The Barn & Fields
At Evergreen Memorial Park
The Barn at Evergreen Memorial Park is a spectacular venue with something for everyone. Arrive at the
Please see the rental contract for a complete listing historic Barn Chapel in a horse and carriage, and sweep across native flagstone floors in to this spacious and
charming old log building. Look out through the stained glass windows and view the reservoir and the high
of all rental related information.
mountain meadow where buffalo, fallow deer and elk make their home. This historic assembly of 5 old barns, a
church and a resort make a unique venue for your next event. It has a main floor, parlor, loft and a walk out
EMPRA reserves the right to make changes at any time regarding pricing, procedures and policies.
basement that provides splendid rustic character. The Barn will make a lasting impression.
Outdoor Field Areas can accommodate large or small weddings, ceremonies or parties and you can
RENTAL RATES & SERVICES customize our scenic field grounds to your liking. With a reservoir, lake, wildlife and
Rates Effective May 1, 2012 grass all about, it truly makes for a lovely and special outdoor event.
Evergreen Memorial Park & Recreation Association Evergreen Memorial Park & Recreation Association
26624 N. Turkey Creek Rd., Evergreen, CO 80439 26624 N. Turkey Creek Rd., Evergreen, CO 80439
Ph.: 303-674-7750 ~ Fax: 303-674-9052 Ph.: 303-674-7750 ~ Fax: 303-674-9052
To begin the rental process, please complete form below and fax or email
The Barn @ Evergreen Memorial Park
The Barn & Fields @ Evergreen Memorial Park
More Information on time blocks listed below.
Time Block of 6 Hours 8 Hours 10 Hours 12 Hours INFORMATION
GENERAL RENTAL INFORMATION SHEET
Week Day’s (M-F) $150.00/hour 8-4pm 3 hr. min.
Name: Event Type:
Evening’s (M-Thru) $200.00/hour 5-11pm 3 hr. min.
Event Date: Day of the Week: Time of Event:
Friday Evening $2390.00 $2790.00 $3190.00 $3690.00
Main Contact for Arrangements: Phone:
Saturday Evening $3190.00 $3590.00 $4090.00 $4590.00
Sunday Evening $2390.00 $2790.00 $3190.00 n/a
Address: Main Phone:
Holiday Evening $3290.00 $3790.00 $4290.00 $4690.00
City, State, Zip: Email:
The Barn can accommodate up to 225 for dining on 3 levels.
Time Block Hours: (hours include setup and cleanup) # of People Expected:
Catered? Dancing? Music? Alcohol? (subject to meeting requirements)
Time Block Hours – Set-Up, Clean-Up and Event Times
How did you hear about The Barn?
ALL TIME BLOCK HOURS INCLUDE 1 HOUR FOR SETUP AND 1 HOUR FOR CLEANUP
WITHIN THE TIME BLOCK.
Evening Event Start Times are based on block hours. Example A 10 hour block would start at
2:30pm Alcohol service must end by 10:45pm with event ending and guests departed by The Barn & Fields @ Evergreen Memorial Park
11:30pm, and building clean and vacant by 12:30am. WEDDING INFORMATION
The Barn Event Date: Day of Week: ___________ Time: ___________
The Barn's rental rates include the use of the # of tables and chairs specified for your group, Bride: ____________________________ Groom: ___________________________
use of minimal kitchen facilities, trash supplies, use of The Field’s for your service (must be
during time block hours) and a building supervisor during your event. Primary Contact Number for Bride & Groom: _________________________________
Table Cloths are NOT included in the rental fee. Primary E-mail contact for Bride & Groom: __________________________________
Table & Chair Placement: Basic floor set up is included in the rental rate. EMP staff will
provide minimal initial set-up before the preparation time. Any furniture required, or moving of Event Type: ____Reception & Ceremony ____Ceremony only ____Reception only
chairs, tables, etc. from the original set-up is the Renter's responsibility. Ceremony Location: ____ The Barn ____ The Fields ____ Off Property
TABLES AND CHAIRS MUST BE ARRANGED AND REMAIN ARRANGED per EMP&RA approved
floor plan. Fire Department Exit Codes will be strictly enforced. Number of Expected Guests: ___________
Wedding or Day of Event Coordinator:
Evergreen Memorial Park is a non-denominational facility.
