Group Quarters Enumeration US Census Bureau

							2010 Group Quarters Enumeration
            (GQE)
          SDC Conference
            2/23/2010

     Group Quarters Branch

   Branch Chief, Louis Avenilla
      2010 Group Quarters Enumeration
•   Overview of GQE
•   Overview of SBE
•   Schedule
•   Training
•   GQE Examples of Group Quarters
•   Forms and Materials
•   Challenges




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      Overview of Group Quarters
             Enumeration
• Enumeration of people living or staying in
  group quarters
• Includes Service-Based Enumeration which
  is designed to count people who are
  experiencing homelessness
• Conducted out of the LCOs
• Individual Census Reports (ICRs) will be
  used for GQ and SBE locations
• Military Census Reports (MCRs) will be used
  for military group quarters

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        Overview of GQE


• SBE is from March 29, 2010 to March
  31, 2010
• GQE is from April 1, 2010 to May 14,
  2010 This includes Military
  Enumeration.
• ICRs/MCRs will be linked to their
  associated GQs once checked in
  through the Operations Control System
  (OCS)


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           Overview of GQE


•ICRs/MCRs will be shipped to the
National Processing Center for data
capture
•Local Census Offices (LCOs) may add
Group Quarters to workload after
checking that the address is not already
listed



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    Service-Based Enumeration
• Census operation to count people who are
  experiencing homelessness.
• Three-day operation, 3/29 to 3/31/2010
• Four GQ types and designated dates:
  • Emergency/transitional shelters- 3/29/10
  • Soup Kitchens & Regularly Scheduled Mobile
    Food Vans – 3/30/10
  • Target Nonsheltered Outdoor Locations – 3/31/10
• Note: SBE facilities may choose one of the 3
  days for enumeration, except for TNSOL


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    Service-Base Enumeration

• Emphasis on team enumeration for
  coverage and safety.
• Enumerators will use the ICRs to
  conduct interviews of clients.
• ICR Packets may be given to clients at
  shelters to complete on their own.
• Enumerators may count people by
  sight, especially at TNSOLs.

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          SBE - Logistics
• AMFO and GQS will coordinate SBE
  schedule to ensure coverage and
  staffing at each GQ during SBE
• Assign Lead Enumerators at
  designated team enumeration locations




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SBE- Targeted Nonsheltered Outdoor
        Locations (TNSOLs)
• Conducted 3/31/09 between hours of 12 am and 7
  am.
• Enumerators must wear safety vests, carry
  flashlights.
• Safety first, Enumerators are never to wake up
  sleeping person(s). Count by sight and
  Enumerators writing, “Person 1, Person 2” on
  ICR
• Enumerators must travel in teams, never alone or
  in pairs.


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 SBE- Targeted Nonsheltered Outdoor
         Locations (TNSOLs)
• TNSOLs will include car, RV and tent encampments.
  These encampments are “ad hoc” locations where
  people have no usual home elsewhere and are not
  paying to stay. Examples can be cars and RVs in
  large department store and municipal parking lots as
  well as tent encampments on open lots and
  undeveloped land. We stress that the focus of these
  TNSOL sites are encampments. These
  encampments do not include RV parks and
  campgrounds which are covered by Enumeration of
  Transitory Locations.
• These TNSOL sites may be enumerated earlier in
  the evening of 3/30 or 3/31/2010.

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                        Schedule
Activity                         Start     End
Train Enumerators for Service-   3/24/10   3/26/10
Based Enumeration (SBE) and
Group Quarters Enumeration
(GQE)
Conduct SBE                      3/29/10   3/31/10
Conduct GQE                      4/01/10   5/21/10
Ship ICRs/MCRs to National       4/01/10   5/24/10
Processing Center (NPC)




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GQE Examples of Group Quarters

•   College Dormitories & Residence Halls
•   Adult Group Homes
•   Military Barracks
•   Nursing Homes
•   Prisons



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                   Training
• Operational training for field staff
     • Crew Leaders train Enumerators for SBE
       and GQE at the same time.
     • Include a video for TNSOL Enumeration
        • Addresses issues such as:
           • Access to encampments
           • Safety
           • Confidentiality of information
           • Do no awaken people who are sleeping
           • Enumerate by observation if needed




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               GQE Procedures
•   Coordinate with facility contact on access and other logistics. This will
    help in planning for enumeration.
•   Conduct personal interviews at facilities if they are less than 10
    clients/residents or less
•   If not doing personal interviews, hand out ICRs with ICR envelopes to
    residents and come back to the facility on agreed time to collect
    completed forms.
•   Use administrative records to obtain missing information if needed with
    help of facility contact.
•   At prisons and hospitals, Census allows for self-enumeration. Facility
    will administer questionnaire to the residents and Census will return to
    the facility to collect ICRs.
•   At military installations, Crew Leader will coordinate self-enumeration
    with Military Point of Contact.




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           Forms and Materials

• Enumerators will have:
   • Individual Census Reports (ICRs) each has a
     unique barcode, never use copies for
     enumeration.
   • AA Locator, AA Map, and block maps, previously
     used during GQV & GQAV
• Crew Leaders will use MCRs for the military
  enumeration. These also have unique barcodes.
• Enumeration Records (ERs), D-352.1, one per GQ
  case for information about each facility and contact.



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        Forms and Materials - ER
• ERs will have 6 versions that covers both SBE
  and GQE:
   • Shelters, D-352.1, SH (SBE)
   • Soup Kitchens, D-352.1 SK(SBE)
   • Regularly Scheduled Mobile Food Vans, D-
     352.1 MFV(SBE)
   • Targeted Nonsheltered Outdoor Locations, D-
     352.1 TNSOL (SBE)
   • Military, D-352.1 MIL(GQE)
   • Group Quarters, D-352.1 GQ(GQE)
• Collect date of enumeration, number of
  ICRs/MCRs and reason if zero population.



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     Forms and Materials - ICRs

• Enumerators will use the Individual Census
  Reports (ICRs) for SBE and GQE
  • Single page, single version
  • 7 questions on:
     • Name, Sex, Age/DOB, Hispanic/Latino/Spanish Origin,
       Race, Live/stay most of time, Usual Home Elsewhere
       address
  • Each ICR has unique barcode, never photocopy
    for enumeration.




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Forms and Materials - ICR




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Forms and Materials – MCR




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               Challenges
• Access to colleges and university housing
  concerned about Family Educational Rights
  and Privacy Act Regulation (FERPA).
• Access to health care facilities concerned
  about the Health Insurance Portability and
  Accountability Act (HIPAA).
• Use access letters addressing both issues.
• Review college and university schedules.
• Ensuring coverage at all SBE locations
• Safety and security during enumeration at
  TNSOL sites.

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            Challenges, cont’d

• Self-enumeration is offered to:
   • Hospitals
   • Prisons
   • Self-enumerating facilities will need to have staff
     sworn in by crew leader and materials prepared
     for GQE.
• Military installations are self-enumerating.
  CLs will train Military Point of Contacts on
  procedures.



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           Challenges, cont’d
• Enumerators may encounter language
  barriers. Identify these during Group
  Quarters Advance Visit (GQAV).
• Access to facilities
  • Military Point of Contact may have changed since
    Group Quarters Advance Visit




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Thank you




  Group Quarters



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