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									                                    RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, OCTOBER 7, 2003 AT 8:00 P.M.

Mr. Mills called the meeting to order at 8:00 p.m.

Mrs. Case gave the opening.

Councilpersons present: Jeannine Case, Laura Cingle, Bentley Hudson, Cathy Laubaugh,
Warren Schneider and Marvin Mills.

Also present: Mayor Brad Sisak, Director of Finance Ted Gordon and BoZA member Ann Malorni.

Councilpersons absent: Tom McLaughlin

       Mrs. Case made a motion to excuse Mr. McLaughlin from the meeting. Mr. Hudson seconded
        the motion.

Roll call:
Mrs. Cingle - yes                      Mr. Hudson - yes                   Mrs. Laubaugh - yes
Mr. Schneider - yes                    Mrs. Case - yes                    Mr. Mills - yes

The motion passed.

Approval of Minutes:

        Mrs. Laubaugh made a motion to approve the minutes of the Council meeting held Tuesday,
         September 16, 2003. Mrs. Case seconded the motion.

A voice vote was taken and the motion passed unanimously.

Persons to Appear Before Council: None

                                     REPORTS OF OFFICIALS
Mayor's Report:
1.    September 30, 2003 was retirement day for Bob VanKirk after 26 years with the City. A
      luncheon was held in his honor where he received the key to the City.
2.    The Mayor has received several letters and notes from residents of Game Drive thanking
      the City for paving their street.
3.    Mayor has received 3 letters commending the Police Department for the protection and
      service they provide.
4.    The Mayor continues to work closely with his Department Heads on the difficult 2004
      budget.

Law Director:
The Law Director was not present to report.

President of Council:
1.    The notes that Mr. Mills took at the Committee of the Whole meeting that was held
      Saturday, September 20, 2003 were passed out to Council. Mr. Mills said that the meeting
      was time well spent.

Motions for Council: None


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                                  RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, OCTOBER 7, 2003 AT 8:00 P.M.
Director of Finance:
1.     Staffing update of administrative employees. Mrs. Dickinson is on vacation this week and
       will return on Tuesday, October 14. Mrs. Locy is out of the office indefinitely for surgery.
       Mr. Gordon and Mrs. Lyons are covering the office on a day to day basis, with assistance
       from part-time staff members. Karen Alexander is also available on an as needed basis.
2.     The new income tax software has been installed and Mrs. Lyons has received training. Mr.
       Gordon provided Council with a sample report and went over the specifics of the report.
3.     GASB 34 compliance was discussed. Mr. Gordon said that using the State Auditor's Office
       to assist in preparations seems to be the best option for the City because:
                a. They are most knowledgeable about the various compliance requirements;
                b. They are the most experienced working with different political sub-divisions;
                c. They are the most cost effective compared to the CPA firms.
       He further explained some differences between the current reporting requirements and the
       new GASB 34 method. He said that this is going to be costly during this initial "set-up"
       period, but will then be a matter of yearly updating.

Service Director:
Mr. Brooker was not present. A written report was presented by the Mayor.
1.     Service Dept. is doing the mowing at the City Complexes now that SYP is over for the year.
2.     Ditch work on Gay Rd. is complete.
3.     Road employees have been putting the finishing touches on the culvert at City Hall.
4.     Mr. Brooker attended a pre-construction meeting regarding the dam modification project.
       Safety fencing will be set up soon.
5.     Game Dr. and Hunter Ave. paving is finished.
6.     Mr. Brooker met with Gayle Thomas regarding the Hiwood Ave. paving project. This
       project is being paid for with permissive license tax monies. Those funds have been
       already been received by the City.

Police Chief:
Chief Stahl was not present but did submit a written report.

Fire Chief:
Chief Bowery was not present. The Mayor presented a written report.
1.     This is Fire Prevention Week. The Chief reminded everyone to change the battery in their
       smoke detectors.
2.     The Fire Dept. will be presenting fire safety programs this week at Kathy's Preschool and
       Riverview School.
3.     Thermo-imager and SCBA equipment has been purchased with the federal grant funds.
4.     An automatic external defibrillator was purchased with the state grant with residual monies
       going to training expenses for 4 fire personnel.

                               REPORTS OF COMMITTEES
Community Development:
1.  This committee has not met since the last Council meeting.
2.  The ordinance for platting Falls River Crossing buildings (2) in on the agenda tonight.

Finance/Audit:
1.    Discussed motion to transfer $6,062.65. Mrs. Cingle mentioned that the City has Court
      approval to transfer this money.
2.    Discussed motion to transfer $115,000.00 that is on tonight's agenda.


