Dear Students, Parents, and Guardians,
On behalf of everyone, we would like to welcome you to the 2009-10 school year at A.
Douglass School. We present this student handbook to you in order to keep you informed
of the rules, policies, and procedures in place at Douglass school. Let us work together
to ensure a successful school year by following all the rules and procedures prescribed
in this handbook. If we all concentrate on assuming responsibility for our success,
building positive relationships with all individuals in the building, focusing on obtaining the
highest results, and giving respect to each and every individual in the building, we will
transform Douglass School into a GREAT school.
Angela A. brown, Principal
Demetria Faulkner, Asst. Principal
School Mascot: Jr. Devils
School Colors: Maroon and White
School Hours: 8:30 am – 3:15 pm
Important Phone Numbers
Attendance Office: (901)416--7074 Main Office: (901)416-5946
School Fax: (901)416-7085
Elem. Grade Counselor: (901)416-7089 Middle Grade Counselor: (901)416—7086
This compact was jointly developed with parents and outlines the responsibility of each member for improving student
As the overseer of my child’s future, I agree to:
Prioritize time spent at home to focus on completion of homework;
Tap into available resources (public library, museum, etc.) to assist my child with learning and assignments;
Ensure that my child arrives at school daily and promptly;
Support my child’s learning by using the television as an extension of learning as opposed to solely using it for
entertainment, and promote positive use of extra-curricular time;
Communicate with teachers through parent/teacher conferences, telephone, e-mail;
Respond promptly to communication and progress reports sent by the school;
Be available to volunteer, participate, and observe my child in class;
Support the school’s Discipline Plan.
My education is important to me; therefore, I agree to:
Come to school prepared to learn and have the required materials for learning;
Be enthusiastic, open-minded and receptive to information;
Designate time at home for homework and study;
Put forth my best effort in all subjects;
Ask questions for clarification;
Complete classroom assignments, projects and homework in a timely manner;
Respect other students and adults just as I want to be respected
Support the school’s Discipline Plan.
We realize the future of our country lies in our hands; therefore, we agree to:
Provide detailed quality instruction to our students;
Provide feedback to parents and students about activities at school;
Sent student progress reports home regularly concerning class work;
Provide open communication to better enable parents to assist their child(ren) with assignments;
Provide motivational and engaging activities to enhance student understanding;
Respond in a timely manner to parents’ concerns, questions and suggestions;
Provide information regarding curriculum assessments, measurements and student expectations
Support the school’s Discipline Plan.
Knowing that I have been entrusted with the educational process of this school, I agree to:
Provide an environment that is rich in learning, safe and enjoyable;
Impose fair and consistent discipline measures;
Ensure teacher growth through ongoing professional development training in teaching strategies and
Douglass School is a federally funded NCLB School.
Family Engagement Plan
1650 Ash Street
Memphis, TN 38108
We, the members of the Douglass School Family, believe that all children have the right to earn a high-quality
education. For this to happen, it is important that the school staff, the community and families work jointly to
develop a working relationship. Parents and school officials have agreed and developed the following Family
Engagement plan for Douglass School.
To ensure that our parents participate in the development and implementation of the schools’ program, Douglass
School will encourage parents to do the following:
o Serve on the site-based leadership team
o Attend team level meetings, parent conferences, programs, and PTO meetings
o Volunteer their talents/services/time to the instructional program
o Help develop the family engagement plan and parent-school compact
Title I Involvement
The administrators, faculty and staff will provide a strategic plan and implement Title I requirements according
to the guidelines set forth in the law, which include the following:
o Make parents aware of Annual Title I meeting and our participation in Title I
o Allow parents to observe school programs and visit classrooms.
o Provide parents with student information and progress reports
o Provide parents with assessment results
o Encourage parents to attend all Open House/Family Night events which address the curriculum,
assessments, and the performances levels of our students
To ensure that our parents participate in the development and implementation of the school’s program, we will do
o Provide annual meeting to explain the components and requirements of Title I
o Inform parents about school programs and activities through our AMW newsletter, a school
calendar, and lesson line
o Provide the telephone number and teachers class code for Lesson Line
o Conduct parent-teacher conferences with the teacher parents to give parents an opportunity to
chart their child’s academic progress and discuss any issues with teachers.
o Encourage parents and students to join our local PTSO and attend Title I Meetings /Professional
Development provided during flexible times.
o Allow parents to visit the parent resource center
Douglass School is a School-wide Title I School.
4.502 Family Engagement Policy
Original Adoption: 08/05/91 (6156 Parental Involvement) Effective Date: 12/04/06
Revision Dates: 9/11/00 & 9/12/05 (Parental Involvement), 12/04/06
The purpose of this policy is to partner with families in a coordinated effort to provide Memphis City Schools students with a
home/school/community environment that encourages academic achievement and enables students to meet Federal, state and
city academic performance standards.
This policy applies to all families that have children in Memphis City Schools and to administrators, principals, teachers and
other support personnel in Memphis City Schools.
III. POLICY STATEMENT
Families have the primary responsibility for the education of their children. They provide the foundation for academic
success. Memphis City Schools respects the roles and responsibilities of families in assuring that their children are adequately
educated, and is committed to developing a strong, ongoing partnership with families to create or strengthen stimulating
home and school learning environments. Administrators, principals, teachers and support staff at each school must create a
climate of respect for and cooperation with families that will be evident in all teacher and staff interactions. This climate of
respect and cooperation will be based on the following goals:
1. To provide meaningful two-way communications between families and teachers and among families, schools, the district
and the community;
2. To provide opportunities for meaningful and varied participation by families in district and school leadership organizations
and other school activities and in programs and activities in the community that support student achievement;
3. To eliminate or reduce barriers to greater family participation and effective parent/child relations. Barriers include, but are
not limited to, socioeconomic, language/cultural/racial/ethnic, special needs or limited literacy; and
4. To provide training opportunities and informational seminars for families to enable them to understand student academic
content and achievement standards and curricular materials and to improve their parenting skills.
