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ORANGE COUNTY RFP NO August ATTENTION

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ORANGE COUNTY RFP NO August ATTENTION Powered By Docstoc
					                                           COUNTY OF ORANGE
                                ASSET MANAGEMENT AND PURCHASING SERVICES
                                              PO BOX 8181
                                   HILLSBOROUGH, NORTH CAROLINA 27278
                                    ORANGE COUNTY RFP NO. 1594
                                          August 17, 2010
ATTENTION:

 INTERESTED VENDORS

Orange County requests your competitive proposal to furnish the item(s) listed below for the Orange County Solid Waste
and AMPS Department, Hillsborough, NC.

Please transmit this quotation via facsimile or deliver by hand or U.S. Mail, to the Orange County Purchasing Agent- fax #
(919) 644-3001, 131 W Margaret Lane, Suite 301, Hillsborough, NC 27278 by September 7, 2010 at 3:00 PM

  ITEM       QTY                 COMMODITIES/GOODS OR SERVICES                              WEEKLY           WEEKLY
                                                                                           UNIT COST          TOTAL
                                                                                                              COST
                      SOLID WASTE MAINTENANCE WORKERS PER ATTACHED
    1         4       SPECIFICATIONS                                                        $______          $_______
                      SOLID WASTE LANDFILL WORKERS PER ATTACHED
    2         15      SPECIFICATIONS (10 FTE & 5 PTE)                                      FTE$_____        FTE $____

                                                                                           PTE$_____        PTE$_____
                      SOLID WASTE LANDFILL ADMINISTRATIVE PER ATTACHED
    3          3      SPECIFICATIONS                                                        $______          $_______
    4         18      SOLID WASTE RECYCLING WORKERS PER ATTACHED
                      SPECIFICATIONS                                                        $______          $_______
    5         3       SOLID WASTE RECYCLING ADMINISTRATIVE PER
                      ATTACHED SPECIFICATIONS                                               $______          $_______
    6         12      SOLID WASTE SANITATION WORKERS PER ATTACHED
                      SPECIFICATIONS (11 FTE & 1 PTE)                                      FTE$_____        FTE $____

                                                                                           PTE$_____        PTE$_____
    7         5       AMPS (MOTOR POOL) WORKERS UNIFORMS PER
                      ATTACHED SPECIFICATIONS                                               $______          $_______
    8         1       AMPS (MOTOR POOL) ADMINISTRATIVE UNIFORMS PER
                      ATTACHED SPECIFICATIONS                                               $______          $_______
    9         12      SOLID WASTE FLOORMATS (34" X 45") EXCHANGED
                      WEEKLY, 3 LOCATIONS AT SOLID WASTE                                    $______          $_______
                                     BID FORM CONTINUED ON PAGE 2

 PLEASE STATE FIRM DELIVERY TIME TO START AFTER RECEIPT OF PURCHASE ORDER: _____________ DAYS
 PLEASE STATE NUMBER OF DAYS TO COMPLETE THE PROJECT AFTER COMMENCEMENT: _____________ DAYS

                                  **SEE ATTACHED INSTRUCTIONS TO BIDDERS**

FIRM NAME ________________________                      BY _______________________________________________
                                                                            (Proposal must be signed in writing)

ADDRESS __________________________                      FAX _______________________

           __________________________                   TELEPHONE: ____________________________________


                               BID 1594, BIDDER: ___________________________________
                                                    PAGE 1 OF 8
10    1     SOLID WASTE FLOORMATS (44" X 66") EXCHANGED
            WEEKLY, 1 LOCATION AT SOLID WASTE                             $______   $_______
11   EACH   SOLID WASTE SHOP TOWELS EXCHANGED WEEKLY, 1
            LOCATION AT SOLID WASTE (INITIAL INVENTORY OF 400)            $______     N/A
12   EACH   RECYCLING 50 BAR RAGS PER WEEK (INITIAL INVENTORY
            OF 50)                                                        $______     N/A
13   EACH   CUSTODIAL DIVISION DRY MOP, 36 IN. INVENTORY OF 60
                                                                          $______     N/A
14   EACH   CUSTODIAL DIVISION MOP DRY, 22 IN., TREATED
            INVENTORY OF 94                                               $______     N/A
15   EACH   CUSTODIAL DIVISION MOP FRAME, 24 IN. INVENTORY OF
            30                                                            $______     N/A
16   EACH   CUSTODIAL DIVISION MOP FRAME, 36 IN. INVENTORY OF
            15                                                            $______     N/A
17   EACH   MOTOR POOL SHOP TOWELS, 18X18 COTTON INVENTORY
            OF 128                                                        $______     N/A
18   EACH   MOTOR POOL SHOP TOWELS, 18X30 COTTON
            INVENTORY OF 60                                               $______     N/A
19   EACH   MOTOR POOL FENDER COVER, POLY/COTTON
            INVENTORY OF 8                                                $______     N/A
                    **SEE ATTACHED INSTRUCTIONS TO BIDDERS**




