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Alaska Department of Labor and Workforce Development
             Division of Business Partnerships

              State Training & Employment Program

                      Request for Grant Applications

                 For Training Projects in State Fiscal Year 2012

                              Date of Issue: March 8, 2012

                        Application Due: April 26, 2012

      EGrAMS BY 3:00 P.M. ON Thursday April 26, 2012
STEP Request for Training Grant Applications
For Training Projects in State Fiscal Year 2013

              EGrAMS is an Electronic Grants Administration & Management System

    Access EGrAMS on the Alaska Department of Labor and Workforce Development website:


                    Or access EGrAMS directly through the myAlaska web site:


                                       EGrAMS allows you to:

                                         Apply for grants
                            Access grant application information
                                        Submit questions
             Sign up for grant solicitation notifications for all DBP grant programs

     Questions about the content of this Request for Grant Applications should be directed to:

                            Christine Sanderford, Program Coordinator
                     Alaska Department of Labor and Workforce Development
                                 Division of Business Partnerships
                                  1016 W. 6th Avenue, Suite 205
                                       Anchorage, AK 99501
                           (Reference STEP in the email subject line)

                          Questions about EGrAMs should be directed to:
                                Roger Foisy, Program Coordinator
                     Alaska Department of Labor and Workforce Development
                                 Division of Business Partnerships
                                  1016 W. 6th Avenue, Suite 205

Americans with Disabilities Act: Auxiliary aides and services are available upon request to
individuals with disabilities. To make arrangements for auxiliary aides or services, please contact the
Division no later than ten (10) working days prior to the application deadline. The Alaska
Department of Labor and Workforce Development is an Equal Opportunity Employer/Program.
All grant recipients or sub-contractors must comply with the Americans with Disabilities Act.

STEP Request for Training Grant Applications
For Training Projects in State Fiscal Year 2013

                  Notice of Request for Grant Applications (RGA)
                State Training and Employment Program (STEP)
The Alaska Department of Labor and Workforce Development, Division of Business Partnerships,
has funding available through the State Training and Employment Program for grants to provide or
improve access to job training and employment assistance services, including registered
apprenticeship programs. Entities interested in applying for a grant should submit a Grant
Application through the Division’s Electronic Grants Administration and Management System,
Purpose of the STEP: To enhance the quality of in-state job training and employment assistance
and to make services more easily available to employers, employees, and future employees. The
purpose of this RGA is to solicit training projects that will meet the objectives of STEP.
Submission and Due Date: Applicants interested in applying for a STEP grant for state fiscal
year 2013 (July 1, 2012 thru June 30, 2013) for training activities beginning on or after July16, 2012,
may submit an application to the Division at anytime on or before 3:00 p.m., Alaska prevailing time,
Thursday April 26 , 2012.
Application: To aid applicants in their submission, applications will be accepted through a
web-based, electronic grants administration and management system, EGrAMS. A tutorial
showing a step by step process on how to use EGrAMS is available at the Division of Business
Partnerships’ web site:

ALL applicants are strongly encouraged to view the full tutorial before submitting an
application through EGrAMS.

EGrAMS requires users to log onto the system using myAlaska:

Interested parties may use an existing personal myAlaska log on, or may establish a new myAlaska
log on. Note: if using one’s personal myAlaska account to submit an application for a STEP grant,
no personal information is transmitted to or available in EGrAMS.

In order to submit an application in response to this RGA using EGrAMS, interested parties must
first create a User Profile as well as a profile of their organization. The EGrAMS tutorial explains
how to submit an application. Frequently Asked Questions about using EGrAMS are also posted on
the Division’s web site:

Once you become a registered user in EGrAMS, you can apply for one or more grant programs the
Division has available.

EGrAMS performs validation checks before allowing the submission of an application. Resolving
validation errors may require additional time in submitting the application. Completing and
submitting an application well in advance of the submission deadline will help ensure adequate time
for resolving validation checks.

