Conference Budget Template by demandmetric

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									                                                                                                                 Conference Budget Template

Instructions

Use this tool to set and track the budget for your next conference.


1. In the "Budget Worsheet" tab, record the fees that you will incur during the conference (# of units, cost per unit, estimated spend, actual spend)


2. In the "Budget Analysis" tab, review total budget, actual spend, budget remaining and percentage remaining.


3. View the automatically generated Dashboard charts in the "Actual vs Budget" and "Budget Category Breakdown" tabs.
                       # of Units

Venue Rental Fees
Premits                    1

Set Up                     1

Room Rental                3

Breakout Room Rental       3

Cleaning                   1

TOTAL

Food & Beverage Fees
Reception Party            50

Meal #1                   100

Meal #2                   150

Meal #3                   150

Nightly Event              75

TOTAL

Transportation Fees
Flights                    10

Taxi/Limo                  20

Bus Rental                 3

TOTAL
Hotel Fees
Staff Rooms                                      8

Speakers Rooms                                   2

Business Center Rental                           3

Room Service Credit                             10

TOTAL

Communication & AV Fees
AV Rental & Set Up                               1

Video Production                                 1

Internet Rental                                  3

Phone Rental                                     3

TOTAL

Creative & Collateral Fees
Design Fees                                      1

Giveaways                                       300

Printing (Invites, Programs, Name Tags, etc.)   300

Signage                                         30

TOTAL

Speakers Fees
Speaker #1                                       1

Speaker #2                                       1

TOTAL

Activity Fees
Offsite #1           1

Offsite #2           1

Offsite #3           1

TOTAL

Miscellaneous Fees
Event Labor          5

Misc Cleaning Fees   1

Random Expenses      1

TOTAL
                              Conference Budget Template

Cost Per Unit   Estimate Spend    Actual Actual   Difference


    $100             $100             $100            $0

    $500             $500            $1,000          $500

   $5,000           $15,000          $15,000          $0

   $3,000           $9,000           $9,000           $0

   $1,000           $1,000           $1,500          $500

                   $25,600          $26,600         $1,000



     $50            $2,500           $2,000         -$500

     $75            $7,500           $7,500           $0

     $75            $11,250          $10,000        -$1,250

     $75            $11,250          $10,000        -$1,250

     $50            $3,750           $4,000          $250

                   $36,250          $33,500        -$2,750



    $500            $4,500           $5,000          $500

     $50            $1,000           $1,500          $500

    $500            $1,500           $1,500           $0

                    $7,000           $8,000         $1,000
$200     $1,600    $1,600      $0

$300      $600      $600       $0

$500     $1,500    $1,500      $0

 $50      $500     $1,000     $500

         $4,200    $4,700     $500



$2,500   $2,500    $2,000     -$500

$2,500   $2,500    $1,500    -$1,000

$500     $1,500    $1,000     -$500

$200      $600     $1,000     $400

         $7,100    $5,500    -$1,600



$5,000   $5,000    $5,000      $0

 $50     $15,000   $15,000     $0

 $25     $7,500    $10,000   $2,500

$150     $4,500    $5,000     $500

         $32,000   $35,000   $3,000



$5,000   $5,000    $5,000      $0

$5,000   $5,000    $5,000      $0

         $10,000   $10,000     $0
$2,500   $2,500   $3,000    $500

$2,500   $2,500   $2,500     $0

$2,500   $2,500   $3,500   $1,000

         $7,500   $9,000   $1,500



$300     $1,500   $1,500     $0

$2,000   $2,000   $2,500    $500

$1,500   $1,500   $2,000    $500

         $5,000   $6,000   $1,000
                                                                          Conference Budget Template

Conference Budget Analysis (Do Not Enter Data)

Budget Categories                           Total Budget   Actual Spend (YTD)   Budget Remaining   % Remaining

Venue Rental Fees                             $25,600           $26,600             -$1,000     
								
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