culpeper for
the immediate future.

Mail Boxes and Intercampus Courier Service
        Part-time faculty are assigned individual campus mailboxes for receiving U.S. mail, campus
mail, and student notes or assignments. If you teach on the Locust Grove Campus, you will have a
mailbox assigned to you in 407-H. If you teach at the Fredericksburg Area Campus, you will have a
mailbox assigned to you in the building where you teach the greater number of courses (room 320 in
FAC-1 or 214 in FAC-2). Daniel Technology Center instructors who teach only at the Daniel Center or
Coffeewood have a campus mailbox at the Daniel Center; see the DTC office for assistance. Those
Daniel Center and Coffeewood instructors who also teach at LGC will find their campus mailbox in
room 407H at LGC. Please check your campus mailbox at least once per week and read and respond to
your GCC email account at least twice per week for important communications.
        Germanna maintains a regular pickup and delivery service for College campuses and centers. If
you leave materials and inter-campus envelopes in the courier box before mail is picked up for the day,
it should be received the next day at its destination.
        If you teach at a local high school, you will need to mail or bring materials to campus. If you
have problems, contact the Division Office for your discipline.

Email Accounts
      All part-time faculty MUST use their Germanna e-mail account and must include that email
address in their course outlines. VCCS policy requires faculty and students to communicate only
through Germanna email accounts to ensure our compliance with FERPA (see page 15).
      Your mail can be read via an Outlook interface that requires only a browser with an Internet
connection; instructions on how to access your email through the Outlook Web Access (OWA) can be
found in the Appendix. Part-time instructors should contact their Division Office or Juanita Kimmel
                                                                                                      25
(FAC) who will provide you with the form necessary to establish a GCC e-mail account. The length of
time necessary to receive your account information varies according to the demand for new accounts at
the time your form is submitted.
        To delete mail from your GCC Outlook Web Access email account, you must both delete the
item from the Inbox and delete the item from the Deleted Mail (see drop down menu at bottom of
screen). Please empty your email trash regularly!!

Email Policy
Germanna Community College has an email policy in effect for all college email communications in
compliance with VCCS policy. This includes online course related emails. The policy is in effect to
ensure confidentiality and security.
    All official email communication will be distributed to VCCS email accounts only. All students,
       faculty and staff of the VCCS will use their official VCCS email account when conducting
       VCCS business.
    Email is an official method for communication within the Virginia Community College System.
       Faculty and Staff are responsible for reading and responding to email in a timely fashion.
       Students are responsible for the consequences of not reading, in a timely fashion, college-related
       communication sent to the official VCCS Student email account.
    Faculty members may require email for course content delivery, class discussion, and instructor
       conferencing and may specify course-related email policies in their syllabi. Faculty may also
       require students to confirm their subscription to VCCS-provided mailing lists.
    If experiencing difficulty with college email accounts, faculty members should contact
       technology services.
    A copy of this and other college policies can be found at:
       http://www.germanna.edu/policies/Policies_Procedures/


Distance Learning
        GCC offers a variety of distance learning courses. Detailed information about those courses as
well as Distance Learning training opportunities and instructional materials for faculty can be found at:
www.germanna.edu/dl.

Distance Learning Courses
       There are several alternatives to traditional classroom instruction available at Germanna
Community College: Internet Courses, Hybrid Courses, and Interactive Video Courses.
       If you are interested in teaching a Distance Learning course, please contact the Department
Chair for your discipline about the options for teaching in these formats. After talking with the
Department Chair, contact the Distance Learning department to learn more about the options for
becoming certified to teach in these formats.

Distance Learning Policies and Procedures
        The need for online and hybrid courses is growing nationwide and Germanna is working to grow
a diverse and quality program to serve the needs of all students in our broad service region. Quality of
our online courses and programs is as important as our growth. If you teach online or hybrid courses at
Germanna, there are some policies and procedures you should know about.




                                                                                                        26
Proctored Activities Requirement
        When all the instruction in a course is delivered online via the internet, a minimum of two
proctored activities are suggested. These proctored activities usually take the form of a test; students
can either take the test in one of Germanna’s Testing Centers or submit paperwork to request approval
for a local proctor when distance makes coming to campus either difficult or impossible. Procedures for
proctored activities and the proctor request form are available on the Distance Learning web pages (see
http://www.germanna.edu/dl/ProctorAct.asp). Additional information and forms can be found on the
Distance Learning pages of the Germanna website (www.germanna.edu/dl/ProctorAct.asp).
         Please be aware that the testing centers are particularly busy during midterm and final exam
week and it is recommended that online instructors schedule their proctored activities in an alternate
period in the semester if possible.

   1. What is a proctored exam or activity? A proctored exam or activity is one that is overseen by
      an impartial individual (called a proctor) who monitors or supervises a student while he or she is
      taking an exam or completing the activity. The proctor requires a photo ID and ensures the
      security and integrity of process. A proctor oversees the process to ensure that the guidelines for
      that exam or activity are followed. For example, the test may be open book, closed book, may
      allow the use of the calculator, or may have additional stipulations listed by the instructor.

   2. How are proctored exams or activities done? Students are expected to travel to a Germanna
      Community College Testing Center to complete their proctored exam or activity. They are
      required to show a valid photo ID and to know the course name and which exam or activity they
      need to complete. In the event that the student is unable to travel to the campus due to distance
      or other circumstances, the student is responsible for finding and making arrangements for a
      suitable proctor as well as the payment of any fees the proctor may require.

   3. What if the student cannot travel to a Germanna Testing Services for these activities? If a
      student is unable to travel to a Germanna Testing Services, then the student must locate a
      suitable proctor and complete the Proctor Request Form as soon after classes begin as possible.
      This allows time for the faculty member to verify that the proctor is acceptable and to get needed
      materials to the proctor prior to the activities due date.

   4. What part does faculty play in this process? Faculty are responsible for providing Germanna
      Testing Services with a Proctored Activity cover sheet stating how and when the activity is to be
      completed, and with any additional material needed such as paper tests or Blackboard test
      passwords if applicable. In the event that a student or students cannot come to the Germanna
      Testing Services for the proctored activity or activities, the instructor will request that these
      students submit a Proctor Request Form as soon after the start of classes as possible. Faculty
      verifies the availability and evaluates the appropriateness of the proctor. Faculty arrange for
      needed materials to be available in time for the completion of the activity by the student. Any
      fees involved in the handling of materials are the responsibility of the student. In addition,
      faculty provides a cover sheet for the assessment material that states the circumstances under
      which the assessment is to take place (open book, closed book, use of calculator or notes, etc.)

    To request a test be proctored through our campus testing services, please visit the Testing Services
web pages. The instructor downloads and submits the coversheet along with a copy of the class roster in
person (must bring photo ID) to each testing services center or through your faculty email account to
jholladay@germanna.edu and swilkins@germanna.edu.

                                                                                                       27
Educational Technology
    The Appendix contains information about Instructional Technology available through Distance
Learning and Technical Services. Germanna has a wide variety of technological tools to assist
instructors in preparation for instruction. Distance Learning personnel provide information, training,
and assistance in using these resources. Part-time instructors are encouraged to utilize these resources,
and to contact Juliette Mersiowsky (jmersiowsky@germanna.edu) for assistance.

Educational Technology Support (Distance Learning)
        Germanna Community College has a wide variety of technological tools to assist instructors in
preparation for instruction. We are committed to providing faculty with the latest in educational
technology to assist you in enhancing student learning. While these tools do assist the online instructor,
faculty members may find a number of areas where technology can assist with their traditional
classroom goals as well.

Blackboard
Blackboard is a course management system that is used for the delivery of online instruction and to
present materials for students to access asynchronously. Using Blackboard, the instructor has the means
to post course outlines, materials and assignments. Blackboard also has integrated communication tools
that allow instructors to conduct online discussions, live chats and to send email announcements to
students using the incorporated address book. It is also a way for students to view their grades securely.

1. All Germanna credit courses are automatically given a Blackboard course site even if it is a
   traditional course and is not conducted online. This practice serves two purposes:
        To serve as a means of communication between instructors and students
        To meet emergency preparedness requirements

   All faculty are strongly encouraged to use their Blackboard course sites at a minimum to post course
   outlines, provide contact information, and send email announcements to their students.

2. After all hiring paperwork is processed, new faculty members are registered in PeopleSoft and each
   is given a username for access to myGCC and Blackboard. After overnight system processing, the
   new faculty member is able to set up and access the instructor’s accounts in myGCC, PeopleSoft
   (SIS) and Blackboard. To establish a password for myGCC, Blackboard and SIS, new instructors
   should go to the myGCC portal page at https://gcc.my.vccs.edu/jsp/login.jsp. Click the New to your
   college? Lookup your username and set your password link and follow the directions provided by
   the Password Wizard to establish login information. Accessing Blackboard and SIS through
   myGCC is encouraged as it provides a single sign-on for both systems.

3. Upon registering for a course, students are entered into the Blackboard course site by Distance
   Learning. For late additions, please allow 24-48 hours for students to be enrolled in the Blackboard
   course site. However, when a student withdraws from a class, she/he will be automatically
   withdrawn from Blackboard for that course during the next overnight update.

Training
   1. Formal training sessions that assist with the use of Blackboard and other instructional
      technologies are regularly scheduled throughout the school year. The dates and times offered
      differ from semester to semester and the schedule is posted on www.germanna.edu/dl/faculty.


                                                                                                        28
   2. One-on-one sessions are scheduled on an as-needed basis. It is understood that faculty have
      busy schedules and may not be able to make a formal training session but need a little assistance
      to incorporate technology into their courses.

Support
   1. More information about Distance Learning can be found on the Distance Learning Faculty web
      pages at www.germanna.edu/dl/faculty.
   2. Blackboard tutorials for faculty: http://www.germanna.edu/dl/faculty/faculty_tutorials.asp.
   3. Blackboard tutorials for students: http://www.germanna.edu/dl/blackboard/index.asp. There is
      an online orientation for students available at
      http://www.germanna.edu/dl/orientation/?menuchoice=DL%20Orientation.
   4. Students can also receive assistance at any of the Academic Computing Centers.

Safe Assign
    Distance Learning administers Safe Assign, a resource used to identify instances of plagiarism, and
to allow students to peer-edit online. Instructions and additional information for Safe Assign are
included in the Appendix. Please contact Juliette Mersiowsky (jmersiowsky@germanna.edu) with any
questions you might have about this resource.

VCCS Licensed Software
The Virginia Community College System has assisted in providing these quality programs for all VCCS
faculty whether they teach online or in the traditional classroom. They are available to all full-time and
part-time instructors for use in creating course content. These programs can be downloaded in
Blackboard. Once logged into Blackboard, click the “Teach” tab. The links to download each are on
the right under “VCCS Faculty/Staff Instructional Software”.
    1. Respondus – demo: www.respondus.com
        Respondus Lockdown Browser is a custom browser that locks down the testing environment
        within Blackboard. When students use Respondus Lockdown Browser they are unable to print,
        copy, go to another URL, or access other applications.
        Respondus assists you in creating tests and question pools for testing.
    2. Impatica for PowerPoint – demo: www.impatica.com
        Impatica translates a PowerPoint file into a small, web-ready file that can be accessed online
        even with a dial-up connection.
    3. SafeAssign is used within Blackboard for checking for plagiarism in a student’s paper.
    4. iTunes U for posting and accessing online educational video.
    5. Anti-Virus Software to be installed on your home computer used for work on Germanna courses.
    6. Requests for New Technologies – Contact your Department Chair.

Educational Technology Support (Technical Support Services)
    Instructors who utilize technology in the classroom can contact Technical Support Services for
assistance with equipment by calling 834-1000 at FAC and 423-9052 at LGC. Services are available
Monday through Friday during the day, and Monday through Thursday until 5:30 PM at the Locust
Grove Campus and until 7:30 PM at the Fredericksburg Area Campus. Faculty who teach evening
courses must check the technology they plan to use in class that evening (even if the technology will not
be used until late in the class meeting) before Technology Support personnel leave campus.
        Assistance is NOT available after 5:30 PM at the Locust Grove campus; assistance is NOT
available after 7:30 PM at the Fredericksburg Area Campus. Faculty who utilize technology at the
Daniel Technology Center should contact appropriate personnel at the Center. Faculty who utilize
technology at the Stafford Center should first contact on-site personnel for assistance.
                                                                                                       29
Audio-Visual Resources
        Technology Services enhanced the audio-visual section of its website to include an array of
helpful user information available at this link:
http://www.germanna.edu/technical_services/audio_visual.asp
        Briefly, the site includes:
         A/V Technician contact information
         AV Services
         Interactive Video Information
                o Policies and procedures for support and scheduling of interactive video
                o Interactive video training resources (documentation and videos)
         A/V Room Inventory
                o Lists all room equipment (by room and by building)
                o Instructions on how to operate the equipment
         A/V Equipment Available for Loan
                o Procedure for checking out the equipment
                o Instructions for using the equipment
         A/V Training
                o Training offered prior to the start of each semester

If you are interested in learning more about these tools, or have questions regarding the existing
equipment in the classrooms, please contact Tina Parker (FAC) at tparker@germanna.edu. Additional
contact information is available on the audio-visual web pages to which the link is provided above in
this section.

Copying
        Instructors use the campus copy machines located in the self-service copy centers. Students who
need to use a copy machine should be directed to the library where copy machines are available for
student use. Students should not be sent to the faculty copying machines to make copies for any
instructor and the copier codes must NEVER be provided to students. Work-study students will
have the code provided by their GCC supervisor and are to wear badges that indicate that they are
currently in their work-study capacity; otherwise, no student is to use the copy machines in the copy
centers.
        At LGC, the self-service photocopy centers are located in Room 303 and in room 602. If you
need help learning to use the equipment, please see an assistant in the LGC Instruction Office in Room
303. Please contact Lisa Smith (lsmith@germanna.edu; 423-9840) for the copy code used by instructors
at LGC.
        Copy machines in the Daniel Technology Center are in Room 126; instructors needing assistance
should consult with those in the main office at DTC.
        If you teach in FAC-1, there are two copy machines available for your use in rooms 315-A and
316-A. If you teach in FAC-2, there are two copy machines, one in room 214 and the other in room
228, available for your use. To use either copier you will need to enter a code number. If there is a
problem with obtaining access to the copiers, please contact Caroline Murray (cmurray@germanna.edu;
891-3047) or Carol Baetz (cbaetz@grmanna.edu; 891-3050) for the copier code used at FAC. Faculty
who teach at FAC or LGC in addition to the Stafford Center are encouraged to make copies at either
campus.
        NOTE: No GCC copiers are to be used for the purpose of copying entire books or large
sections of books. The College Book Store can create a package of copies to sell to students rather
than illegally copying books or supplemental material under copyright.
                                                                                                        30
Learning Resources
       Learning Resources reports to the Dean of Academic Technology and Academic Support, who is
responsible for Library Services, Tutoring Centers, Instructional Design, Testing Centers, Academic
Computing Centers and online instructional support.

