Minutes of the
HENLEY COLLEGE COVENTRY CORPORATION
meeting held on
TUESDAY 11 December 2007 at 4.00pm
in Meeting Room 1
Mrs V Davis* (Chair) Mr R Goy* (Principal)
Mrs J Baker* Prof N Bellamy*
Mr J Brown* Ms M Crompton*
Mr A Walmsley* Mrs E Spraggett*
Mr D Greenwood Ms A Knight*
Mr C Hinde* Dr G Daly
Mr P Matthews* Mr N Thakrar*
Mrs F Sexton* Mr C Stock*
Mr G Hillyer Mr M Myrie
Mr Richard Bateman* (Vice Principal) Mrs C Brewerton* (Clerk)
The Chair congratulated Andy Walmsley on his new position as Head of Strategy at Coventry
Mrs Anthea Smith, Mr Peter Hammond, Mr Bill Mizen, Mrs Debbie Wright and Mr Scott
Finley attended for specific agenda items.
Training Item – Health and Safety
Mr Peter Hammond attended the meeting to update governors on the College’s Health and
Safety statistics for 2006-2007.
Reported accidents over the year totalled 40 (17 staff, 23 students). One of the staff accidents
had resulted in the member of staff involved being absent for more than 3 days. This had
been reported to the Health and Safety Executive.
The College had received a health and safety assurance visit from the Learning and Skills
Council (LSC). The College was pleased with the outcome, the only matter of non-
compliance that had been highlighted was in relation to the use of the LSC Health and Safety
Procurement Standards (HASPS) form which needed to be used for students undertaking
A Health and Safety audit of the College was currently being undertaken. A preliminary
report would be available in January.
Peter Matthews arrived at 4.08pm
New legislation regarding Corporate Manslaughter would come into effect in April 2008.
Training, for governors, in relation to this new legislation would be held at the training day in
Governors thanked Peter for his update on health and safety and agreed that the health
and safety record of the College was excellent
Peter Hammond left the meeting at 4.10pm
Section 1 – Standing Items
Apologies were received from David Greenwood (mayoral duty), Gary Hillyer
and Marcus Myrie (family commitments) and Sally Archer (ill). Guy Daly did
2/5/07 Declaration of Interests
The following declarations of interest were made:
Maria Crompton Student Union Accounts 2006/2007
Ray Goy, Richard Bateman
and Cynthia Brewerton Remuneration Committee
Jill Baker left the meeting prior to the next agenda item
6/5/07 Search Committee (DOCUMENT 2)
The Chair highlighted the recommendations of the Search Committee meeting held on
28 November 2007:
Clive Stock to join the Audit Committee to strengthen the membership
Appointment of Jill Baker as a ‘co-opted’ governor, term of office 4 years. Jill
would join the Employment Policy Committee in the position vacated by
The Estates Committee to be subsumed into the Finance and Policy
Committee when the Capital Project Steering Group for the new build
commenced their meetings. The terms of reference of the two committees
would be combined.
Governors discussed the above and agreed the recommendations
Nitin Thakrar joined the meeting at 4.15pm
Jill Baker returned to the meeting and was welcomed as a new member
The Search Committee also discussed the attendance figures (circulated to governors)
and the contribution made by the members. Poor individual attendance had impacted
on the achievement of the performance indicators.
The Chair reminded governors that she would be retiring as from July 2008.
Nominations for a Chair designate would be sought prior to the March Corporation
meeting when a decision on a new Chair would need to be made. Nomination forms
would be circulated in February by the Clerk.
The minutes of the meeting held on 16 October 2007 had been circulated, were
accepted as an accurate record and signed by the Chair
4/5/07 Matters Arising
17/4/07 14-19 Federations
The College had been approached by Lyng Hall Specialist Sports College and
Community School asking if the College would sign a Memorandum of
Understanding in support of the school seeking to establish a charitable foundation or
“Trust”. This was a similar request to that received from Whitley Abbey Business
and Enterprise College. Governors agreed that it was important to have formal links
Governors agreed to the College signing a Memorandum of Understanding for
Lyng Hall Specialist Sports College and Community School
5/5/07 Chair’s Action
Governors received a nil report on Chair’s action since the previous meeting
7/5/07 Student Governor Report
Scott Finley, a member of the Student Executive, presented the report on student
Discussions at the Student Council meeting which included the ‘no hat’ rule
within the College and a request by local police to be able to enter the College
with dogs trained to search for drugs
John White, Manager, Catering Academy attended the meeting and discussed
the Refectory offer. The students felt that improvements had been made
The Student Common Room was being used as a Community Centre on a
Wednesday evening between 6.30-8.30pm by the users of Henley Green
Community Centre as the centre was currently closed
Fund raising events e.g. Children in Need
Young Parents’ Group meetings held on Wednesdays
Planned residential at Kingswood Education Activity Centre
Activities and events focussing on Every Child Matters themes
Numerous other activities organised for the students by Joanne Gaffney and
Karl Boyce (youth workers). Activities for the summer of 2008 had been
discussed but the youth workers’ contracts ended in March, the renewal of the
contracts would be dependent on securing additional funding.