STEP Request for Training Grant Applications
For Training Projects in State Fiscal Year 2013
If you are unable to use EGrAMS for your submission, please send an email to with a description of the problems you encountered and appropriate
contact information. If necessary, a hard copy application may be provided. Hard copy applications
must be submitted to the address noted on the second page of this solicitation prior to the deadline
for submission.

Funding: Funding of STEP grant awards is limited by the availability of funds and appropriation
by the Alaska legislature. Due to funding limitations, applicants are encouraged to submit training
proposals early, in response to this solicitation.
Applications will be evaluated as to how well the projects meet the Alaska Department of Labor and
Workforce Development’s workforce training priorities, as approved by the Alaska Workforce
Investment Board (AWIB), which are based on annual projections of occupational and industrial
workforce demand and other relevant information, identified below.

Applications that are determined to meet these priorities will be evaluated by a Review Committee,
which makes recommendations for awards, as detailed later in this document. Applicants with
proposals that are determined to best meet the purpose of the STEP will receive a Notice of Intent
to Award. Negotiation of grant terms and conditions will be made by the Division after the
comprehensive project detail and budget are reviewed.

Eligible Applicants: To be eligible for a STEP grant, the applicant must offer training or
employment assistance services that meet the requirements of STEP and be a governmental agency,
a private business, an employer, or an organization exempt from taxation under 26 U.S.C. 501 (c)(3)
(Internal Revenue Code). Applicants must demonstrate to the satisfaction of the Department and
the AWIB that:
     the applicant’s accounting system is organized and maintained in accordance with 8 AAC
        87.70(a), promotes efficiency, ensures compliance with program requirements and can be
        reviewed at the Department’s direction with not more than a reasonable amount of effort
        and expense; and
     the applicant will use the grant funds only as allowed under the STEP statutes, AS 23.15.260
        – 23.15.660.

STEP Training Priorities
Training should align with the AWIB’s priority industries: Health Care, Construction, Information
Technology, Education, Natural Resource Development, Transportation, Hospitality and Tourism,
and, Seafood Harvesting and Processing.

STEP Participant Eligibility
All entities receiving a grant under the STEP shall provide services to any state resident who,
immediately before beginning training or receiving benefits under the grant financed by this
         1) Is an Alaska resident, which is defined for this program as someone who has been
             physically present in the state for 30 days and intends to remain in the state;

        2) Has worked in a position covered by unemployment insurance (defined in AS 23.20), or
           similar provisions in another state, at any time during the five years immediately preceding

STEP Request for Training Grant Applications
For Training Projects in State Fiscal Year 2013
        the application for services and needs training to improve the person’s prospects for
        obtaining or retaining employment;

        3) Is unemployed, and
             Receiving unemployment insurance benefits, or
             Has exhausted the right to unemployment insurance benefits within the past three
                years; or
             Has worked in a position covered by unemployment insurance during the past five
                years, or

        4) Is employed, but liable to be displaced because of:
             Reductions in overall employment within a business;
             Elimination of the worker's current job; or
             A change in conditions of employment requiring that, to remain employed, the
                employee must learn substantially different skills that the employee does not now

All training provided under STEP should result in a certification recognized by the Alaska
Commission on Postsecondary Education, or by trade or labor organizations, or that requires other
skill competencies as recognized by the AWIB in Resolution 02-15 National Skills Standards and
Industry Certification (Resolution 02-15).

Allowable Activities:
A recipient of a grant awarded under the program may use the grant to provide any of the following
training and employment assistance services to eligible participants:

        Industry Specific Training - Industry specific training is for industries that need trained
        workers with industry-recognized skills, competencies and/or certifications. This includes,
        but is not limited to, union and non-union journeymen training and registered
        apprenticeships. A firm job commitment is not required; however upon successfully
        completing training, there is a high expectation that participants will be employed in their
        field of study. Industry specific training does not include training for self-employment,
        contract workers, and paid internships.

