233749 11540 2012 Hicken Invitational 04192012

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233749 11540 2012 Hicken Invitational 04192012 Powered By Docstoc
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                Dr. Ralph Hicken International Swim Cup
                                    25th Anniversary

                                   April 27- 29, 2012

HOSTED BY:      Mississauga Aquatic Club

LOCATION:       Etobicoke Olympium
                590 Rathburn Road
                Toronto, ON
FACILITY:       8 lane, 50 meter competition pool with electronic timing.

APPROVED BY:    Swim Ontario. All current SNC rules and warm up procedures will apply.
                The FINA one start rule will be in effect.

MEET REFEREE:   YY Wong

MEET MANAGER:   Jamie McCabe       ( james.mccabe@peelsb.com)

ELIGIBILITY:    All swimmers registered with Swim Ontario, SNC and/or FINA recognized
                organizations. The swimmer's age will be computed as of the first day of the meet
                (April 27, 2012).

SPLITS:         Meet management requires that any coach wishing to rely on a time achieved by
                the swimmer for an interval shorter than the total distance of the event shall so
                advise the Referee prior to the commencement of the session (or event) in
                question.

QUALIFYING:     Minimum qualifying times for this Meet are Ontario Age Group “B” Standard
                appropriate to the age/gender as published in the meet file. Swimmers must qualify
                for a minimum of 3 “B” standard times in their age group — 50m Fly/Back/Breast are
                qualified for by the 100m Fly/Back/Breast and will count toward 3 qualifications.
                Swimmers can swim a maximum of 8 events (plus relays) for which they qualify, as
                follows:
                 3 qualifying times – swimmer can swim 3 bonus swims
                 4 qualifying times – swimmer can swim 2 bonus swims
                 5 qualifying times – swimmer can swim 1 bonus swim
                 6 qualifying times – swimmer can swim 6 events
                 7 qualifying times – swimmer can swim 7 events
                 8 qualifying times – swimmer can swim 8 events

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SESSION TIMES:   Meet Management reserves the right to change start times for all sessions.

                 Session                 Age/Group       Warm Up          Start      Est. Finish Time
                 #1 – Friday AM          13 & O          7:30 am          8:30 am    1:00 pm
                 #2 - Friday AFT         12 & U          1:00 pm          2:00 pm    3:30 pm
                 #3 – Friday EVE         Finals          5:00 pm          6:00 pm    9:00 pm
                 #4 – Saturday AM        13 & O          7:00 am          8:00 am    12:30 pm
                 #5 – Saturday AFT       12 & U          12:30 pm         1:30 pm    4:30 pm
                 #6 – Saturday EVE       Finals          5:00 pm          6:00 pm    8:30 pm
                 #7 – Sunday AM          13 & O          7:00 am          8:00 am    12:30 pm
                 #8 – Sunday AFT         12 & U          12:30 pm         1:30 pm    4:00 pm
                 #9 – Sunday EVE         Finals          4:30 pm          5:30 pm    8:30 pm



ENTRIES:         The only meet package which will be considered valid will be the most current
                 version found on www.swimming.ca.

                 Meet Management reserves the right to delete a swimmer from an entry or results
                 file for incorrect or absent 9 digit ID numbers and/or correct date of birth. Only
                 swimmers (includes age group and all university athletes) with valid Swimming
                 Canada identification numbers will be considered for acceptance into the meet.

                 All entries must be in Hy-tek format and submitted via www.swimming.ca. No
                 entries will be accepted directly by meet management. Teams are required to
                 ensure that the Hy-Tek database is properly configured to include coach and club
                 contact information.

DECK ENTRIES:    NO deck entries will be permitted.


ENTRY            Swimmers may be entered in any event in which they qualify. Swimmers from any
LIMITATIONS:     age group may “swim up” if an event is not offered in their own age group provided
                 they meet the qualifying time for that event.

                 Meet management reserves the right to limit entries to ensure sessions remain
                 within the mandated maximum time period by scratching swimmers if necessary.
                 Notification of management's scratches will be made by April 18, 2012.

