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Allen Register, Sr. Procurement Manager Materials Management Office Section: A E-Mail: email@example.com 1201 Main St - Ste 600 Page: 60 Telephone: (803) 737-3410 Columbia, SC 29201 Date: 5/31/06 Uploaded to Internet: 4/8/08 Contract # 06-S7184 CONTRACT FOR PORTABLE ASPHALT PATCHERS Contract Terms and Conditions MAXIMUM CONTRACT PERIOD: May 31, 2006 – May 30, 2011 NOTE: The “BASE PRICE” for each make and model is listed below. A link to the vendor information sheet for Duraco is in the far right column below. Two links will be provided on the contractor’s information sheet. The first link is the Bidding Schedule/Price-Business Proposal, then a 2 page questionnaire listing detailed information about each model. The second link is the company’s warranty information for the bidded model. It can be found labeled “Warranty” at the bottom of the information sheet. PORTABLE ASPHALT PATCHERS: Duraco Industries, Inc. Asphalt Patcher, Portable, TLR Mounted Tandem Axel, Min. 80 HP Diesel Engine, 250 Gallon Minimum Insulated Asphalt Emulsion Tank Click Here for SCDOT Bid Specifications BRAND MODEL PRICE LINK TO CONTRACT SHEETS Dura Patcher 125DJT $41,345.00 Click Here for Vendor Information DELIVERY / PERFORMANCE LOCATION – PURCHASE ORDER (JANUARY 2006): After award, all deliveries shall be made and all services provided to the location specified by the Using Governmental Unit in its purchase order. SHIPPING / RISK OF LOSS (JANUARY 2006) F.O.B. Destination. Destination is the shipping dock of the Using Governmental Units’ designated receiving site, or other location, as specified herein. (See Delivery clause) DELIVERY TIME Contractor shall be required to maintain or have available for its own use an inventory sufficient to make shipments in order to insure that all items shall be delivered no later than thirty (30) days after contractor’s receipt of the purchase order. PURCHASING CARD (JANUARY 2006): Contractor agrees to accept payment by the South Carolina Purchasing Card for no extra charge. The Purchasing Card is issued by Visa. The purchasing card allows state agencies to make authorized purchases from a vendor without the requirement to issue a purchase order. Allen Register, Sr. Procurement Manager Materials Management Office Section: A E-Mail: firstname.lastname@example.org 1201 Main St - Ste 600 Page: 61 Telephone: (803) 737-3410 Columbia, SC 29201 Date: 5/31/06 Contractor: Duraco Industries, Inc. 2000 Old Whitfield Rd Pearl, MS 39208 (Physical Address) PO Box 6127 Jackson, MS 39288 (Mailing Address) Contact: David Sitton Phone Number: (601) 932-2100 Cell Phone Number: (601) 842-8527 Fax: (601) 936-6039 E-Mail: email@example.com Vendor #: 0318494 Contract #: 06-S7184-A12302 FEIN: 87-0425008 Detailed Information Contract Item Description u/m Contract Price Dura Patcher Model 125DJT Each $41,345.00 WARRANTY Allen Register, Sr. Procurement Manager Materials Management Office Section: A E-Mail: firstname.lastname@example.org 1201 Main St - Ste 600 Page: 62 Telephone: (803) 737-3410 Columbia, SC 29201 Date: 5/31/06 SPECIFICATIONS FOR ASPHALT PATCHER, PORTABLE SCDOT Spec. No. 0240.25 – 03/16/06 DESCRIPTION: The portable, trailer-mounted asphalt patching machine shall be designed for multiple repair operations including compressed air cleaning of potholes and cracks, pressure application of liquid asphalt, and pressure mixing and placing of asphalt and aggregate. Units supplied to this specification shall meet or exceed these requirements. GENERAL: Each unit shall be new, and of the latest design of a model in current production or an update of an existing model. Each unit shall be furnished with identical equipment, options and features. It shall be furnished completely assembled, fully serviced, and ready for immediate operation. The right is reserved to reject any and all bids proposing to furnish equipment, which, in the opinion of the Department's engineers and/or staff, is not satisfactory for the Department's use in the proposed application. DIMENSIONS: Unit dimensions shall be as follows: Unit weight with full load of emulsion and fuel shall not exceed 10,000 lbs. Unit width shall not exceed 96 inches in transport mode. Unit length shall not exceed 17 feet