                  BID 1594, BIDDER: ___________________________________
                                       PAGE 2 OF 8
                                                COUNTY OF ORANGE
                            ASSET MANAGEMENT AND PURCHASING SERVICES
                           PO BOX 8181 131 WEST MARGARET LANE, SUITE 301
                                  HILLSBOROUGH, NORTH CAROLINA 27278
1. All bids and proposals shall be for furnishing apparatus, supplies, materials, equipment and/or work and services in
     accordance with the applicable plans and specifications prescribed by Orange County. Plans and/or
     specifications may be obtained at the Orange County Asset Management and Purchasing Services Department,
     131 W Margaret Lane, Hillsborough, North Carolina 27278.

2. Orange County reserves the right to award the bid that is in the best interest of Orange County or to reject any or all
    bids, and to waive minor irregularities.

3. The successful bidder shall comply fully with the requirements of General Statutes, Section 143-131, as amended.
    This is an informal bid, therefore there will not be a formal opening. Results will be made available after award.

4. In the event of default by any contractor or vendor Orange County may procure from other sources whatever
     service or item is being bid and hold the contractor responsible for any excess cost occasioned thereby.

5. Payment by check is due thirty days after completion and inspection unless otherwise specifically provided; subject
    to any discounts allowed.

6. North Carolina sales and use tax shall not be included in the bid amount.

7. Bids submitted via facsimile shall be accepted.

8. Proposals received after opening date and time shall not be considered.

9. Bids must be signed and submitted on the attached form.


10. Please direct any questions concerning the bid process to David Cannell, Purchasing Agent, 919-245-2651.

11. Please supply a list of 3 commercial references with phone numbers and contact people. If you have not
    completed a similar job for Orange County. Orange County may also request samples.

12. Any reference to any name brands is intended solely to demonstrate the quality required

13. A pre-bid meeting will be held August 24 at 2:00 PM at the ground floor conference room (004) at the West
    Campus Office Building, located at 131 W Margaret Lane, Hillsborough, to review the specifications and respond
    to questions. Any changes to the specifications that may arise from this meeting will be identified in an
    Addendum to this Project Description and will be delivered to all potential bidders by U.S. postal service or
    facsimile. Although attendance is not mandatory, it is strongly encouraged.

14. Successful bidder must supply Certificate of Insurance and Workers Compensation prior to commencement of
    work

15. This Bid document as well as the successful vendors bid submittal shall be incorporated into any signed
    agreement.

16. Evaluation will include, but not necessarily be limited to, the bidder's qualifications, experience, past performance,
    financial standing, replacement costs, adherence to specifications and proposal price. Orange County reserves
    the right to request samples from any and all vendors during the evaluation process

17. Orange County supports an Anti Sweatshop Policy, the attached form must be completed and returned with your
    response for your bid to be considered.




                            BID 1594, BIDDER: ___________________________________
                                                 PAGE 3 OF 8
                                                 COUNTY OF ORANGE
                                   ASSET MANAGEMENT AND PURCHASING SERVICES
                                  PO BOX 8181 131 WEST MARGARET LANE, SUITE 301
                                       HILLSBOROUGH, NORTH CAROLINA 27278


                                                     SPECIFICATIONS
The contract will be for the rental or work uniforms for the County of Orange Solid Waste & Public Works Departments . The number of
employees to receive service will be approximately sixty one (61). The number of employees will vary during the life of the contract due
to changes in personnel and the County of Orange reserves the right to adjust the numbers appropriately.