SEEDING:         All Short Course entry times will be converted to Long Course times, using the
                 default conversion factors in Hy-Tek Meet manager, and then seeded accordingly.
                 Nonconforming times (yards, etc) will be seeded last.

ENTRY            The entry deadline is Tuesday April 10, 2012 at 11:59 pm. No changes will be
DEADLINE:        accepted after that date.

                 All fees will be charged based on entries submitted to the entry deadline (except for
                 scratches made by Meet Management by April 18) regardless of whether the
                 swimmer competes or not.


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ENTRY FEES:   $100.00 individual entry fee/swimmer (including HST and Gold Bonus).
              T-shirts will be given to coaches for each swimmer by Saturday of the meet.
              Cheques are payable to “Mississauga Aquatic Club” and must be delivered to the
              Meet Manager prior to the start of the Friday Evening Finals session or the
              club/swimmer(s) will not be allowed to swim.
              $1.00/swimmer will be donated to the Swim Ontario Officials fund on behalf of
              Dr. Ralph Hicken’s Family.

SCRATCH       Scratches from Preliminaries shall be provided to the Clerk of Course and will be
RULES:        completed without penalty.

              400M Events: Scratches must be provided to the Clerk of Course for all 400M
              timed finals at least 30 minutes before the start of the session to allow meet
              management to minimize empty lanes where possible.

              All Scratches from Finals must be provided to the Clerk of Course within 30 minutes
              after the conclusion of Preliminary events to allow for proper seeding and
              notification of alternates (“Initial Scratch Deadline”).

              A final scratch deadline for Finals shall be 30 minutes before the start of the Finals
              Session. There will be no reseeding for scratches received after the Initial Scratch
              Deadline.

              Scratching from Finals after the final scratch deadline or failure to participate in an
              individual final event will result in a $20.00 fine for each offense – payable to the
              Mississauga Aquatic Club. Failure to pay before the swimmer's next event will
              exclude the swimmer from further participation in the meet.

EVENTS:       400 Free, 400IM, 200 Breast, 200 Back and 200 Butterfly will be timed finals for
              all age groups. Management reserves the right to limit heats and/or to swim two
              swimmers per lane for the 400 Free in order to comply with prescribed maximum
              session times.

              All relays, regardless of age group, will be timed finals and swum during an
              evening Finals session. Please refer to the attached sessions list.

              All 12 & Under events will be timed finals. However, the fastest heat for certain
              events will swim during the evening sessions at Finals — refer to the sessions list:
               50’s – the fastest heat for each 12 & Under 50m event will swim at Finals
               100’s – the fastest heat for each 12 & Under 100m event will swim at Finals
               200’s – the fastest heat for the 12 & Under 200m Freestyle and 200m IM events
                  will swim at Finals.

              13 and over events:
               Finals will be swum youngest to oldest
               A finals for the 200 m freestyle and 200m IM — top 8 swimmers
               A & B finals for all 100m events — top 16 swimmers
               A, B & C finals for all 50 m events — top 24 swimmers
               Golden Crown: A swim-off by the top 8 males 13 & over and top 8 females 13
                 & over in the 50m freestyle (based on Saturday Finals). Each swimmer will swim
                 one at a time from slowest to fastest. Fastest individual time wins the crown
                 and prize (one female and one male winner). The Golden Crown event will take
                 place at Sunday Evening Finals.
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RELAYS:    All Relays will swim at Finals (including 12 and under age groups). Please submit
           times for seeding purposes only.

           Swimmers will be permitted to swim their own age group relays and be permitted to
           swim up to another age group relay, to a maximum of 8 relay entries per swimmer.

COACHES    A coaches meeting will be held at the start of warm-up on Friday April 27th at
MEETING:   approximately 7:40 am (the time will be confirmed closer to the meet) on the deck.

AWARDS:    The Dr. Ralph Hicken International Cup to be awarded to Overall High Point
           Team. Top eight individuals (9-7-6-5-4-3-2-1) and relays (18-14-12-10-8-6-4-2)
           score towards top team. Awarded after Sunday evening finals.