        On-the-Job Training – Training that is provided by an employer at the work site while the
        employee is learning the job requirements of the position, including apprentice training in a
        registered apprenticeship program under 29 U.S.C. 50. On-the-Job Training (OJT) is
        intended to compensate the employer for the extra cost associated with hiring and training
        an individual that does not meet minimum standards of the position. An OJT agreement
        may reimburse an amount negotiated with the Division, generally not to exceed 50 percent
        of the participant’s wages. There should be a training plan for the participant that clearly
        states the learning objectives, and criteria that demonstrate successful performance. Upon
        successful completion of an OJT, there is a strong expectation that the employer will retain
        the participant as an employee.

        Institutional or Classroom Job-Linked Training – Customized institutional or classroom
        job-linked training is designed to meet specific workforce development needs of an
STEP Request for Training Grant Applications
For Training Projects in State Fiscal Year 2013
      employer so that participants acquire the skills and knowledge necessary to remain employed
      or advance in employment. Institutional or classroom job-linked training is training for
      participants where one or more employers have expressed a willingness to hire participants
      who successfully complete the training. Participants who successfully complete the training
      must be hired within a reasonable timeframe of completion of the training, as determined by
      the Division.

Training Costs – Training costs can include all costs to provide the proposed training, which may
consist of, but is not limited to: Instructor time for preparation, delivery of training, and post
training related activities; travel for the instructor to the training location; training facility rent and
related utilities; training supplies and manuals; training equipment rental, other related direct training

Support Services - Support services are those costs incurred to assist or enable a STEP eligible
participant to access or utilize the proposed training and support the participant’s efforts to obtain
employment. Types of support services include, but are not necessarily limited to:

            1. Employment assistance that provides worker assessment and counseling services;
               teaches resume preparation, job search, work ethic, interviewing, and other job
               readiness skills; and refers clients to support services, training and education
               providers, and jobs or job placement services.

            2. Travel to the training site, and if necessary, lodging, meals, and incidental expenses
               related to the training.

            3. The purchase of basic tools, work-related clothing, safety gear or other items
               necessary for training or going to work upon completion of training is an allowable
               support service, if approved by the Division.

            4. Administrative and overhead expenses that are directly related to training services,
               including such items as participant recruitment, project management, training
               support personnel time, and a proportionate share of utilities, equipment rental or
               depreciation, office supplies and similar expenses. Administrative costs are generally
               limited to ten (10) percent of the grant amount.

            5. Other costs the grantee demonstrates are necessary to pay in order that an eligible
               participant can receive training, employment assistance, or obtain or retain a job for
               which the services provided under the program has prepared the eligible participant.
               These costs will be determined allowable by the Division when final awards are

Grantee Contribution
To foster the success of the program, the Department shall, to the greatest extent feasible, combine
STEP resources with resources available outside of the program. Grantee Contribution includes all
resources used by the grantee to support grant activity and outcomes. A Grantee Contribution is not
a requirement for a STEP award. However, applicants that provide a contribution demonstrate an
additional commitment to meeting the objectives of STEP. Within Grantee Contribution, three
types may be identified by the applicant:
STEP Request for Training Grant Applications
For Training Projects in State Fiscal Year 2013
   1. Direct cash contributions are additional financial resources the grantee supplies in direct
      support of the grant activity.

    2. In-kind contribution includes resources other than direct cash that can support a grant
       activity. This includes volunteer time, donated supplies or materials, and space provided at
       no cost to the STEP grant.

    3. Leveraged resources are fund sources that align and coordinate with STEP funds, but do not
       provide direct contribution. Examples of other leveraged resources include Workforce
       Investment Act funds or Denali Commission training funds.