Libraries
      The libraries provide a variety of resources for research and study as well as leisure reading. There
are three library locations: Locust Grove Campus, the Fredericksburg Area Campus, the Daniel
Technology Center in Culpeper. The Locust Grove Campus library is the original library, housing the
circulating collection of the college (both fiction and non-fiction, including audio books), as well as
reference, audio-visual, periodicals, and special collections. The Fredericksburg Area Campus library
maintains reference, audio-visual, and periodical collections, with some circulating books through a
popular titles leasing program. The Daniel Technology Center offers a small collection of current
reference books, AV materials and periodicals. This location also supplies best seller titles through the
popular title leasing program. The library provides access to over 80,000 electronic books, 30,000 books
in the circulation collection, and over 10,000 online full-text journal articles, many of which are peer
reviewed. There are also approximately 100 periodicals available between the three locations; these can
be transported between campuses, upon request.
       The library homepage is the gateway to the resources and services for faculty. From the
Germanna homepage, you have two options: go to Faculty and Staff tab and click on “Library” or just
click on the library link at the bottom of the college’s homepage. From this page, you may search the
catalog, talk to a librarian 24/7, request materials, request a library instruction class, and search
databases.
        Online resources may be accessed from college computers as well as remotely from computers
off-campus. Use your myGCC logon ID and password for remote access. An exception to this is found
with the Netlibrary. For remote access, you must create a Netlibrary account using a GCC computer.
       Circulating items owned by each library may be requested, checked out, and returned to any
Germanna library location. A daily courier service between the four locations (i.e., LGC, FAC, DTC,
and SCC) provides quick delivery of the items. Faculty may check out circulating books for the current
semester, audio-visual materials for two weeks, and reference books for one day.
        Faculty may request that: items be placed on reserve, specific items be purchased, or items be
sent to a particular campus. They can arrange for library class orientations. Faculty may place material
on reserve at any of the libraries and designate the material for in-library use only or for limited
circulation. Request forms are on the library home page at:
http://www.germanna.edu/library/loan_orientation_request.asp.
      The libraries also provide Inter-Library Loan (ILL) services, allowing students and Faculty to
borrow materials from other libraries. ILL request forms are available online and at all library locations.
Assistance in locating material is available from any member of the library staff. Faculty may contact
the library by phone, email or online form to arrange for library services or make inquiries.
        The faculty is encouraged to contact the librarians to request library orientation and bibliographic
instruction for their classes. Online web forms may also be used to submit requests of this type. Please
allow at least two weeks lead time prior to the requested class date and provide a syllabus or description
of the assignment to which library instruction is related. Faculty are encouraged to offer extra credit to
students to attend walk-in sessions that are scheduled throughout the semester. This year the library will
offer sessions on Copyright, E-books and Audio Books, Search Skills, and Avoiding Plagiarism.
Contact the library for dates and times.


                                                                                                         31
 FAC Library – 540-891-3015
 LGC Library – 540-423-9163
 DTC Library – 540-937-2924

 Academic Computing Centers
        Academic Computing Centers (ACC) offer students a convenient and quiet open lab
  environment to complete course assignments, review computer-based tutorials, access and send email,
  and course registration assistance. Our centers have friendly and knowledgeable staff who will assist
  students with applying to GCC, course registration; finding their usernames and passwords, and
  assistance with applications installed in the computer labs.
        Questions about ACC services should be directed to the Academic Computing Center
Coordinators:
               FAC ACC Coordinator – 891-3009, Room 220
               LGC ACC Coordinator – 423-9145, Room 204
        Academic Computing Centers are available at the Daniel Technology Center, Room 206.
Students must call ahead if they require computer access at the Stafford Center (288-8830).

Testing Services
        Testing Services are available at both the Fredericksburg Area Campus (FAC) and the Locust
Grove Campus (LGC). Daniel Technology Center faculty and students who wish to utilize testing
center services may do so at LGC. Stafford Center faculty and students who wish to utilize testing
center services may contact the Stafford Center. Testing services include placement, make-up tests,
distance learning tests, and proctoring for other VCCS colleges.
        Please be aware that the testing centers are particularly busy during midterm and final exam
week and it is recommended that you schedule your proctored activity at an alternate period in the
semester if possible. Due to the volume of students testing, the Testing Centers may not proctor
make-up exams during final exam week.
        Testing Services hours may change during the beginning of each semester. Encourage your
students to check the web site for hours of operation before coming to a campus. Iinformation can be
found at: http://www.germanna.edu/acc/testing_center.asp?menuchoice=Testing%20Center.
            o Remind students that a picture ID is required at any Testing Services Center for
                placement or any type of academic testing.
            o All tests from faculty must be logged in at Testing Services. Faculty must provide a
                photo ID when they leave a test in the Testing Services office and when they pick up a
                completed test.
        Testing Services Centers are a resource that can be utilized when a student in your class misses a
test. Testing Services does not proctor a test for an entire class.
        Any concerns about Testing Services can be directed to the ACC/TC Manager at 540-891-3011.

Testing Services Guidelines
1. When students arrive at Testing Services, they MUST have their student ID number and a valid
   photo ID. They must also know their course name, number, and the name of their instructor.

2. A student is not allowed to hand carry exams to or from Testing Services.

3. Instructors are to provide a cover sheet for each test and a copy of the test for each student OR attach
   a copy of the class roster/names. The correct number of tests must be provided as Testing Services


                                                                                                        32
   will not make copies. The cover sheet is included in the Appendix and is also available on the
   Testing Services website at: http://www.germanna.edu/acc/forms/tccoversheet.doc

4. Make-up testing is designed for instructors who require test proctoring services for students who are
   absent due to illness or emergency on the day of the test.

5. Faculty are to encourage students to arrive early enough to complete tests before Testing Services
   closes; to check Testing Services website for regular and special hours and other testing Information;
   and to take make-up tests prior to finals week.

6. Due to seating limitations, an entire campus-based face-to-face class may not be sent to Testing
   Services to take/complete exams.

7. Instructors are asked to provide a minimum of a two-week window to take a Distance
   Learning/Hybrid test.

8. For paper and pencil tests, instructors must leave enough tests in Testing Services for each student
   who will be taking an exam. (eg: if 15 students will take the exam, 15 copies of the test must be
   provided.) Each test must be labeled with the course name, course number, and instructor’s name.
   If the instructor uses a USB drive for a test, the instructor MUST provide a USB drive for each
   student that is to test. The test proctor will save individual student’s test on the USB.

9. Testing Services staff will abide by the test expiration date given by the instructor. No exams/tests
   will be given after the expiration date. Instructors must contact Testing Services by GCC email in
   order to extend/change a test expiration date. If a test deadline is changed more than 2 times, a new
   cover sheet is required.

10. Testing Services will accept written/hardcopy homework assignments for DL classes only. An
    “Assignment Acceptance Receipt” will be issued to the student to prove that the assignment was
    dropped off with Testing Services. The faculty member must then pick up these assignments as per
    guideline #11-12. Faculty are strongly encouraged to use electronic format through the Blackboard
    “Assignments” function to have assignments sent.

11. Local faculty MUST retrieve paper/pencil tests personally. Testing Service staff can mail test results
    to out-of-area/state or special needs faculty. Special arrangements can be made for extenuating
    circumstances by contacting the testing coordinator.

12. Test to be picked up may be routed to the home campus of the faculty member is so indicated in the
    “Additional comments” section at the bottom of the coversheet. These tests will be sent via the
    library courier boxes and placed in testing services on the receiving campus for pickup by the
    faculty.

13. Scantrons and scratch paper are provided by Testing Services. Students are not allowed to use their
    own Scantrons or scratch paper.

14. A student taking a paper/pencil test is allowed to take the test only one time. If computer,
    Blackboard, or other electronic format problems occur the student should contact their instructor (not
    Testing Services staff) regarding the problem. Faculty are encouraged to make use of the “multiple

                                                                                                       33
   attempts” option in Blackboard that would require Testing Services staff to enter a password each
   time versus the student having to arrange for another opportunity to take the test.

15. A printer is available only at the proctor station. No printouts are allowed to leave Testing Services
    with a student.

Tutoring Services
        Tutoring Services offers a variety of free academic support programs for Germanna students at
both the Locust Grove and Fredericksburg Area campuses. Daniel Technology Center students should
contact the Locust Grove tutoring office regarding available services and Stafford Center students
should contact the FAC Tutoring Services Office for available services. The tutoring staff would be
happy to schedule students for individual and group tutoring sessions or study skills workshops.
Students may also request appointments online directly from the Tutoring Services’ website.
        Online tutoring is available during daytime, evening and weekend hours. Registered students
may access online tutoring by clicking on the Smarthinking link from the Tutoring Services’ website.
        Supplementary academic materials are available free of charge from Tutoring Services, and can
be downloaded from the Tutoring Services’ website: http://www.germanna.edu/tutor/
        Tutoring Services operates a daily walk-in Writing Lab and Math Lab as well as providing a
variety of study skills and academic workshops. Students may register for the Test Taking/Test Anxiety
Workshop, Grammar Workshop, APA/MLA Workshop, TI83/84 Calculator Workshop, Computer
Competency Workshop, Note-taking, Spanish Discussion Group, Drug Calculation Workshop, and the
Plagiarism Workshop by visiting or calling our offices. Many of these workshops may also be viewed
online from the “Online Tutoring Resources” section of the Tutoring Services’ website:
http://www.germanna.edu/tutor/onlineworkshops.asp?menuchoice=OnlineWorkshops.
           Faculty members are encouraged to refer students to the Tutoring Centers for assistance. A
twelve-minute video tutoring presentation is available for faculty to use within the classroom, and it may
be accessed from the front page of the Tutoring Services’ website.
               FAC Tutoring Center: 540-891-3017
               LGC Tutoring Center: 540-423-9148

Student Information and Services
Student Concerns
As a part-time faculty member, you may be asked to assist students with some of their concerns. If you
need assistance, you can consult these resources:

If Student Concern Is...              See...
Academic Difficulty                   Instructor, Faculty Advisor or Counselor
Career Planning                       Career Counselor
Change of Program                     Faculty Advisor, Counselor, or Admissions & Records
Employment                            Career Counselor
First Aid                             Student Services
Lost and Found                        Admissions Office
Misunderstood Grades                  Instructor
Personal Problems                     Counselor
Placement Testing                     Counseling Center
Registering for Courses               Advising Center/Counseling Center/Faculty Advisor
Scholarships and Loans                Financial Aid Officer
Social Adjustments                    Counselor

                                                                                                         34
Study Habits & Budgeting Time         Counselor
Testing Services                      Testing Center
Transcripts                           Admissions & Records
Transcript Evaluation                 Admissions & Records
Tutoring                              Tutoring Center
Veterans Affairs                             Admissions & Records

Emergency Information
Your responsibility as a faculty member at the beginning of each semester includes:
    Review evacuation procedures with your students at your first class session. Show them the
       location of the posted evacuation routes. Explain the policy on assembling after the evacuation
       as indicated in the section 10.2 – Building Firm Alarm Activation Response.
    Make sure that each of your classrooms has a posted evacuation route map. Report missing
       maps to the Safety and Security Manager at 540-891-3007 for FAC or 540-423-9044 for LGC or
       540-937-2920 for DTC..
    Science and allied health courses (e.g., any course using chemicals and/or instruments) require
       the instructor to spend time during the first class session to review good chemical hygiene
       practices. The instructor is to review proper handling of equipment, the use of PPE, and how to
       respond to an injury or spill. If using a lab room, the instructor should inspect the eyewash
       stations and other emergency equipment before the start of the class session.
    Encourage students to sign up for “E2Campus” emergency notification used by Germanna to
       announce emergency alerts directly to the student’s cell phone and computers through text
       messages and email. The messages include campus closing for inclement weather, announced
       VDOT road closings, and other administrative announcements directly affecting the entire
       college population. Faculty and students can register for E2 Campus at:
       http://www.germanna.edu/e2campus/?menuchoice=Registration


Inclement Weather
         The Inclement Weather Policy is printed on page 19 of the GCC College Catalog or at
http://www.germanna.edu/admissions/documents/09-11studenthandbookcatalogue.pdf.
          If weather conditions are such that cancellation of classes or late opening is possible, please
listen for announcements on the radio and television stations identified in the web information. Late
opening announcements include the time that classes will begin. Students should report to their class
that meets at the time of the late opening.
         Inclement weather information also is posted on the College’s web page at www.germanna.edu.
         If your class meets at a high school, please DO NOT CALL THE HIGH SCHOOL. If the
high school cancels its classes, Germanna classes at that school are cancelled. If you have questions,
call the appropriate Department Chair.

In Case of Emergency – Your Responsibilities as a Faculty Member
(The following information is from the GCC Emergency Response Procedures – Faculty).

WHEN AN ALARM IS ACTIVATED:

   1. When the alarm sounds, immediately instruct all students to stop what they are doing and to
      proceed in an orderly manner to the exit highlighted on the evacuation plan corresponding with
      the room you are currently occupying.
                                                                                                        35
   2. After all students have evacuated the classroom, you will then assist in evacuating any disabled
      persons in your classroom to the evacuation safe area of your respective campus. If you are
      located on the FAC Phase I - 3rd Floor – you will direct them to the 3rd floor East or West
      stairwells. If you are located on the FAC Phase II – 2nd Floor – you will direct them to the 2nd
      floor North or West stairwells. If you are located at DTC—2nd floor, then you will direct
      students to the 2nd floor North or South stairwells. Assure them that the stairwell is a fire rated
      safe area of the building and you will be alerting emergency rescue personnel of their
      whereabouts and they will assist them down the stairs. Confirm with the hall monitor that you
      have a person with a disability that needs assistance in the stairwell so that they can inform the
      Building Safety Coordinator (or Designee). If you are located at LGC assist disabled individuals
      to the LGC Campus Safe Area - located below the faculty/staff driveway approximately 75-100
      feet from the front sidewalk.