The following specifications are intended to detail Orange County's minimum requirements. Please answer "Y" for "yes"
and "N" for "no" to the questions listed below as to whether minimum specifications are met. Slight deviations may be
accepted. Please use the space provided to the right to list any and/or all variances to the specifications.

                                                       Uniform Rental
     #                                DESCRIPTION                             YES           NO                 VAIRIANCE
                                                    DEFINITION OF UNIFORM SETS
1        1 Set of uniforms for full time employees (FTE) shall consist of: 11
         Long Sleeves 11 Short Sleeves and 11 Pants (seasonal changes of
         ls/ss shirts)
2        1 Set of uniforms for part time employees (PTE) shall consist of: 5
         Long Sleeves 5 Short Sleeves and 5 Pants (seasonal changes of
         ls/ss shirts)
3        1 Set of Jackets shall consist of 2 jackets
4        1 Set of coveralls shall consist of 2 coveralls
4a       All shall be 35% cotton/65% polyester. (unless designated
         below!) Shirts shall have a minimum of 1 pocket
                             Solid Waste - Maintenance Workers (1514 Eubanks Road, Chapel Hill)
5        ITEM #1) Workers, all 100% cotton – four total
             •   Dark industrial pants;
             •   Dark gray jacket with liner and exterior hand pockets;
             •   Light colored industrial shirts
             •   Coveralls
                                     Solid Waste - Landfill (1514 Eubanks Road, Chapel Hill)
6        ITEM #2) Workers: - ten full time employees (FTE) and eight part
         time employees (PTE)partial sets total
             •   Dark industrial pants;
             •   Dark Jacket lined, with exterior hand pockets, Enhanced
                 Visability Orange Stripe;
             •   Industrial Shirts (Optional shirt types: Orange or Light Grey
                 Enhanced visibility shirts (fluorescent trim with reflective
                 stripe
             NOTE: 2 sets 100% Cotton

7        ITEM #3) Adminstrative, - three total
             •   Standard khaki or blue pants

             •   Administrative (Executive) Executive oxford button-down
                 shirts
                                    Solid Waste - Recycling (1207 Eubanks Road, Chapel Hill)
8        ITEM #4) Workers: - fifteen total
             •   Dark industrial pants;
             •   Dark Jacket lined, panel front, Enhanced Visability Orange
                 Stripe;
             •   Industrial Shirts must have ANSI II high visibility shirts day-
                 glow yellow/green

9        ITEM #5) Adminstrative, -three total
             •   Standard khaki or blue pants
             •   jacket with liner;
             •   Administrative (Executive) Executive oxford button-down
                                   BID 1594, BIDDER: ___________________________________
                                                        PAGE 4 OF 8
              shirts
                                  Solid Waste – Sanitation (1514 Eubanks Road, Chapel Hill)
10   ITEM #6) Workers: - eleven FTE and one, one PTE person total
          •    Dark industrial gray pants;
          •    Dark gray Jacket lined, panel front, Enhanced Visability
               Orange Stripe;
          •    Industrial Shirts (Optional shirt types: Orange or Light gray
               Enhanced visibility shirts (fluorescent trim with reflective
               stripe
                               AMPS Motor Pool – 600 HIGHWAY 86 NORTH, HILLSBOROUGH
11   ITEM #7) Workers, - five total
          •    Navy blue jeans and
          •    industrial coveralls;
          •    Navy Jacket with liner;
          •    Light blue industrial shirts
          •    Gray t-shirt
12   ITEM #8) Supervisor (administrative), - one total
          •    Industrial Khaki pants
          •    jacket with liner;
          •    White Executive oxford button-down shirts
                                                   Employee Name/ County Seal
13   County seal (4 color)) shall be affixed on all shirts, jackets and
     coveralls over the left breast
     Employee’s name shall be affixed on all employee shirts, coats, and
     coveralls over the right breast (sample pictures included)
14   The printing and production of the emblems are the responsibility of
     the contractor. The County of Orange will select the color and style
     logo from the successful contractor for the purpose of producing the
     emblems.
                                                              General:
15   Uniforms unavailable from standard stock sizes shall be special
     ordered and provided at no increase in cost to the County
16   At the beginning of the contract, all new uniforms shall be provided.
     Each person shall be measured to assure proper fit. All preparation
     charges shall be included in the bid price. The successful contractor
     shall be prepared to provide complete service within thirty (30) days
     of receipt of an order.
17   The successful contractor shall provide weekly service to one
     location in Hillsborough and three locations at the Solid Waste
     complex in Chapel hill
          •    Pubic Works Complex (Motor Pool and Custodial) at 600
               Highway 86 N, Hillsborough, N.C.
          •    Solid Waste Administration building -1207 Eubanks Rd,
               Chapel Hill
          •    Solid Waste Maintenance & Sanitation/Recycling, 1514
               Eubanks Rd, Chapel Hill
          •    Solid Waste Landfill, 1514 Eubanks Rd, Chapel Hill