Application Review and Award: The AWIB shall assist in the evaluation of the grant applications
and make recommendations to the Department regarding which grants should be awarded by the
program. The evaluation review will consist of at least two AWIB members, or a simple majority,
and a state or public official, who will evaluate the applications received by the Division to
determine which applications will best meet the workforce training priorities of the state and the
requirements of STEP in accordance with the evaluation criteria described in this solicitation. The
review committee and the Division will provide its recommendations to the Commissioner of Labor
and Workforce Development, who makes the final decision on award and denial of STEP grants.
Applicants with proposals that are recommended for funding and approved by the Commissioner
will be provided a Notice of Intent to Award. Applicants with proposals that are not recommended
for funding will receive a Notice of Denial of Award.
Evaluation Criteria: Applications will be assessed and evaluated on their merit and suitability for a
STEP grant according to the following criteria:
       Does the proposed training meet the purpose of STEP?
       Is the proposed training in a priority area for STEP?
       Is there a need for the type of training proposed?
       Is there a strong linkage to employment following the training?
       Will the training enhance participant skills to enable them to obtain or retain employment?
       Is the amount of funds requested reasonable?

Each section of the grant application will be assessed on how well the information provided meets,
does not meet, or exceeds these evaluation criteria.

Grant Agreements: The Division will negotiate appropriate terms and conditions of the grant
award with successful applicants and ensure the due diligence standards are met after issuing the
Notice of Intent to Award. All projects funded under this RGA will begin on the date the
Department signs the grant agreement signature page. Any costs incurred prior to that date will not
be reimbursed.

Due Diligence Standards: As a part of the negotiation of a grant award, all non-state grant
recipients and any sub-contractors awarded $25,000 or more in funding are required to go through a
multi-step due diligence process to demonstrate their suitability to receive grant funds. The

STEP Request for Training Grant Applications
For Training Projects in State Fiscal Year 2013
applicant must take any necessary actions to ensure they will meet the due diligence standards. Grant
recipients and sub-contractors of financial resources of the STEP must be:

     In good standing with the State of Alaska;
     In good standing with the United States government;
     Maintain adequate insurance, as described in Certificate of Insurance, below;
     If applicable, acceptable past STEP grant performance, as determined by the Division;
     Not on the state or federal debarment lists; and,
     Financially capable of administering a grant using generally accepted accounting principles as
      evidenced through review of the applicant’s audit report or financial statements.

Grant recipients or any sub-contractors that fail to meet a due diligence requirement will be notified
in writing of the reason, and will be provided five (5) working days from the date of the notice to
correct the deficiency. If the applicant fails to correct the deficiency within the five (5) working days,
the grant award may be revoked.

Certificate of Insurance: The type of insurance coverage required is specific to the project. If an
applicant is not able to provide a Certificate of Insurance meeting the minimum coverage, the
applicant must provide documentation to demonstrate it will obtain the necessary insurance
coverage. The Certificate of Insurance must demonstrate the following minimum coverage, only if
applicable to the proposed project:

     Workers’ Compensation: Grant recipients or sub-contractors must provide and maintain
      Workers’ Compensation Insurance for all employees engaged in grant work and/or services
      under the project.

     Comprehensive General Liability: Grant recipients or sub-contractors must have
      comprehensive general liability insurance with coverage limits of at least $300,000 combined
      limit per single occurrence. The policy shall include coverage for the premises and operations,
      independent contractors, and products, property damage, blanket contractual, and personal

     Comprehensive Auto Liability: Grant recipients and any sub-contractors are required to have
      comprehensive automobile liability insurance for their vehicles used in project activities with
      coverage limits of at least $100,000 per person, $300,000 per occurrence of bodily injury, and
      $50,000 property damage.

Grant Terms and Conditions: Applicants are required to comply with all the terms and
conditions as set forth the in the grant agreement. This includes, but is not limited to adherence to
the grant agreement, any and all attachments, and/or amendments, as well as state laws and

Participant Reporting: Grant recipients will complete and submit monthly progress reports to the
Division. Reports must be submitted by the 15th day following the end of each calendar month.
Progress reports will include narrative updates on the progress of the project as well as statistical
data in relation to the grant recipient meeting the goals and objectives of the project scope.