           Individual Awards:
           Medals - 1st - 3rd
           Ribbons 4th - 8th
           • Girls: 10&Under, 11, 12, 13, 14, 15, 16&Over
           • Boys: 11&Under, 12, 13, 14, 15, 16&Over

           Relay Awards:
           • Medals: 1st - 3rd
           • Ribbons 4th - 8th
           • Girls and Boys: 12&Under, 13-14, 15&Over

           All Relay medals will be presented at Finals. Individual medals for 13&Over will
           be presented as soon as possible following the swim at Finals. Ribbons for
           13&Over will be available at the next day’s preliminary session, except for Sunday
           awards which will be available at Sunday evening Finals.

           Individual awards for 12&Under will be available at the beginning of the next day’s
           session for 12&Under, except for Sunday awards which will be available as early as
           possible during Sunday evening Finals. Coaches, please pick up awards prior to
           leaving – Awards will NOT be mailed.

           Top 10 FINA Point Swims: Trophy + Prize (each swimmer can receive only one
           FINA point award for this meet) — Mystery prize drawn from a table: values ranging
           from $20 to $100. Awarded after Sunday evening finals.

           Top 3 Age Group swimmers (male and female): Trophy
           Combined points on 8 individual events – Girls 12 & Under, 13-14, 15 & Over.
           Boys 12 & Under, 13-14, 15 & Over. Awarded after Sunday evening finals.

           Golden Crown Award - Trophy + Prize — Top male and top female 50 freestyle
           (13 & Over only). Mystery prize drawn from a table: values ranging from $20 to
           $100. Awarded at Sunday evening finals.

SCORING:   Top eight individual swims score (9-7-6-5-4-3-2-1) towards top team
           Top eight relay swims score (18-14-12-10-8-6-4-2) towards top team
           Only Top three individual swims score (5-2-1) towards top age group

RESULTS:   The Hy-Tek file with complete results will be available on www.swimming.ca.


                                                                                                 5
LIMITATION OF   Teams entering swimmers in the Meet must advise the swimmer’s parents and/or
LIABILITY:      guardians that the Board, coaches and members of the Mississauga Aquatic Club
                are committed to operating a successful and safe meet and that all reasonable
                precautions will be put in place to ensure the swimmer’s safety.

                As such, members, coaches and the Board assume no responsibility for swimmers
                who are left at the pool by their parents or guardians, and whose parents fail to pick
                their children up in time at the end of the session. Parents who plan to drop their
                child off are responsible for ensuring their safety before, during and after the Meet.
                To ensure that, they should confirm that their child(ren)/swimmer(s) arrive safely on
                deck, that they are placed in the care of their coach(es), and that appropriate
                arrangements are made for them to be picked up once they have finished their
                events.


SWIMWEAR:       Effective September 1, 2009, all swimwear worn in swimming competitions
                sanctioned under the authority of Swimming Canada must conform to the January
                1, 2010 FINA swimwear approval guidelines as listed below.

                MATERIAL – the material of swimwear will definitively be constituted only by textile
                fabric(s).The FINA definition of “textile” currently is: “Material consisting of, natural
                and/or synthetic, individual and non-consolidated yarns used to constitute a fabric
                by weaving, knitting, and/or braiding.”

                SHAPE – MEN: swimwear shall not extend above the navel or below the knee.
                WOMEN: swimwear shall not cover the neck, extend past the shoulder, nor extend
                below knee. No zippers or other fastening system is allowed.

                USE – Swimmers shall wear only one swimsuit, taping is not permitted.

                CONSISTENCY – Swimwear effectively manufactured and used shall correspond to
                and be fully consistent with FINA approved samples. Any modification before use
                (including impregnation) is prohibited. Moreover, there shall be no
                variation/modification for individual swimmers.