     .
18   For subsequent addition of employees, the contractor will guarantee
     the County a maximum two (2) week period of delivery for the
     complete issue of all clothing articles to include shirts, pants, and
     jackets and coveralls for the Motor Pool Division.
19   No extra charge will be levied during the contract period for
     upgrading of garments that show excessive wear.
20   No charge will be levied for employees who gain or lose weight
     requiring a size change.
21   Each uniform shall be cleaned and repaired as necessary on a
     weekly basis.
22   Each uniform shall be maintained in serviceable condition with rips,
     tears, loose or missing buttons, etc., repaired and/or replaced as
     necessary to retain the original quality and appearance.
23   Each uniform shall be returned neatly processed; wrinkle free,
     placed on hangers and delivered to a specified point of delivery for
     employees. (Note: Each person’s uniforms of shirts and pants
                              BID 1594, BIDDER: ___________________________________
                                                   PAGE 5 OF 8
     (coveralls and jackets when applicable) shall be grouped together.
24   Uniforms that are damaged beyond repair shall be replaced with
     new articles only. The County of Orange shall not assume liability
     for items damaged due to nature of work performed.
25   Uniforms that are damaged beyond repair through normal wear and
     tear shall be replaced at no cost to the County.
26   Executive oxford shirts shall be replaced with new stock that
     become worn, damaged or heavily stained through normal use. The
     county will be the judge of such worn, damaged or heavily stained
     items.
27   Pants of supervisory personnel shall be replaced with new stock
     that become worn, damaged or heavily stained through normal use.
     The county will be the judge of such worn, damaged or heavily
     stained items.
28   The Contractor will issue credits for vacations, military leave, or
     sickness’ exceeding a two-week service period.
29   No charges will be incurred when all garments are returned for
     those personnel who terminate employment with the Contractor
     prior to contract expiration.
30   The County will be supplied with “Customer Service Repair Tags” to
     be attached to garment needing repair(s).
31   A system shall be in place to provide for the recycling of garment
     hangers.
                                         Length of agreement and Termination Clause
32   The length of this agreement shall be for a term of 3 years after
     which all uniforms are to be returned to contractor, unless
     negotiations to extend the contract is in progress. If contract is
     renewed for an additional term, a complete set of new uniforms will
     be issued at the time of approval and delivered within the time frame
     set out in section 11 of this RFP. This Agreement may be terminated
     by the County or Contractor by written notice of a minimum, of sixty
     (60) days or may be suspended or revoked, with respect to the
     Contractor for nonperformance of duties stated within this
     contractual agreement.
                                                             General
33   Bidders must submit under separate cover, a sheet detailing
     replacement costs for lost items, or items damaged outside the
     scope of this bid for the term of this agreement
34   Bidders must supply a list of 3 current references (preferably
     Government) with current contact persons and contact information
                                                       Billing of Services
35   Weekly invoices should be presented at the administrative office of
     the Public Works Department of the County of Orange, 600 Highway
     86 North, Hillsborough, NC. And to the administrative office at the
     Solid Waste Operations Center 1207 Eubanks Road Each invoice
     must show the number of soiled items picked up per employee, and
     the number of clean items returned to each employee. Invoices will
     be paid on a monthly time frame.
36   Any and all environmental charges shall be listed as a separate line
     item.
37   The weekly invoice(s) shall list the names and locations of each
     employee and indicate each employee’s charges for that week.
38   The contractor shall supply the name of one person to be responsible for this account and handle all concerns regarding
     problems with billing or uniforms. The contractor will guarantee a twenty-four (24) hour next business day reply to all service
     calls. Please include this information in your proposal in the following format:
     Name of person responsible: ________________________________
     Title of person responsible: _________________________________
     Address and telephone number: ______________________________




