In accordance with Florida Statute Florida by jolinmilioncherie

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									In accordance with Florida Statute 119.071(5)(a)(2), Florida International University (FIU) notifies individuals before
collecting their social security number (SSN) and identifies the purpose for such collection. The table below lists the FIU
divisions, departments, or units that collect, use, or release SSNs; identifies the purpose for such collection, use or
release; the statutory authority for such collection, use or release; and whether the collection, use or release is required
by law, authorized by law, or imperative for the performance of their duties.

IMPORTANT NOTICE:
Any other FIU divisions, departments, or units that require the collection, use, or release of SSNs must first prepare the
notice that they intend to provide to individuals regarding their need for the collection of the SSN and submit such
notification for approval to the FIU Office of the General Counsel before any collection, use, or release of SSNs takes
place.

     DIVISION,                              PURPOSE                            STATUTORY AUTHORITY             REQUIRED,
  DEPARTMENT,                                                                                                 AUTHORIZED,
      OR UNIT                                                                                                OR IMPERATIVE
College of             Verify internship placements; fingerprint clearance     Fla. Stat. Sec. 119.071(5)    Imperative
Education              with state school districts.
College of Law         Same as Enrollment Services.                            Fla. Stat. Sec. 119.071(5);   Imperative;
                                                                               20 U.S.C. 1091                Required
College of Nursing     Same as Enrollment Services.                            Fla. Stat. Sec. 119.071(5)    Imperative
and Health
Sciences
Division of Human      Processing payroll and other Human Resources            Fla. Stat. Sec. 119.071(5);   Imperative;
Resources              functions, including benefits, enrollment, and          8 U.S.C. 1324;                Required
                       processing; use in proper identification and            26 U.S.C. 6109
                       background screening of employees, vendors, and
                       volunteers; completing and processing the Federal
                       I-9; completing and processing Federal W4, W2,
                       1099; completing and processing Federal Social
                       Security taxes; processing and distributing Federal
                       W2; completing and processing quarterly
                       Unemployment Reports; completing and
                       processing Florida Retirement Contribution
                       reports; Workers Compensation Claims;
                       completing and processing 403b and 457b
                       contribution reports; completing and processing
                       group health, life, disability, and dental coverage
                       enrollment; completing and processing various
                       supplemental insurance and insurance deduction
                       reports.
Division of            To fulfill sponsor requirements as required by          Fla. Stat. Sec. 119.071(5);   Required
Research               sponsors of research projects.                          26 U.S.C. 6109
Enrollment Services    Processing admission applications for purposes of       Fla. Stat. Sec. 119.071(5);   Imperative;
                       identification and verification of student records;     20 U.S.C. 1091                Required
                       administering federal and state programs/loans,
                       including verification of eligibility; complying with
                       IRS Reporting Requirements pertaining to the
                       Hope Scholarship Credit and the Lifetime Learning
                       Credit; preparing Student Enrollment Reports to
                       be submitted to the National Student Loan Data
                       System; providing official student transcripts to
                       authorized third parties (i.e., educational
                       institutions and employers upon receipt of
                       required releases) for student identification
                       purposes; enrollment verification and eligibility for
                       health insurance coverage, auto insurance
                       coverage, and benefits, as requested by students;
                       submitting reports to the Florida Board of
                       Governors; requirements for licensure and
                       internships such as criminal background checks.
Financial Aid Office   Same as Enrollment Services.                             Fla. Stat. Sec. 119.071(5);   Imperative;
                                                                                20 U.S.C. 1091                Required
FIU Healthcare         Verification of an individual to ensure that reports     Fla. Stat. Sec. 119.071(5);   Imperative;
Network                about the individual and communications to the           26 U.S.C. 6109                Required
                       individual as well as medical record content are
                       verifiably linked to the correct individual for
                       maintenance and retrieval of information; to
                       perform its duties and responsibilities relating to
                       financial records, billing and collections and
                       administration of health benefits.
Graduate School        Same as Enrollment Services.                             Fla. Stat. Sec. 119.071(5);   Imperative;
Admissions                                                                      20 U.S.C. 1091                Required
Intercollegiate        Insurance billing and collection activities for health   Fla. Stat. Sec. 119.071(5)    Imperative
Athletics              services provided.
Office of the          Requests by federal or state oversight agencies as       Fla. Stat. Sec. 119.071(5)    Required
General Counsel/       required or mandated by them.
University
Compliance Office
PantherCARD            Identity Management for individuals who are              Fla. Stat. Sec. 119.071(5)    Imperative
                       neither students nor directly affiliated with FIU,
                       but who are eligible to apply for a PantherCARD
                       under applicable procedure.
Planning and           Responding to requests by Federal or State               Fla. Stat. Sec. 119.071(5)    Imperative;
Institutional          oversight agencies such as the U.S. and State of                                       Authorized
Research               Florida Department of Education and State of
                       Florida Board of Governors.
Robert Stempel         Same as Enrollment Services                              Fla. Stat. Sec. 119.071(5),   Imperative;
College of Public                                                               Sec. 456.013 (1)(a), &        Required
Health and Social                                                               Sec. 456.013 (12)
Work
University Health      Patient identity verification; requesting patient        Fla. Stat. Sec. 119.071(5)    Imperative
Services               records from other medical facilities.
University Police      Background screening; identity management; law           Fla. Stat. Sec. 119.071(5)    Imperative;
Department             enforcement.                                                                           Required
Wertheim College       Same as Enrollment Services.                             Fla. Stat. Sec. 119.071(5);   Imperative;
of Medicine                                                                     20 U.S.C. 1091                Required
Wertheim College       Requests by federal or state oversight agencies for      Fla. Stat. Sec. 119.071(5),   Imperative;
of Medicine Self       American Health Care Association and Department          Sec. 395.0197, &              Authorized
Insurance Program      of Health reporting; vendor & claimant payments;         Sec. 458.351
                       National Practitioner Databank & Medicare
                       secondary payer reporting.

								
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