In accordance with Florida Statute 119.071(5)(a)(2), Florida International University (FIU) notifies individuals before collecting their social security number (SSN) and identifies the purpose for such collection. The table below lists the FIU divisions, departments, or units that collect, use, or release SSNs; identifies the purpose for such collection, use or release; the statutory authority for such collection, use or release; and whether the collection, use or release is required by law, authorized by law, or imperative for the performance of their duties. IMPORTANT NOTICE: Any other FIU divisions, departments, or units that require the collection, use, or release of SSNs must first prepare the notice that they intend to provide to individuals regarding their need for the collection of the SSN and submit such notification for approval to the FIU Office of the General Counsel before any collection, use, or release of SSNs takes place. DIVISION, PURPOSE STATUTORY AUTHORITY REQUIRED, DEPARTMENT, AUTHORIZED, OR UNIT OR IMPERATIVE College of Verify internship placements; fingerprint clearance Fla. Stat. Sec. 119.071(5) Imperative Education with state school districts. College of Law Same as Enrollment Services. Fla. Stat. Sec. 119.071(5); Imperative; 20 U.S.C. 1091 Required College of Nursing Same as Enrollment Services. Fla. Stat. Sec. 119.071(5) Imperative and Health Sciences Division of Human Processing payroll and other Human Resources Fla. Stat. Sec. 119.071(5); Imperative; Resources functions, including benefits, enrollment, and 8 U.S.C. 1324; Required processing; use in proper identification and 26 U.S.C. 6109 background screening of employees, vendors, and volunteers; completing and processing the Federal I-9; completing and processing Federal W4, W2, 1099; completing and processing Federal Social Security taxes; processing and distributing Federal W2; completing and processing quarterly Unemployment Reports; completing and processing Florida Retirement Contribution reports; Workers Compensation Claims; completing and processing 403b and 457b contribution reports; completing and processing group health, life, disability, and dental coverage enrollment; completing and processing various supplemental insurance and insurance deduction reports. Division of To fulfill sponsor requirements as required by Fla. Stat. Sec. 119.071(5); Required Research sponsors of research projects. 26 U.S.C. 6109 Enrollment Services Processing admission applications for purposes of Fla. Stat. Sec. 119.071(5); Imperative; identification and verification of student records; 20 U.S.C. 1091 Required administering federal and state programs/loans, including verification of eligibility; complying with IRS Reporting Requirements pertaining to the Hope Scholarship Credit and the Lifetime Learning Credit; preparing Student Enrollment Reports to be submitted to the National Student Loan Data System; providing official student transcripts to authorized third parties (i.e., educational institutions and employers upon receipt of required releases) for student identification purposes; enrollment verification and eligibility for health insurance coverage, auto insurance coverage, and benefits, as requested by students; submitting reports to the Florida Board of Governors; requirements for licensure and internships such as criminal background checks. Financial Aid Office Same as Enrollment Services. Fla. Stat. Sec. 119.071(5); Imperative; 20 U.S.C. 1091 Required FIU Healthcare Verification of an individual to ensure that reports Fla. Stat. Sec. 119.071(5); Imperative; Network about the individual and communications to the 26 U.S.C. 6109 Required individual as well as medical record content are verifiably linked to the correct individual for maintenance and retrieval of information; to perform its duties and responsibilities relating to financial records, billing and collections and administration of health benefits. Graduate School Same as Enrollment Services. Fla. Stat. Sec. 119.071(5); Imperative; Admissions 20 U.S.C. 1091 Required Intercollegiate Insurance billing and collection activities for health Fla. Stat. Sec. 119.071(5) Imperative Athletics services provided. Office of the Requests by federal or state oversight agencies as Fla. Stat. Sec. 119.071(5) Required General Counsel/ required or mandated by them. University Compliance Office PantherCARD Identity Management for individuals who are Fla. Stat. Sec. 119.071(5) Imperative neither students nor directly affiliated with FIU, but who are eligible to apply for a PantherCARD under applicable procedure. Planning and Responding to requests by Federal or State Fla. Stat. Sec. 119.071(5) Imperative; Institutional oversight agencies such as the U.S. and State of Authorized Research Florida Department of Education and State of Florida Board of Governors. Robert Stempel Same as Enrollment Services Fla. Stat. Sec. 119.071(5), Imperative; College of Public Sec. 456.013 (1)(a), & Required Health and Social Sec. 456.013 (12) Work University Health Patient identity verification; requesting patient Fla. Stat. Sec. 119.071(5) Imperative Services records from other medical facilities. University Police Background screening; identity management; law Fla. Stat. Sec. 119.071(5) Imperative; Department enforcement. Required Wertheim College Same as Enrollment Services. Fla. Stat. Sec. 119.071(5); Imperative; of Medicine 20 U.S.C. 1091 Required Wertheim College Requests by federal or state oversight agencies for Fla. Stat. Sec. 119.071(5), Imperative; of Medicine Self American Health Care Association and Department Sec. 395.0197, & Authorized Insurance Program of Health reporting; vendor & claimant payments; Sec. 458.351 National Practitioner Databank & Medicare secondary payer reporting.
Pages to are hidden for
"In accordance with Florida Statute Florida"Please download to view full document