                              BID 1594, BIDDER: ___________________________________
                                                   PAGE 6 OF 8
UNIFORM MATERIALS

The uniform materials for work uniforms shall conform to the following criteria:

               o     Jacket - 65% polyester - 35% cotton, 7.5 ounces per square yard, twill weave, permanent press, soil release finish,
                     permanent quilted lining.
               o     Pants - 65% polyester - 35% cotton, 7.5 ounces per square yard, twill weave, durable press, soil release finish.
                     Pants shall have soft finish.
               o     Shirts - 65% polyester - 35% cotton, 4.25 to 4.5 ounces per square yard, Poplin or leno weave, durable press, soil
                     release finish.
               o     Coveralls – 65% polyester – 35% cotton; 5.5 ounces per square yard, Poplin Weave
               o     Jeans – 14.75-oz – all cotton denim

All uniforms shall be cut from well-proportioned patterns to insure proper and comfortable fit. All buttons shall be made of melamine or
similar break resistant material. All zippers shall be extra heavy industrial laundry type with polyester tape. All grippers or snap
fasteners shall be stainless steel. All stitching shall be made with polyester core thread.

Pants shall have two (2) front pockets and two (2) hip pockets. The left hip pocket shall be a button type. Pockets and waistband shall
be made of materials containing 50% cotton and 50% polyester.

Jackets shall have a heavy-duty brass zipper for long lasting durability. The jacket shall have a permanent quilted lining and two hand-
warmer pockets.

JACKETS SHALL BE AVAILABLE IN THREE STYLES:
 .
      •   Traditional “Ike Style” jacket with button-thru chest pockets, two-piece topstitched collar and adjustable cuffs.
      •   “Team Jacket” with rib knit collar, cuffs and waist. Slash pockets.
      •   “Hip Length Jacket” two-piece top-stitched collar, adjustable cuffs and two on-seam pockets.

Employees shall be given a choice of either of the styles shown above.

Shirts shall be furnished with two (2) button-through type breast pockets. The collar lining shall be 100% polyester or dacron and shall
have permanent collar stays.

Coveralls shall have action back, 2-way full-length brass zipper, four (4) front pockets, two (2) back pockets and snap top.

The uniforms for Executive Wear shall conform to the following criteria

           •       Pants - 65% polyester - 35% cotton, 7.5 ounces per square yard, brushed twill weave, durable press, soil release finish.
           •       Shirts – Oxford – Long or short sleeve 60% Cotton, 40% Polyester, yarn dyed, 4.5 ounces per square yard.
           •       Shirts – Polo – 50% Cotton, 50% Polyester, 5.4 ounces per square yard, soil release finish.

Pants shall have two (2) slacks style front pockets, 2 rear pockets with button closure on left rear pocket. Design shall be a choice of
plain or double pleat front with hook and eye closure preferred. Shall have a heavy-duty brass zipper, stitched through waistband for
strength and double stitched and bar tacked.

Oxford Shirts shall have topstitched button-down collar, seven button front placket, tailored sleeve placket and box-pleated back with
spade-style chest pocket.

Polo Shirt shall have reinforced stitching, smooth pocketless front, contrast collar and banded sleeves, and front placket with three
cross-stitched melamine buttons.




                                      BID 1594, BIDDER: ___________________________________
                                                           PAGE 7 OF 8
MATS
The Contractor shall deliver clean mats and pick up soiled mats to two locations weekly. Mats shall be 4’ x 6’ rubber-backed carpet.

Please list any and all variances to the uniform material specifications in the space provided below




                                   BID 1594, BIDDER: ___________________________________
                                                        PAGE 8 OF 8
SAMPLE PICTURES OF UNIFORM PATCHES
                       ANTI-SWEATSHOP CONDITIONS

1. Failure to provide sweatshop disclosure information will result in the bidder being
   considered non-responsive, unless the County waives the requirement.