STEP Request for Training Grant Applications
For Training Projects in State Fiscal Year 2013
When reporting the number of participants served, please keep in mind the participant will be
counted only once. In other words, if the grant recipient plans to provide services to 75 participants,
75 unique individuals are to be served, counted, and reported.

Upon completion of each project, the grant recipient is required to complete and submit a final
progress report to close out the grant. The final report is due within 30 calendar days from the end
date of the grant.

Participant Data Collection: Each grantee shall gather and record information pertaining to a
participant’s demographics and other information using tools designated by the Division. All data
must be collected and entered within 30 days of completion of each training session. Grantees must
require participants to provide information requested by the Division that includes name, address,
social security number, and other statistical data. The Division will provide data collection and
data entry training to grantees. Failure to collect and submit required data in a timely manner is
grounds for either the withholding of payment or the termination of the grant and the requisite
repayment of funds.

Financial Reporting: Grant recipients will submit requests for reimbursement of expenditures as
needed. Generally, these requests will be made monthly and will be submitted no later than 15
calendar days following the end of a month. At a minimum, the grant recipient must submit a
reimbursement request no later than 15 calendar days after the end of a calendar quarter to meet the
reporting requirements of the STEP. Requests for reimbursement must be supported with clear and
concise financial reports and expense documentation. The STEP Grants Administrator will guide
grant recipients through this process.

Monitoring: All grant recipients are subject to monitoring. This may include but is not limited to
review of grant recipient files and records to ensure adherence to the project scope, objectives and
goals, training schedules, as well as financial compliance. Monitoring may be conducted on-site or
through written requests for information.

Media and Publications: The publication of any brochures, flyers, program descriptions, news
articles or other media materials related to the grant project must contain appropriate credit for the
funding by the Alaska Department of Labor and Workforce Development, Division of Business
Partnerships, and the STEP. All grant recipients must keep a photo release on file for each

Confidentiality of Participant Information: All grant recipients or sub-contractors must keep
social security numbers, identifying information, and personal information confidential in
accordance with state and federal law. Failure to maintain the confidentiality of such information
may subject a disclosing party to civil or criminal liability and is grounds for termination of any grant
agreement entered into pursuant to this request.

Reconsideration and Appeals 8 AAC 87.220:
   (a) A person that receives a notice of denial of award from the department may file a written
       request for reconsideration under this section to the commissioner not later than ten
       working days after the date of the notice.

STEP Request for Training Grant Applications
For Training Projects in State Fiscal Year 2013
   (b) The notice of denial of award from the department will include information describing the
       reason the proposal was denied by the department. The written request for reconsideration
       must address the reason the proposal was not recommend for award by the department.
    (c) No later than ten working days from receipt of the request for reconsideration, the
        commissioner will make and issue a written decision on the request.
    (d) The commissioner may reconsider a proposal for an award if the person requesting
        reconsideration under this section demonstrates one or more of the following:
                (1) shows that there has been substantial change in the circumstances that led to the
                (2) provides relevant information to the department that was not available when the
                    denial was made; or
                (3) shows that the department’s decision contains a technical, legal, or administrative
                    error or misinterpretation of data, the correction of which might reverse the
    (e) If the commissioner does not issue a written decision on or before the tenth working day
        after a request for reconsideration is received, the request is considered denied.
    (f) The commissioner’s decision on the request for reconsideration constitutes the final
        determination of the department.
    (g) If the commissioner grants the request for reconsideration, the person making the request
        under this section will be contacted by the department to negotiate the terms of an award.
    (h) If the commissioner denies the request for reconsideration, the commissioner’s decision is
        the final determination of the department. The commissioner’s decision is subject to judicial
        review in accordance with Rule 602 of the Alaska Rules of Appellate Procedure.
    (i) If a person does not file a request for reconsideration on or before the date established
        under (a) of this section, the department’s decision constitutes the final determination of the

STEP Request for Training Grant Applications
For Training Projects in State Fiscal Year 2013

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