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The Barn & Fields At Evergreen Memorial Park The Barn at Evergreen Memorial Park is a spectacular venue with something for everyone. Arrive at the Please see the rental contract for a complete listing historic Barn Chapel in a horse and carriage, and sweep across native flagstone floors in to this spacious and charming old log building. Look out through the stained glass windows and view the reservoir and the high of all rental related information. mountain meadow where buffalo, fallow deer and elk make their home. This historic assembly of 5 old barns, a church and a resort make a unique venue for your next event. It has a main floor, parlor, loft and a walk out EMPRA reserves the right to make changes at any time regarding pricing, procedures and policies. basement that provides splendid rustic character. The Barn will make a lasting impression. Outdoor Field Areas can accommodate large or small weddings, ceremonies or parties and you can RENTAL RATES & SERVICES customize our scenic field grounds to your liking. With a reservoir, lake, wildlife and Rates Effective May 1, 2012 grass all about, it truly makes for a lovely and special outdoor event. Evergreen Memorial Park & Recreation Association Evergreen Memorial Park & Recreation Association 26624 N. Turkey Creek Rd., Evergreen, CO 80439 26624 N. Turkey Creek Rd., Evergreen, CO 80439 Ph.: 303-674-7750 ~ Fax: 303-674-9052 Ph.: 303-674-7750 ~ Fax: 303-674-9052 TheBarnAtEMP.com TheBarnAtEMP.com To begin the rental process, please complete form below and fax or email The Barn @ Evergreen Memorial Park The Barn & Fields @ Evergreen Memorial Park More Information on time blocks listed below. Time Block of 6 Hours 8 Hours 10 Hours 12 Hours INFORMATION GENERAL RENTAL INFORMATION SHEET (M- Week Day’s (M-F) $150.00/hour 8-4pm 3 hr. min. Name: Event Type: (M- Evening’s (M-Thru) $200.00/hour 5-11pm 3 hr. min. Event Date: Day of the Week: Time of Event: Friday Evening $2390.00 $2790.00 $3190.00 $3690.00 Main Contact for Arrangements: Phone: Saturday Evening $3190.00 $3590.00 $4090.00 $4590.00 Responsible Party: Sunday Evening $2390.00 $2790.00 $3190.00 n/a Address: Main Phone: Holiday Evening $3290.00 $3790.00 $4290.00 $4690.00 City, State, Zip: Email: The Barn can accommodate up to 225 for dining on 3 levels. Time Block Hours: (hours include setup and cleanup) # of People Expected: Catered? Dancing? Music? Alcohol? (subject to meeting requirements) Set- Clean- Time Block Hours – Set-Up, Clean-Up and Event Times How did you hear about The Barn? ALL TIME BLOCK HOURS INCLUDE 1 HOUR FOR SETUP AND 1 HOUR FOR CLEANUP WITHIN THE TIME BLOCK. Example: Evening Event Start Times are based on block hours. Example A 10 hour block would start at 2:30pm, 2:30pm Alcohol service must end by 10:45pm with event ending and guests departed by The Barn & Fields @ Evergreen Memorial Park 11:30pm, and building clean and vacant by 12:30am. WEDDING INFORMATION The Barn Event Date: Day of Week: ___________ Time: ___________ include: The Barn's rental rates include the use of the # of tables and chairs specified for your group, Bride: ____________________________ Groom: ___________________________ use of minimal kitchen facilities, trash supplies, use of The Field’s for your service (must be during time block hours) and a building supervisor during your event. Primary Contact Number for Bride & Groom: _________________________________ included Table Cloths are NOT included in the rental fee. Primary E-mail contact for Bride & Groom: __________________________________ Table & Chair Placement: Basic floor set up is included in the rental rate. EMP staff will provide minimal initial set-up before the preparation time. Any furniture required, or moving of Event Type: ____Reception & Ceremony ____Ceremony only ____Reception only chairs, tables, etc. from the original set-up is the Renter's responsibility. Ceremony Location: ____ The Barn ____ The Fields ____ Off Property TABLES AND CHAIRS MUST BE ARRANGED AND REMAIN ARRANGED per EMP&RA approved MUST floor plan. Fire Department Exit Codes will be strictly enforced. Number of Expected Guests: ___________ Wedding or Day of Event Coordinator: non-denominational facility. Evergreen Memorial Park is a non-denominational facility. How to Reserve your Date The Field’s @ The Barn Security Deposit $600.00 (acts as reservation, damage and cancellation fee) Up To 15 Guests 16-35 Guests 36-50 Guests 51-75 Guests 76-100 Guests* The receipt of your Rental Contract, General Information Sheet and payment of the Security $ 390.00 $ 440.00 $ 490.00 $ 540.00 $ 690.00 Deposit will reserve and confirm your date. *AN ADDITIONAL CHARGE OF $1.25 PER GUEST FOR EVENTS OVER 100 IN THE FIELDS. Final Payment The Field’s Payment in full of all rental fees and any additional charges/services must be received 30 days prior The Field’s rates are for 3 hour time blocks. to the event date. Failure to pay by the due date will result in automatic cancellation of the rental The Field’s Rental Rates include the use of and initial setting of the # of tables and chairs specified for agreement. your group. Power can be run to the Field for an additional fee. Cancellation / Refund Policy Rental of The Field’s for a service only DOES NOT include usage of the barn. Renter may cancel the reservation in writing 6 months or more before the event date and receive ½ of what was paid for the security deposit. Deposits are not refundable should the event be canceled within the period of six months prior GENERAL RENTAL INFORMATION FOR THE BARN & FIELD’S to the event date. Cancellations less than 30 days but more than 20 days will forfeit the full amount paid for the days, Alcohol security deposit plus ½ of the rental fee. A client hosted non-cash bar may be arranged ONLY by hiring an approved insured bartender service. Cancellations less than 20 days or No Show Events will forfeit all monies previously paid to and All alcohol must be dispensed by said bartender(s), and no money may be exchanged for alcohol by received by EMP&RA. the guests at the event. Each wedding party should consider the legal implications involved in serving any type of alcoholic beverage to any who will be driving a car from the event. Evergreen Memorial Any security deposit due minus any assessed fees will be refunded within 3 weeks of your event. Park & Recreation Association does not dispense any alcoholic beverages. Violation of our alcohol policy will be cause forfeiture of your Security Deposit. Additional Services & Fees Available ALCOHOL SERVICE MUST END 45 MINUTES BEFORE CLEAN-UP HOUR. Special Décor Modifications…$ 50.00/hr. (1 hour minimum) KEGS MUST BE ENCLOSED IN LEAK PROOF CONTAINERS AND CANNOT BE IN THE PARLOR. PROOF CANNOT Additional Cleaning…$75.00/hr. (1 hour minimum) KEGS WITHOUT BARTENDER SUPERVISION ARE NOT PERMITTED INSIDE OR OUTSIDE THE SUPERVISION PERMITTED OUTSIDE Removal Fee for EMP Rental Items…$ 25.00/ hour + $1.50/each item BUILDING. Removal Fee for Outside Rental Equipment…$250.00 + $1.50/ per each item Fee for trash not removed by renter… $5.00/bag SERVING THE SERVING OF ALCOHOL AND/OR CONSUMPTION OF ALCOHOL TO/BY PERSONS UNDER 21 YEARS OF AGE IS NOT PERMITTED Parking Attendants 2 attendants $150.00(2Hrs.) Parking attendants are required for any event over 75 guests at any location General Liability Insurance Memorial Services, Receptions 3 Hour Service/Reception $399.00 Proof of personal homeowner’s insurance or a renter’s insurance rider for general liability IS REQUIRED by EMP staff to assist with service $75.00 renter and must be on file 30 days before event. Additional hour(s) for services/receptions $150.00/hr. *Please see the USAGE FOR CELEBRATION OF LIFE SERVICES rental contract for complete details. The Barn Recommends A list of recommended caterers and other outside service professionals is available to help you plan the perfect event. Outside Source Rentals You are welcome to rent chairs, tables, or any other equipment from an outside source. The renter is Web Casting of your wedding starting at….. $240.00 responsible for the set up and takes down of the tables and chairs, and the delivery and haul away of such We now offer web casting or video taping of your service. Please check with our staff for more information. items within 24 hours