How to Reserve your Date The Field’s @ The Barn
Security Deposit $600.00
(acts as reservation, damage and cancellation fee) Up To 15 Guests 16-35 Guests 36-50 Guests 51-75 Guests 76-100 Guests*
The receipt of your Rental Contract, General Information Sheet and payment of the Security $ 390.00 $ 440.00 $ 490.00 $ 540.00 $ 690.00
Deposit will reserve and confirm your date. *AN ADDITIONAL CHARGE OF $1.25 PER GUEST FOR EVENTS OVER 100 IN THE FIELDS.
Final Payment The Field’s
Payment in full of all rental fees and any additional charges/services must be received 30 days prior The Field’s rates are for 3 hour time blocks.
to the event date. Failure to pay by the due date will result in automatic cancellation of the rental The Field’s Rental Rates include the use of and initial setting of the # of tables and chairs specified for
agreement. your group.
Power can be run to the Field for an additional fee.
Cancellation / Refund Policy Rental of The Field’s for a service only DOES NOT include usage of the barn.
Renter may cancel the reservation in writing 6 months or more before the event date and receive
½ of what was paid for the security deposit.
Deposits are not refundable should the event be canceled within the period of six months prior GENERAL RENTAL INFORMATION FOR THE BARN & FIELD’S
to the event date.
Cancellations less than 30 days but more than 20 days will forfeit the full amount paid for the
security deposit plus ½ of the rental fee. A client hosted non-cash bar may be arranged ONLY by hiring an approved insured bartender service.
Cancellations less than 20 days or No Show Events will forfeit all monies previously paid to and All alcohol must be dispensed by said bartender(s), and no money may be exchanged for alcohol by
received by EMP&RA. the guests at the event. Each wedding party should consider the legal implications involved in serving
any type of alcoholic beverage to any who will be driving a car from the event. Evergreen Memorial
Any security deposit due minus any assessed fees will be refunded within 3 weeks of your event.
Park & Recreation Association does not dispense any alcoholic beverages. Violation of our alcohol
policy will be cause forfeiture of your Security Deposit.
Additional Services & Fees Available
ALCOHOL SERVICE MUST END 45 MINUTES BEFORE CLEAN-UP HOUR.
Special Décor Modifications…$ 50.00/hr. (1 hour minimum) KEGS MUST BE ENCLOSED IN LEAK PROOF CONTAINERS AND CANNOT BE IN THE PARLOR.
Additional Cleaning…$75.00/hr. (1 hour minimum) KEGS WITHOUT BARTENDER SUPERVISION ARE NOT PERMITTED INSIDE OR OUTSIDE THE
SUPERVISION PERMITTED OUTSIDE
Removal Fee for EMP Rental Items…$ 25.00/ hour + $1.50/each item BUILDING.
Removal Fee for Outside Rental Equipment…$250.00 + $1.50/ per each item
Fee for trash not removed by renter… $5.00/bag SERVING
THE SERVING OF ALCOHOL AND/OR CONSUMPTION OF ALCOHOL TO/BY
PERSONS UNDER 21 YEARS OF AGE IS NOT PERMITTED
Parking Attendants 2 attendants $150.00(2Hrs.)
Parking attendants are required for any event over 75 guests at any location
General Liability Insurance
Memorial Services, Receptions 3 Hour Service/Reception $399.00 Proof of personal homeowner’s insurance or a renter’s insurance rider for general liability IS REQUIRED by
EMP staff to assist with service $75.00 renter and must be on file 30 days before event.
Additional hour(s) for services/receptions $150.00/hr.
*Please see the USAGE FOR CELEBRATION OF LIFE SERVICES rental contract for complete details.
The Barn Recommends
A list of recommended caterers and other outside service professionals is available to help you plan the
perfect event. Outside Source Rentals
You are welcome to rent chairs, tables, or any other equipment from an outside source. The renter is
Web Casting of your wedding starting at….. $240.00 responsible for the set up and takes down of the tables and chairs, and the delivery and haul away of such
We now offer web casting or video taping of your service. Please check with our staff for more information. items within 24 hours of the event or a rental removal fee of $250.00 + $1.50 per each item will be
The Park Chaplain is available for your service if needed. There is a $150.00 honorarium and Clean & Exiting Policy’s for The Barn & Fields
administrative service fee for services at Evergreen Memorial Park & Recreation Association that are Barn
Renter is required to leave the premises (The Barn or The Field’s) in the exact condition in which it
performed by the park chaplain for all ceremonies. You are welcome to provide your own chaplain. . was upon arrival. This includes taking down of tables and chairs, food spills and debris removed
from floors, walls and chairs; floors swept and mopped and all trash cans emptied/removed.