The school district, in conjunction with parents/guardians, shall develop a Family and Community Engagement Plan based on
the goals outlined in this policy. Activities and strategies included in the plan shall be incorporated in the Tennessee
Comprehensive System wide Planning Process. All Title I and non-Title I schools, in conjunction with parents/guardians,
also shall develop a family and community engagement plan based on the district’s parent involvement goals and other goals
a school deems appropriate. Parents at Title I schools shall also fully participate in the development, implementation, and
evaluation of the School Instructional Improvement Plan and the school review process for assessing progress. The family
and community engagement plan and a summary of the plan’s outcomes shall be included in the school’s School
Instructional Improvement Plan, if applicable.
The Superintendent of Schools shall organize a district-wide Parent Assembly to assist the school system in providing
children with a quality education. The purposes of the Parent Assembly are:
a. To support the school system at the national, state and local level in advocating for sound educational programs and
b. To advise the Superintendent on issues of concern to parents; and
c. To support the development of strong parent organizations at all schools.
The Parent Assembly shall include parent representatives from all schools in the district.
Family and Community Advisory Council
The Superintendent of Schools shall organize a Family and Community Advisory Council to assist the school system in
providing children with a quality education. The Council shall be comprised of members of the Parent Assembly,
representing Title I and non-Title I schools; district personnel; a Board member; and community representatives. The Council
shall reflect the school district’s socioeconomic, linguistic, and cultural diversity. The purpose of the Council shall be to:
a. Participate in developing, implementing and evaluating a district-wide family engagement policy;
b. Participate in developing, implementing and evaluating the district-wide Family and Community
Engagement Plan and in coordinating parent involvement strategies among various programs;
c. Participate in developing the district-wide School Consolidated Plan;
d. Participate in planning and developing district-wide policies and programs addressing such issues as homework,
attendance and student behavior; and
e. Participate in deciding how Title I funds for family involvement activities are allotted.
Each local school shall also have a local parent/school/community council that will assist in planning family involvement
activities and promoting student achievement at the school. The council, which can be an existing or new organization, must
reflect the diverse student population at the school. The purpose of the council shall be to:
a. Participate in developing, implementing and evaluating the school wide Family and Community Engagement
b. Participate in developing the School Instructional Improvement Plan;
c. Participate in planning and developing school-based rules and programs addressing such issues as homework,
attendance and student behavior; and
d. Participate in deciding how Title I funds for family involvement activities are allotted.
Payment of a membership fee to a school-wide parent organization shall not be a precondition to becoming a parent
representative on the council.
Tentative School Activities for 2009-2010 School Year
Months Activities Time
August First Day of School—Aug. 10
"Memphis City Schools does not discriminate in its programs or employment on the basis of
race, color, religion, national origin, handicap/disability, sex or age. For more
information, please contact the Off ice of Equity Compliance at (901) 416-6670."
All Memphis City School students are REQUIRED to wear UNIFORMS!!!!
Tops (shirts, blouses) must be white, with collars and sleeves.
Acceptable styles include Polo or golf-style shirts, Oxford or
button-down dress shirts, white blouses with Peter Pan collars.
Long sleeve and short sleeve versions (of the above mentioned style) are
Sleeveless tops are NOT acceptable.
A Colored shirt worn underneath or over polo shirt is NOT acceptable.
Bottoms (pants, walking shorts, skirts and jumpers) must be black, khaki tan or navy
Acceptable pant styles include full-length dress pants, boot-cut or straight-legged
pants, cargo pants, straight-legged Capri pants, cropped pants and knee-length
Skirts or jumpers must also be at the knee or longer.
Jeans, tight fitting or baggy pants are NOT acceptable.
Pants must be fitted at the waist and BELTS worn daily!!!!!
Shoes should not have heels higher than an inch and a half.
Athletic or tennis shoes, as well as boots, are acceptable.
If sandals are worn, they must have a heel strap.
House shoes/slippers are NOT acceptable.
Outwear (jackets and coats) cannot be worn in the building.
Light jackets designed for cooler weather must comply with the uniform colors.
Jackets and sweaters worn inside must be the following colors: White, Khaki, Black
or Navy Blue (No exceptions)
Clothing should not have any visible logos.
These guidelines apply to ALL students.
School Uniforms and Dress Codes (#6.310)
The policy revisions prohibit all students from wearing clothing, apparel or accessories
that denote a student’s membership in or affiliation with any gang associated with criminal
activities. The revisions also state that principals have authority to place restrictions on
the Basic Uniform for safety reasons including gang-related activity.
The administrative rules and regulations state that shoes with rollers/wheels are
Tights worn underneath bottoms must be the uniform colors: black, navy blue, white
or khaki color.
Belts: must be black, brown, navy blue or white.
SCHOOL RULES AND REGULATIONS
SCHOOL HOURS: School hours are from 8:30 a.m. until 3:15 p.m. Students are to be in their classrooms when
the tardy bell rings at 8:30. A tardy slip from the attendance office is required after 8:45 a.m. Frequently, students
are left at school well before 7:45 a.m. No adult supervision is provided at these times. Please be aware that the
safety of your child is at risk each time he/she is left unsupervised before and after school. We strongly urge parents
to make arrangements for timely transportation of their child(ren).