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                                  RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, OCTOBER 7, 2003 AT 8:00 P.M.
3.    As of 10/6/03 the balance in the General Fund was $536,641.00. The balance in the
      Capital Improvement Fund was $594,939.00.
4.    Proposed ordinance 2003-37 was discussed.
5.    Proposed resolution 2003-15 was discussed.
6.    Two check registers were reviewed.
7.    Discussed the State Auditor's report.
8.    Discussed the progress made by G. A. Gummer and Associates relative to the city’s
      investment policy and investment activity.

   Mrs. Cingle made a motion to authorize the Director of Finance to pay the bills as reviewed.
    Mrs. Case seconded.

Roll call:
Mrs. Laubaugh - yes                  Mrs. Case - yes                      Mr. Schneider - yes
Mrs. Cingle - yes                    Mr. Hudson - yes                     Mr. Mills - yes

The motion passed.

   Mrs. Cingle made a motion to transfer $6,062.65 from the Special Assessment Bond
    Retirement Fund to the General Fund. Mrs. Case seconded.

Roll call:
Mrs. Case - yes                      Mr. Schneider - yes                  Mrs. Cingle - yes
Mr. Hudson - yes                     Mrs. Laubaugh - yes                  Mr. Mills - yes

The motion passed.

General Government Services:
1.    Fee legislation drafts were discussed.
2.    The Solid Waste Management issue was discussed. It was decided that the benefits do
      not out-weigh the cost to the residents. The two biggest negatives were:
              a. No representation from our area on the Board.
              b. Not enough time allowed for Council to research.

Public Safety:
This committee has not met since the last Council meeting.

Economic Development:
No report at this time.

Parks & Recreation:
This committee has not met since the last Council meeting.

Ad Hoc Public Information:
1.    This committee was advised by the Law Director to form a Political Action Committee
      (PAC) to handle the proposed flyer. This PAC has been formed and will be responsible for
      paying for the publication and distribution of the flyer to the residents.
2.    The Ad Hoc committee decided to meet one more time to wrap things up.




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                                 RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, OCTOBER 7, 2003 AT 8:00 P.M.

                              PROPOSED LEGISLATION
Ordinances for 1st Reading:
Prop Ord #2003-33         AN ORDINANCE APPROVING FALLS RIVER CROSSING, LTD.
                          PLAT FOR TWO (2) BUILDING PARCELS OF PHASE III OF THE
                          FALLS RIVER CORSSING DEVELOPMENT AND DECLARING AN
                          EMERGENCY.

   Mr. Hudson made a motion to suspend the rules and omit all further readings of Proposed
    Ordinance #2003-33. Mr. Schneider seconded.

A voice vote was taken and the motion passed unanimously.

   Mr. Hudson made a motion to adopt Proposed Ordinance #2003-33. Mr. Schneider seconded
    the motion.

Roll call:
Mr. Schneider - yes                 Mrs. Cingle - yes                   Mr. Hudson - yes
Mrs. Laubaugh - yes                 Mrs. Case - yes                     Mr. Mills - yes

The motion passed and the Ordinance was assigned permanent number #35-2003.

Prop Ord #2003-37     AN ORDINANCE AMENDING THE 2003 APPROPRIATION ORDIANCE
                      #13-2003, AND DECLARING AN EMERGENCY.

   Mrs. Case made a motion to suspend the rules and omit all further readings of Proposed
    Ordinance #2003-37. Mrs. Cingle seconded the motion.

A voice vote was taken and the motion passed unanimously.

   Mrs. Case made a motion to adopt Proposed Ordinance #2003-37. Mrs. Cingle seconded the
    motion.

Roll call:
Mr. Hudson - yes                    Mrs. Laubaugh - yes                 Mrs. Case - yes
Mr. Schneider - yes                 Mrs. Cingle - yes                   Mr. Mills - yes

The motion passed and the Ordinance was assigned permanent number #36-2003.

Prop Ord #2003-35            AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR
                             TO ENTER INTO AN AGREEMENT WITH BUCKEYE ENERGY
                             BROKERS, INC. FOR CONSULTING SERVICES AND ANY OTHER
                             SERVICES RELATED TO THE FORMATION OF AN OPT-OUT
                             NATURAL GAS PROGRAM FOR THE CITY OF MUNROE FALLS,
                             RATIFYING ANY SUCH SERVICES HERETOFORE PERFORMED
                             AND DECLARING AN EMERGENCY.

This was a first reading only and was assigned to General Government Services Committee.




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                                    RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, OCTOBER 7, 2003 AT 8:00 P.M.

Prop Ord #2003-36                AN ORDINANCE APPROVING PAYMENT FOR CITY LABOR AND
                                 SERVICES FOR CUTTING NOXIOUS WEEDS AND VEGETATION
                                 PURSUANT TO CODIFIED ORDINANCE SECTION 521.15, AND
                                 DECLARING AN EMERGENCY.

