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					Job Application

   Chapter 4
   Business Communication
Introduction

    Employers will look for appropriate
     candidate to fill in the available post
    Job seekers will look for post that they
     can fit in
The Internet

    Recruiters
        Can post Job vacancies in the Internet
        Can state qualifications and Experience
         Requirements in the Internet
        Can design their application form
        Can accept CV through email or uploading
         through a website
        Closing date of application will normally be
         stated
The Internet

    Job Seekers
        Can search for job in the job seeking
         website
        Can use advanced search to narrow down
         search result
        Can fill in Application form of the website
         Can upload through a website or send CV
         with email to recruiters
        Can receive daily email about the latest
         job availability
Sources of Job vacancies
        Newspaper
          Job adverts or can be found in classified ad sections
          May publish only on certain day of a week
        On Campus Services
          Careers advisers
          Normally displayed at notice board in the college or training
           centre
        Employment or Recruitment Agencies
          Companies that assist recruiters to get suitable candidate to
           fill in available posts
          Sometimes publish jobs in newspaper
          Allow job seekers to look for both part time and full time job;
           and both permanent and temporary job.
Sources of Job vacancies
    Government Job Centres
        Publishing jobs available in the government
         sectors
        Sometimes published in local newspaper
    Approaching Organization
        Write, phone or visit companies you are
         interested in working for and tell them about
         yourself
    Personal Contacts and Networking
        Ask friends and family about vacancies where
         they work and contact names
    Surf the Internet
    Television and Radio
Job Description
    Description related to the nature of the job
        Job Title
        Purpose of the job
        Duties and tasks to be carried out
        Method for performance assessment
        Responsibilities
        Superior of jobholder
        Span of control
        Authority level
        Internal contacts
        External contacts
Person Specification

    Description about required quality a
     candidate must possess to meet the Job
     Description.
      Qualifications
      Experience

      General Intelligence

      Special aptitudes (i.e. talent) or skills

      Personal Characteristics

      Personal Circumstances
Recruitment

    Recruiter
        FIRST, Get people from within
         organization. Promote staff to fill in vacant
         post
        THEN, advertise externally
Advertising Vacancies

        Advertisement (Guidelines)
         Wording and appearance
             Attractive
             Persuasive
             Presenting a real opportunity to the reader
         Layout guidelines
             Easy to read
             Follow logical order
Adverts Layout

      Suggested Layout
          Summary of Job Description
          Benefits
              Salary
              Pension Scheme (if any)
              Allowances
          Location
          Pointers (advice)
              Experience required?
              Age restriction?
              Driving license required?
Adverts Layout
        Suggest reader how to apply for job
            email?
            telephone?
            refer to who?
            if CV needed?
            closing date for application
            location of company
Averts & Job Seekers

      Job Seekers (must understand …)
          Expression in adverts regarding – Essential
           requirements
              must possess
              must have
              will be expected to have
          Expression in adverts regarding – Desirable
           requirements
              would be useful
              would be an advantage
When Applying for Job…

      Job Seekers (must asks the following …)
          What do I expect by working in the company?
           Is there any room for personal development
           and advancement?
          What is the reputation of the company?
          Do I really want this job?
          Am I ready to make an application?
Application

      To make an application of a job, a
       candidate must:
          Write a CV
          Fill in Application Form
          Write an Application Letter
Basic CV should contain

      Personal Detail
          Name, Address and Contacts
          Optional: place of birth, marital status, national
           insurance number and next-of-kin, and
           nationality
          Use your name as header
CV …
      Education and Qualification
         Reverse chronological order
         Education
             Names of school/colleges/universities
             Date attended
         Qualification
             Qualification name
             Date attended
      Work Experience
         Company name
         Job title
         Duties/responsibilities
         Date or duration
CV …
      Interests
         Reflects how you spend your spare time
         Information that will help you to get the job
      Additional Information
         Driving license?
         First aid qualification?
         Other skills
      Referees
         Person who have known you for about 2 years
         2 names of people (lecturer or previous employer)
         Check if your referees if they can be your referee
Filling Form
  Fill in Application Form
  DO NOT:
         Leave gaps in form
         Take short cuts by stapling CV to the form and writing “See CV”
         Cite referees without first asking them
    DO:
         Focus on relevant information
         Use a continuation sheet if there is not enough room on the form
         Avoid negative statements
    When completing application form
         Photocopy the form
         Read it and note any special instructions
         Write a draft
         Get someone to check the draft
         Complete original form
         Compose a cover letter
Writing an Application Letter
    SHOULD NOT repeat what is stated in CV
    Communicate interesting information about you
    Communicate about your skills and how it is valuable to the
     organization
    Content:-
         Job title or any other reference no. or post no.
         Where you read/heard of the vacancy?
         Why are you interested/
         Why you are qualified?
         Why your education, experience and skills are appropriate for the
          job?
         Personal attributes
         Refer to your enclosed CV
         End by expressing your desire to attend an interview
    Tone: Persuasive
Interviews

        Short Listing
         List of people to be chosen for interview
         Make sure:-
             Data, Time
             Whom and where to report to
             Location of organization (try going there once,
              observe he environment)
             Special instructions about the interview
              program (if any)
Preparing for the Interview
(Interviewee)
      Inform referee immediately that you have been
       called for interview
      Put data and time of interview in your diary
      Check the exact location before the interview
      Find out the background and nature of the
       organization
      Prepare necessary documents to help you during
       the interview
      Be prepared with a set of answers to possible
       questions of recruiter
          Discuss with friends about possible answer to certain
           questions
Appearance and Behaviour of
Interviewee
      Appearance:-
          Hygiene
          What you are going to wear?
          Footwear
          Hair should be clean and tidy
          Jewellery might accessories an outfit, but don’t
           over do it
Interview …

      Behaviors:-
          Get to the place earlier
          Don’t sit until you are invited
          Don’t slouch in the chair, sit up right
          Don’t chew gum, eat or smoke
          Sat ‘please’ and ‘thank you’ as appropriate
Interview

      Avoid:-
          Nervous laughter
          Repeated clearing of throat
          Fiddling with hair, spectacles or jewellery
          Tapping foot or shaking knee
          Drumming fingers
          Fidgeting in the chair
Interview

      Practice to:-
          Slow down the pace of talking or moving
          Take a deep breath now and then
          Concentrate on what is being said
Interviewer
    Brief interviewee with accurate information
     over the phone
    Know the essential requirements of the
     vacancy
    Understand interviewee’s details
    Prepare some questions
    Clear up desk for interview
    Check the environment for conducting
     interview
    Questioning and Listening
Assessing Candidate

      Assessing the Candidate:-
          Physical Characteristics
          Qualification and Experience
          General Intelligence
          Special Aptitudes (nature’s gifts)
          Interests
          Disposition (Do others like you?)
          Circumstances (able to travel? Or be
           transferred to another location?)
Further Selection Processes

      Further Selection Processes
          Invite for second interview
          Get senior manager to join the interview
          Assessment centre to test skills on candidate
THE END

				
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