ARRIVAL AND DISMISSAL: Classrooms are open at 8:15 a.m. and school begins at 8:30 a.m. The cafeteria will
be open at 8:00 a.m. for students eating breakfast. Students walking or being dropped off by parents are to enter
through the front doors only and report to the cafeteria for breakfast. Bus riders will enter through the front doors.
Students will remain in the cafeteria until dismissal to class. Students should not be in the hallways before school.
After the 8:20 bell, students will report to their lockers then directly to homeroom.
Students will be dismissed each day at 3:15 p.m. Students should be completely off campus by 3:45 p.m. unless
accompanied by a teacher for a specific activity. There is no adult supervision of students after this time, unless they
are at a specified tutoring or practice.
Please schedule doctor and dental appointments outside of school hours. If this is not possible, please do not
check the student out before 11:15 a.m. This keeps your child from losing credit for a day’s attendance. Parents
must come to the attendance office to check the student out.
For the student’s safety, the teacher will not be able to release any student to anyone who has not obtained a
Dismissal Slip from the office. In addition, students will not be released to adults not listed on the student data sheet
and any adult coming to check a child out MUST SHOW PROPER IDENTIFICATION.
ACCIDENTS AND ILLNESS: If a student is injured or becomes ill at school, we will make
him/her comfortable and then call parents immediately. If the parent cannot be reached, we will
attempt to contact the emergency number listed on the registration form. Be sure to update any
changes in numbers on the form as the year progresses. Please remember that seriously ill
students can not remain at school.
CHRONIC ILLNESSES: The Office needs to know of chronic illnesses such as asthma,
rheumatic fever, diabetes, allergies, etc. We need definite written instruction on file should an
emergency arise. Parents, please make sure homeroom teachers also have a written note on file
explaining any chronic illness your child may have.
MEDICATION: If your child receives medication at school, all medication must be brought to the
Office by the parent (not the child), with the written directions from the physician, which indicate the
frequency and dosage of the prescribed medication. The medicine must be in the original container
prepared by the pharmacist. At the time the medication is brought to school, a written authorization
must be filled out and signed by the parent before the medication can be taken. Medication can only be dispensed
through the Office. Students may not have the medication in their possession during the school day.
WITHDRAWAL OF STUDENTS: If a student moves out of Douglass School district and must withdraw from
school, please call or come by the school a few days before the withdrawal
PARENT CONFERENCES: Conferences are encouraged and welcomed by the faculty. Please
call the school counselors to schedule teacher conferences. Teachers cannot be interrupted during
class time for unscheduled conferences. Two specific times have been designated as parent/teacher
conferences dates. Parents are encouraged to meet with their child’s teachers on one of these dates.
Appointments must be made by the parent to conduct other school conferences and to clear suspensions.
LUNCH PROGRAM: Eligibility for free or reduced lunches will be determined as quickly as possible. An
application must be on file to determine eligibility. Free lunches will be served the first ten (10) days of school to
those students who were eligible during the previous school year. After ten (10) days your child will no longer be
served unless you have completed a new application and that application has been approved. Lunch prices: Full
pay $1.75 daily. Reduced-priced $0.25 daily.
TELEPHONE AND ANNOUNCEMENTS: Telephones in the school office are for school business only and are
not available for personal use except in the case of an emergency. Students will not be called from classes to answer
the telephone. Parents please do not call the office and ask that a message be given to your child. To do so would
interrupt class and interfere with all students’ learning. Only emergency messages will be delivered.
MATERIALS DELIVERED TO THE OFFICE FOR STUDENTS: When students arrange to have something
delivered to the Office from home, it is their responsibility to pick it up. When students forget their lunch, lunch
money, and/or articles of clothing, they should check in the Office. The office personnel will not interrupt classes
to inform students of these deliveries.
ANNOUNCEMENTS: Public address announcements will be made during the homeroom period and at the end
of the day. Announcements will not be made for personal items lost by students.
SCHOOL VOLUNTEERS: Parents who are interested in becoming school volunteers should call the school and
ask for the assistant principal or leave your name and telephone number for the PTO to contact you concerning
your area of interest. Parental involvement is always welcomed and appreciated.
TEXTBOOKS, LIBRARY BOOKS, ETC.: Students are responsible for all textbooks and library books issued
during the school year. Books will be issued after parents/guardians sign the textbook rules form. Parents must pay
for all lost or damaged books. Textbooks should be covered to protect them from damage during the school year.
Textbooks are very costly and students will be responsible for paying the cost to replace them.
FOOD ITEMS: In order to maintain the beauty of our building, no food items, of any kind are allowed outside the
cafeteria. This includes candy, gum, and sodas. If these items are seen in classrooms or the halls, they will be taken
LOCKERS: Lockers are available to students in grades 5-8. Students should not give their combinations to anyone.
Lockers are school property and may be opened by authorized personnel at any time. It is the student’s
responsibility to keep the locker locked at all times and to report locker problems to the homeroom teacher.
Students are permitted to enter their lockers at these times only:
Entering lockers at unauthorized times, hanging out at the lockers and failure to abide by teachers’ directions when
at the locker will resulting the student losing locker privileges.
PARENT TEACHER ORGANIZATION: The P.T.O. encourages families to help their children, their school
and their community by becoming a member of the P.T.O. Membership Dues are $5.00 per family.