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                         Friday Morning Session
                                   Warm-Up 7:30 am
                                    Start 8:30 am
          Girls                                                                    Boys
Event #     Age Group                       Event                        Event #    Age Group

   1         13 & Over           50 Breast (A, B & C Finals)                2        13 & Over
   3         13 & Over    400 Free (Timed Finals – Slowest to Fastest)      4        13 & Over
   5         13 & Over              100 Fly (A & B Finals)                  6        13 & Over
   7         13 & Over                 200 IM (A Finals)                    8        13 & Over
   9         13 & Over        400 Free Relay (All Swim @ Finals)           10        13 & Over



                         Friday Afternoon Session
                                   Warm-Up 1:00 pm
                                    Start 2:00 pm
          Girls                                                                    Boys
Event #     Age Group                       Event                        Event #    Age Group

  11        12 & Under        400 Free Relay (All Swim @ Finals)           12        12 & Under
  13        12 & Under      50 Breast (Fastest heat swims @Finals)         14        12 & Under
  15        12 & Under           400 Free (Slowest to Fastest)             16        12 & Under
  17        12 & Under       100 Fly (Fastest heat swims @Finals)          18        12 & Under
  19        12 & Under       200 IM (Fastest heat swims @Finals)           20        12 & Under




                                                                                                  7
                   Friday Evening Session (Finals)
                            Warm-Up 5:00 pm
                             Start 6:00 pm
          Girls                                                    Boys
Event #     Age Group                Event               Event #    Age Group

  11        12 & Under           400 Free Relay            12        12 & Under

  13        12 & Under      50 Breast (Fastest Heat)       14        12 & Under

                 13                                                      13
                 14                                                      14
   1                       50 Breast (A, B & C Finals)      2
                 15                                                      15
             16 & Over                                               16 & Over

  17        12 & Under       100 Fly (Fastest Heat)        18        12 & Under

                 13                                                      13
                 14                                                      14
   5                         100 Fly (A & B Finals)         6
                 15                                                      15
             16 & Over                                               16 & Over

  19        12 & Under        200 IM (Fastest Heat)        20        12 & Under

                 13                                                      13
                 14                                                      14
   7                           200 IM (A Finals)            8
                 15                                                      15
             16 & Over                                               16 & Over
               13-14                                                   13-14
   9                             400 Free Relay            10
             15 & Over                                               15 & Over




                                                                                  8
                         Saturday Morning Session
                                   Warm-Up 7:00 am
                                    Start 8:00 am
          Girls                                                                   Boys
Event #     Age Group                       Event                       Event #    Age Group

  21         13 & Over             50 Fly (A, B & C Finals)               22        13 & Over
  23         13 & Over     400 IM (Timed Finals – Slowest to Fastest)     24        13 & Over
  25         13 & Over            50 Free (A, B & C Finals)               26        13 & Over
  27         13 & Over             100 Back (A & B Finals)                28        13 & Over
  29         13 & Over             200 Breast (Timed Finals)              30        13 & Over
  31         13 & Over                200 Free (A Finals)                 32        13 & Over
  33         13 & Over       400 Medley Relay (All Swim @ Finals)         34        13 & Over



                         Saturday Afternoon Session
                                   Warm-Up 12:30 pm
                                     Start 1:30 pm
          Girls                                                                   Boys
Event #     Age Group                       Event                       Event #    Age Group

  35        12 & Under       400 Medley Relay (All Swim @ Finals)         36        12 & Under
  37        12 & Under        50 Fly (Fastest heat swims @Finals)         38        12 & Under
  39          11 & 12             400 IM (Slowest to Fastest)             40             12
  41        12 & Under       50 Free (Fastest heat swims @Finals)         42        12 & Under
  43        12 & Under      100 Back (Fastest heat swims @Finals)         44        12 & Under
  45          11 & 12                     200 Breast                      46             12
  47        12 & Under       200 Free (Fastest heat swims @Finals)        48        12 & Under




                                                                                                 9
                  Saturday Evening Session (Finals)
                            Warm-Up 5:00 pm
                             Start 6:00 pm
          Girls                                                   Boys
Event #     Age Group               Event               Event #    Age Group

  35        12 & Under         400 Medley Relay           36        12 & Under

  37        12 & Under       50 Fly (Fastest Heat)        38        12 & Under

                 13                                                     13
                 14                                                     14
  21                        50 Fly (A, B & C Finals)      22
                 15                                                     15
             16 & Over                                              16 & Over