Décor Fee for trash not removed by renter ($5/bag)
Interior decor – all items currently in The Barn are secured. You may add any items you would like for Any additional clean up after the event that is deemed necessary by EMP&RA staff will be assessed
the decor. Outside decor must be weighted/secured to prevent flyaway or landing in the water. Please a fee of $75.00/hr.
contact us if you are unsure of what's acceptable and what's not. If wedding party does not take down EMP tables and chairs, a tear down fee of $25.00 + $1.50 per
chair/table will be assessed.
THE USE OF THE FOLLOWING ITEMS IS NOT PERMITTED IN THE BARN OR ON THE PREMISES
FOLLOWING BARN Renter MUST check out of building with EMPRA staff before leaving the property.
Cardboard chafing dishes or oil lamps, open flame, candles, sparklers, fireworks, luminaries, tiki torches , Please read your rental contract for additional information for you event.
rice or birdseed, confetti or glitter helium balloons with strings or silly string. For a complete listing of
items not permitted, please see the rental contract. EMP Equipment Rental Rates: (Items the
(Items below are not included in the rental of the barn)
Additional Rental Information CD/ Tape Player $10.00 Coffee Pot(s) $10.00/each
Barbecue grills and gas-cooking devices may only be used in approved areas outside the facility and
gas- Laptop Computer (for video) $40.00 Table Cloths $5.00/each
are not permitted on decks or grass
grass. DJ/Band Hook Up $20.00 Extension Cord $10.00/each
A/V Package (portable sound $165.00 Risers/Stage $50.00/each
Ice Carvings must be completely contained to prevent damage to tables and floors and must be
system, video projector and screen)
disposed of in an appropriate manner. Outside Power Hookup $25.00
Renter understands that there is no alternate power source available at the EMP&RA facility and
that EMPRA is not responsible for any loss of power to the building at any time due to
circumstances beyond our control.
Only existing wall plugs may be used - no rewiring for any reason.
**Set- time blocks.
**Set-up time is included in the time blocks.
Set You may purchase 1 additional
hour for $125.00 if more time is needed.
Wedding Limousine Service THE BARN RECOMMENDS... Bartending Services
(Required if alcohol is served at function)
Musicians ~ Live
303-462-3200 Clear Creek Cowboys
www.yourweddinglimo.com There are many fine and reputable Bartenders & More Leo Everett & Big Sky
people in the event industry. Listed 303-733-6996 303-428-0841
Horse & Carriage are the company’s that we and www.bartendersandmore.com
previous renters feel will provide the Narrow Gauge
best service to you. “Hey Bartender” 719-382-8674
Collier Carriage Company Catering Services www.heybartender.us.com
The Promise Band
303-621-2486 Aspen Specialty
Officiants Bruce & Lisa Cole
firstname.lastname@example.org 303-838-6388 Liquor Stores
Rev. Ron Lewis 303-697-3258
Emergency Bridal & Formal Wear www.aspenspecialtyfoods.com Biggie Wine & Liquor
Evergreen Memorial Park Cowboy Metal www.promiseband.com
Al's Formal Wear 303-816-9013
303-674-7777 303-778-0851 Cabin Creek Smokehouse BBQ
303-838-0375 Conifer Village Liquor Pianist/Organist
Rev. Donald Bossart www.alsformalwear.com
Local Lodging 303-785-4227 303-838-6086 Pamela Weng
303-757-3366 Alpen Way Chalet Amanda’s Bridal Wear 303-674-4460 (home)
Cartedor Catering & Events Evergreen Discount Liquors