FIRE, TORNADO AND EARTHQUAKE DRILLS: Drills are necessary for the safety of the students, staff, and
faculty. Everyone should know the specific directions for reaching a point of safety from wherever he/she may be in
the building. Specific information for drills is posted in each room.
INCLEMENT WEATHER: Parents and students should have a plan in case of early dismissal due to inclement
weather. Please listen for alerts from the local media regarding school closing on days when threatening weather
FIELD TRIPS: Students attending field trips sponsored by the school must submit a signed permission slip before
participating in the activity. Telephone calls for field trips permission will not be accepted.
MEDIA CENTER: The school library is available for student study and research. A variety of audio-visual
equipment is available for classroom use and is stored in the library. Books are checked out for two weeks, except
for reference books, which are used on an overnight basis. Encyclopedias are not allowed to leave the school.
Fines are charged for overdue books at the rate of five cents a day. Lost library books must be paid for or report
cards will be held. Students are required to have a library pass to enter the library. If a student wishes to use the
library during lunch to complete an assignment, see the teacher issuing the assignment and get a library pass
reflecting you will visit the library during your assigned lunch period.
LOST AND FOUND: Students who have lost articles may claim them in the Lost and Found Bin (cafeteria)
between 3:15 and 3:30 p.m. Students who find articles belonging to other students should turn them in to the
GUIDANCE: The Guidance Department is available to students for help with academic or personal problems.
The guidance counselors can also help advise students about their career goals and opportunities. Students who
want an appointment should contact the Guidance Department. Parents may request a conference by either
sending a note or requesting a conference by calling the Office and making an appointment with a member of the
SCHOOL VISITORS: All visitors and parents are welcomed and are encouraged to visit the school. PLEASE
STOP BY THE MAIN OFFICE TO STATE THE NATURE OF THE VISIT AND SIGN IN.
UNNECESSARY ITEMS: Some things are best left at home because they have the potential for disrupting the
learning environment. CD Players, radios, video games, baseball caps, cards, games, dice, do-rags, wristbands,
headbands, and bandanas are all NOT ALLOWED on school grounds. If they are brought to school, they will be
confiscated, labeled and a parent will have to come to the school and pick them up.
MCS POLICY - 5113 Regularity of Attendance Policy
Original Adoption: 02/15/66 Effective Date: 06/06/05
Revision Dates: 8/20/84; 9/24/90; 9/14/92; 9/20/99; 3/1/00; 8/16/04, 6/6/05
To support student achievement by requiring and facilitating regular school attendance.
This policy applies to all Memphis City Schools students. (Tennessee law requires that all children between the ages
of six (6) and seventeen (17), both inclusive, attend school.)
III. POLICY STATEMENT
Regular and punctual school attendance is essential for deriving maximum success from the instructional program.
Higher academic achievement and lower drop out rates occur when students attend classes regularly. It is the policy
of the Memphis City Schools that all students attend school on all days that school is officially in operation and be
on time for all classes. Unexcused absences are prohibited by law and policy. When unexcused absences occur,
Memphis City Schools will seek assistance and support from school based and community-wide programs or
agencies to restore the student's attendance. MCS will also use effective interventions with students and
parents/guardians to restore and maintain a student's regular attendance. Referral to Juvenile Court or to the
District Attorney General will be the final option.
Student absences shall be excused for the following reasons only:
A. Personal illness of the student.
B. Death or serious illness in the immediate family of the student.
C. Validated court appearances of the student.
D. Recognized religious holiday/event.
E. Any other unusual cause acceptable to the principal. (These reasons will include approved school
A student who does not receive prior approval from the teacher or principal/designee for an excused absence must
submit a note from a parent or guardian or other appropriate person (e.g. a physician) describing the excused
absence immediately upon the student's return to school, but, in any event, no later than three (3) school days after
the absence was taken. If no documentation justifying the absence as excusable is submitted within the three-day
period, the absence will become an unexcused absence.
Tardies and Absences from Class
Memphis City Schools also believes that students who arrive at school after the regular school opening time and
students who are at school but fail to attend classes are not receiving maximum educational opportunities.
Therefore, a school shall use any necessary interventions to promote regular and timely attendance to school and
classes. However, a student who has excessive tardies or a student who fails to attend a class may be subject to
Students shall be permitted the opportunity to make up all work and classroom tests (or their equivalent) missed as
a result of an excused or unexcused absence.
A. The principal shall be responsible for complying with the provisions of this policy and all state laws pertaining to
B. Students and parents are responsible for ensuring that the student attends school/class for one hundred and
eighty (180) days each school year and is on time.
C. Questions concerning the interpretation and administration of this policy should be directed to the Office of the
Unexcused Absence Procedures
1. If a student is absent without an excuse, the school must use school-based procedures as well as appropriate
interventions to encourage regular school attendance. The following attendance procedures shall be used:
A. First Two Unexcused Absences-Phone calls by designated school personnel to parents/guardians each of
the first two times of an unexcused absence
b. Third Unexcused Absence-Phone call by designated school personnel to parents/guardians informing
them of the unexcused absences and requesting a parent teacher conference; warning letter to
parents/guardians informing them of the truancy laws and the consequences of noncompliance and
requesting a parent/teacher conference
c. Fourth Unexcused Absence-Phone call by designated school personnel to parents/guardians informing
them of the unexcused absences and requesting a parent/teacher conference; warning letter to
parents/guardians informing them of the truancy laws and the consequences of noncompliance and
requesting a parent/teacher conference
2. A school shall provide documentation of parent/guardian contacts and conferences as well as of the student
and/or family interventions that occurred. This documentation shall be made available to appropriate school,
community agency and law enforcement officials.