   3. Make sure that when you have completed your classroom evacuation, you will then obtain your
      classroom daily attendance record and immediately evacuate your classroom, leaving the lights
      on and doors closed.

   4. Once you have evacuated the building proceed to the evacuation safe areas of your respective
      campus and await further instruction from BSC (or Designee).

          a. FAC Campus Safe Area - located in front of FAC Phase I - below the Emergency
             Call Boxes on both the East and West sides.
          b. LGC Campus Safe Area - located below the faculty/staff driveway approximately
             75-100 feet from the front sidewalk.
          c. DTC Safe Area – located in the North East corner of the main parking lot.
          d. SCC Safe Area – located at the far end of the parking lot

   5. Once you have arrived at the safe area of your respective campus/center immediately gather all
      students from your classroom and check attendance.

   6. If you have someone missing from your classroom ask the students from your classroom if they
      know the whereabouts of this person.

   7. If a missing student’s whereabouts are unknown, immediately inform the Building Safety
      Coordinator (BSC) (or Designee). (Note: Name, age and general description) so the BSC (or
      Designee) can relay this information to emergency personnel upon arrival.

   8. Stand by for any additional information from the Building Safety Coordinator (or Designee)
      regarding resumption of classes or dismissal.

SHELTER-IN-PLACE EMERGENCIES:
  1. In the event of a tornado warning:
          If time permits, quickly move students/employees to the first floor of the building.
          Advise occupants to move to areas with no windows – corridors, bathrooms, inside
             hallways or classrooms.
          Assist disabled persons to find the safest place possible.
          Remind occupants to get as close to the floor as possible and cover their heads.

                                                                                                       36
              Wait for the all-clear signal.

   2.   If you hear gun shots in the building:
             Advise as many occupants as possible to take cover immediately.
             Do not go out into the hallways to see what is going on.
             Attempt to assess the situation if feasible.
             If you have a cell phone or a phone in your office, call 9-911 and then call Safety/Security
               Manager at FAC Ext. 891-3007 or 540-891-3079 (Phase I) or 540-834-1079 (Phase II) –
               or LGC at 540-423-9030 or 540-423-9044 -- or DTC 540-937-2900 or 540-937-2920.

   3. In the event of a power outage:
            Advise occupants to remain calm.
            If power is not regained quickly, move occupants to areas where there is adequate
              daylight or emergency lighting.
            If asked to evacuate the building by emergency personnel, assist the occupants to exit as
              carefully as possible.
            Meet with Building Safety Coordinators (or Designee) and/or Hall Monitors (or
              Designee) to obtain information on whether classes will resume when power returns.
            Notify Security/Safety Manager (or Designee) of any disabled individuals who need
              assistance to exit the building.
            Prevent people from entering the building until the power has been restored. If the
              decision is made to close the building or campus for the day, assist Safety/Security
              Manager (or Designee).

Security
Security Hours: Sunday – Saturday, 24 hrs/day
If a security guard is needed at LGC, please call one of the following numbers:
Switchboard             423-9030
Security Desk           423-9044
Security Cell           809-2160
Security Pager          399-3164

If a security guard is needed at FAC, please call one of the following numbers:
Switchboard             891-3000
Security Desk           891-3079
Security Desk           834-1079 (Phase II)
Security Cell           809-2162
Security Pager          399-5646

If a security guard is needed at the Daniel Technology Center in Culpeper, please call one of the
following numbers:
Switchboard             540-937-2900
Security Desk           540-937-2320
Security Cell           540-661-9483

To have a security officer come to a room: page the guard and enter the room number.
To speak to security officer: call the guard on their cell phone.

                                                                                                       37
                                    Appendix
            Topic                                   Location of information
Academic Dishonesty Report         See page 40 in the Appendix.
Add/Drop Form                      http://www.germanna.edu/admissions/forms/add_drop.pdf
Assumption of Risk                 See page 42 in the Appendix.
Audio-Visual Request Form          See GCC Technology Services webpage; under Audio visual
                                   http://www.germanna.edu/technology_services/audio_visual.asp
Barracuda Anti-Spam Filter         See page 43 in the Appendix.
Change of Grade Form               See Admissions and Records Office to obtain this form.
Course Outline-                    See pages 51-53 in the Appendix
Tips to Develop a
Course Outline
Course Outline-Required            See pages 54-58 in the Appendix.
Elements
Course Outlines (Sample-MTH        See pages 59-65 in the Appendix.
164)
Direct Deposit                     http://www.germanna.edu/hr/docs/DirectDeposit.pdf
Early Alert Form                   See page 66 in the Appendix.
Incomplete Grade Form              See page 67 in the Appendix.
Notice of Change to Class (e.g.,   See Administrative Assistants in Instruction for completion of
Canceling a class)                 this form.
Placement Test                      http://www.germanna.edu/counseling/placement_cutoffs.asp
Score Guidelines
Testing Center Cover Sheet         http://www.germanna.edu/acc/forms/tccoversheet.doc
Outlook Web Access (OWA)           See pages 68-73 in the Appendix.
Safe Assign                        See pages 74-78 in the Appendix.
Unrestricted Reading List          See http://www.germanna.edu/counseling/unrestricted_list.asp
for students who are taking
ENG 04
Terrorism/Security                 See pages 79-81 in the Appendix.
Awareness Orientation.
Knowledge Center – Partial         See pages 82-85 in the Appendix.
Course Listing
Academic Response Plan In          See pages 86-92 in the Appendix.
Case of Disaster




                                                                                                    38
                               Germanna Community College
                                Academic Dishonesty Report
                                    Updated 07/07/2010
       Submit completed form and supporting documentation to appropriate Division Dean:
    Dr. Deborah Brock—Arts and Sciences,
    Ms. Denise Guest —Professional and Technical Studies, or
    Ms. Mary Gilkey—Nursing and Health Technologies.

Date of Incident:

Student Name:
Student ID number (instructor must provide):

Course Number, Section, and Name:
Instructor:
Instructor Contact Information – phone or e-mail:

Description of Academic Dishonesty Incident:




Evidence of Academic Dishonesty:




Academic Penalty Assigned by Dean of Instruction or Designee:




              Please refer to the Academic Honesty Policy located on 135-136 of the
            2009-2011 Germanna Community College Catalog and Student Handbook.

CC: Student
    Instructor
    Division Dean of Instruction
    Dean of Student Services (w/supporting documentation)



                                                                                          39
                                               ASSUMPTION OF RISK
Instructor must complete form with specific details relative to the course or activity. Words bracketed by parentheses
 indicate need for course specific information. Completed, signed forms are required for all off-campus activities. No
   student can participate in a PED course or course activity without submitting a signed form prior to participating.

          I agree that as a participant in the (field trip /internship/externship/ clinical program) at (destination or internship
site) associated with Germanna Community College (the “College”) scheduled for (start date) to (end date), I am responsible
for my own behavior and well-being. I accept this condition of participation, and I acknowledge that I have been informed of
the general nature of the risks involved in this activity, including, but not limited to (potential risks of the activities or risks
related to the site [very specifically list here the potential risks involved that the student is assuming]).

         I understand that in the event of accident or injury, personal judgment may be required by (name of instructor) or
College personnel regarding what actions should be taken on my behalf. Nevertheless, I acknowledge that the College and/or
(destination, site, company, or organization) personnel may not legally owe me a duty to take any action on my behalf. I also
understand that it is my responsibility to secure personal health insurance in advance, if desired, and to take into account my
personal health and physical condition.

          I further agree to abide by any and all specific requests by the College and (name of destination, site, company or
organization) for my safety or the safety of others, as well as any and all of the College’s and destination, site, name of
company or organization)’s rules and policies applicable to all activities related to this program. I understand that the
College reserves the right to exclude my participation in this program if my participation or behavior is deemed detrimental
to the safety or welfare of others.

        In consideration for being permitted to participate in this program, and because I have agreed to assume the risks
involved, I hereby agree that I am responsible for any resulting personal injury, damage to or loss of my property which may
occur as a result of my participation or arising out of my participation in this program, unless any such personal injury,
damage to or loss of my property is directly due to the negligence of the College and/or (name of destination, site, company
or organization). I understand that this Assumption of Risk form will remain in affect during any of my subsequent visits
and program-related activities, unless a specific revocation of this document is filed in writing with (the Dean of Instruction,
department chair, program coordinator), at which time my visits to or participation in the program will cease.

         In case an emergency situation arises, please contact                                                   (name) at
                           (phone number).

         I acknowledge that I have read and fully understand this document. I further acknowledge that I am accepting
these personal risks and conditions of my own free will.

          I represent that I am 18 years of age or older and legally capable of entering into this agreement.


               Participant’s signature                                                              Date


                         Address
If participant is less than 18 years of age, the following section must be completed:
           My child/ward is under 18 years of age and I am hereby providing permission for him/her to participate in this
program, and I agree to be responsible for his/her behavior and safety during this event.


                    Child’s Name                                                     Parent’s or guardian’s signature


                       Address                                                                      Date


Approved as to form by Rita R. Woltz, System Counsel for the VCCS, on June 13, 2012.
Original maintained by Instructor; copy to Instruction and copy to Security before date that activity begins.


                                                                                                                                42
Barracuda Anti-Spam Filter
How do I use the Barracuda anti-spam filter?
   1. General Information
       The Barracuda anti-spam server inspects all email coming into campus from the Internet for spam
       and either delivers the message to your email inbox, quarantines the message for your review, or
       blocks the message altogether. The device only checks email coming from off-campus, it has no
       effect on mail sent within the College email system. The Barracuda device has the advantage of
       allowing each user to decide what they do or do not consider spam, or you may accept the system
       defaults if you choose.
   2. Email Delivery of Spam Control Summary
       At 9:00 a.m. each day you may receive an email similar to the one below which will list messages
       that have been quarantined during the previous 24 hours.
(NOTE: Quarantined Items are only held for 30 days.)

        While you may choose at this point to either deliver, whitelist, or delete each message, it is
preferable to click the “click here” link at the bottom of the page for more options. Clicking this link
automatically logs you into your account on the Barracuda server. (For External Use Outside of the
Germanna Network, Proceed to Step 5.) From there you can classify each quarantined message as either
spam or not spam.




    3. Logging in to the Barracuda Administrative Screens
If you do not receive one of these emails from our system, this would indicate that you do not have any email
that has been quarantined. At which time you may elect to do the following
    4. You may log in to the server at any time while on one of the College's Locations by going to Inside
        Germanna Network - https://10.4.20.21/
    5. Or you can log in to the server at any time while Outside of Germanna's Network by going to
        Outside Germanna Network - (https://barracuda.germanna.edu)


                                                                                                           43
     6. The following Security Alert will appear:




Choose: YES

7.       After accepting the above Security Alert, the Barracuda Login Page will appear::




USER NAME: Enter your email address
CLICK: Create New Password




                                                                                            44
8.      Upon doing so, an email will be sent to your Email Inbox similar to the one below.




From there you will need to follow the provided link to access your SPAM FILTER QUARENTINE.
NOTE: If your Outlook has BLOCKED LINKS (follow the instructions on the grey bar area)

     9. Updating Your Personal Spam Database
        Classifying Email Flagged by the System (Whitelist, Spam and Not Spam)
        After clicking the Login button your quarantine inbox will open on the server. Check the box by the
        message you want to manage. Click “Whitelist” to deliver the message and flag that sender never to
        be quarantined again. Click “Classify as Spam” to delete the message and update your personal
        preference database. Click “Classify as Not-Spam” to deliver the message and update your personal
        preference database. Updating you personal database allows the system to learn your individual
        preferences and, over time, adjust accordingly.




                                                                                                         45
10. Adjust Default Settings for Your Particular Email Box
If you feel spam is still reaching your inbox, or the system is quarantining more messages than you
would like, you may adjust the system wide settings to you preference. Click the Preferences tab, and
then click Spam Settings. Change “Use Systems Defaults” from Yes to No and click “Save Changes.”


You may now adjust the settings to your preference by changing the number by each of the three
settings. Increasing the numbers allows more messages to reach your inbox. Decreasing the numbers
causes more messages to be caught by the server. Numbers may be incremented by tenths. After you
have adjusted the numbers, click “Save Changes.”


“Tag Score” delivers messages with a score between the chosen value and the “Quarantine Score” value
to your email with the message “Possible Spam” appended to the subject.


“Quarantine Score” places any message with a score between the chosen value and the “Block Score”
value to your quarantine inbox on the Barracuda server.



                                                                                                      46
“Block Score” automatically deletes any message with a score equal to or greater than the chosen value.


Use Block Score carefully as blocked messages can never be retrieved. Similarly, be careful when
deleting messages or classifying them as spam as once deleted, they can never be retrieved.


Do not set the same value for any two scores (i.e. both Tag Score and Quarantine Score to 4) as the
system will not know which action you wish it to take and will take no action.



Note: The “Recommended” settings have been found in our testing to be far too lenient, and we do not
recommend using the recommended settings. The system default settings we established as 10 for Tag
Score, 2.5 for Quarantine Score and 6 for Block Score tend to catch most spam while having few false
positives.




                                                                                                       47
      11. Permanently Allow or Block Messages
      You can permanently allow or block messages from individual addresses by using whitelists and
      blacklists. Whitelists always allow messages from that sender to be delivered. Blacklists block all
      messages from the blacklisted sender. Messages you whitelist in your Quarantine Inbox are
      automatically added to your whitelist.


      To manage whitelists and blacklists manually, click “Whitelist/Blacklist” from the Preferences screen.
      To add to your whitelist, type in the complete address and click Add. This will flag the system to never
      quarantined mail from that address. Do the same to permanently block addresses by using the Blacklist
      field.


      To remove addresses from whitelists and blacklists, click the trashcan icon next to that message.




