Regional asset management strategy

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					        FNQROC Regional Asset
         Management Strategy




Darlene Irvine, Executive Officer
Gerard Read, Regional Infrastructure Coordinator
• 223,000 sq km
• Population of approx 260,000

Cairns Regional Council
Cassowary Coast Regional Council
Tablelands Regional Council
Cook Shire Council
Hinchinbrook Shire Council
Etheridge Shire Council
Wujal Wujal Aboriginal Shire
Council
Yarrabah Aboriginal Shire Council
                                             2010 / 2011
                                                 BOARD
                                           (Mayors & CEO’s)



Regional Development                     Executive Officer              Admin Support
       Manual


  Local Laws



 Regional Procurement                                                                   Regional Nat. Asset
                        Reg. Planning Officer.       Reg. Infrastructure Coord.
      Coordinator                                                                             Coord.

                                                         FNQ Regional Road
                             FNQ Planners                     Group                      FNQROC Natural
      Procurement
                                Group                                                   Asset Management
                                                         FNQ Regional Asset
                               FNQROC                    Management Group                  Sub group –
                             Sustainability                                                 Vertebrate
                                                              Level of Service
                              Community                         Subgroups                   Sub group –
                               Planning                                                 Landscape resilience
                                                         Water Sensitive Urban
                                                           Design Guideline
1. What is the total value of our Assets?
2. What is the remaining life of these assets,
   and
3. What position are we going to be in, in 10,
   15 and 20 years?




    Three significant questions
Why Consolidate the total value of our Assets?


Why is it important for our region to work
collaboratively?

 1. Environmental Impacts

 2. Social Impacts, and

 3. Economic impacts
• These items do not have local government
  boundaries
Ascertaining the lifecycle of assets and
 determining our risk portfolio across
       these assets for the next
            5, 10, 20 years
Some of the challenges facing LG in Qld
               include:
• Increasing community expectation for expansion of services and service levels

• Changing population profiles, with population growth management issues in
many areas and decline in others

• Costs increasing at a greater rate than the CPI

• The replacement of ageing infrastructure

• The ‘tree’ and ‘sea change’ phenomena facing coastal and hinterland

• Provision of new services (aged care etc) not previously provided, and
• Compliance with increasing legislative, legal and governance requirements
1. Develop a Long Term Approach to Service
   Planning and Deliver at Council and Regional
   Level

2. Be consistent with a whole of government
   approach




     Strategy Objectives
1. Linking policies and strategies with a
   Long Term Program

2. Develop Infrastructure Service Delivery
   Plans and Long Term Financial Plans

3. Develop Long Term Asset Management
   Plans Including Risk Management
   Plans




     Key Findings
4. Build Asset Management Capacity within each
   Council
   1. Population trends and environmental
      performance
         How should we plan and fund asset renewal in communities with declining
         population?

Are there environmental, social and cultural limitations to the trend of
increased population density in cities and regional centres?

           Should rural communities operate as self-sustaining economic
           business units and what should happen if they can’t financially survive?

  Many assets built in growth booms will need renewal within the next 20 years

           What role do rural communities play in the social and cultural well
           being of a country?

  How can we identify national or regional benefits provided by rural
  communities and fund these benefits at the national or regional level?
       Central governments support ‘growth’, should they also support ‘decline’?


           Strategic Issues
2. Transport Trends
3. Cost Shifting and Funding

4. Responsibility of Custodianship
5. Increasing Community Expectation
6. Skills Shortages
7. Changing Regulation
8. National Trends
Strategy Complete – What now?

What services do we currently deliver to the
community through our infrastructure?

At what cost?
Regional Asset Management Strategy

•Completed early 2009
•Updated late 2009 / early 2010 to reflect new Qld
LG Act
Credibility for strategy
•Update included implementation plan
     Legislative compliance
     Robust AM practice
Legislative Compliance

• CORE AM plans for major infrastructure assets – Dec 2010
• ADVANCED AM plans for major infrastructure assets – June
  2012
• Major infrastructure assets defined by Qld DIP
    Water & Wastewater
    Roads, Bridges, Tunnels
    Buildings
• Water and wastewater well covered already
Implementation Plan

•   AMAP release by Qld DIP – late 2009
•   Milestone program for AM plan development
•   AMAP referred to in implementation plan
•   IIMM adopted as standard for AM planning
•   NAMS.Plus templates being used for AM plans
•   NAMS.Plus gap analysis tool used for self-assessment
Strategy Done! Now what are we going to do …..