3. After the student's fifth unexcused absence the principal shall send a letter to the parents/guardians informing
them of the consequences for failing to comply with the compulsory attendance laws and requesting their presence
at a meeting of the Student Attendance Review Team (SART). This team is designed to identify the cause(s) of the
unexcused absences in order to bring the parent/guardian and student in compliance with attendance laws. The
SART team should, at minimum, consist of the family specialist, guidance counselor, principal (or designee),
parent/guardian and student. Designated staff may also continue to call the parents/guardians to request their
presence at a SART meeting.
4. The SART team must develop a Parent/ Student Action Plan (PSAP) to address the cause(s) of the unexcused
absences and identify interventions that eliminate the underlying problem and enable the student to attend school
on a regular basis. The Plan must be signed by all members of the team and shall be monitored on a regular basis. If
the parent/guardian does not cooperate, the plan can be implemented with the student's signature, but the Plan must
document attempts to contact the parents/guardians.
5. If the student does not adhere to the PSAP plan and is absent without an excuse for a total of 10 days, the SART
team shall review the plan to determine if the parent/guardian should be given another chance to comply with
attendance laws and policies or should be referred to the Student Attendance Review Board (SARB).
6. After a student has accumulated ten or more unexcused absences the SART team can elect to refer the student to
the communitywide Student Attendance Review Board (SARB). The purpose of this Board is to determine if the
student's case should be moved to Juvenile Court or if the parent/guardian should be given one more opportunity to
comply with the attendance laws. The Board consists of representatives from
Juvenile Court, the Memphis and Shelby County Community Services Agency, Memphis City Schools, the Council
of Missing and Exploited Children, and the Department of Children’s' Services. (Membership may vary.)
7. The SARB Board shall review the student's file, including attempts by the school to obtain parent support in
enforcing the compulsory attendance laws. The Board can decide to refer the case to the Attorney General and
Juvenile Court or give the parents the chance to follow the plan that has already been set forth. The Board may also
modify the plan to place additional requirements on students and parents (e.g., requiring the student to attend an
intervention program or the parent/guardian to attend a parenting class).
It is expected that discussions with parents/guardians and students will focus on the
reasons for the student's unexcused absences and ways the school can intervene to
support regular attendance.
Interventions can include the following:
a. a school-based individual intervention modification program
b. purchasing school uniforms
c. referring a student for a special education needs assessment
d. adjusting the student's schedule
e. assigning a mentor to the student
f. providing the student with a tutor
g. parent counseling
h. parenting classes
i. referring the family to an appropriate social service agency
j. other interventions as appropriate
Any student who accumulates 15 or more days of unexcused absences within a
school year may be referred to Juvenile Court and the District Attorney General's
Office for appropriate legal action. However, every attempt shall be made to
intervene to support students prior to referral to these agencies.
Tardies and Absences from Class
If a student is tardy three times during the school year, the principal or designee shall have a conference with the
student's parent/guardian. The school will use any necessary interventions to promote timely school attendance. A
student who arrives late at school more than nine times within a school year may be subject to disciplinary action.
If a student fails to attend a class in one course or in separate courses three times during the school year, the
principal or designee shall have a parent conference with the student's parent/guardian. The school will use any
necessary interventions to promote regular class attendance. A student who skips a class one or more times during
the school year may be subject to disciplinary action.
Students shall be permitted the opportunity to make up all work and classroom tests (or their
equivalent) missed as a result of an excused or unexcused absence. Work and tests should be
made up as soon as possible after the student returns to school. All work and tests for
excused absences should be made up within the current six weeks period, but no later than
the end of the following six weeks period. All work and tests for unexcused absences
should be made up as soon as possible, but no later than a week after the student
returns to school. The principal can grant exceptions due to special circumstances.
Each make-up work assignment for unexcused absences shall be marked down one letter grade. If a student fails to
make up the work and tests, the deficiencies shall be averaged with the other grades. Makeup work for state
administered tests shall be determined by state policies and procedures.
“A DOUGLASS STUDENT”
I. “DRESSES LIKE A DOUGLASS STUDENT”
1. Students will not wear any clothing displaying offensive language, nudity,
profanity, and lewdness.
2. Students will not wear any clothing symbolizing allegiance to any gang,
neighborhood group, or any organization, which glorifies violence and participates
in illegal activities.
3. Students will not wear any clothing, which symbolizes a use of glorification of
drugs, alcohol, or tobacco. We are a drug-free and smoke-free school.
4. Students will not wear halter-tops, tank-tops, short-shorts, or any clothing which
is disruptive to the teaching-learning environment.
II. “LOOKS LIKE A DOUGLASS STUDENT”
1. Students will carry their books home daily. These are your tools of learning.
2. Students will complete all classroom and homework assignments with 100%
accuracy. These are your keys to success.
3. Students will be prepared for class by having their textbooks, paper, and pencil for
each and every class.
III. “ACTS LIKE A DOUGLASS STUDENT”
1. Students are to be courteous, considerate, and possess a caring attitude.
2. Students are to respect all teachers and staff members.
3. Students are to respect themselves and each other.
IV. “REPRESENTS THE SCHOOL AT ALL TIMES”
1. Students should demonstrate school spirit by participating in planned school
curricular and extracurricular activities.
2. Students should demonstrate school pride by keeping the school environment clean
of trash and graffiti.