12.       Enabling Users to Classify Messages from a Mail Client

•The Barracuda Spam Firewall provides access to a mail client plug-in that lets end users mark messages as
spam and not spam directly from their Microsoft Outlook or Lotus Notes client. In addition, the plug-in also
automatically creates and maintains a personalized whitelist based on the user’s behavior.



                                                                                                            48
•The whitelists generated by the plug-in and the classifications made by the user only affect that user’s
individual Bayesian database and not the global Bayesian database.

  Outlook Plug-In              Description


  Version 2
                               Allows users to classify messages as spam and not spam from their Microsoft Outlook
                               client.

                               Automatically adds email addresses to the user’s individual whitelist based on the user’s
                               behavior.

                               The Outlook plug-in version 2 automatically whitelists the following:

                               • The recipient address within each message sent by the user after
                               the new Outlook plug-in is installed. This only applies to messages
                               sent outside of the local mail server.

                                • The sender’s email address for messages that the user classifies as
                               “not spam”.

                               • Any email address the user adds to their Contact list in Outlook.


A link to the mail plug-in appears below the Login button of the Web interface login page so users can
download the plug-in, as shown in the following example:




                                                                                                                           49
13. Using the Microsoft Outlook and Lotus Notes Plug-in
•Whitelist email addresses associated with sent messages and new contacts
•Move spam-declared messages to the Deleted Items folder in the user’s Outlook client
•Whitelist the 'from:' email address within 'Not-Spam'-declared messages.
After downloading and installing the plug-in, users can begin classifying messages using these
buttons in their
Microsoft Outlook or Lotus Notes client:
The first (green) button marks messages as not spam and the second (red) button marks messages as
spam. Version 2 of the Outlook Plug-in is configured to automatically: An individual can change
the default behavior of the Outlook plug-in by going to the Tools menu in their Outlook client and
selecting Options | Spam Firewall tab.




                                                                                                 50
TIPS FOR CONSTRUCTING A COURSE OUTLINE
Learning Outcomes
ALL SECTIONS OF A SINGLE COURSE MUST USE THE SAME LEARNING
OUTCOMES. FOR ADDITIONAL IFORMATION, PLEASE SEE YOUR DEPARTMENT
CHAIR.

Required Elements
Course outlines are read to ensure that all Required Elements are included, and department chairs
also read for content. Outlines must be submitted electronically to the appropriate Associate Dean,
and Microsoft Word is the preferred format.

Outlines that do not include all the required elements, or that contain inaccurate or incomplete
information must be revised or an addendum prepared. The revised document or addendum must
be submitted electronically to the appropriate Department Chair within one week following the
request. Students also receive a copy of the new information.

Faculty who wish to minimize omission of a required element and utilize a template to put together
a course outline are encouraged to use the Syllabus Creator. The Syllabus Creator can be found at
www.germanna.edu. Look for the Syllabus Creator under the Faculty/Staff tab on the left side of
the page. For assistance with the Creator, please contact Jack Gill at jgill@germanna.edu.

BlackBoard
        All faculty, regardless of the course delivery method (e.g., face-to-face, hybrid, online) are
strongly encouraged to utilize BlackBoard. BlackBoard is a course management system that can
enhance communication with students, provide effective dissemination of course documents and
handouts, and provide a venue for class discussion that takes place online rather than in a
classroom. Faculty who have not used BlackBoard are strongly encouraged to attend training
sessions that will provide the necessary knowledge and skill to begin using this resource. Faculty
who are already using BlackBoard are encouraged to explore the uses of components not yet
utilized. Contact Forrest Smith (fsmith@germanna.edu) for information about BlackBoard training.
        In the event that classes are cancelled for a short period of time (e.g., snow day) or an
extended period of time (e.g., pandemic), BlackBoard can provide an avenue for communication
that minimizes course disruption when a class must be cancelled, or support course completion in a
timely way should an event cancel classes for a significant period of time. Faculty who would like
assistance with ways to utilize BlackBoard should contact Juliette Mersiowsky, Instructional
Designer, at jmersiowsky@germanna.edu.

ALIGNMENT OF OUTCOMES, ACTIVITIES, AND ASSESSMENT OF LEARNING
Successful course outlines include alignment of what students are expected to learn (outcomes),
what they do in the course (e.g., homework, essays, in-class activities, labs, presentations), and what
is assessed to determine that students have achieved the outcomes for the course. While this may
seem self-evident, achieving alignment requires careful, thoughtful, and intentional planning and
execution. Not only is course alignment important in individual courses, but also achieving
alignment between foundational or pre-requisite courses for the courses that follow enhances
student learning and the likelihood of student success in more advanced courses and the completion
of the student’s program of study. Any instructor who needs additional information about any

                                                                                                    51
aspect of alignment is encouraged to speak with the department chair and/or the full-time faculty
member who teaches the course in question.

Contact Information
Instructors are cautioned to consider carefully the inclusion of the Adjunct Faculty Office phone
number as a contact option for students. Internet Protocol phones do not allow individual or
departmental voicemail. Instructors who wish to pick up their own messages must pick up and save
all messages to retrieve one’s own messages. The phone in the Adjunct Faculty Office is primarily
for the convenience of instructors needing to place local calls.

Additional contact information may be provided at the instructor’s discretion. Instructors are NOT
encouraged to provide home phone numbers or addresses. If a phone number is provided for
student contact, please delineate when it would be appropriate to do so. Examples include
notification of absence from class, request for assistance or appointment during office hours, as well
as the days and times of day that calls are appropriate.


Germanna Community College Policies
Germanna policies must be included verbatim in the course outline. These include the Germanna
Email Policy, the Withdrawal Policy, the Academic Honesty Policy, and the Access Policy for
Students with Disabilities. Faculty are required to go over emergency procedures with their
students no later than the last day to add for their course, and to make students aware of the
resources that are available to encourage their academic success.

The Attendance Standard is a standard rather than a policy. The standard was written with face-to-
face courses offered in the Spring and spring semesters in mind. Instructors may modify the
attendance standard when it is appropriate to do so. Instructors must write a policy within the spirit
of the guideline, and one that the instructor can and will enforce. On-line instructors must ensure
that their attendance policy includes specific guidelines related to online instruction. Please note
that all instructors must submit a last date of attendance for any student who receives a
course grade of F, I, X, W, or U. The federal requirement includes all courses regardless of
the instructional delivery method.

The Germanna email policy must be included verbatim in the outline. Germanna email accounts
provide a generally reliable method of communication and faculty can access their Germanna email
at www.germanna.edu. If an instructor needs information on how to do so, then he/she should
contact a member of Instruction. Your email policy should include the minimum time students
should allow for a response (e.g., two business days), and your policy regarding submission of
assignments as an email attachment. Faculty and students must use their Germanna email accounts
to contact one another. If a student does not receive a response in the timeframe indicated, then
should the student assume that you did not receive the message and send the message again? Will
you send an email to confirm your receipt of attached assignment? Please make your policies
specific.

Frequently, faculty have questions about the Withdrawal Policy.
    Can an instructor withdraw a student? Yes, an instructor can invoke administrative
      withdrawal by submitting the proper paperwork. Doing so must be consistent with both
      College policy and the instructor’s course outline.

                                                                                                    52
    Is it the instructor’s responsibility to withdraw a student? No, it is not the instructor’s
     responsibility to complete the withdrawal paperwork. Withdrawing from a course can have
     financial aid implications for the student.
    May I add a course specific note in addition to the policy? Many instructors note in their
     course outline that withdrawal is the student’s responsibility and will not be completed by
     the instructor. They also note that students who stop attending without officially
     withdrawing receive a failing grade for the course.

Office Hours and Location
One office hour per week is required for each section taught. Office hours are stated as exact time
(e.g., 9:30 – 10:00 AM, Tuesday and Thursday) as well as the location where office hours are held.
Most instructors keep office hours in the Adjunct Faculty Office. The classroom may be used if
available. Online instructors must state when they will be keeping office hours online. Instructors
who teach at more than one College campus or site must indicate specifically when office
hours are kept at each location.

Resources
Department Chairs provide course and instructional resources, including but not limited to desk
copies, ancillaries, sample course outlines, and common course outcomes. All sections of a course
must include the common learning outcomes. See Course Alignment on this page for additional
information.

Suggested (but not required) course outline information
              Use of electronics (e.g., using a cell phones; texting in the classroom) in the
               classroom; the most common policy is that all electronics must be silent and stowed
               out-of-site during class.
              Food and beverages in the classroom (PLEASE NOTE: Food and/or beverage is
               not allowed in any computer classroom under any circumstances.)
              FERPA constraints regarding communication with anyone other than the student,
              Reporting anticipated or unexpected absences to the instructor (e.g., email
               notification preferred).
              Procedures to follow when the instructor must be absent from class (e.g., check
               BlackBoard for more information)

Syllabus Creator
    The Syllabus Creator is available for developing course outlines as well. For additional
information, see:
http://www.germanna.edu/faculty/syllabus_login.asp?menuchoice=Syllabus%20Creator. When the
course outline is submitted to the Syllabus Creator, it is not forwarded to the Division Office or
Department Chair. Please be sure to email a copy of the final document in MS Word to the
Division Office administrative assistant and your Department Chair.




                                                                                                 53
 Required Elements for a Germanna Course Outline
                     Spring Course Outlines are due to Instruction
                          ELECTRONICALLY on or before the
                    first day of the session in which class is offered
                                    (e.g., January 6) .
                                              .
        The development of your course outline is a serious responsibility as the course outline
is the contract between you and your students. Specific policies and procedures should be
clearly stated in the course outline. Students must be provided with a copy of the course
outline at the first class meeting. At the first class meeting, you should read through your
course outline with your students to ensure that they understand course requirements and
their responsibilities.

        Course outlines MUST include all required elements noted below and the appropriate
discipline requirements. Outlines that fail to meet this standard must be revised and resubmitted for
additional review. Any specific requirements for your discipline may be obtained from the
department head. If you are using Blackboard as your course management system, your course
outline should include the information included in Blackboard. Course outlines posted in
BlackBoard are not available to Instruction and must be sent electronically by the deadline.
Microsoft Word is the preferred format.

        Statements in italics come directly from the Catalog and should be included verbatim. If
you cut and paste from this template or a course outline from a previous semester, be sure to check
the final copy for accuracy and grammar. Please also check to ensure that you have included all of
the required elements. Typographical and grammatical mistakes are the most common error in
course outlines.

The following elements are required in your course outline, and this is the checklist GCC uses
to verify that all required element are included. Suggested order for the required elements
follows:

____College Name (Germanna Community College)

_____Course Number, Title, and Section Number (e.g., BUS 100: Introduction to Business)

_____Semester (Summer 2012)

_____Instructor Information (name, contact information including GCC e-mail account)
      FAC Adjunct Faculty Office Room 320 -- Phone number 540-891-3058
      FAC 2 Adjunct Faculty Office Room 214 -- Phone number 540-834-1030
      Locust Grove Adjunct Faculty Office 407H -- Phone number 540-423-9852

_____Office Hours (State specific time and day(s): e.g., MW, 10:00-11:30 AM). If you teach at
more than one campus, include the location for your office hours.



                                                                                                   54
_____Email Policy: Germanna has an email policy in effect for all college email communications
in compliance with VCCS policy. This includes online course related emails and is to ensure
confidentiality and security.
      All official email communication will be distributed to VCCS email accounts only. All students,
       faculty and staff of the VCCS will use their official VCCS email account when conducting VCCS
       business.
      Email is an official method for communication within the Virginia Community College System.
       Faculty and staff are responsible for reading and responding to email in a timely fashion. Students
       are responsible for the consequences of not reading, in a timely fashion, college-related
       communication sent to the official VCCS Student email account.
      Faculty members may require email for course content delivery, class discussion, and instructor
       conferencing and may specify course-related email policies in their syllabi. Faculty may also require
       students to confirm their subscription to VCCS-provided mailing lists.

A complete copy college policies can be found at http://www.germanna.edu/policies/Policies_Procedures/.

_____Required Texts: See department chair.

_____VCCS Course Description: Enter this URL for easier relocation to the course descriptions:
http://courses.vccs.edu/courses). Click on the first letter of your discipline (e.g., E for ENG), and
then on the course title. Course descriptions must be included verbatim from this site.

_____Learning Outcomes. Specific learning outcomes are available from the Department Chair.
All sections of each course must include the same outcomes and must be taught so that
students achieve these outcomes.

_____Important Dates: Listed below are the dates for Summer 2012 courses that conform to the
ten-week class schedule. Important dates for courses that begin/end on a schedule different than
those listed below can be accessed from a link to this information. Go to www.germanna.edu and
click on “Class Schedules” on the left of the page. When the Class Schedule page opens, choose
“Academic Calendar.” Links to other terms are available at this location.

Classes Begin                        May 21            Independence Day                July 4
                                                       Holiday - College Closed
Last Day to Add a Class              May 25            Last Day to Withdraw            July 5
                                                       Without Academic
                                                       Penalty or Change to
                                                       Audit
Memorial Day - College               May 28            Classes End                     August 1
Closed
Last Day to Drop with                May 31            Final Examinations              During last
Refund                                                                                 scheduled class
No Classes Scheduled                  July 3


_____ Final Examination Schedule: In the summer, final exams are given in the last class
meeting. Do NOT give exams early without the specific approval of your Division Dean,



                                                                                                          55
_____ Withdrawal Policy: Withdrawal from a course without academic penalty may be made
within the first 60% of the course. The student will receive a grade of “W” for withdrawal. After
that time, the student will receive a grade of “F”. Exceptions to this policy may be considered
under mitigating circumstances which must be documented and submitted to the appropriate Dean
of Instruction for review and consideration. The last day to withdraw without academic penalty is
July 5 for a ten-week course, June 11 for the 5W1, July 17 for 5W2, July 12 for 7W, June 21
for 4W1 and July 22 for 4W2 courses.