The Principal said whilst he sympathised with the students and the issue of wearing
hats within the College this had been impacting on the security of the College
premises. The issue of police dogs coming into the College would need to be
Debbie Wright and Bill Mizen joined the meeting at 4.30pm
12/5/07 Overseas Report 2006/2007 and 2007/2008 (DOCUMENT 5)
Bill Mizen presented a report on overseas activities during 2006/2007.
Recruitment of overseas students was primarily onto two dedicated courses, the
International Access Programme (IAP) and English as a Foreign Language (EFL).
2006/2007 saw an increase in recruitment of overseas students with income totalling
£431,000 against a total expenditure for overseas travel of £17,228.
Enrolments to the IAP had shown an improvement on 2005/2006. Further growth
was anticipated in January following agreement with Coventry University to refer
applicants who had deferred entry to their university foundation courses.
The United Arab Emirates Technical Training Project had not recruited for September
2007. It was not clear whether there would be any recruitment to this programme
during the year.
The area had received an overall programme area grade of 2 in the self assessment
report for 2006/2007 with two areas gaining a grade 1 – Meet Needs and Interests of
Learners and Guidance and Support.
Visits planned for 2007/2008 included Hong Kong, China, Korea, Japan, Thailand,
Gulf States, Jordon, Nigeria and Ghana. The College kept a keen eye on new areas
for development as well as continuing to recruit from those areas that had been
New improved marketing material had been compiled in conjunction with the
College’s Marketing Department.
The Chair asked about work placement demand. Bill agreed that there was still a
demand but this was increasingly difficult to arrange.
Governors thanked Bill Mizen for his report
Bill Mizen left the meeting at 4.45pm
13/5/07 Newly Qualified Teachers/Skills Pledge/Continuing Professional Development
Debbie Wright presented a report on the impact of the new teaching qualifications
framework and the requirement of a minimum number of hours of continuing
professional development (CPD).
The first stage of the new qualifications was the achievement of the Preparing to
Teach in the Lifelong Learning Sector award (PTLLS), to be achieved within one year
of commencing employment. Staff would then be required to complete the Diploma
in Teaching in the Lifelong Learning Sector (DTLSS) within 5 years, in order to
achieve teacher status within the FE sector.
It was agreed that lecturers who taught as a second career in vocational areas may find
the new qualifications very onerous. This may impact on the College recruitment.
All full-time lecturing staff would be required to complete a minimum of 30 hours
continuing professional development (CPD) per annum with sessional lecturers
completing the pro-rata equivalent (minimum of 6 hours). It was not anticipated that
this would be a problem for College staff.
The appraisal process and associated documentation would be reviewed to enable
staff to log their CPD and plan objectives for the coming year.
All teaching staff in employment before 1 September 2007 had been contacted to
ensure they were aware of their own individual position.
The College had also signed up to the Government’s Skills Pledge which had been
published following Lord Leitch’s independent review of skills.
The Skills Pledge is a commitment by a company or organisation to support its
employees to develop their basic skills in order to ensure that all staff are skilled,
competent and able to make a full contribution to the success of the
company/organisation. For those employees who do not have a Level 2 qualification
(equivalent to 5 good GCSEs) the government will provide funding to achieve this
through Train to Gain.