3. Students should demonstrate a high degree of self-esteem. “Dreams become reality
as we pave the way today for “tomorrow.”
One of the most important lessons that education teaches is discipline. When discipline does not appear, it
undermines the whole educational structure. Discipline is the training that develops self-control, character,
orderliness and efficiency. It is the key to good conduct and proper consideration for other people.
Therefore, it is the responsibility of each student to operate as a responsible citizen. The Memphis City Schools
establishes the policies governing student conduct. The administration and faculty of Douglass School uphold these
The following types of behaviors will result in consequences that range from detention, in-school suspension, home
suspensions or even expulsion dependent upon the severity and/or continuation of Code of Conduct violations:
~Fighting, disruption or interference with curricular or extracurricular activities.
~Damage or destruction of school or personal property.
~Assault on school employees, students or other persons.
~Possession of weapons (real or look alike).
~Possession or use of narcotics, alcoholic beverages and other dangerous drugs.
~Stealing of school or private property.
~Violation of Attendance Rules and Regulations.
~Being insubordinate or showing disrespect toward a school employee, student or guest of the school.
~Inappropriate display of affection while on school premises, while in the custody and control of the
school, or in the course of a school related activity.
~Engaging in any act which intimidates, threatens, degrades or disgraces a fellow student, visitor,
administrator or member of the school staff by gestures written, or by verbal means.
~Using any form of profanity, written or verbal
~Skipping or cutting class, which is defined as not being in the assigned place (even the cafeteria) at the
Possession of weapon (real or look alike), alcohol or other drugs, electronic devices (pagers, cellular telephones,
headphones, video games, etc.) or other drug paraphernalia is strictly prohibited. Possession of such prohibited
items or substance on a school campus or at any school-sponsored activity shall result in an immediate Board
Suspension and police involvement. (Note TCA 39-17-1309; TCA 49-6-4201: the School Security Act of 1981;
TCA XVII, the Gun-Free School Zone Act of the Federal Crime Control Act of 1990).
The Memphis City Schools does not discriminate on the basis of race, color, national origin, handicap/disability, or
sex (including pregnant or parenting status) in its programs and activities. No student shall be denied equal access
to, or participation in, any school sponsored class activity, or honor program on the basis of the above.
Definitions of Major Behaviors
If a student chooses to engage in a “Major Behavior” activity, he/she is choosing to be suspended. It is at the
discretion of the school to assign anywhere from a one-day to a ten-day suspension and be recommended for
Fighting At least two students mutually engaged in serious physical contact (hitting,
punching, kicking, scratching, hair pulling, hitting with an object).
Gang Related Incidents This includes possession of any visual representation of gang symbols (on
notebooks, backpacks, in hair, on clothing, etc.), giving gang signs on campus,
any type of gang initiation (10 second fights, theft, etc.).
Harassment /Discrimination Repeated checking, name calling, or other actions, as well as activities or
statements intended to be offensive of one’s religion, race, culture, color, and
disability, including sexual harassment.
Physical Aggression One student making serious physical contact upon another (hitting, punching,
kicking, scratching, hair pulling, hitting with object).
Possession Could include: alcohol, tobacco, drugs, tobacco or drug paraphernalia (i.e.
lighter, papers, etc.)
Property Damage (school) Deliberately impairing the usefulness of school property. (Different from
Property Damage (others) Deliberately impairing the usefulness of another student’s or staff member’s
Student/Faculty Threat Student delivers message (verbal, written, drawn, or gestured) toward another
that conveys an act of intended injury or harm.
Theft Possession of, having passed on or the removing of someone else’s property.
Vandalism Participating in an activity that results in substantial destruction or disfigurement
Other Could include: arson, forgery, bomb threats, false alarms, extortion, computer
use violation, cursing a teacher, leaving campus, gambling, etc.
In the Hall:
1. Remove head coverings inside the building.
2. Walk to and from your classes in a line following the class leader.
3. Avoid loud talking, whistling, yelling, singing, etc.
4. Keep you hands to yourself.
5. Stay to the right when you are in the halls. Keep moving to avoid blocking
6. Use the designated entrance and exit doors when you enter or leave the
7. Use only your assigned locker. Keep it clean, neat and secured.
8. You must have a hall pass to be in the halls between classes. Failure to do so will result in disciplinary
9. In order to keep our building clean and neat, chewing gum will not be allowed on campus.
In the Cafeteria:
1. Proceed quickly and quietly to the cafeteria; students will walk in a straight line,
escorted by their teacher.
2. Students will report to lunch lines immediately and remain quiet while in line.
3. Remember that classes are in progress during your lunch period.
4. Stay in your place in line. Skipping inline is rude.
5. After leaving line students will sit in assigned areas, follow directions of monitors.
REMAIN SEATED once you are seated.
6. Clean your eating area – table and floor. Place all cans, paper, unwanted food, etc. in the trash cans.
7. Maintain normal conversation levels. Loud talking will result in quiet lunch.
8. Remain in the cafeteria during lunch.
9. Respect the cafeteria staff at all times.
In the Classroom:
1. Enter the room quietly and be in your seat when the bell rings.
2. Bring the necessary study materials so that you will be ready to participate.
3. Be attentive to directions and instructions given by the teacher.
4. Keep all food or drink outside the classroom.
5. If you have been absent, it is your responsibility to make up assignments and
6. Hand in work on time.
7. Show respect for all school property by not marking in books or on desks,
walls, or chalkboards.