_____Attendance Standard–Class attendance is an integral part of a sound academic program for
most classes at Germanna. However, alternate teaching techniques, which may not require class
attendance, may also be a part of a sound academic program. Germanna students are expected to
be present and on time at all regularly scheduled classes and laboratory meetings. When a faculty
member determines that a student has not met the class attendance requirements in the course
outline, which will usually conform to the statement at the end of this Standard, the faculty member
may submit a Drop/Add Form, showing the last date of attendance by the student, to the Admissions
and Records Office. A grade of “W” will be recorded for all withdrawals, whether initiated by the
student or by the faculty member through the published “Last Day to Withdraw Without Academic
Penalty.” Students withdrawn after the withdrawal deadline will receive a grade of “F” except
under mitigating circumstances, which must be documented by the student and approved by the
Dean of Instruction.
                            If class meeting times        Absences
                             during the week are:       permitted are:
                                       1                      2
                                       2                      4
                                       3                      6
                                       4                      8

_____Grading Policy –The quality of performance in any academic course is reported by a letter
grade, the assignment of which is the responsibility of the instructor. GCC allows grades of A, B,
C, D, and F for courses numbered 100-200. GCC does not give plus and minus grades. For
developmental courses (0-99) the appropriate grades are R, U, and S. For an explanation of those
grades please see page 36 in the current Catalog.

The grading policy should include information about the way in which the final grade is assigned.
For example, the percentage allotted or the number of points assigned to individual assignments as
well as the range of points (if applicable) that will result in a particular course grade. Calculating
some grades prior to including the scale in the course outline can help the instructor to avoid
unforeseen problems with the grading scale.

_____Academic Honesty – The faculty of Germanna Community College recognizes that
academic honesty is an integral factor in developing and sharing knowledge. We support the
concept of academic honesty, practice academic honesty in our classes, and require academic
honesty from our students. GCC students are expected to maintain complete honesty and integrity
in the completion and presentation of all academic assignments and examinations. Any student
found guilty of cheating, plagiarism, or other dishonorable acts in academic work is subject to
College disciplinary action.



                                                                                                     56
Academic dishonesty is cheating and stealing. Academic dishonesty includes, but is not limited to:
    Intentionally using material verbatim from a source without giving credit.
    Rewriting material from a source without giving credit.
    Using information from an Internet source without giving credit.
    Submitting the work of another person as your own work.
    Using/copying another student’s computer disk.,
    Copying from another person’s paper/test/homework.
    Allowing someone else to copy/use your work (paper, homework, quiz, test).
    Violating VCCS Computer Ethics Guidelines in the pursuit of academic studies.

When a student has been found to have been academically dishonest, College penalties are outlined
at the beginning of the 2011-2012 Germanna Community Catalog and Student Handbook,; the
Catalog and Student Handbook are available at www.germanna..edu as well.

NOTE TO FACULTY ONLY: Academic penalty in the course is determined by the
instructor, and must be included in the course outline to be enforceable.

_____Access Policy for Students with Disabilities: Students with a disability who need
accommodations while enrolled in this course should contact the Coordinator of Disability Services
in the Counseling Center, (FAC, room 201 or 540-891-3021; LGC- room 205 or 540-423-9123).

_____Emergency Procedures: Emergency procedures are posted in individual classrooms.
Students must familiarize themselves with the procedures to be followed, and the escape routes to
be followed when necessary. Faculty will go through the classroom emergency procedures during
the first class meeting and students are to record these procedures in their class notes. Faculty who
choose to do so may provide written instructions within the first two class meetings.

_____ Student Resources: Students have a number of College resources available to assist them in
achieving the learning in a particular course or program. Students are encouraged to utilize the
services of the Academic Computing Center (e.g., computers to produce papers, essays). Tutoring
Centers provide free assistance as staffing provides in many disciplines, including online tutoring
through SmartThinking which is available 24-7. Testing Centers provide services to students in
online, hybrid, and face-to-face courses as faculty and course requirements find necessary.
Libraries at the Locust Grove and Fredericksburg Area Campuses, as well as the Daniel
Technology Center provide print and media resources to encourage student learning. Interlibrary
loan services are also available at all sites, including the Stafford Center and others course locations.
Students are encouraged to visit each of these facilities to learn more about the services that are
available. If additional information is needed, students should visit Counseling or the Dean’s office
for assistance.

____Assumption of Risk form (included at instructor’s discretion when the class will meet in
an alternate location; REQUIRED in PED courses)


_____TENTATIVE Course Schedule: The tentative course schedule is a required (i.e. NOT
an optional) element of the course outline.
               Dates when topics/chapters will be covered Test/Quiz Dates
               Due Dates for Projects/Papers              Date and Time of Final Exam
                                                                                                      57
Syllabi due to syllabusreviewer@germanna.edu for A&S and PTS Divisions.

Syllabi due to Kris Clark or Rosie Henderson for Nursing and Allied Health Division
kclark@germanna.edu or rhenderson@germanna.edu

(SYLLABUS CREATOR REQUIRED/)




                                                                                      58
                            Sample Course Outline
Germanna Community College
MUS 101-200: Basic Musicianship I
2010 Spring Semester

Instructor:             Katherine Roach
Class Location:         Room 211 (FAC)
Class Day/Time:         T/TH: 11:00 am- 12:15 pm
Office Location:        Room 320 (FAC)
Office Hours:           T/TH 8:30-9:30 am

E-mail Address:         kroach@gcc.vccs.edu
E-mail Policy:          Students, faculty, and staff of Germanna Community College must use GCC email
                        for all official college communications. This includes course-related communication
                        between students and faculty. If you need help accessing your student email account
                        please visit the Academic Computer Center (ACC) on either campus.

                        E-mails are answered within 24 hours, Monday through Friday. If you do not
                        receive a response from me within this time frame you should assume your message
                        was not received. Please identify your course within your message.

Required Course Material
                    Text:   Music: Language & Fundamentals, 2nd edition
                    Author: Ronald J. Gretz

Recommended Materials
                   Music staff paper for note taking. (This can be downloaded online)

Course Description
Provides exercises leading to knowledge and skill in the rudiments of music. Includes rhythmic notation as
well as scales, keys, and intervals along with exercises in ear training.

Learning Outcomes
Upon successful completion of this course you will:
    Have a general understanding of the fundamental principles of music.
    Possess the necessary tools in which to read music notation in simple and compound meters.
    Acquire an appropriate vocabulary to enhance your understanding of the musical relationships of
       pitch, rhythm, and harmony.
    Recognize all major and minor scale key signatures
    Be able to aurally identify perfect and major intervals

Important Dates

       1/11/10             Classes begin
       1/15/10             Last day to add a class
       1/27/10             Last day to drop with a refund
       2/09/10             College Closed
       3/8/10-3/12/10      Spring Break
       3/23/10             Last day to drop without academic penalty
       5/05/10             Classes end
       5/11/10             Final Exam

                                                                                                        59
Withdrawal Policy
Withdrawal from this course without academic penalty may be made within the first 60% of the course. You
will receive a grade of “W” for withdrawal. After that time, you will receive a grade of “F.” Exceptions to
this policy may be considered under mitigating circumstances which must be documented and submitted to
the appropriate Dean of Instruction for review and consideration. The last day to withdraw from this course
without academic penalty is March 23, 2010.

College Attendance Standard (as listed in your Student Handbook):
Class attendance is an integral part of a sound academic program for most classes at Germanna. However,
alternate teaching techniques, which may not require class attendance, may also be a part of a sound
academic program. Germanna students are expected to be present and on time at all regularly scheduled
classes and laboratory meetings. When a faculty member determines that a student has not met the class
attendance requirements in the course outline, which will usually conform to the statement at the end of this
Standard, the faculty member may submit a Drop/Add Form, showing the last date of attendance by the
student, to the Admissions and Records Office. A grade of “W” will be recorded for all withdrawals,
whether initiated by the student or by the faculty member through the published “Last Day to Withdraw
Without Academic Penalty.” Students withdrawn after the withdrawal deadline will receive a grade of “F”
except under mitigating circumstances, which must be documented by the student and approved by the Dean
of Instruction.
                              If class meeting times          Absences
                               during the week are:         permitted are:
                                         1                        2
                                         2                        4
                                         3                        6
                                         4                        8

Course Attendance Standard:
There are no excused absences. You are either present or not. Excluding documented, extenuating
circumstances, five absences forfeits your final semester participation grade. Each subsequent absence
lowers your final grade one additional point. This may result in a failing grade.

Tardiness is disruptive. You are expected to be on time for class. If you miss roll you must notify me
immediately after class. The roll will not be changed after that time. Common courtesy dictates the
following procedure on the rare occasion you may be late:
     Do not cross in front of a class in session.
Excessive tardiness (5 or more) also lowers your participation grade.

You are accountable for all assignments, material covered, and announcements made in class whether you
are present or absent.
Here are some suggestions if you miss a class:
     Borrow notes from a member of the class.
     If you have specific questions about the material in the notes, ask me during office hours.
     Do not ask me to repeat my class lecture for you if you are absent.
     Missed assignments/handouts are available during office hours.

It is your responsibility to keep track of your absences, however, you may check your attendance with me
during office hours, (not via email).
      Only those students meeting the attendance requirement are eligible for extra credit opportunities.

Access Policy for Students with Disabilities
If you are a student with a disability and require accommodations while enrolled in this course please contact
the Coordinator of Disability Services in the Counseling Center, (FAC, room 201 or 540-891-3019).
Please see me during Office Hours as soon as possible so we can discuss your accommodation needs.
                                                                                                           60
Academic Honesty
The faculty of Germanna Community College recognizes that academic honesty is an integral factor in
developing and sharing knowledge. We support the concept of academic honesty, practice academic honesty
in our classes, and require academic honesty from our students. GCC students are expected to maintain
complete honesty and integrity in the completion and presentation of all academic assignments and
examinations. Any student found guilty of cheating, plagiarism, or other dishonorable acts in academic work
is subject to disciplinary action.

Academic dishonesty is cheating and stealing. Academic dishonesty includes, but is not limited to:
    Intentionally using material verbatim from a source without giving credit.
    Rewriting material from a source without giving credit.
    Using information from an Internet source without giving credit.
    Submitting the work of another person as your own work
    Using/copying another student’s computer disk.
    Copying from another person’s paper/test/homework.
    Allowing someone else to copy/use your work (paper, homework, quiz, test)
    Violating BCCS Computer Ethics Guidelines in the pursuit of academic studies.

When a student has been found to have been academically dishonest, College penalties are outlined on page
135-136 in the 2009-2011 Catalog and Student Handbook; the Catalog and Student Handbook are available
at www.germanna.edu as well.

Course Penalties for Academic Dishonesty
A grade of zero will be assigned to any work in which Academic dishonesty has been found. A
memorandum of the offense will be sent to the Dean of Instruction. A copy of this memorandum will be sent
to the student via their GCC email account.

Students Resources
Germanna Community College offers a number of resources to assist you.
     Academic Computing Center
     Tutoring Centers
     Testing Center
     Libraries
You are encouraged to visit each of these facilities to learn more about the services that are available. You
may also see me during Office Hours if additional information is needed or visit Counseling or the Dean’s
office for assistance.

Academic Evaluation
      Attendance/Participation: 10 %
      Assignments:               15 %
      Exams:                     75 %

Clarification of Academic Evaluation Criteria
Participation:
You are expected to arrive in class prepared to actively participate in all discussions/exercises with serious,
attentive comments. Complete your required reading and assignments PRIOR to coming to class.
     Invest time into reading, evaluating, and making notes about the information to be discussed.
     Ask questions! If you need clarification on material please raise your hand.
     Bring your textbook and a pencil to class. (mandatory)
     Participation is a major factor in deciding whether or not I round up your final semester grade.


                                                                                                            61
Class assignments:
Assignments and their due dates are announced in class. You are accountable for all assignments, material
covered, and announcements made in class whether you are in attendance or absent. Not all assignments are
graded; however, you will be more successful in this class by completing all assigned work.

       Assignments are due at the beginning of class. Work submitted after this time is considered late.
       Late assignments do not receive academic credit.
       Assignments are not accepted electronically.
       Pick up missed assignments and or handouts during office hours.
       ALL written work must be completed using pencil. Ink assignments are not accepted.

If you are absent on an assignment due date you must submit the work before class the first day you return.
Assignments will not be accepted after then.
If you were absent on the day an assignment was announced or handed out you may pick up that assignment
during my regular office hours (not before, during, or after class). That assignment is due the next class after
you return.

       Hand assignments directly to me before class begins. Do NOT just lay them on my desk.

Tip: You may make copies (free) of your homework in the library for reference during our class discussion
of the work.

Exams:
Two exams represent 50% of your total semester average (25% each). Exam dates are listed on the course
schedule provided during the first week of class. Changes in exam dates (if needed) are announced in class
and posted on Blackboard at least one class prior to the exam date. A No. 2 pencil is required for all exams.

Make-up Exams:
Only in extreme, documented, mitigating circumstances (illness requiring Doctor’s care, etc...) are make up
exams available. You must notify me PRIOR to the exam date to be eligible (in person or through email).
The final decision whether to allow the make-up exam rests with me.

Final Exam:
The Final Exam is worth 25% of your semester score.
    Make-up tests are not available for the Final Exam.
    Date and time: Tuesday, May 11th: 11:00 am

            ** All assignments and exams are to be written using a pencil. No exceptions. **

Grading Scale
      A 100-90
      B 89-80
      C 79-70
      D 69-60
      F 59- 0.

Classroom Etiquette
    No food is allowed in the classroom. You may bring a covered beverage (coffee, water, soda) to
       class. Please discard your empty containers in the waste basket after class.
    Do not use my class time to prepare for other courses.



                                                                                                             62
Electronic Devices
     The use of ALL electronic devices is prohibited during class. This includes but is not limited to cell
       phones, pagers, IPods, lap tops, etc... Cell phones must be turned off (not just set on vibrate) and
       stored out of sight. Ear pieces must be removed before the start of class.
     Students registered for Campus Early alerts may leave cell phones on vibrate AFTER you have
       identified yourselves to me during office hours.

Emergency Procedures
Emergency procedures are posted in the classroom. Familiarize yourself with the procedures and the escape
routes to be followed when necessary. We will discuss the classroom emergency procedures during the first
class meeting. Record these procedures in your class notes.

                                    I want you to be successful in this course.
                     If I may be of any assistance to you please see me during office hours.
                                              Have a great semester!

