District _______County _________________________
County Electorate System
State 4-H Roundup
Voting Delegates - Each county will have a minimum of two votes. The county’s Roundup
delegation will determine their voting delegates. The delegates name will be filed at the time
Roundup registration is completed at check in. Return this form and the questions
discussed below to the State 4-H Office by June 22, 2012
Voting Delegate ___________________________________
Voting Delegate ____________________________________
Additional Voting Delegates – for every 10 additional delegates over twenty-nine (29) the
county will receive an additional vote.
1-29 delegates 30-39 delegates 40-49 delegates 50-59 delegates 60-69 delegates
2 3 4 5 6
70-79 delegates 80-89 delegates 90 - 99 delegates 100-110 delegates 111-120 delegates
7 8 9 10 11
If you have 30 youth delegates list a 3rd name ___________________________
If you have 40 youth delegates list a 4th name ___________________________
If you have 50 youth delegates list a 5th name ___________________________
If you have 60 youth delegates list a 6th name ___________________________
If you have 70 youth delegates list a 7th name ___________________________
If you have 80 youth delegates list a 8th name ___________________________
2012 4-H Town Hall Meeting
Each county will have voting delegates based upon the
number of youth attending Roundup. All voting delegates
are expected to attend the 4-H Town Hall Meeting to hear
candidates respond to questions which were submitted by
county delegations prior to Roundup.
Each county may submit two relevant questions with Roundup
Registration Materials. The questions are to be the work of the
county’s Roundup delegation.
Questions should be general enough to apply to any office (President,
Vice-president, Secretary, and Reporter)
A committee, including at least one State Specialist, one District
Specialist, one county educator and two members of the state
leadership team (not seeking office), will review the questions
submitted. The committee will eliminate any questions not deemed
valid or appropriate.
In the event there are not enough questions submitted the committee
will prepare questions for the town hall meeting.
2. Questioning of Candidates
The candidates will not receive a list of approved questions in
All approved questions will be placed in a hopper.
The town hall facilitator(s) will randomly draw and ask questions.
The name of the county submitting the question will be read at the
same time as the question.
Once a question has been answered it will not be placed back in the
3. Q & A Candidate Order
Each set of candidates (defined as one particular office) will answer up
to 4 questions.
The candidate will have no more than 2 minutes to respond to the
The response order will be rotated (i.e. Four candidates -first round
order will be 1,2,3,4. Second question the order would be 2,3,4,1.
Third question 3,4,1,2 and finally 4,1,2,3.)
4. Closing Remarks
Each candidate has no more than 3 minutes for closing remarks.
The candidate is not to attempt to finish answering questions asked
during the town hall meeting or repeat/finish the speech presented
during the campaign rally.
Closing remarks are intended to present “reasons” why the individual is
the best candidate for the position and why the electorate should vote
District _______County _________________________
Questions for Town Hall Meeting
Due to State 4-H Office
June 22, 2012
Each County may submit no more than two questions. Questions are to be the
work of the county Roundup delegation and should be general enough to apply to
any office (President, Vice-president, Secretary, and Reporter).
As a Voting Delegate:
1. Wear the “Voting Delegate” ribbon on delegation based on the votes counted,
your name tag. seal the ballot in an envelope and return
it to the state ballot box.
Attentive to Candidate Messages
2. Be attentive to the speeches at the 9. A county’s votes can be split between
Political Rally on Wednesday. candidates if agreed upon by the
delegation. For example: County has
3. Attend the “Town Hall Meeting” on
two voting delegates and a total of 15
Wednesday, July 25 (time and location in
delegates attending Roundup. There are
the Roundup program) at which time
three candidates for the office of reporter.
candidates will answer questions that
At the county meeting one candidate
have been submitted prior to Roundup.
receives 7 votes and another receives 6
4. Take notes at the Town Hall Meeting so and one receives 2. The county could
you can share the questions and cast two votes for the first candidate or
candidates’ response. agree to split their vote for the two most
Facilitate first County Meeting popular candidates.
5. At the county meeting on Wednesday 10. There should be minimal adult influence
share what you learned about the or presence in the delegations
candidates. Facilitate the county determination of candidate choice. This
delegations’ discussion of candidates – means adults may attend, but are not to
taking into consideration speeches heard participate in discussion, but may help to
during the Political Rally and the facilitate questions to assure that voting
information gleaned from the Town Hall delegates remain unbiased in their report
meeting. from the Town Hall meeting.
6. Encourage the county delegates to get to 11. Ballots must be returned to the voting
know the candidates on Thursday. headquarters by 12 midnight.
Voting Process at County Meeting Runoff Procedure
7. Voting Packet - Thursday evening in the 12. Check the county mail box on Friday
Mezzanine of Kerr-Drummond pick up morning to see if there will be a run-off.
your county voting packet and your If there is, be at the opening assembly no
“Official” ballot. later than 8:45 a.m. to cast votes for the
8. All county delegates will cast their vote run-off elections.
by secret ballot for the candidate of 13. Results will be announced on Friday
choice. The Voting Delegates shall mark morning.
the County’s ballot in front of the county