8. Be respectful and courteous to fellow students, teachers, staff members and visitors.
1. Students to the auditorium by their teachers in a straight line.
2. Follow your teacher’s directions or administrators at all times.
3. Sit in your assigned homeroom section. Remain quiet and pay attention to the person on stage.
4. Listen intently and be respectful to the person speaking.
5. Booing, shouting, standing up, stomping, or talking will not be tolerated.
6. Show appreciation for anyone speaking or performing. Clap after the person completes his or her
7. After the assembly, remain seated until instructed to move by your teacher or administrator.
On the School Bus:
1. Cooperate with the driver.
2. Profane or inappropriate language is not permitted.
3. Talk softly to your seatmate when engaged in conversation.
4. Do not throw objects on the bus.
5. Keep your hands to yourself at all times.
6. Stay seated at all times.
7. Keep lunch items inside your backpack.
8. Keep hands, arms, or heads inside the bus.
DETENTION HALL: Before school and/or Saturday detention may be assigned for disrespect and breaking rules
that help the school run smoothly. Detention will be assigned on a day following the infraction. It is the student’s
responsibility to notify parents. Failure to attend/or repeated assignment to detention hall will result in a Home
IN-SCHOOL SUSPENSION: Students who violate school rules may be assigned to in-school suspension as an
alternative to suspension. When assigned to in-school suspension, students will follow a set of strict guidelines. Any
violation of these rules will possibly result in a home suspension.
It is the policy of Memphis City Schools to be in compliance with state and federal laws that protect students and
school personnel. Thus, a minimum of a one (1) calendar year expulsion shall be issued for the following actions or
1) Possession of a firearm or explosive
2) Possession of an illegal drug or unauthorized prescription drugs
3) Battery against school personnel
The one (1) year expulsion may be modified on a case-by-case basis by the Superintendent or designee. Specific
issues to be addressed in reviewing each case include:
I. The age of the student;
II. The special education status of the student;
III. The student's history of aggressive/violent behavior, gang involvement and repeat offenses; and
IV. The extent of involvement in the offense.
Any type of activity that is/ or appears to be gang related will NOT BE TOLERATED. A. Maceo Walker will
exercise a Zero-Tolerance Policy toward any gang related activity.
Gang Prevention, Intervention, and Enforcement (#6.3102)
The policy prohibits gang-related activities at school, school activities, and school-sponsored events. It elevates gang-related
activity for elementary students from a Level 3 violation to a Level 4 violation (i.e., 3-5 day suspension); and elevates gang-
related activity for middle and high school students from a Level 3 violation to a Level 5 violation (i.e., expulsion). The
policy also mandates gang prevention counseling prior to returning to school for students disciplined for gang-related
activity. Finally, the policy states that the district will seek to form partnerships with law enforcement personnel and
community organizations to eliminate gang activity in communities and in schools.
Student Behavior (#6.313)
The policy revisions incorporate recent changes in Tennessee law regarding state-mandated expulsions of one (1) calendar
year. The policy now lists making a threat, including a false report, to use a bomb, dynamite, and any other deadly
explosive as a state-mandated zero tolerance offense. In addition, the revisions clarify that the Chief of Student Support
Services in consultation with the Academic Superintendent, the Director of Alternative Schools and Programs and
appropriate school personnel, will make the final decision on the alternative placement of a student who has been
Revisions to the administrative rules and regulations state that the Academic Superintendent, in consultation with the Office
Student Support Services and the Division of Student Enrollment, will make the final disposition on all adjustment
transfers, except those related to personal safety. The revisions to the administrative rules and regulations also state that,
except for transfers and circumstances beyond a student’s control, the district will refer a student who has over ten
consecutive or fifteen total unexcused absences in a semester to the Department of Safety for drivers’ license
denial/revocation in accordance with state law. This applies to students who are fifteen years of age or older.
The revisions to the Student Code of Conduct elevate being under the influence of an unauthorized substance at school
(with no actual possession or use at school) from a Level 3 violation to a Level 4 violation and require mandatory referral
to Alcohol and Drug Counseling (A & D). In addition, gang-related activity is elevated from a Level 3 violation to a Level 4
violation for elementary students (i.e., 3-5 day suspension) and to a Level 5 violation for middle and high school students
(i.e., expulsion). It also mandates gang prevention counseling prior to returning to school for students disciplined for gang-
related activity. Finally, the Code of Conduct incorporates the recent changes in state law that classify “bomb threats” as a
zero tolerance offense.
Douglass School curriculum is designed to stimulate creativity to develop critical thinking. Opportunities are
offered to individual group projects, scientific experiments and field experiences.
REPORT CARDS: Report cards will be issued to students at the close of each six-week grading period. Report
cards will contain both academic and conduct grades. Attendance will also be reported on the report cards.
PROGRESS REPORTS: Progress Reports are distributed to students in the middle of each six-week period (see
calendar). Notices should be signed by the parent or guardian and returned to the homeroom teacher.
Homework is an important supportive activity designed to promote academic achievement, reinforce or apply a skill
previously taught, and to extend activities into the home. Douglass encourages meaningful homework assignments.
Homework will be given on a regular basis throughout the school year.
MAKE-UP WORK is given only for any absences. Students missing class for excused reasons are expected to
make up work that they missed. It is the responsibility of students to inquire about missed work.
SEMESTER EXAMS: Request to take semester exams early will not be approved. More often than not, the
school year is extended. Please do not schedule vacation or other events within the first week after the projected
closing of school.