of the event or a rental removal fee of $250.00 + $1.50 per each item will be assessed. Park Chaplain The Park Chaplain is available for your service if needed. There is a $150.00 honorarium and Clean & Exiting Policy’s for The Barn & Fields administrative service fee for services at Evergreen Memorial Park & Recreation Association that are Barn Renter is required to leave the premises (The Barn or The Field’s) in the exact condition in which it performed by the park chaplain for all ceremonies. You are welcome to provide your own chaplain. . was upon arrival. This includes taking down of tables and chairs, food spills and debris removed from floors, walls and chairs; floors swept and mopped and all trash cans emptied/removed. cor Décor Fee for trash not removed by renter ($5/bag) Interior decor – all items currently in The Barn are secured. You may add any items you would like for Any additional clean up after the event that is deemed necessary by EMP&RA staff will be assessed the decor. Outside decor must be weighted/secured to prevent flyaway or landing in the water. Please a fee of $75.00/hr. e contact us if you are unsure of what's acceptable and what's not. If wedding party does not take down EMP tables and chairs, a tear down fee of $25.00 + $1.50 per chair/table will be assessed. THE USE OF THE FOLLOWING ITEMS IS NOT PERMITTED IN THE BARN OR ON THE PREMISES FOLLOWING BARN Renter MUST check out of building with EMPRA staff before leaving the property. Cardboard chafing dishes or oil lamps, open flame, candles, sparklers, fireworks, luminaries, tiki torches , Please read your rental contract for additional information for you event. rice or birdseed, confetti or glitter helium balloons with strings or silly string. For a complete listing of items not permitted, please see the rental contract. EMP Equipment Rental Rates: (Items the (Items below are not included in the rental of the barn) Additional Rental Information CD/ Tape Player $10.00 Coffee Pot(s) $10.00/each Barbecue grills and gas-cooking devices may only be used in approved areas outside the facility and gas- Laptop Computer (for video) $40.00 Table Cloths $5.00/each are not permitted on decks or grass grass. DJ/Band Hook Up $20.00 Extension Cord $10.00/each A/V Package (portable sound $165.00 Risers/Stage $50.00/each Ice Carvings must be completely contained to prevent damage to tables and floors and must be system, video projector and screen) disposed of in an appropriate manner. Outside Power Hookup $25.00 Renter understands that there is no alternate power source available at the EMP&RA facility and that EMPRA is not responsible for any loss of power to the building at any time due to control. circumstances beyond our control. Only existing wall plugs may be used - no rewiring for any reason. **Set- time blocks. **Set-up time is included in the time blocks. Set You may purchase 1 additional hour for $125.00 if more time is needed. Wedding Limousine Service THE BARN RECOMMENDS... Bartending Services (Required if alcohol is served at function) Musicians ~ Live 303-462-3200 Clear Creek Cowboys www.yourweddinglimo.com There are many fine and reputable Bartenders & More Leo Everett & Big Sky people in the event industry. Listed 303-733-6996 303-428-0841 Horse & Carriage are the company’s that we and www.bartendersandmore.com previous renters feel will provide the Narrow Gauge Box Elder best service to you. “Hey Bartender” 719-382-8674 303-659-6690 720-308-7775 NarrowGaugeCountry.com Collier Carriage Company Catering Services www.heybartender.us.com The Promise Band 303-621-2486 Aspen Specialty Officiants Bruce & Lisa Cole firstname.lastname@example.org 303-838-6388 Liquor Stores Rev. Ron Lewis 303-697-3258 Emergency Bridal & Formal Wear www.aspenspecialtyfoods.com Biggie Wine & Liquor Evergreen Memorial Park Cowboy Metal www.promiseband.com Al's Formal Wear 303-816-9013 303-674-7777 303-778-0851 Cabin Creek Smokehouse BBQ 303- 972-0544 303-838-0375 Conifer Village Liquor Pianist/Organist Rev. Donald Bossart www.alsformalwear.com Local Lodging 303-785-4227 303-838-6086 Pamela Weng 303-757-3366 Alpen Way Chalet Amanda’s Bridal Wear 303-674-4460 (home) Cartedor Catering & Events Evergreen Discount Liquors Rev. Forrest Whitman 303-674-7467 303-422-4007 303-888-8423 (cell) 303-755-2100 303-674-9170 303-258-3951 www.AlpenWayChalet.net amandasbridal.com email@example.com Rev. Martin Hunckler Bear Creek Cabins Dip-n Delights Chocolate Fountain Carole Tillotson Specialty Services 720-949-0022 303-333-3612 303-674-3442 303-670-0420 Weddings on Wheels www.bearcreekcabinsco.com dipndelights.com Dal Gordon 720-224-2484 www.weddings-denver.com Famous Dave’s Violinist 303-975-6774 Bears Inn Bed & Breakfast Julie Evans 303-670-1205 Bar-B-Que Catering 303-799-7950 Photography Photography & Video www.bearsinn.com Event Planner 303-861-2937 ext. 22 Kathleen Kennec fdcatering.com Florists Candid Wedding Crystal Lake Resort Holly Berry Flute & Guitar 303-425-7222 720-629-7585 303-838-5253(lake) Footers Catering 303-674-4821 Silverwood LaGrange Photography www.crystallakeresort.com 303-762-1410 www.thehollyberry.com 303-651-2499 Dove Releases 303-674-5054 White Birds Unlimited www.FootersCatering.com Highland Haven Creekside Inn Stem’s a Flower Shop Classical Cellist Mike Artz Photography 303-674-3577 303-424-3322 Hog Heaven Bar-B-Que 303-674-4995 Teera Price & Video www.highlandhaven.com whitebirdsunlimited.com 303-838-8814 www.StemsaFlowerShop.com 303-818-6554 303-679-1089 www.hoghavenbar-b-que.com Quality Suites PHOTO BOOTHS Life Styles Catering Music ~ DJ’s Bagpiper Scott T Photography @ Evergreen Parkway Summit Photo Booth 303-232-7932 A Beggar’s Tunes BR’N The Bagpiper 720-297-5098 303-526-2000 720.432-6684 303-674-4067 303-733-6890 www.goldenevergreenhotel.com SummitPhotoBoothColorado.com www.lifestylescatering.com Wakefield Photography www.beggarstune.com 303-838-3542 Mountain Cuisine Catering Harpist Rental Companies Classic Cars 303-503-9765 D.J. Rex Buchanan “Wedding Strings” Altitude Media Productions Colorado Party Rentals Chauffer Driven 720-933-7383 www.mtncuisine.com 303-770-3917 Jim Floyd 303-838-1185 303-781-1111 1936 4 door convertible www.discosapier.com www.ampvid.com www.cpartyrentals.com Denny Gorkin Rocky Mountain Hog Roasters “Musical Moments” 303-368-4157 303-432-0666 M & M Music 303-777-0459 Evergreen Rentals, Inc. Limousine, Shuttle, www.rmhr.com Mike Coleman DJ 303-674-7924 & Taxi Service Wedding Fun Packages 303-674-7725 Square Dance Callers Specialty Catering Sunset Limousines Party Time Rental, Inc. Fun Productions, Inc. Bob Gaunt 303-674-5563 Quality Mobile Sound 303-426-9668 303-935-4545 Themed wedding events 303-503-0095 www.specialtycateringinc.com 303-682-5242 www.sunsetlimo.com www.partytimerental.com 303-344-8899 www.qualitymobilesound.com Square Dance Etc. FunProductions.com Tony Rosacci’s Fine Catering Taxi, Limo & Delivery Bob Riggs 303-662-9353 303-333-8294 303-808-7837 www.TonyRosacciCatering.com The Barn Floorplan Lower Level Storage DECK Main Level WOMEN'S RESTROOM Ground Level Deck Storage Storage s Prep MEN'S R.R. Parlor Room Bridal Room FIRE LANE Moveable Buffet Upper Level – Loft Table Availability Organ 12 - 5' rounds Barn Door 13 - 6' rectangle tables Open to Main Level 7 - 8' rectangle tables OUTSIDE AWNING 2 - 4' rectangle tables Seating* FIRE LANE Main floor seats 150 max for services Parlor seats 24 max 6 Mezzanine seats 50 max Lower Level seats 80 max 8 *Tables, serving lines, and dance floor space may reduce maxium seating capacity. Main Level Sample seating for 150 guests on all 3 levels. Lower Level Storage DECK WOMEN'S RESTROOM Ground Level Deck Storage Storage 8 s Prep MEN'S R.R. 8 8 Parlor Room Bridal Room 8 8 8 8 FIRE LANE Upper Level – Loft Seats 48 w/ 6- 6' rectangle tables in the loft Seats 32 w/ 6- 8' tables in lower level Organ 8 8 Open to Main Table Availability 6 Level 12 - 5' rounds 6 13 - 6' rectangle tables Barn Door Seats 80 w/ 8 round and 2- 8' 7 - 8' rectangle tables tables on main level OUTSIDE AWNING FIRE LANE 2 - 4' rectangle tables Seating* Main floor seats 150 max for services Parlor seats 24 max 6 6 6 6 6 Mezzanine seats 50 max Lower Level seats 80 max *Tables, serving lines, and dance floor space 8 may reduce maxium seating capacity.
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