The College’s Strategic Plan for 2007-2010 already contained the expectation that all
teaching staff would gain a minimum level 2 in literacy and numeracy with all staff
meeting minimum standards of ILT competence.
the impact of the new teaching qualifications framework and the action
the College has taken in order to ensure compliance
the signing of the Skills Pledge
Debbie Wright left the meeting at 5.00pm
Anthea Smith, Assistant Principal Curriculum Planning, presented enrolments as at 11
16-18 £5,912,735 £5,577,431 94% (98%)
19+ 3,778,363 £3,178,701 84% (69%)
Total £10,397,174 £9,462,208* 91% (87%)
* includes £706,076 additional learning support
16-18 Actual Target
Full time 1128 1200 94% (93%)
Part time 176 350 50% (75%)
Part time FTE 69 120 58% (121%)
Total FTE 1197 1320 91% (95%)
Full time 332 440 75% (77%)
Part time 2401 3208 75% (51%)
Part time FTE 566 700 81% (69%)
Total FTE 898 1140 79% (72%)
Percentages shown in brackets relate to the position at December 2006.
16-18 part time enrolments continue to be challenging. Staff are aware of the need to
provide up to date withdrawal information to enable the College to accurately monitor
Governors received and noted the report on learner enrolments
17/5/07 Student Destinations (DOCUMENT 9)
Anthea Smith presented information on full time student destinations (2006/2007):
422 (58%) continued in further education (enrolled onto other College
91 (13%) entered higher education
104 (15%) went into full time employment
18 (3%) full-time education or training (e.g. Apprenticeships)
41 (6%) other
34 (5%) part time employment.
The above information were intended destinations rather than actual.
Governors received and noted student destinations (2006/2007)
19/5/07 Student Success Rates 2006/2007 (DOCUMENT 11)
Anthea Smith presented student success rates for 2006/2007. The four year trend by
level and age suggested that success rates were falling from 77% in 2005/2006 to 68%
in 2006/2007. However two factors needed to be taken into account:
Figures for 2006/2007 were preliminary (202 outstanding results)
In 2005-2006 all students taking part in the 6 hour taster courses achieved.
However, in 2006-2007 6 hour taster courses were not eligible for funding and
therefore were largely discontinued.
It was likely that the national benchmarks (2005/2006) would reduce in line with the
changes in funding for the 6 hour taster courses.
It was anticipated that the College’s likely case scenario would be:
Under 19 learners would have improved in long courses at levels 2 and 3
19+ success will have improved at level 1
Key skills successes would still be low overall, but were improving.
The Principal said underperformance needed to be addressed as it was likely that the
LSC would revise its minimum performance level from 50% to 55%.
Members received and noted the report on preliminary student success rates for
8/5/07 Audit Committee’s Annual Report to the Corporation (DOCUMENT 3)
Andy Walmsley, Chair of the Audit Committee, presented the Committee’s Annual
Report to the Corporation. The presentation of this report was a requirement of the
LSC’s Audit Code of Practice. The Corporation should receive and consider any
issues highlighted before approving the College’s financial statements for the year
ended 31 July 2007.
The internal auditors stated:
“In our opinion, for the 12 months ended 31 July 2007, Henley College Coventry has
adequate and effective risk management processes; has adequate and effective control
processes and has adequate and effective governance processes to manage the
achievement of the organisation’s objectives”.
The external auditors stated:
“we have not identified any areas of internal control weakness that we consider
should be brought to the attention of the Audit Committee which arose as a result of
our audit work”.
The Audit Committee was of the opinion that the College had an adequate, effective
and reliable framework of internal control. The Committee monitored all outstanding
recommendations resulting from internal audits at every meeting.
Members received and noted the Audit Committee’s Annual Report to the
9/5/07 Statutory Year-End Accounts 2006/2007 (DOCUMENT 4)
Richard Bateman presented the annual accounts for the year ended 31 July 2007. The
annual accounts had been considered by both the Audit Committee and the Finance
and Policy Committee had received a reconciliation between the statutory accounts
and the year-end management accounts.
The following were highlighted:
Income and expenditure accounts showed a £456k surplus
Increase in the balance sheet of £1.2m (reduction in the pension liability)
The accounting policies which had been used consistently in dealing with
items which were considered material in relation to the financial statement
Rewording of the accounting policy in relation to software depreciation
Reduction in funding council grants
Increase in tuition fees paid by or on behalf of students
Reduction in staff costs
FRS17 retirement benefit charge
Government Office for the West Midlands (GOWM) reviewed the College’s
ESF funded projects and a number of issues were raised. Additional work was
needed to be carried out by the College, the result of this work would ascertain
if any repayment of grants would be required.