Rev. Forrest Whitman 303-674-7467 303-422-4007 303-888-8423 (cell)
303-258-3951 www.AlpenWayChalet.net amandasbridal.com email@example.com
Rev. Martin Hunckler Bear Creek Cabins Dip-n Delights Chocolate Fountain Carole Tillotson
Specialty Services 720-949-0022
303-333-3612 303-674-3442 303-670-0420
Weddings on Wheels
Dal Gordon 720-224-2484
www.weddings-denver.com Famous Dave’s Violinist
303-975-6774 Bears Inn Bed & Breakfast
303-670-1205 Bar-B-Que Catering
Photography & Video www.bearsinn.com Event Planner 303-861-2937 ext. 22
Kathleen Kennec fdcatering.com Florists
Candid Wedding Crystal Lake Resort Holly Berry Flute & Guitar
303-838-5253(lake) Footers Catering 303-674-4821 Silverwood
LaGrange Photography www.crystallakeresort.com 303-762-1410 www.thehollyberry.com 303-651-2499
303-674-5054 White Birds Unlimited www.FootersCatering.com
Highland Haven Creekside Inn Stem’s a Flower Shop Classical Cellist
Mike Artz Photography 303-674-3577 303-424-3322 Hog Heaven Bar-B-Que 303-674-4995 Teera Price
& Video www.highlandhaven.com whitebirdsunlimited.com 303-838-8814 www.StemsaFlowerShop.com 303-818-6554
Quality Suites PHOTO BOOTHS
Life Styles Catering Music ~ DJ’s Bagpiper
Scott T Photography @ Evergreen Parkway Summit Photo Booth
303-232-7932 A Beggar’s Tunes BR’N The Bagpiper
720-297-5098 303-526-2000 720.432-6684 303-674-4067 303-733-6890
www.goldenevergreenhotel.com SummitPhotoBoothColorado.com www.lifestylescatering.com
Wakefield Photography www.beggarstune.com
303-838-3542 Mountain Cuisine Catering Harpist
Rental Companies Classic Cars 303-503-9765 D.J. Rex Buchanan
Altitude Media Productions Colorado Party Rentals Chauffer Driven 720-933-7383
Jim Floyd 303-838-1185 303-781-1111 1936 4 door convertible www.discosapier.com
www.ampvid.com www.cpartyrentals.com Denny Gorkin Rocky Mountain Hog Roasters “Musical Moments”
303-368-4157 303-432-0666 M & M Music 303-777-0459
Evergreen Rentals, Inc.
Limousine, Shuttle, www.rmhr.com Mike Coleman DJ
& Taxi Service Wedding Fun Packages 303-674-7725 Square Dance Callers
Sunset Limousines Party Time Rental, Inc. Fun Productions, Inc. Bob Gaunt
303-674-5563 Quality Mobile Sound
303-426-9668 303-935-4545 Themed wedding events 303-503-0095
www.sunsetlimo.com www.partytimerental.com 303-344-8899
www.qualitymobilesound.com Square Dance Etc.
FunProductions.com Tony Rosacci’s Fine Catering
Taxi, Limo & Delivery Bob Riggs
The Barn Floorplan
Storage DECK Main Level
RESTROOM Ground Level Deck
Upper Level – Loft
Organ 12 - 5' rounds
Barn Door 13 - 6' rectangle tables
Open to Main
Level 7 - 8' rectangle tables
OUTSIDE AWNING 2 - 4' rectangle tables
FIRE LANE Main floor seats 150 max for services
Parlor seats 24 max
6 Mezzanine seats 50 max
Lower Level seats 80 max
8 *Tables, serving lines, and dance floor space
may reduce maxium seating capacity.
Main Level Sample seating for 150 guests on all 3 levels.
RESTROOM Ground Level Deck
FIRE LANE Upper Level – Loft
Seats 48 w/ 6- 6' rectangle tables in
the loft Seats 32 w/ 6- 8'
tables in lower
Open to Main Table Availability
6 Level 12 - 5' rounds
6 13 - 6' rectangle tables
Seats 80 w/ 8 round and 2- 8'
7 - 8' rectangle tables
tables on main level OUTSIDE AWNING FIRE LANE 2 - 4' rectangle tables
Main floor seats 150 max for services
Parlor seats 24 max
Mezzanine seats 50 max
Lower Level seats 80 max
*Tables, serving lines, and dance floor space
may reduce maxium seating capacity.