BASIC MUSICIANSHIP I
MUS 101-200
Instructor: Katherine Roach
2010 Spring Schedule

January
          12      First Class:     Welcome!
                  Discussion:      Course Syllabus and Schedule
                                   Elements of Music: Pitch; Rhythm; Harmony.
          14      Discussion:     The Notation of PITCH
                  The Musical Alphabet
                                   The Staff
                                   Ledger lines
                                   The Clefs
                  Reading:        Chapter 1: pp. 1-7; 11-14.
          15      Admin:           Last day to add a class
          19-21   Discussion:      The Grand Staff
                                    The Piano Keyboard
                                    Pitch Location
                                    8va
                  Reading:         pp. 7-11; 14-17; 19.
          26      Discussion:      Intervals
                                    Half Steps
                                    Whole Steps
                                    The Octave
                  Reading;         Chapter 9
                  Ear Training:    Recognizing Major and Perfect Intervals
                  Admin:           Last day to drop with a refund
          28      Discussion:      Accidentals: Sharps; Flats; Naturals
                                   Enharmonic Notes: Diatonic; Chromatic
                  Reading:         pp. 27-41
February
       02         Continue:        Accidentals; Enharmonic Notes
          04      Discussion:      Melody
                                    Conjunct
                                    Disjunct
                                   Making Music “Musical”
                                    Dynamics
                  Reading:         pp. 114-116; Appendix 1: pp. 249-250.

                                                                                                         63
        09      No Class:       College closed
        11      EXAM #1:        A No.2 pencil is required.
        16-18   Discussion:     The Notation of RHYTHM
                                 Beat
                                 Notes
                                 Meter: Simple
                                 Time Signatures
                Reading:        Chapter 3: pp. 42-46; 48; 71; 144-145; 243.
        23      Discussion:     Tempo
                                 Metronome Markings
                                 Written Indicators
                Reading:        pp. 71-72; 243; Appendix 2: pp. 251-252
        25      Discussion:     Ways to Change the Duration of Pitch
                                 Tied Notes
                                 Dotted Notes
                                 The Fermata
                Reading:        pp. 50-52.
March
        02      Discussion:     Notating Silence: Rests
                Reading:        p. 53; 55-56.
        04      Discussion:     Rhythmic Patterns
                                 Beaming Notes
                Reading:        Chapter 4
        08-12   Spring Break:   No Classes
        16      Continue:       Rhythmic Patterns
        18      Discussion:     *Compound Meter
                                Anacrusis
        23      Conclusion:     Anacrusis
                Admin:          Last day to withdraw without Academic penalty or change to audit
        25      EXAM #2:        A No.2 pencil is required.
        30      TBA
April
     01-06      Discussion:     Major Scales
                                 Tetrachords
                Reading:        Chapter 5
        08      Discussion:     Key Signatures
                                 Order of Sharps
                                 Order of Flats
                                 The Circle of Fifths
                Reading:        Chapter 6: pp.99-103; 105-108; 111
        13      Discussion:     Minor Scales
                                 Relative Major and Minor Keys
                                 Pure; Harmonic; Melodic.
                Reading:        Chapter 7
        15      Continue:       Minor Scales
                Discussion:     Overview: Other Types of Scales
                Reading:        pp. 93; 96.
        20      Discussion:     The Notation of HARMONY
                                Chords: Major and Minor Triads
                Reading:        Chapter 10: pp.183-186
        22      Discussion:     Identifying Primary Chords in Any Major Key
                Reading:        p. 193
        27-29   Discussion:     Augmented & Diminished Triads
                                                                                                   64
           Reading:           p. 190
May
      04   Conclusion:        Triads
      11   FINAL EXAM 11:00 AM
                      A No. 2 pencil is required

           *Optional:         If time allows, we will cover notating musical repeats after compound meter.
           Discussion:        Notating Musical Repeats
                              The Repeat Sign
                              Multiple endings
                               D.C. al Fine (Da Capo al Fine)
                               D.S. al Fine (Dal Segno al Fine)
                               D.C. al Coda
                               D.S. al Coda
           Reading:           Chapter 12: pp.230-233



                                       This is a tentative schedule.
                               Content changes will be announced in class.
                      Changes in exam dates (if needed) will be posted on Blackboard.
                                    Need help? My office hours are:
                           Tuesdays: 8:30-9:30 a.m.; Thursdays: 8:30-9:30 a.m.
                                       Office: Room 320 (FAC 1)




                                                                                                             65
                                    *EARLY ALERT*
    Please complete this form and return it to the Counseling Center closest to you if you have any student who might need
    assistance. Please note that Counselors do not interrupt classes except in emergencies. Please provide as much advance
    notice as possible to allow Counselors to locate and contact the student regarding your identified concern.
                                   PLEASE MAKE SURE YOU LIST THE STUDENT ID NUMBER!

Student Name:                                                                         Student (7 digit) ID Number:


Class (include section):       Day/Time:                      Faculty Member Name:


IDENTIFIED CONCERN:
_____ Needs a re-evaluation of academic goals                 _____ Is not prepared for this level of work

_____ Is having difficulties outside of class                 _____ Is having a problem adjusting to classroom
      (work, family, illness)                                       environment
_____ Is having financial difficulties
                                                              _____ Will receive a “D” or below if improvement is
_____ Has had __________ absences                                   not shown

_____ Has another counseling need: _________________________________________________________

Faculty Member’s Comments, Strategies Attempted, Suggestions:




Counselor:_____________________________________________ Date Received _____/_____/_____

Contact Date: _____/_____/_____               Method: Letter _______ Phone ______ Other ______
Counselor Notes:




                                                                                                                   Updated
Faculty Member Notified: ____________   Date ____/____/____                                                        10/4/03


                                                                                                                      66
                                   Incomplete (I) Grade Form
Explanation of Form:
No grade point credit; used for verifiable unavoidable reasons. To be eligible to receive an “I”
grade, the student must have satisfactorily completed more than 50% of the course and must
request the faculty member assign the “I” grade. The faculty member has the discretion to
decide whether the “I” grade is awarded. Since the “Incomplete” extends enrollment in the
course, requirements for satisfactory completion will be established through consultation
between the faculty member and the student. Please do not assign a “W” as a grade. This
process should only be completed by the Dean of Instruction under mitigating circumstances
which must be documented.

Instructions to Faculty Member:
   1.      This form must be filled out for each “Incomplete” assigned on your grade roster(s).
   2.      The Incomplete Form(s) are DUE in Instruction for submission to the Admissions &
           Records Office no later than the grade due date for the semester. The Admissions
           Office will immediately send a copy to the student to inform them what is needed to
           complete the class for a grade.
   3.      A copy of this form will be sent to the student and a copy will remain in the
           Admissions and Records office. Faculty, please keep a copy for your records.
   4.      Faculty must state due dates for assigned work, and those due dates may not extend
           beyond end of the next term without written permission of the vice president. For
           example, a grade of “I” awarded at the end of the spring term, students must
           complete all work by the end of the summer term.

   Student Id Number _________________(student number located on roster)

   Student’s Name _________________________________

   Semester _______________Semester Code ___________

   Course Prefix ______ Number ________ Section_______

   Reason grade of “I” assigned:




   List the work that needs to be made up (test, quiz, exam, research paper, other) and
   indicate its percentage in relation to the total work of the course. Please include specific
   deadlines for assignments and note all work must be completed before end of next term:




REQUIRED
Grade to be awarded “if” missing work is not made up □ B □ C □ D □ F □ R or □ U
If no grade given an “F” will be assigned.

   Instructor’s Signature ___________________________           Date ___________

                                                                                                  67
            Getting Started with Outlook Web Access (OWA) 2003
Guidance for Adjunct Faculty use of the new OWA 2003 email system.....

Accessing OWA 2003
      Access your new OWA2003 email by clicking OWA (Outlook Web Access)
      This will bring you to the log-in page below...

       The full path to access your new email is https://mail1.germanna.edu/exchange
       (Note: If you have problems connecting to OWA from off-campus, please try to connect using
       https://164.106.71.21/exchange) or go to www.germanna.edu. and on the Faculty & Staff Menu,
       choose Outlook Web Access (OWA)




At this point you will enter your

Domain \ user name:

               Full Time Faculty & Staff: GCDEHAK (Not Case Sensitive)
                gc & First four characters of Last Name & First Name Initial
                Example: Ken Dehart = GCDEHAK
            Adjuncts: KDEHART (Not Case Sensitive
            (i.e. First Name Initial & Full Last Name - Example: Ken Dehart = KDEHART )

Password: This will be a randomly generated set of characters and numbers. (Case Sensitive)
(Please contact Instruction to get your initial password and to request password resets.)

Note: There are several options that you may choose when accessing your account. Choosing Basic
limits some of the features available but speeds up access when using a slow "dial-up" connection.
Choosing Premium gives you access to all of the features available in OWA2003.
                                                                                                 68
Also, the Public or Shared Computer option listed under "Security" will automatically log you out
of OWA2003 after 15 minutes of inactivity to prevent someone from accessing your email if you step
away from your desk or if you are accessing your email from a "public" place such as a library.
Choose the Private option if you want your email to stay open and not automatically log you out of
OWA2003.

             Change Password - Outlook Web Access
To reset your password in Outlook Web Access, please follow these steps:
Open Internet Explorer and type the appropriate URL:
Outlook Web Access (OWA)
Log in as you normally do to check your e-mail.




  In the bottom left corner of the screen, click on the Options
  button




  When the Options page loads, scroll down to the bottom of
  the page and click the Change Password button.

The following window will open:




                                                                                               69
   In the Domain box type: staff.gcc.local
   In the Account box enter your user name: (i.e. kdehart)
   In the Old password box enter your current password
   In the New password box enter your new password
         o Passwords must meet the following minimum requirements:
         o Not contain the user's account name or parts of the user's full name that exceed two
            consecutive characters
         o Be or be similar to any of your last 24 passwords.
         o If your old password was Puppy01, you may not change it to Puppy02.
         o Be at least eight characters in length
         o Contain characters from at least three of the following four categories:
         o English uppercase characters (A through Z)
         o English lowercase characters (a through z)
         o Base 10 digits (0 through 9)
         o Non-alphabetic characters            (for example, $, #, %)
         o Complexity requirements are enforced when passwords are changed or created.
         o May only be changed once within any 24 hour period.
   In the Confirm new password box enter your new password again.
   After entering in the above information, click OK.
   You should then see the following dialog box once your password is successfully changed




                                                                                                  70
                        HELPFULL OUTLOOK WEB ACCESS TIPS

Sending An Email
       Make sure you have the Inbox displayed then click on the                 button.
       The New Message window will appear and the cursor will be in the To: field.
       Type the email address of the person you want to send the email to. You may send a message to
        many people at once by separating the addresses with a semi-colon.
       If you do not know the person's email address, click on the To box, then put in their last and/or first
        name, and click Find to find them in the Address Book . Highlight the one you want, then click at the
        bottom of the screen to Add recipient to …
        (Note: You may hear the Address Book referred to as the 'GAL'. This stands for Global Address List.
       Cc (carbon copy): will send a copy to the address you put in this box, and Bcc (Blind carbon copy):
        will send a copy to the address, but the other recipients will not know that you have sent a copy to
        this person.
       Click in the Subject area and enter a title for your message.
       Click in the main area of blank white space and type your email.
       Click the           button to deliver your message. (If there is a problem delivering your email, you
        will get an error message. If you do not receive an error message and assuming you've entered the
        correct email address, then your message has been delivered correctly). All sent messages go in your
        Sent Items folder.
       You can click on the Save icon to save your message to the Drafts folder if you do not have time to
        complete it, then open it again from the Drafts folder to finish it later.


Including an Attachment
       An attachment is a file, such as a Word document or an Excel spreadsheet, which you can include
        with your message.
       When you are writing your email, click on the attach icon -        , which produces the attach
        dialogue box. Click on Browse to find the file that you want to include with your message, highlight
        it, and then click Open. Click Attach to add the file to the attachments list, and then Close to return
        to your message. You can attach more than one file, and you can mix file types, e.g. you can attach
        Word and Excel files to the same message.


Reading/Opening Your Mail
All new messages are delivered to the Inbox folder.
To open it, simply click on Inbox on the left of the screen.
     Double-click on any message to read it.
       Close a message by clicking on the       in the upper right corner of the message window.
       Delete a message by clicking on the slightly larger   in the upper center of the window.
       To show or hide the Reading (Preview) pane, which displays the text of the message, click on the
        Show/Hide Reading Pane button.




       Select Right or Bottom to display it, or Hide to remove it.

                                                                                                             71
       If your message contains an Attachment, click on the attached document and "save" it to a location
        on your computer where it can be opened (such as the desktop or "My Documents". Do not "open"
        the attachment within the email application itself.
        Tip: If you don’t see any messages, check your Inbox ‘View’                           . If it says
        ‘Unread Messages’, change it to ‘Messages’.


Replying to a Message
When a message is open or highlighted, there are several options for replying to it:



            o    Click on Reply to reply only to the person that sent the message.
            o    Click on Reply to all to reply to the sender and everyone else that received the
                 message.
            o    Click on Forward to send the message on to a new recipient.
            o    Type in the text of your reply message.
            o    The text of the original message is included by default, but you can delete it if
                 desired.
            o    Click on the           button.

Create a Distribution List
If you regularly send e-mail messages to a group of people, you can create a distribution list to simplify
addressing messages and meeting requests. After a distribution list is created, you can send a message or
meeting request to multiple recipients at the same time. Distribution lists can include anyone with a valid e-
mail address.

            1.   On the main toolbar, click the arrow next to New and then click Distribution




               List.
            2. In the new distribution list window, in the List Name text box, type the name of
               your new distribution list.
            3. To add a member of your organization to your distribution list, click Find Names.
               Use the Find Names dialog box to locate the person in your organization's global
               address list or your contacts, and then click Add recipient to...Distribution List.
               Repeat this step for each person you want to add.

        Note You can also type the e-mail addresses or aliases for the people you want to add in the
        Add to Distribution List text box.

            o    To add a personal contact or person outside of your organization to your distribution
                 list, type the contact's name or the person's e-mail address in the Add to
                 Distribution List text box, and then click Add. Repeat this step for each person you
                 want to add.