GRADING SYSTEM: Memphis City Schools’ system for determining academic grades is as follows:
Excellent A 93-100
Good B 85-92
Average C 76-84
Low Average D 70-75
Failure F Below 70
Conduct E Excellent 1
S Satisfactory 2
N Need Improvement 3
U Unsatisfactory 4
HONOR ROLL: The Honor Roll is determined from the student’s report card and is set by Board of Education
Middle School Honors:
Principal’s List – The numerical equivalent of A’s in all courses. Conduct – 1 or 2.
Distinguished Honor Roll – Grade point average of 3.6 or above with no grade below 76. Conduct
– 1 or 2.
Honor Roll – Grade point average of at least 3.0 but less than 3.6 with no grade below 76. Conduct
1 or 2.
Citizenship Honors – all 1’s in conduct.
NATIONAL JUNIOR HONOR SOCIETY: NJHS membership is both a privilege and a responsibility. Students
selected for membership are expected to uphold the following principles, which are the basis for their selection:
Scholarship, Citizenship, Character, Service, and Leadership. Seventh and eighth grade students are eligible for
consideration for membership. Students must have spent at least one semester in the school before being inducted
into the chapter.
National Junior Honor Society Members are expected to exemplify appropriate behavior by following classroom
and school rules. Leadership, service, and citizenship criteria will be rated according to the information provided by
NJHS members are liable for dismissal if they do not maintain the standards of scholarship, citizenship, character,
service, and leadership. Members are allowed limited warnings for infractions of rules. In case of flagrant violation
of school rules, a warning is not required for dismissal.
It is the responsibility of students and parents to bring to the school’s attention any incorrect conduct and/or grades
in a timely fashion.
Douglass School offers of extracurricular activities that will enhance any student’s physical growth, as well as, their
sociological growth. These activities include:
Students must be passing three of their core (science, language arts, math, and social studies) classes to
participate in extracurricular activities. Students who do not maintain an average of 75 or better will be required to
go to after school tutoring.
Students receiving at least two or more home suspensions or
will not be permitted to participate in extracurricular activities unless cleared by the administration and coaching
AFTER SCHOOL PRACTICES
Students participating in after-school sports should report to their practice location immediately at 3:15. Students
should not hang around the school for any reason. While practicing, all students should remain with their coach or
sponsor during the duration of practice and should leave campus immediately after practice is over.
PROMOTION AND RETENTION OF STUDENTS
Middle School Grades 6, 7 and 8
C. Grades 6-8
1. Promotional Standards Grades 6-8
To be considered for promotion to the next grade, students should demonstrate a minimum level of achievement with a D
(70%) or better in the following courses:
a. English/Language Arts
d. Social Studies
Students in grades 6-8 shall be required to take a minimum of 90 days of instruction in any combination of minor/exploratory
subjects, unless these spaces are used for academic intervention programs. A passing grade in minor/exploratory subjects shall
not be necessary for promotion.
Teachers are responsible for making the initial decision to promote or retain a student in a course
or grade based on district grading criteria and promotional standards.
2. Summer Program Intervention Opportunities Grades 6-8
Students in grades 6-8 who fail up to three core courses will have the opportunity to participate in an intervention program
during the summer and take up to two of the failed courses as long as funds are available. (Reading and Mathematics shall take
priority when determining student schedules for summer program intervention.) If the student passes the course(s) he/she will
be promoted to the next grade.
Students who fail one core course during the regular school year shall be promoted at the end of the school year, but may
retake the failed course during summer intervention or during the next school year.
Students who fail two core courses during the regular school year shall be retained in the two courses at the end of the school
year, but may retake the failed courses during summer intervention. The principal of the student’s home school will make the
final decision on whether to retain in grade a student who fails one or two courses during the summer intervention program.
Students who fail three core courses during the regular school year shall be retained in the three courses at the end of the
school year, but may retake two of the failed courses during summer intervention. The principal of the student’s home school
will make the final decision on whether to retain in grade a student who fails one of the courses during the summer intervention
If the student is promoted, the principal shall require that the student take the third course or another intervention provided for
in the student’s STAR during the next school year. A student who fails two courses during the summer intervention program
shall be retained.
D. Grades K–8: Retention After Summer Program Intervention
For grades 6-8, the principal of the student’s home school will decide whether to retain a student who (1) failed two courses
during the school year and then fails one or two of those courses during the summer intervention program or (2) failed three
courses during the school year and then fails one of those courses during the summer intervention program.
In the above cases, the principal shall make the final decision on whether to retain a student, with recommendations from the
classroom teacher(s) and other professional staff, including the A-Team.
The principal shall also consult with the student’s parents when deciding whether to retain. In addition to grades and tests, other
factors such as level of improvement, instructional and social needs, chronological age, and reasons for low attendance, if
applicable, shall be considered in the decision whether to retain. Maturity level, based on discussions with staff and parents, also
may be considered.
Parents can appeal the principal’s decision to the Academic Superintendent in the Office of Academic Affairs. The appeal to
the Office of Academic Affairs is the final level of appeal.
The interventions outlined in the STAR must be implemented beginning with the first six weeks for a K-8 student who is
retained. Exceptions to this requirement must be approved by the Chief Academic Officer.
Students who fail to meet promotional standards by the end of the regular school year may be retained if they and/or their
parents do not take advantage of interventions offered during a summer program.
After-School Tutoring Programs
After-school tutoring is offered EVERY YEAR, beginning in September. Please contact the school’s instructional
facilitator, at 416-7076 for a schedule of all after school tutoring programs offered.