2. The County may terminate the contract if it determines in its reasonable
   judgment that the goods supplied to the County were made, finished, or packed
   in facilities operated systematically

       a) with the use of children younger than the age of 15, unless the nation in which
          the work is done is subject to the International Labor Organization’s
          Minimum Age Convention No. 138 (“ILO Age Convention”) and the ILO
          Age Convention permits that work;

       b) in violation of applicable law or regulation regarding treatment of, or
          establishing minimum ages of, the persons making, finishing, or packing those
          goods, or

       c) with forced labor. For the purposes of this condition, the term "forced labor"
          shall mean all work or service that is exacted from any person

               (i) under the menace of any penalty and for which the person has not
               offered himself or herself voluntarily;
               (ii) as a means of political coercion or education or as a punishment for
               holding or expressing political views or views ideologically opposed to
               the established political, social, or economic system;
               (iii) as a means of labor discipline;
               (iv) as a punishment for having participated in strikes; or
               (v) as a means of racial, social, national, or religious discrimination.

       Nevertheless, for the purposes of this condition, the term "forced labor" shall not
       include any work or service exacted from any person as a consequence of a
       conviction in a court of law, provided that the work or service is carried out under
       the supervision and control of a public authority and that the person is not hired to
       or placed at the disposal of private individuals, companies, or associations.




                                              1
                      ANTI-SWEATSHOP CONDITIONS

3. If the County determines that the disclosure information provided to the County by
   the contractor on attachment “A” is materially inaccurate or incomplete, the County
   may find that the contractor is in default (in which case the contractor shall be in
   default) and the County may terminate the contract. Before finding the contractor in
   default for that reason, the County must first give notice of what information the
   County has determined to be materially inaccurate or incomplete, and the contractor
   shall have seven days to cure. If the County determines in its reasonable judgment
   that the cure has not occurred during that period, the default and termination as
   described in this section may proceed when the County sends the contractor notice of
   that determination.

4. If the contract is terminated, the County will pay for only goods received through the
   date of termination and will return goods received after the termination date. The
   contractor will pay the costs incurred by the County to return those goods. On such
   termination, all obligations that are still executory on both sides are discharged,
   except that any right based on prior breach or performance survives, and the warranty
   and indemnification provisions shall remain in force. Contractors whose contracts
   have been terminated in accordance with this section may be deemed as non-
   responsive bidders on future bids/contracts.

5. The contractor shall promptly return to the County all payments made by the County
   for goods that have not been received at the date of termination.




                                            2
                           ANTI-SWEATSHOP CONDITIONS
ATTACHMENT A (Labor Conditions Questions)



This 13-question form must be completed by the bidder and submitted with the bid. In
these questions, the term “proposed products” refers to textiles and apparel that the bidder
proposes to sell or lease to the County of Orange in this transaction.

1. List the names and addresses of the facilities and factories in which the proposed products
   have been or will be made, finished and/or packed:




2. List the individuals and entities (corporations, partnerships, and other entities of all kinds)
   owning interests in each facility and factory in which the proposed products have been or
   will be made, finished and/or packed:




3. List the base hourly wage for persons working as sewing operators at each facility or factory
   in which the proposed products have been or will be made, finished and packed:




                                                  3
                           ANTI-SWEATSHOP CONDITIONS

4. As to the proposed products -- have any of them been, or will any of them be, made,
   finished, and/or packed in facilities operated systematically with the use of children younger
   than the age of 15? circle one:      yes      no

   (If yes, answer the next question, If no, skip the next two questions.)

5. As to the proposed products -- In what nations have any of them been, or will any of them
   be, made, finished, and/or packed?




6. Have all of those nations ratified the International Labor Organization’s Minimum Age
   Convention No. 138 (“ILO Age Convention”)? circle one:          yes      no


   A list of nations that have ratified is at the following web page:
   http://ilolex.ilo.ch:1567/scripts/ratifce.pl?C138. (If your answer to this question is yes,
   answer the next question. If no, skip the next question.)


7. Does the ILO Age Convention, as applicable to all of those nations, permit that work? (The
   ILO Age Convention applies slightly differently from one nation to another.)
   circle one:  yes    no


8. As to the proposed products -- have any of them been, or will any of them be, made,
   finished, and/or packed in facilities operated systematically in violation of applicable law or
   regulation regarding treatment of the persons making, finishing, or packing those products?
   circle one:    yes      no


9. As to the proposed products -- have any of them been, or will any of them be, made,
   finished, and/or packed in facilities operated systematically in violation of applicable law or
   regulation establishing minimum ages of the persons making, finishing, or packing those
   products? circle one:    yes        no




                                                 4
                           ANTI-SWEATSHOP CONDITIONS

10. As to the proposed products -- have any of them been, or will any of them be, made,
    finished, and/or packed in facilities operated systematically with forced labor?
    circle one:    yes     no

   For purposes of this answer, see section 2(c)(i)-(v) on the page titled “ANTI-SWEATSHOP
   CONDITIONS” but for purposes of this answer, ignore the last sentence in section 2(c),
   which begins “Nevertheless.” If the answer to this question is yes, go to the next question.
   If the answer to this question is no, skip the next question.