                                                                                                             72
Tip To delete the distribution list from your address book in the new distribution list
window, click Delete on the toolbar. To send a message to all the members of the
distribution list, click Send mail to list .

Help
You can access context sensitive help at any time by clicking


Other Useful Utilities
You may want to have a look at:

   o   Calendar – for listing your important dates, appointments, etc.
   o   Contacts – for storing information about people that you communicate with
       regularly.
   o   Folders – you can create folders for your messages, so you can organize them by
       topic, subject, etc. Right click on your name (mailbox), and select New Folder.
   o   Message Receipts – to confirm that your message has been delivered and/or read.
       When you are composing your message, click on Options to set this.
   o   Rules - to automatically perform actions on certain messages, such as forwarding
       them to a particular folder
   o   Signature - set up your own signature to be included on outgoing messages. Set this
       up under Options.

       OWA may be set to automatically include your signature each time you send a
       message or you may choose to enter the signature manually by placing the cursor
       where you want the signature to be and clicking the "insert signature" button.

       Tip If you don't find the font that you would like to use for your signature within
       OWA, you may create a signature using Microsoft Word and then copy and paste
       your signature into the signature box in OWA.


Closing OWA
Click on Log off, and then close the browser window.




                                                                                             73
                                    Safe Assign
Creating a Safe Assign Assignment




Special Options of a Safe Assignment

      Drafts: Allows students to check their papers for possible instances of plagiarism without
       storing their files in the Institutional Database. (Otherwise, if students were to submit the
       paper again, it would have a 100% match against itself.) This can be a useful tool if you
       want to give your students the chance to check if they properly cited their sources.
      Students Viewable: Controls whether or not students can view the originality report
       that is generated when their papers are submitted.
      Urgent Checking: Sets papers to high priority in the queue. (No word on how much
       faster these puppies get checked).
      Optional Announcement: Click "Yes" to create an announcement about the
       SafeAssignment. Enter a subject and message for the announcement; you can use html
       tags here, too.

What your students see




The VCCS requires the above paragraph show up on every Safe Assignment. It takes up a lot of
room and if you use SafeAssign often it will really start to add up. Even more important is that
your instructions for the assignment come right after the paragraph so it can sometimes make it

                                                                                                   74
hard for your students to find the instructions. In the above example, “Please submit your
paper. Remember it’ll be checked!” were my instructions. Just keep this in mind.

On the next screen




Students have the option of having their paper submitted to the SafeAssign database for use in
comparing future papers from other students. Student’s are forced to do this.

Other stuff
SafeAssign only supports specific file formats.
    Microsoft Word (.doc, .docx)
    Plain Text (.txt)
    Rich Text Format (.rtf)
    Abobe Acrobat (.pdf)
    Web Pages (.html)

SafeAssign options
Go to Control Panel




                                    Synchronize your course at the beginning of each semester,
especially if it’s a course that you’re copying over from a previous semester. Occasionally
throughout the semester click ‘Synchronize this course’ again.

Direct Submit
Direct Submit allows you to submit any paper that you have to SafeAssign to have a plagiarism
check performed.




                                                                                                 75
Choose the file from you computer to submit, or copy/paste the text from the paper. Then
choose ‘Submit’.
Afterwards you will be able to check on the report for the paper.




Viewing student’s reports
You can view the students reports through either the SafeAssign or the Grade Center in the
Control Panel.




                                                                                             76
If you choose SafeAssign you just click on ‘View’ for the assignment that you want to view and
then click on the report link for the particular student you want to view.




If you choose to go through the Grade Center, first scroll to the column for the particular
assignment. Then find the cell for the particular student. Bring the options down and choose
‘Grade Details’ and then finally choose ‘View Attempt’. From here click the report link.




                                                                                                 77
Once you’ve opened up the report there are three sections. The first is ‘Paper Information’, this
area gives you the author’s name, date it was submitted, and percentage that is possibly
plagiarized. The second area is ‘Suspected Sources’, this area gives you information about
possible sources of the plagiarized material. When you hover over a source it’ll highlight the text
from the source in the paper. If you click the magnifying glass you can keep this highlighting
turned on. Finally, the third area is ‘Paper Text’, this area contains the text in the student’s
paper.




       For additional information about Safe Assignment,
             please contact Juliette Mersiowsky at
        540/834-1049 or jmersiowsky@geremanna.edu.




                                                                                                  78
               Terrorism/Security Awareness Orientation
In response to executive order 44(2007) Establishing Preparedness Initiatives in State
Government , all state employees are required to complete a Terrorism and Security Awareness
Orientation course.




Germanna Community College has its own portal to the Commonwealth of Virginia Department
of Human Resources Management (DRHM) Knowledge Center. To access the Knowledge
Center, please click on the link below.
                                 https://covkc.virginia.gov/germanna

Note: A link has been established to the Knowledge Center from our main HR webpage.

1. Click the “Register” link if this is your first-time logging into the Knowledge Center. Note: If
     you were previously enrolled with the DHRM Knowledge Center, your Login ID and Password
     are the same.
2. If this is not your first-time, enter your login ID and Password. Note: If you forgot your user
     Login or User Name click on either Forgot Login? Or Forgot Password? and your password
     will be re-set.

How to Take an On-Line Course
  1. Login to the GCC Knowledge Center portal at: https://covkc.virginia.gov/germanna
  2. Enter User ID and Password
  3. Click Submit
  4. Left click on the Learning Center.




                                                                                                  79
You will then see the screen-below. Click on Course Information and enrollment.




Type in Terrorism in the search box and hit enter. You will see the course-Virginia Terrorism
Awareness come up in lower left box. Left click on that course.

If you are taking one of the courses listed at the end of this section,
     use Search Criteria to look for your course by Topic or Key Word, then click Search or
        enter the desired course title and select “Search”
     Courses will appear in the drop down menu. To view the course, click the information icon
        which is located to the left of the course. Note: If you want to add to your personal KC,
        click the ICON button “Add to Personal KC”
     To Take the Course click on the title of the course, and then Take the Course icon.

Make sure the box is checked to take the course for credit and then click on Take Course.
The modules in the course are listed below. After each module there is a short quiz you are
required to take. Once you complete the quiz, you will be able to move to the next module.
Virginia Terrorism Awareness
     Section   A - Introduction
     Section   B - Terrorism
     Section   C - Explosive Threats and Incidents
     Section   D - Chemical, Biological, Radiological/Nuclear Threats (CBRN)
     Section   E - Cyberterrorism, Identity Theft and Social Engineering
     Section   F - Crime Prevention
     Section   G - Summary
     Section   H - Terrorism Awareness Handbook
     Section   I - Transcript

When moving from one module to the next it may be necessary to either minimize or maximize
your screen to access an arrow on the right side of the screen to scroll down and hit next.

Once you have finished the course, please print your Certificate and submit it to the Office
of Instruction.



                                                                                                80
How to Access a Transcript and Print a Certificate
1. Login to the Germanna Knowledge Center portal at: https://covkc.virginia.gov/germanna
 2. Click Personal KC, located on the navigation bar on the left-hand side of the window
3. Click on the My Portfolio and the Personal KC window will open
4. Select Development Record
5. To view and/or print a certificate—click on the “Certificate”
6. The Certificate window will open
7. To print a certificate place your mouse in the middle of the document and right-click
8. A popup menu will open and select “Print” option.

How to Add a Learning Event to your Transcript
1. Login to the Germanna Knowledge Center portal at: https://covkc.virginia.gov/germanna
 2. Open the Administration Building
3. The Administration Building Lobby will open.
4. Click on Student Records
5. The Student Records window will open. From the menu of Administration/Student Records find
    Learning Events. Click Learning Events, located on the navigation bar on the left-hand side
    of the window
6. Click Add new learning event link to open the Add Learning Event window and add the event.
    This feature may be used to add conferences, seminars and other learning events attended that
    are external to course offerings provided by Germanna Knowledge Center

Please contact Human Resources if you have any questions or need assistance. The office at Locust
Grove is available by phone (540/423-9056) and on Tuesdays and Thursdays there is an HR
representative at the Fredericksburg Area Campus in room 218- phone ext. 1042.




                                                                                               81
    Partial Listing of On-Line Courses Offered
             Business and Professional Development
                            Microsoft Excel (Charts)
                       Cyber Security Awareness Training
                      Microsoft Outlook (managing e-mail)
                              Valuing Differences
                       Policies and Regulations
                      Employee Selection Procedures
                          Fair Labor Standards Act
         3 VWCC: Family Educational Rights and Privacy Act (FERPA)
                           Standards of Conduct
                           Workplace Ergonomics
                                Leave Policies
                          Managing Tele-workers
                         SPCC Cardholder Training
                         Travel Cardholder Training
                     Preventing Workplace Harassment
                       Terrorism Awareness Training
               Personal Growth and CommonHealth
                       CommonHealth-Block Those Rays
                            MVP-Self Management
                      Value Options-Distracted by Money
                      H1N1 Swine Flu Web Course (CDC)
                         Health Begins at Home (CDC)
                        Teaching and Learning
1 VWCC Critical Thinking on the Web
2 VWCC Faculty Resource: 101 Things You Can Do the First Three Weeks of Class
4 VWCC: The Seven Habits of Highly Successful Professors
5 VWCC: Top Web Tools for College Students
6 VWCC: A Collection of Icebreakers
7 VWCC: A Dozen Teaching Tips for Diverse Classrooms
8 VWCC: A Self-Directed Guide to Designing Courses for Significant Learning
9 VWCC: A Taxonomy for Learning, Teaching, and Assessing: A Revision of Bloom's
Taxonomy of Educational Objectives
10 VWCC: Academic Accommodations for Students with Disabilities
11 VWCC: Answering and Asking Questions
12 VWCC: Applying the Seven Principles for Good Practice in Undergraduate
Education
                                                                                82
13 VWCC: Center for Research on Learning and Technology: Guidance for UM
Instructors Leading Class Discussion on The Tragedy of 09/11.
14 VWCC: Creating A Syllabus - Teach Philosophy 101
15 VWCC: Creating and Using a Leaner-Centered Syllabus
16 VWCC: Creating Inclusive College Classrooms
17 VWCC: CriticalThinking.net
18 VWCC: Culturally Effective Communication
19 VWCC: Defining and Avoiding Plagiarism: The WPA Statement on Best
Practices
20 VWCC: Developing a Course Syllabus
21 VWCC: Difficult Behaviors in the Classroom
22 VWCC: Diversity
23 VWCC: Do's and Don'ts of Inclusive Language
24 VWCC: Effective Techniques of Questioning
25 VWCC: Enhancing Your Teaching Effectiveness
26 VWCC: Erikson's Development Stages
27 VWCC: First Day of Class
28 VWCC: Forty Successes
29 VWCC: Generation Y - The Millennial Generation
30 VWCC: Good Teaching Qualities
31 VWCC: Good Teaching Resources
32 VWCC: Good Teaching: The Top Ten Requirements
33 VWCC: Guide to Discussing a Crisis
34 VWCC: Inclusive Teaching - What Excludes Students?
35 VWCC: Index of Learning Theories and Models
36 VWCC: Knowles: Studying the Adult Learner
37 VWCC: Listening and Nonverbal Communication
38 VWCC: Magically ''Learn'' Students' Names in Minutes
39 VWCC: Managing Hot Moments in the Classroom
41 VWCC: Maslow's Hierarchy of Needs
42 VWCC: More Help - Preventing and Detecting Plagiarism
43 VWCC: NEW STUDENTS, NEW SEMESTER, How to Remember Names and Faces
44 VWCC: Newer Views of Learning - Types of Questions
45 VWCC: Perry on Cognitive Development
46 VWCC: Piaget's Cognitive Stages


                                                                           83
47 VWCC: Plagiarism in the Digital Age: Voices from the Front Lines: What’s
Happening in High Schools Today?
48 VWCC: Practical Strategies for Reducing Incivility in the University/College
Classroom
49 VWCC: Preparing or Revising a Course
50 VWCC: Preventing and Detecting Plagiarism
51 VWCC: Principles of Teaching and Learning
52 VWCC: Professional Development Module on Critical Thinking
53 VWCC: Reducing Incivility in the University/College Classroom
54 VWCC: Resources: Talking about the 9/11 Tragedies in Your Class
55 VWCC: Returning Adults
56 VWCC: Socratic Questions
57 VWCC: Solve a Teaching Problem
58 VWCC: Strategies for Dealing with Troublesome Behaviors in the Classroom
59 VWCC: Strategies for Inclusive Teaching
60 VWCC: Teaching Critical Thinking: A Few Suggestions
61 VWCC: Teaching for Success: Use Checklists to Ensure a Smooth Course Setup
62 VWCC: Ten Things to Make the First Day (and the Rest) of the Semester
Successful
63 VWCC: The Critical Thinking Community
64 VWCC: The First Day of Class...Your Chance to Make a Good First Impression
65 VWCC: The Keirsey Tests
66 VWCC: The Miniature Guide to Critical Thinking Concepts and Tools
67 VWCC: The Most Important Day: Starting Well
68 VWCC: The Name Game
69 VWCC: The Purpose of a Syllabus
70 VWCC: The Ultimate Plagiarism Resource: Detecting Plagiarism & Preventing It
71 VWCC: The Unabridged Student Counseling Virtual Pamphlet Collection
72 VWCC: The VARK Questionnaire (The Barsch Learning Style Inventory)
73 VWCC: Tips for Getting Organized
74 VWCC: Tips to Improve Interactions Among the Generations
75 VWCC: Tools for Teaching: Allaying Students' Anxieties About Tests
76 VWCC: Tools for Teaching: Collaborative Learning: Group Work and Study
Teams
77 VWCC: Tools for Teaching: Creating a Syllabus
78 VWCC: Tools for Teaching: Delivering a Lecture
                                                                                  84
79 VWCC: Tools for Teaching: Diversity and Complexity in the Classroom:
80 VWCC: Tools for Teaching: Encouraging Student Participation in Discussion
81 VWCC: Tools for Teaching: Fast Feedback
82 VWCC: Tools for Teaching: Grading Practices
83 VWCC: Tools for Teaching: Helping Students Write Better in All Courses
84 VWCC: Tools for Teaching: Preparing to Teach the Large Lecture Class
85 VWCC: Tools for Teaching: Preventing Academic Dishonesty
86 VWCC: Tools for Teaching: Student Rating Forms
87 VWCC: Twenty-First Century College Syllabi : Options for Online
Communication and Interactivity.
88 VWCC: Twitter in Higher Education: Usage Habits and Trends of Today's College
Faculty
89 VWCC: Types of Questions Based on Bloom's Taxonomy
90 VWCC: Understanding the New Students
91 VWCC: VCCS - a ''Web Scrapbook'' on Sticky Plagiarism Issues
92 VWCC: Video Library
93 VWCC: Welcome to Wikis in Higher Ed
94 VWCC: 9 Principles of Good Practice for Assessing Student Learning
95 VWCC: A Berkeley Compendium of Suggestions for Teaching with Excellence
96 VWCC: Detecting Plagiarism
97 VWCC: Faculty Resource: Roadmap to Implementing Basic Adult Education
Programs
98 VWCC: Icebreakers, Fun Games, Activities
99 VWCC: Ideas to Encourage Student Retention
100 VWCC: The First Day of Class: What Can/Should we Do?
101 VWCC: Tools for Teaching: Motivating Students
102 VWCC: Tools for Teaching: Quizzes, Tests, and Exams
103 VWCC: Understanding Non Verbal Communication Cues
104 VWCC: What Influences a Students Attitudes Towards College Courses: An
examination of influences and intentions.