  43        12 & Under      100 Back (Fastest Heat)       44        12 & Under

                 13                                                     13
                 14                                                     14
  27                        100 Back (A & B Finals)       28
                 15                                                     15
             16 & Over                                              16 & Over

  41        12 & Under       50 Free (Fastest Heat)       42        12 & Under

                 13                                                     13
                 14                                                     14
  25                       50 Free ( A, B & C Finals)     26
                 15                                                     15
             16 & Over                                              16 & Over

  47        12 & Under      200 Free (Fastest Heat)       48        12 & Under

                 13                                                     13
                 14                                                     14
  31                          200 Free (A Finals)         32
                 15                                                     15
             16 & Over                                              16 & Over
               13-14                                                  13-14
  33                           400 Medley Relay           34
             15 & Over                                              15 & Over




                                                                                 10
                         Sunday Morning Session
                                  Warm-Up 7:00 am
                                   Start 8:00 am
          Girls                                                                Boys
Event #     Age Group                      Event                     Event #    Age Group

  49         13 & Over      200 Medley Relay (All Swim @ Finals)       50        13 & Over
  51         13 & Over           50 Back (A, B & C Finals)             52        13 & Over
  53         13 & Over            100 Free (A & B Finals)              54        13 & Over
  55         13 & Over             200 Fly (Timed Finals)              56        13 & Over
  57         13 & Over            100 Breast (A & B Finals)            58        13 & Over
  59         13 & Over            200 Back (Timed Finals)              60        13 & Over
  61         13 & Over       200 Free Relay (All Swim @ Finals)        62        13 & Over



                         Sunday Afternoon Session
                                 Warm-Up 12:30 pm
                                   Start 1:30 pm
          Girls                                                                Boys
Event #     Age Group                      Event                     Event #    Age Group

  63        12 & Under      200 Medley Relay (All Swim @ Finals)       64        12 & Under
  65        12 & Under       200 Free Relay (All Swim @ Finals)        66        12 & Under
  67        12 & Under      50 Back (Fastest heat swims @Finals)       68        12 & Under
  69        12 & Under      100 Free (Fastest heat swims @Finals)      70        12 & Under
  71          11 & 12                     200 Fly                      72             12
  73        12 & Under     100 Breast (Fastest heat swims @Finals)     74        12 & Under
  75        12 & Under                    200 Back                     76        12 & Under




                                                                                              11
                   Sunday Evening Session (Finals)
                            Warm-Up 4:30 pm
                             Start 5:30 pm
          Girls                                                   Boys
Event #     Age Group                Event              Event #    Age Group

  125        13 & Over         Golden Crown               126       13 & Over

  63        12 & Under          200 Medley Relay          64        12 & Under

               13-14                                                  13-14
  49                            200 Medley Relay          50
             15 & Over                                              15 & Over

  63              67         100 Free (Fastest Heat)      68        12 & Under

                 13                                                     13
                 14                                                     14
  53                        100 Free (A & B Finals)       54
                 15                                                     15
             16 & Over                                              16 & Over

  65        12 & Under           200 Free Relay           66        12 & Under

  69        12 & Under       50 Back (Fastest Heat)       70        12 & Under

                 13                                                     13
                 14                                                     14
  51                       50 Back (A, B & C Finals)      52
                 15                                                     15
             16 & Over                                              16 & Over

  73        12 & Under      100 Breast (Fastest Heat)     74        12 & Under

                 13                                                     13
                 14                                                     14
  57                        100 Breast (A & B Finals)     58
                 15                                                     15
             16 & Over                                              16 & Over
               13-14                                                  13-14
  61                             200 Free Relay           62
             15 & Over                                              15 & Over




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***PLEASE DISTRIBUTE TO ALL PARTICIPATING COACHES, MANAGERS, VOLUNTEERS and
OFFICIALS PRIOR TO THE EVENT AT THE ETOBICOKE OLYMPIUM***