  • Develop Levels of Service
      o Transport (Roads & Footpaths)
      o Parks & Sporting Facilities
      o Buildings
  • Regionally consistent
  • Potential regional asset management plans
Community Plans & Levels of Service

 •   Regional LT community plan
 •   Levels of Service vital to community consultation
 •   Affordability & consistency
 •   What do you want?
 •   What can Council afford?
 •   How much are you prepared to pay for what you want?
 •   SORRY or NO PROBLEM!
Levels of Service Frameworks

•   Commenced with Parks & Sporting Facilities – Easy!!
•   Only just completed - not so #%&! easy!!
•   Just commenced Buildings and Roads
•   Regular workshops - all local governments represented
•   Strong leadership at political level
•   Collaboration at staff level
•   Absence of completed existing frameworks
Levels of Service Frameworks

•Adopted NZ NAMS reference “Developing Levels of
Service and Performance Measures” as guide
•Quite detailed and complex but very thorough
•Levels of service need to be measurable in some form
•FNQROC framework → simple but useful
Levels of Service Frameworks
•   NZ Reference
•   Customer Value
•   Level of Service
•   Customer Performance Measure
•   Technical Performance Measure
•   FNQROC
•   Customer Value
•   Customer Level of Service
•   Technical Level of Service / Performance Measure
Parks Levels of Service

  •   Classes
        Regional
        District
        Local
  •   Two Parts to LoS
  •   INVENTORY – What do we provide?
  •   CONDITION – How well do we look after it?
Parks Levels of Service

•CUSTOMER VALUES

1. Accessibility and Availability
2. Facilities and Infrastructure Provided
3. Quality and Reliability
4. Safety
Customer Value - Accessibility                                                  PARKS




      Customer Value - Accessibility

                   Customer Level of Service Standard         Technical Level of Service / Performance Indicator

     Adequate & usable park space provided
                                                          Hectares of park provided per 1000 head of population
                                                          Size of park - minimum, median, maximum (hectares)
                                                          Slope of park (fall - 1 in x)
                                                          Flood immunity of park (% above say ARI 50 level)
                                                          No. of complaints received about overcrowding (per annum)
     Parks are located within walking distance of homes
                                                          % of parks with safe walking access and / or path links
                                                          % of urban residents live within 1000m of a park
     Parks have adequate on / off street parking
                                                          No. of complaints received from residents near parks about parking
                                                          congestion (per annum)


                                                          No. of complaints received from park users about parking (per annum)
     Parks are easily accessible by public transport
                                                          % of parks have bus stop located with 300m
     Parks are wheelchair accessible
                                                          % of parks are wheelchair accessible
                                                          % of parks that cater for disabled parking


                                                          No. of complaints received about disabled access to parks (per annum)
     Parks are available for public / private functions
                                                          % requests for use are condition approved
 Customer Value - Facilities & Infrastructure Provided



           Customer Level of Service Standard                     Technical Level of Service / Performance Indicator

Good quality suitable "active" facilities provided in parks    % of parks have playground equipment
                                                               % of parks have sporting / recreational facility (eg.
                                                               basketball hoop etc)
                                                               No. of dog off leash parks / areas
Good quality suitable "passive" facilities provided in parks   % of parks have toilets
                                                               % of beach parks have showers
                                                               % of parks have BBQs
                                                               % of parks have seating only
                                                               % of parks have tables and seating
                                                               % of parks have drinking water
                                                               % of parks have shade shelters
                                                               % of parks have paths
                                                               % of parks have power
                                                               % of parks have night lighting
  Customer Value - Quality & Reliability


          Customer Level of Service Standard      Technical Level of Service / Performance Indicator