11. Is the sole reason that you answered yes to the previous question (question no. 10) because
    the proposed products have been or will be made, finished and/or packed in facilities
    operated systematically with work or service exacted from any person as a consequence of a
    conviction in a court of law? circle one:    yes      no

   If the answer is this question is yes, go to the next question. If the answer to this question
   is no, skip the next question.


12. Is the work or service referred to in the previous question (question no. 11) carried out under
    the supervision and control of a public authority? circle one:     yes      no

   If the answer is this question is yes, skip the next question. If the answer to this question is
   no, go to the next question.


13. Are the persons from whom work or service is exacted as a consequence of a conviction in a
    court of law (referred to in question no. 11) hired to or placed at the disposal of private
    individuals, companies, or associations? circle one:      yes       no




                                                 5
                       ANTI-SWEATSHOP CONDITIONS
ATTACHMENT B

RESOLUTION TO AUTHORIZE THE COUNTY MANAGER TO IMPLEMENT
ANTI-SWEATSHOP PROVISIONS IN PURCHASING AND RENTING TEXTILES
AND APPAREL

Whereas it is in the best interest of the County to purchase goods and services from
responsible contractors that provide quality products at a competitive price;

Whereas the County purchases and rents textiles and apparel for the use of its employees
for use in the performance of their duties;

Whereas the County is cognizant of conditions in the textile and apparel industry in the
United States and around the world, which in many cases have been shown to include
unhealthful and unsafe working conditions, excessively long hours, below-subsistence
wages, persistent disregard for local and international labor laws and workplace
regulations, and persistent, systematic repression and violation of fundamental women's
rights, human rights and worker rights;

Whereas the County does not want to do business with companies that compete by
exploiting their workforces;

Whereas the County has decided that disclosure of the locations and ownership of the
textile and apparel factories and the base wage rates paid to employees at those factories
will assist the County in its efforts to evaluate the conditions under which the products it
purchases and rents are made;

Now, therefore, be it resolved by the County Commissioners of the County of Orange:

Section 1. In invitations to bid made pursuant to G.S. 143-129 and G.S. 143-131, the
County Manager shall see that vendors seeking to sell or rent textiles or apparel to the
County shall supply the County the following information, on the time schedules set by
the County Manager:
        (a) the names and addresses of the facilities in which the textiles or apparel have
        been or will be made, finished, or packed;
        (b) the names of all owners of the facilities in which the textiles and apparel have
        been or will be made, finished, or packed;
    (c) the base hourly wage for persons working as sewing operators at the facilities in
    which the textiles and apparel have been or will be made, finished, or packed; and
       (d) other information that the County Manager determines is proper in order to
       enforce this resolution.

               Section 2. The County Manager shall insert provisions in bid and contract
       documents to provide that if information supplied by the vendor pursuant to this
       resolution is inaccurate or incomplete, the County may treat that as a default and
       terminate the contract.


                                              6
               ANTI-SWEATSHOP CONDITIONS

         Section 3. In invitations to bid made pursuant to G.S. 143-129 and G.S.
143-131, the County Manager shall take reasonable actions to prevent the County
from purchasing or leasing textiles or apparel made, finished, or packed in
facilities operated systematically
(a) with the use of children younger than the age of 15, unless the nation in which
the work is done is subject to the International Labor Organization’s Minimum
Age Convention No. 138 (“ILO Age Convention”) and the ILO Age Convention
permits that work;
(b) in violation of applicable law or regulation regarding treatment of, or
establishing minimum ages of, the persons making, finishing, or packing those
goods, or
(c) with forced labor in accordance with definitions and standards set from time to
time by the County Manager.

Section 4. This resolution shall apply to invitations for bids and requests for
proposals initially advertised or circulated after the date of adoption of this
resolution.




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