    Using the directions that begin on page 71,
           log into the Knowledge Center
     for these and other free courses of interest
  to employees of the Commonwealth of Virginia.
                                                                               85
                             Academic Disaster Plan (Draft)
                              Germanna Community College
                                         2009
I. Introduction
       This plan presents the extraordinary arrangements and measures that may have to be taken to
   protect the health, safety, welfare and property of the students, faculty and staff of the College when
   faced with an emergency. An “emergency” is defined as an impending situation, that would threaten
   the lives, health, safety, property or reputation of the College Community or which may be expected
   to adversely impact the operations or normal activities of the College.

       This plan is academic specific as focusing on Academic Continuity. Academic continuity is a
   core component of the GCC’s preparation when some circumstance threatens or disrupts normal
   operations. Academic continuity encompasses the instructional activities that maintain the
   instructional mission of the college. It is essential that these actions be taken for disaster planning to
   be effective within the organization, particularly in the area of prevention. Planning should be
   approached with the worst-case scenario in mind.




           Adapted from: http://www.academiccontinuity.org/

       II. Preparation
       The preparation should occur at three levels for Academic Continuity: College level, department
       level and course level. Faculty and students need to be aware of the necessity of preparation for
       an unanticipated situation which may interrupt normal classes. The following provides tips for
       individual faculty and students.



                                                                                                          86
      At the beginning of the semester, faculty will send students a welcome e-mail with
       contact information and ask them to save and print the e-mail. Faculty should maintain a
       copy for their own records. This practice will ensure that both the faculty and their
       students have each other’s e-mail addresses.
      Print a list of students’ contact information from either SIS or Blackboard. Having a
       hard copy could prove helpful.
      Establish emergency contact information between students and faculty that can be used
       if the power is out. Remember that power outages can be of differing durations for
       instructor and students.
      Faculty should make it a practice to include their telephone number and e-mail address
       at the end of all e-mails so that students have ready access to this information.
      Remind students early on to download and print out a hard copy of the syllabus. Faculty
       should follow this practice for themselves as well.
      Remind students regularly about the importance of keeping backup electronic copies of
       their assignments.
      Faculty should retain a copy of personal materials on some backup media.
      Faculty should back up all learning materials that contain critical information which
       cannot be reproduced.
      If teaching in Blackboard, faculty may want to download assignments when they are
       submitted so that faculty will access on their computer as well.
      For evaluating weekly in Blackboard, faculty should consider these three possible
       practices: (1) Assess student work regularly; (2) Download a copy of the student grades;
       (3) Ask students to maintain a compilation of their major postings and hold them
       responsible for submitting them for grading at specified times during the semester.
      Faculty should stay informed about other technologies to use temporarily to continue
       teaching and learning activities if the classroom were to remain inaccessible for an
       extended period of time.
      Faculty should update any changes to the syllabus caused by an emergency. Being sure
       to post a class announcement and send an email message ensuring that the class is aware
       of the change.
III. Mode of Instruction
       1. Preparing for a different mode of teaching
           In general, the advised course of action is to use the Blackboard classroom if the on-
           site facility is not accessible. A best practice is to set up the Blackboard classroom so
           that it is easy for both faculty and students to make this transition. This is easiest
           when students are accustomed to going to the Blackboard classroom on a regular
           basis. Among the options that might be considered are to:
            Use the Blackboard course shell as a source of providing learning materials.
            Post lectures and supplementary materials in Blackboard so that students are
               accustomed to visiting on a regular basis.
            Use the Discussion board and Grade Center for providing feedback and grades, a
               practice that ensures students will visit the Blackboard course and therefore be
               more likely to use it in the event that access to the on-site classroom is not
               possible.
            Open a “Q & A” forum in the Blackboard classroom as a supplement.
            Use the announcements feature of the Blackboard as a supplement to those
               offered during the class meetings.
                                                                                                 87
               Use the Blackboard chat feature for weekly “office hours.”
              The suggestions above assume that Blackboard is available. If Blackboard is
              inaccessible, faculty should use the following suggestions for online class
              continuity.

           2. If the college is closed due to unanticipated reasons: What are the options for rapidly
              converting face-to-face classes to online approaches?




Adapted from Jonathan P. Mathews Ph.D. Email: jmathews@psu.edu, Pennsylvania State
University.

This illustration addresses different approaches that can be quickly adapted to enable delivery and
in some cases interactive engagement with students mediated via computational approaches online.
The approaches represented above are: utilization of Blackboard to deliver existing content;
Podcasting (audio only and enhanced podcasting); and use of Wimba Direct and/or Adobe Acrobat
Connect Professional.

   IV. Learning Management System: Blackboard

       Academic continuity is important at anytime, whether it is for one student or many students.
       First, for those instructors with fully online courses, academic continuity is already there
       providing students with the opportunity to learn. For those instructors with face-to-face
       courses, a Blackboard shell can provide academic continuity when students do not have the
                                                                                                    88
opportunity to attend your face-to-face lectures or labs. This is regardless of the cause of
their absence from a lecture or lab.

    1. For Blackboard Users:
       Faculty should:
     Prepare for Basic competencies:
       https://sites.google.com/a/email.vccs.edu/gccbbresources/home/links2tutorials (see
       Appendix One)
     Keep copies or originals of the course materials available locally (or on an
       alternative site): assignments, discussion board questions, even wiki and/or blog
       assignments should be retained off site.
     Archive the course: use Control Panel, then Archive Course.
     Grades and copies of student work are also best kept off site, on a local computer or
       flash drive. Download the Grade Center regularly .To DOWNLOAD the grades
       to an Excel spreadsheet, go to Grade Center, move the cursor to Manage, and
       choose Download.
     Keep a list of the students in each section(s) and their email addresses. This can be
       printed from Student Information System (SIS).
     Find out ISP (Internet service provider) from your students since some may not have
       fast Internet connection. If so, then the file size needs to be small for accommodating
       the different technologies.
    Students should:
     Keep the email addresses of the Instructors up to date.
     Keep copies of all the files and other projects that have been submitted through
       Blackboard.
     Keep a copy of their grades, and even, if appropriate, contributions to Discussion
       Board Forums and Blogs or Wikis.
2. In case Blackboard is unavailable:
 Students should:
    Email the instructor for directions on how to continue to work in the course.

   Faculty should:
     Check out the publisher site and be ready to use the online textbook materials.
     Send an e-mail message to the students in the class and let them know about
       extended deadlines and other changes in the class schedule (if any). See email
       example in Appendix Three.
     Also, consider attaching important files (like reading assignments) to this message.
     OR, rather than e-mailing important files to the students as attachments, put these
       files on an alternate server such as
           a) personal server space which comes with most personal or home ISP (Internet
               Service Provider) contracts
           b) (free) personal server space provided by various organizations/vendor
               including Google Documents



                                                                                               89
3. For faculty who are not using Blackboard now:

   The first big step is "Plan Ahead". While it may be too late to change much for this term
   or semester, faculty can start planning for next term.

   a) Learn how to use Blackboard now!
   It is strongly recommended that faculty take the first step to learn how to use the
   Blackboard. Even if faculty do not use Blackboard as part of their face-to-face course
   right now, they should at least have some experience navigating in a Blackboard course
   and adding files to the course. It's better to learn now instead of trying to learn later.
   GCC recommends faculty have proficiency on the Blackboard competencies (see
   attached Appendix One)

   It is important to learn how to use some of the other e-learning technologies that are also
   a component of the on-line course environment. A key one is the supported web
   conferencing system such as Wimba, Adobe Connect and Web 2.0 tools (blog, wiki,
   etc.), so the instructor can continue to conduct real-time face-to-face lectures.

   b). Provide digital versions of all course materials.
   Use a Blackboard course for all course materials and handouts. Since most course
   materials are now produced on a computer and then printed for distribution to the
   students in the classroom/lecture hall, post a digital copy of the materials in DOC, PDF
   or HTML format in the Bb course.

   c). Provide detailed course learning goals and objectives.
   Develop detailed learning goals and objectives not only on a course wide level but also
   on a topic or weekly level. Look at revising your course to follow a modular approach
   based on topics in a subject area instead of the course as one big unit.

   d). Create "stand-alone" lectures
   In traditional lecture classes, the instructor would talk for about 50 minutes and when
   the "bell rings" say "Ah, time is up, we will continue at the next lecture". However, the
   student may not be able to make the "next lecture". With the detailed learning goals and
   objectives as a guide, look at developing each lecture as a "stand alone" presentation.
   Think of each lecture session more like a "conference presentation" with a definite
   beginning, middle and end.

   e). Record all lectures.
   Blackboard offers Wimba Voice for faculty to record their lectures, emails, and
   announcements. It can be as simple as an audio recording to a well-developed narrated
   presentation. If the instructor cannot or is unable to do full lecture recordings, at least
   provide short summaries of the lecture such as a five minute wrap-up recording in the
   office after the lecture.

   This is also a good time to start taking advantage of podcasting and the benefits
   podcasting provides in distributing the recorded presentations to students for listening
   and viewing on a variety of devices from desktop computers to mobile players. All


                                                                                              90
           versions of Blackboard will support placing Podcast files in a course or provide links to
           them so students can view or download the recorded presentations.

           f). Use the Assignment tools in Blackboard
           Instead of having students submit all their assignments in print format or through email,
           use the Assignment feature, found in Blackboard. If the assignment requires physical
           works such as a student painting in fine arts course, allow the student to submit digital
           photos of their work with a requirement to submit the physical works when they can
           return to campus.

           g). Provide online quizzes, tests and exams
           If the student cannot take a quiz, test or exam in the face-to-face lecture hall, provide
           digital versions through a Blackboard course. If there are concerns of academic
           dishonesty, there are methods for maintaining academic integrity through secure
           browsers such as Respondus LockDown Browser along with requiring the student to
           take the exam in a proctored environment.

   V. Faculty readiness
      Academic continuity is important at anytime, whether it is for one student or many students.
      First, for those instructors with fully online courses, academic continuity is already there
      providing students with the opportunity to learn. For those instructors with face-to-face
      courses, a Blackboard course can provide academic continuity when students do not have
      the opportunity to attend your face-to-face lectures or labs. This is regardless of the cause of
      their absence from a lecture or lab.
      1. It is strongly recommended that faculty have a statement in their syllabus on what
          procedures to follow in case there is a College-wide emergency. Please see the
          Emergency Statement Sample below for suggested information and wording.

           In the event of a College-wide emergency, course requirements, classes, deadlines, and
           grading schemes are subject to changes that may include alternative delivery methods,
           alternative methods of interaction with the instructor, class materials, and/or classmates,
           a revised attendance policy, and a revised semester calendar and/or grading scheme.

In the case of a College-wide emergency, please refer to the following about changes in this course:

              Instructor’s web page(list address)
              Instructor’s email (list address)
              Instructor’s chosen emergency telephone number(s) (list numbers)

           For more general information about the emergency situation, please refer to:

              Web site: http://www.germanna.edu
              Blackboard direct access: http://learn.vccs.edu/
              How to use Blackboard website (under construction):
              Telephone Number(s)
              e2Campus



                                                                                                       91
          In the event of an emergency regarding this class only, the instructor will




       2. Training
             a. Both face-to-face and online training for Basic competencies for faculty will be
                 offered by the Office of Academic Technology and Learning Support Please
                 check this web site for more information:
                 http://www.germanna.edu/dl/faculty/dl_training_schedule.asp
             b. For training on web 2.0 tools, please check the above website for their schedule.
       3. Faculty mentoring and Technological Support
          In order to help faculty pass through an unanticipated emergency, a list of the lead
          Blackboard faculty have been identified from each department (See appendix two). Non-
          Blackboard users will be able to contact the lead faculty in their department for
          mentoring on how to continue their teaching and learning process through Blackboard.

          The Office of Academic Technology and Learning Support recognizes the importance of
          maintaining the continuity of the teaching and learning process during an emergency.
          This link identifies relevant personnel who support Blackboard operation:
          http://www.germanna.edu/phone_list/Search_Dept.asp?department=Distance+Learning
          &x=9&y=9http://www.germanna.edu/DL

          Student Readiness

       1. Office of Academic Technology and Learning Support will provide online information
          and tutorials for students to learn how to access Blackboard and use its basic features in
          order to participate in a class.
       2. Face-to-face Student orientations will include a session for using Blackboard.
       3. All SDV courses will include a session on Blackboard.
       4. The student handbook will be revised to include the relevant information to prepare them
          for continuing a class under an emergence.



References:
   Perry Brazeau. “Holistic Proctection.” Canadian Underwriter (March 2008), pp 26-28.
   www.canadianunderwriter.ca

   http://www.washington.edu/itconnect/emergency/act/

    http://www.academiccontinuity.org/?q=topic/faculty&page=1

    http://connections.blackboard.com/posts/f50e354834



                                                                                                 92
             This is

    THE END
of the Part-Time Faculty Handbook.




                                     93

								
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