Grassed surfaces are well maintained
                                               % of parks with mowing standard A
                                               % of parks with mowing standard B
                                               % of parks with mowing standard C
                                               % of parks with rehab and maintenance standard A
                                               % of parks with rehab and maintenance standard B
                                               % of parks with rehab and maintenance standard C
                                               % of parks irrigated (automated or manual)
Trees and gardens are well maintained
                                               % of parks with maintenance standard A
                                               % of parks with maintenance standard B
                                               % of parks with maintenance standard C
Parks are clean and tidy
                                               % of parks have rubbish bins
                                               % of parks with collection frequency A
                                               % of parks with collection frequency B
                                               % of parks with collection frequency C
    Customer Value - Safety

     Customer Level of Service
                                                    Technical Level of Service / Performance Indicator
            Standard

Park is generally a safe environment
                                       % of parks perimeter fencing / barriers to prevent vehicle access
                                       % road frontage of park

                                       No. of reported safety incidents (per annum)
Playground equipment is safe to use
                                       % playground equipment complies with AS/NZS 4486, AS/NZS 4422, AS 4685

                                       No. of reported playground accidents (per annum)
Other facilities are safe to use
                                       & of parks with inspection and maintenance standard A

                                       & of parks with inspection and maintenance standard B
                                       & of parks with inspection and maintenance standard C

                                       No. of reported accidents pertaining to facilities (per annum)
What next?
•   LGs currently trialing Parks LoS framework
•   Determining current LoS and costing
•   Over-Servicing / Under-Servicing / Just Right?
•   Minimum and Desired LoS in future
•   Common regional LoS in future??
•   Transport LoS and Building LoS in progress
•   Remaining Life and Unit Rate Calculations
Natural areas

Definition: An area of natural vegetation or land that is not used
for the defined purpose of a sporting facility or park

A natural area might be zoned within/adjoining or adjacent to a
defined sporting facility or park.

A natural area is defined by its vegetation type and can range in
quality from highly degraded non remnant vegetation to high
integrity remnant vegetation and in many cases it is to be
expected that a natural area will contain both.
Open Spaces (Natural areas)
Parcel types that are covered in this category might include;
               RESERVES FOR CONSERVATION
               COASTAL AND FORESHORE RESERVES AND ESPLANADES
               DRAINAGE RESERVES AND ESPLANADES

             Other parcel types that contain natural areas;
                 RESERVES FOR DUMPING
                 QUARRY RESERVES
                 ROAD RESERVES AND EASEMENTS
                 LAND WITH OTHER UNALLOCATED USE
                 RESERVE FOR CAMPING RECREATION & PARK
                 RESERVE FOR LOCAL GOVT (BOAT HARBOUR)
                 RESERVE FOR SCENIC & RECREATION PURPOSES
                 RESERVE FOR PARK
                 WATER SUPPLY RESERVE
                 RESERVE FOR SCENIC PURPOSES
                 RESERVE FOR CAMPING & GRAVEL PURPOSES
                 STOCK RESERVES
                 RIVER IMPROVEMENT TRUST SITES (PENDING)
Levels of service
  Three scales – local , district & regional
  Determine standard of service delivery – bare minimum to Best
  Management Practice
Technical LOS
  Control pests,
  Manage dumping of waste
  Pest mapping
  Fire mitigation
  Unauthorised access
  Reserve edge management
  Rehabilitation
  Manage fauna
  Engage community
  Monitor and assess
  Ecological fire management
  Restoration of connectivity/composition
Three stage approach to assessment

 Spatial         Expert         Visual
 analysis      knowledge      inspection
        data

values threats zoning
End product
Regional natural areas/assets data set
(TAB, .shp, .xls, .kmz , .dbf …etc)
End product
Key attributes (parcel)

•Area (each bio-diversity attribute, other open space)
•% cover (each bio-diversity attribute, other open space)
•Proximity zoning(WHA, National Parks, other high reserves)
•Proximity other features (beach fronts, drainage, riparian
wetlands)
•Distance along networks (2031 corridors)
•Specific values tabled (regional ecosystems)
•Presence/absence of pests & weeds
Darlene Irvine               p: 07 4044 3038
Executive Officer            m: 0403 808 680
                             e: d.irvine@cairns.qld.gov.au




Gerard Read
                                  m:
Reg. Infrastructure Coordinator   e: g.read@cairns.qld.gov.au




                www.fnqroc.qld.gov.au

				
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