   Mr. Hudson made a motion to suspend the rules and omit all further readings of Proposed
    Ordinance #2003-35. Mr. Schneider seconded the motion.

Discussion - Mr. Mills pointed out that the Law Director has not reviewed this piece of legislation,
and this should simply be a first reading. Mr. Hudson said that this is standard legislation that is
done at the end of each summer to assess the cost of City Labor. Mr. Gordon explained that it
must be reviewed prior to the Law Director signing the passed legislation. He further explained
that the City has until the end of the year to assess the taxes of the property owners.

   Mr. Schneider rescinded his second to the motion. The motion died for lack of a second.

Ordinances for 2nd Reading: None

Ordinances for 3rd Reading: None

Resolutions for 1st Reading:
Prop Res 2003-15           A RESOLUTION ACCEPTING THE AMOUNTS AND RATES
                           AS DETERMINED BY THE BUDGET COMMISSION AND
                           AUTHORIZING THE NECESSARY TAX LEVIES AND
                           CERTIFYING THEM TO THE COUNTY AUDITOR, AND
                           DECLARING AN EMERGENCY.

This was a first reading only.

Prop Res #2003-16                A RESOLUTION AMENDING THE ALLOCATION OF INCOME TAX
                                 REVENUE FUNDS OF THE CITY OF MUNROE FALLS, AND
                                 DECLARING AN EMERGENCY.

   Mrs. Case made a motion to suspend the rules and omit all further readings of Proposed
    Resolution #2003-16. Mrs. Cingle seconded the motion.

A voice vote was taken and the motion passed unanimously.

   Mrs. Case made a motion to adopt Proposed Resolution #2003-16. Mrs. Cingle seconded the
    motion.

Roll call:
Mrs. Case - yes                       Mr. Schneider - yes                   Mrs. Cingle - yes
Mr. Hudson - yes                      Mrs. Laubaugh - yes                   Mr. Mills - yes

The motion passed and the Resolution was assigned permanent number #15-2003.

Resolutions for 2nd Reading:



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                                   RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, OCTOBER 7, 2003 AT 8:00 P.M.
Prop Res #2003-13          A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT
                           PLAN FOR THE SUMMIT/AKRON SOLID WASTE MANANGEMENT
                           AUTHORITY, AND DECLARING AN EMERGENCY.
 Mr. Schneider made a motion to suspend the rules and omit all further readings of Proposed
   Resolution #2003-13. Mr. Hudson seconded the motion.

A voice vote was taken and the motion passed unanimously.

   Mr. Schneider made a motion to adopt Proposed Resolution #2003-13. Mr. Hudson seconded
    the motion.

Discussion:
1.     Mr. Schneider reminded Council of the negatives of this plan:
       a. No representation from our area on the Board.
       b. The benefits do not out-weigh the costs to our residents.
2.     Mrs. Case said that the title of this legislation is misleading because this is a new plan that
       will cost our resident more money. She hopes this doesn't become an additional cost
       because other communities are afraid not to vote it down.

Roll call:
Mrs. Cingle - no                      Mr. Hudson - no                        Mrs. Laubaugh - no
Mrs. Case - no                        Mr. Schneider - no                     Mr. Mills - no

The motion was failed.

Resolutions for 3rd Reading: None
Old Business: None
New Business:
1.    The Mayor asked about the date for the first Council meeting in November, due to the
      election. Mr. Mills suggested changing the date to Monday before the election. Mrs. Case
      asked why we should change the date at all. She said the polls won't be closed until 7:30
      p.m. and the results will not be in before 10:00 p.m. Mr. Hudson asked about the location
      of the polls and Mrs. Cingle said that they are no longer at City Hall. Mr. Hudson
      suggested changing the date to Wednesday night after the elections. Mrs. Case agreed
      and said that she would rather hold the meeting after the election. The decision was
      postponed until further discussion can be done.

   Mrs. Cingle made a motion to transfer $115,000.00 from the General Fund to the Capital
    Improvement Fund. Mr. Hudson seconded.

Roll call:
Mr. Hudson - yes                      Mrs. Laubaugh - yes                    Mrs. Case - yes
Mr. Schneider - yes                   Mrs. Cingle - yes                      Mr. Mills - yes

The motion passed.

Adjournment:
Mrs. Cingle moved to adjourn the meeting. Mr. Hudson seconded the motion.

A voice vote was taken and the meeting was adjourned at 9:14 p.m.


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                           RECORD OF PROCEEDINGS

CITY OF MUNROE FALLS REGULAR COUNCIL MEETING

HELD TUESDAY, OCTOBER 7, 2003 AT 8:00 P.M.


President of Council                         Clerk of Council




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