AQUATIC EVENT PROCEDURES FOR MEET MANAGERS, OFFICIALS AND COACHES
  1. The Olympium Part Time Supervisor will be responsible for handling any problems that arise with space
     allocation or safety during the meet. Please be aware that they are acting Supervisor in the absence of a
     full time Recreationist.
  2. Absolutely NO FOOD in the bleachers or on the pool deck with the exception of drinks provided for the
     officials working during the event. Coaches are expected to set an example and enforce this rule with
     ALL participants in the event.
  3. Running and climbing is strictly PROHIBITED in the pool area including deck, under/ on bleachers and
     all gates within the pool area. If any participants are caught doing so, they will be asked to leave the
     pool deck area.
  4. Shoes MUST be worn whenever outside the pool or change room areas. The hallways and stairs outside
     of the pool get very slippery and unsafe if wet for participants and public.
  5. Warm –up protocol:
           No diving off of the starting blocks or bulkhead during warm-ups
           Lanes 1 and 8 will be designated as sprint lanes in one direction only for the LAST PART OF
             WARM- UPS where diving is allowed off of those designated blocks (lanes 1 & 8 only)
           Flippers and hand paddles during warm- ups is prohibited.
  6. Swimmer and participants who are not competing are NOT to be in other areas of the building and are
     not to upset the normal operation of the other departments. Participants will be asked to leave the
     building by staff and security if this rule is not respected.
  7. COACHES ARE DIRECTLY RESPONSIBLE FOR THE SUPERVISION OF THEIR
     ATHLETES AT ALL TIMES. This includes the pool deck area, change rooms, hallways and all other
     areas of the Etobicoke Olympium.

***Please review these rules and expectations with your participants before coming to the event***

Your cooperation is greatly appreciated in helping enforce the rules and facility protocol to keep the permit/
event running smoothly and safely.

Thank you,

Etobicoke Olympium Aquatic Staff & Management




                                                                                                           14
                  RISK MANAGEMENT / WARM-UP PROCEDURES 2010-11
During the designated warm-up period, the meet management committee shall be responsible for ensuring that all
Risk Management/Warm-up procedures are followed. It is incumbent on all participants, i.e. meet management,
coaches, swimmers, and officials to comply with these procedures. Non-compliance with these procedures will
result in a warning or removal of the swimmer from the warm-up pool, and possible further reporting to meet
management and the Referee for action under rule SW 2.1.1.

Meet management shall designate Safety Marshals to actively monitor the warm-up period in the competition pool
and ensure compliance with these procedures. Safety Marshals should be notified of any disabled swimmers who
are participating in warm-ups. Additional “practice” pools, if any, are to be supervised by lifeguards and coaches.
“Safety Marshals shall be responsible to the Referee for all aspects of safety related to conduct during the warm-up
period ….. and shall ensure that all appropriate warm-up procedures are followed.” (CSW 2.13.1.5)


GENERAL WARM-UP RULES:
     • Swimmers shall enter the water FEET FIRST in a cautious manner.
     • No Running on the pool deck or Diving from the side of the pool.
     • Meet Management shall provide signage to indicate designated lane use during warm-up.
     • Notices/barriers shall be placed on starting blocks to prevent diving during the general warm-up.
     • Diving Starts are only permitted in designated Sprint Lanes during the warm-up period.
     • Lanes shall be open primarily for ‘Circle Swimming’ during the General warm-up period.
     • Coaches and swimmers shall allow Backstrokers & PARA the ‘right of way’ for safety purposes.
     • Meet Management may designate a Sprint Lane(s) and/or a Pace Lane(s) throughout the general
     warm-up period.

SPECIFIC/SPRINT WARM-UP PERIOD:
      • Sprint and Pace lanes must be opened for at least the last 30 minutes of warm-ups or as
      designated by meet management.
      • Outside Lanes should be designated as Sprint Lanes.
      • Only ‘one-way’ swimming shall be permitted in Sprint Lanes.
      • Sprint Lanes, Pace Lanes, and Circle Swimming lanes shall be clearly marked with signage.

The following statement shall appear in the meet information and in posted notices:
        "SNC WARM UP PROCEDURES WILL BE IN EFFECT AT THIS MEET".

EQUIPMENT:
     • FLUTTER BOARDS and PULLBUOYS are allowed.
     • HAND PADDLES and FLIPPERS (ZOOMERS) are NOT ALLOWED.


SNC Board Approved




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