# 2164978 ANNUALIZING WORKSHEET

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HCA/270 Version 3

Axia Material
Annualizing Staff
Consult Ch. 9 of Health Care Finance and other outside sources to complete the worksheet.

Part I: Taking information for the following scenario, complete the table accordingly by listing the
number of days next to each category. Remember, a business year is divided into quarters.
Therefore, when calculating a business year, you must divide the year into 52 weeks, which
creates 13 months of 28 days, or 4 weeks. This translates into 4 quarters of 91 days, as there are
364 days in a business year.

You are the office manager for a site the physician group owns. You are working on the budget
for next year. Your boss has asked you to annualize staff at both sites, because the second site’s
office manager is on family leave. You agree to do both sites. To annualize the staffing, you must
convert the staff’s net paid days worked to a factor.

Both offices are open and staffed 7 days a week, per the agreement with two managed care
plans. The physicians’ group offers the following paid days for each full-time employee after 3
years of service: 8 holidays, 5 sick days, 15 vacation days, 3 personal holidays, and 3 education
days. For FTEs over 1 year of service but less than 3 years, the physician group offers the
following paid days: 8 holidays, 5 sick days, 7 vacation days, 2 personal holidays, and 1
education day.

Site 1: All employees have been employed for more than 3 years.

Site 2: All employees have been employed for less than 3 years, but more than 1 year.

Compute net paid days worked for a full-time employee in the physicians’ group.

CATEGORY OF DAYS                        NUMBER OF DAYS: Site 1           NUMBER OF DAYS: Site 2
Less 2 days off per week
Number of paid days per year
Less paid days not worked:
Holidays
Personal holidays
Sick days
Education days
Vacation days
Total nonproductive days
Net productive days

Part II: Convert net paid days worked to a factor to annualize the staffing plan for the physician
practice at both sites. Complete the following table by entering the annualizing equation to obtain
the factor.

SITE         EQUATION                   FACTOR
1
2

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