(i) confirmed that the College’s accounting policies were still appropriate
(ii) approved the annual accounts for the year ended 31 July 2007
(iii) authorised the Chair and Principal to sign the annual accounts for year
ended 31 July 2007
(iv) authorised the Chair and Principal to sign the letter of representation to
the external auditors
(v) approved Chair’s action in the event of there being any subsequent
changes to the annual accounts, as a result of Baker Tilly UK Audit LLP
completing their audit work
10/5/07 Financial Monitoring Report
Richard Bateman presented the financial monitoring report as at the end of November
Income budget positive variance £44k
Overseas students £85k
UK students’ fees £40k (cut back on Learner Support Fund
Other income £35k
Bank interest £19k
Short course income £18k (timing difference)
Work based learning £94k (slow start, action plan put in place)
LSC ‘other’ £72k (Adult Apprenticeship project which will end in
HE income £16k
Payroll budget positive variance £103k
FRS17 adjustment £67k
Teaching staff £116k
Business support staff £52k
Non-pay budget positive variance £43k
Marketing £26k (timing difference)
Long term maintenance £21k
Software £26k (timing difference).
The sensitivity analysis was highlighted, showing a likely case surplus of £177k. The
sensitivity cases did not include the impairment charge for writing down the value of
the College buildings due to their shortened life with regard to the rebuild proposals.
This was likely to be an additional depreciation charge of £4.1m, which would be
partly offset by the release of £2.8m of capital grants.
The balance sheet remained strong with net assets of £7,295k.
16% of aged debts were more than 120 days overdue and primarily related to NDC
grant for the astro-turf project
In summary a strong balance sheet and financial ratios, surplus in each sensitivity
case, an operating surplus of £578k, hence the College remains in financial health
Governors received and considered the financial monitoring report at the end of
Scott Finley and Anthea Smith left the meeting for the next agenda item
14/5/07 Pay Award 2007/2008 (DOCUMENT 7)
Please see confidential minute
Staff governors, Principal, senior postholders and the Clerk left the meeting for the next
15/5/07 Remuneration Committee
Please see confidential minute
Clive Stock left the meeting at 6.15pm
The Principal, senior postholders, staff governors and the Clerk returned to the meeting
24/5/07 Celebrating Success
The Principal highlighted:
The College had been awarded the Matrix Excellence Award for their support
to students. 12 institutions country-wide had received this award
Winner of the College heat of the Society of Floristry Annual Competition
Victoria Bates – runner up in the British Florist Association Eurofleur
Lilleshall Sports Tournament:
1st Men’s Rugby Team
1st Matthew Cardinal – Trampolining
2nd Men’s Basketball Team
ICT Awards – highly commended (only College to reach the finals)
Winning of a contract to deliver pre-recruitment course for HSBC bank
Full page spread in the Independent relating to Marlon Devonish and his
attendance at the AoC Conference
Festive Event on the 3 December with singer Sandra Godley from Coventry
Successful management residential at Bosworth Hall
His attendance at the 20th anniversary of the College’s Marketing Network as
the key note speaker.
Members were delighted with the report on College success
Fleur Sexton left at 6.25pm
16/5/07 Risk Management Plan (DOCUMENT 8
The Principal presented an updated Risk Management Plan for 2007-2008 (initially
received by the Corporation in July 2007). The changes made by the senior
management team in November 2007 were highlighted:
Failure to plan for the effects of the new funding methodology (08-09)
medium likelihood/high materiality.
This will be an item on the governor Away Day Training in May 2008
Failure to improve student retention medium likelihood/medium materiality
Loss of CoVE status for Hospitality and Catering high likelihood/medium
Failure to adapt to the increasing LSC practice of commissioning work high
Serious incidents resulting from anti-social behaviour of students and non-
students medium likelihood/medium materiality
Failure to convert enquiries and applications to enrolments medium
Likelihood of accredited qualifications being withdrawn by awarding bodies
low likelihood/medium materiality.
Members considered and noted the updated Risk Management Plan
18/5/07 Value for Money Report (DOCUMENT 10)
Richard Bateman highlighted the actions taken by the College to ensure Value for
Changes to how sessional staff were recruited
New deal for IT equipment ensuring best value
Contract for reprographics renegotiated with resultant savings and additional
photocopiers for the College
Insurance premiums negotiated with Zurich resulting in a 4.3% reduction
Software licences renegotiated
Members received and noted the work carried out by the College to achieve
value for money
20/5/07 Self Assessment Report (DOCUMENT 12)
Ray Goy highlighted the contents of the College’s self-assessment report. The
Curriculum and Standards Committee had received a full report at their meeting on
the 28 November.
A personal approach to validating Programme Area SARs had been undertaken this
year. Each Programme Manager had been invited to attend a meeting with the Vice
Principal Curriculum and Quality, the Director of Professional and Quality
Development and David Lennox and Sandy Watson from the Coventry and
Warwickshire Learning and Skills Council.
The grading sheet resulting from the validations was discussed. Grade indications at a
cross-College level were:
Leadership and Management 2
Achievements and Standards 2
Quality of Education and Training 2
Capacity to Improve 2
Overall Effectiveness 2
The Principal highlighted the draft self-assessment grading summary and the College
Development Plan incorporating the Post Inspection Action Plan.
College key strengths and areas for improvement were highlighted, these were
broadly in line with Ofsted’s findings at the College inspection in May 2007.
The self-assessment process had graded the Engineering programme area a 4, a robust
action plan was now in place.
Governors agreed it was vital that the College continue to strive to improve all the
Health and Social Care, Business Administration and Public and Uniform Service had
all been graded 1. Four years ago Public and Uniform Service had been graded 4 and
it was excellent to see the improvement in this area.
Governors agreed that they would like to be able to access the entire SAR through the
College web site. The Clerk would arrange for this to be done and notify governors
of the access details.
Governors received and noted the self assessment report
21/5/07 Student Union Accounts for 2006/2007 and Budget for 2007/2008
Maria Crompton presented the Student Union Accounts for 2006/2007. These had
been certified by a qualified member of College staff who was independent of the
Several book-keeping issues had been raised all of which had now been addressed.
The budget for 2007/2008 had been prepared in consultation with the Student
Executive and showed a planned surplus of £292.
Governors approved the certified accounts and noted the budget for 2007/2008
22/5/07 Governors’ Performance Indicators (DOCUMENT 14)
The Clerk presented the review of the performance indicators for 2006/2007. Of the
ten performance indicators two had not been achieved:
All governors to participate in the annual training day (apologies had been
received from 5 governors)
Not all governors had met the 75% individual attendance target at Corporation
meetings and on three occasions committees had not achieved 60% attendance
although this had not impacted on quoracy.
Governors discussed the proposed performance indicators for 2007-2008 and agreed
that performance indicator 2 would be changed to read:
75% of governors to participate in the annual training day. All governors to
participate in training during the year.
Members of the Corporation agreed the 10 performance indicators with the
above revisions to performance indicator 2
23/5/07 AoC Annual Conference
The Chair reported on the AoC Annual Conference held in November 2007.
John Denham, Secretary of State, Department for Innovation, Universities and Skills
had been an excellent speaker as had Sir Bob Geldof.
Funding would be available for apprenticeships and foundation programmes and for
training adults in the workplace.
Governors received feedback from the AoC Annual Conference
25/5/07 Financial Regulations (DOCUMENT 15)
Members received and approved the amended financial regulations
26/5/07 Remuneration Terms of Reference (DOCUMENT 16)
Members received and approved the revised terms of reference for the
27/5/07 Students’ Terms and Holidays (DOCUMENT 17)
Members received and agreed the students’ terms and holidays for 2008/2009
28/5/07 Governors Training Programme (DOCUMENT 18)
Members received and noted the governors’ training programme for 2007/2008
and agreed to notify the Clerk if they had any specific items for inclusion in the
programme for the ‘Away Day’ in May 2008
29/5/07 Meeting Dates (DOCUMENT 19)
Members considered and approved the meeting dates for 2008/2009
30/5/07 Minutes and Reports of Corporation Committees (DOCUMENT 20)
Members received and noted minutes from the following committees:
Estates, 8 October 2007
Employment Policy, 30 October 2007
Audit, 5 November 2007
Finance and Policy, 13 November 2007
31/5/07 Publication of Documents
There were no exclusions from publication
32/5/07 Any Other Business
The Clerk reminded governors that documents 3, 4, 12 and 15 should be placed
in their red file.
Governors were also invited to the staff Christmas lunch and quiz which was
being held on the 21 December 2007 at 12 noon in the restaurant.
No other items of other business had been notified
33/5/07 Date of the Next Meeting
Tuesday 11 March 2008
The meeting closed at 6.58pm