for transport. Unit height shall not exceed 13 feet six inches. ENGINE: The unit shall be powered by a John Deere diesel engine with minimum gross SAE horsepower of 80. Alternate engines will be considered for approval if engine information is provided with the bid. The engine shall be equipped, at a minimum, as follows: Unit to meet applicable EPA requirements. Electrical system (12-Volt), with alternator, starter, voltage regulator, and heavy-duty battery. Governor. Air cleaner, heavy-duty, two-stage, dry-type with restriction indicator. Oil filter, heavy-duty with replaceable element. Fuel filter, heavy-duty with replaceable element. Heavy-duty radiator and cooling system, with 50-50 mixture of water and permanent-type antifreeze. Fuel tank, 10 gallon minimum. Fuel gauge. Muffler, exhaust system, and rain cap. Key switch. Tachometer. Hourmeter, electric, with oil pressure or alternator switching device. Oil pressure gauge, water temperature gauge, ammeter. Protective housing with sound suppression. TRAILER: The unit shall be mounted on a trailer fitted with tandem axles and single tires, of a size and capacity to safely and efficiently transport all components, fully loaded, and designed so that a minimum of 10 percent of the total gross weight is transferred to the towing vehicle, when empty or in any load configuration, properly adjusted and fitted to a truck with a 28 inch hitch height. The total design shall be such as to provide for safe towing at highway speeds up to 65 mph, fully loaded. Th e trailer shall include, but not be limited to, the following features: Minimum 10,400 pound GVWR. Minimum 16 feet long x 6 feet wide. Overall trailer width shall not exceed 102 inches. Frame: The frame shall be designed, constructed, and rated for the full capacity of the trailer, fully loaded. Frame under tank: All welds double welded. Two plated safety chains with hooks shall be provided. Hooks, chains or cable, and attachment of chain to trailer shall have an ultimate strength of at least the GVWR of the vehicle being towed, meeting SAE J-697 (May 88) Standard. Chain shall consist of minimum 1/2", NACM Grade 70, attached to the trailer by a shackle or by bolting, with a 1/2" Grade 70 slip hook on the opposite end to accommodate a 1 inch D-ring.. Hooks shall have safety latches. Allen Register, Sr. Procurement Manager Materials Management Office Section: A E-Mail: email@example.com 1201 Main St - Ste 600 Page: 63 Telephone: (803) 737-3410 Columbia, SC 29201 Date: 5/31/06 Chains shall be of sufficient length for crossing beneath the tongue to form a cradle if the trailer hitch becomes disconnected, allowing normal operation and full turns, and the coupled towing truck to make full turns and perform normal operation. Axles: Walking beam or spring type heavy-duty tandem suspension, minimum 10,400 lbs. Capacity (5,200 pounds each), designed for adequate load distribution and clearance of tires with up to a fully loaded trailer. Wheels and Tires: 4 each, automotive type steel-belted radials, highway-tread. Wheels shall be one-piece steel discs. Total combined load rating of the tires and wheels shall exceed the GVWR of the unit. Load ratings shall be determined by reference to the current yearbook of the Tire and Rim Association, Inc., or the manufacturer’s published load rating. Tire ratings shall be calculated at 65 mph. Electric brakes, acting on all wheels An automatically applying emergency breakaway feature which applies the trailer brakes upon tongue and safety chain separation from the towing vehicle, and remains applied for at least 15 minutes upon breakaway from the towing vehicle. Adjustable, heavy-duty, non-asbestos lining material. The engine battery referenced in paragraph 4.1 above shall furnish power. The brake system must comply with all current and applicable U. S. Department of Transportation safety regulations, and they must comply with all current and applicable FMVSS requirements. The towing tongue or drawbar shall include a heavy-duty, 2 1/2" pintle eye, adjustable for use with various pintle hook heights, as follows: Heavy-duty, 2.50 inch inside diameter, 1.25 inch x 1.50 inch oval section steel ring, 0.75 inch steel mounting plate, adjustable for variable pintle hook heights through a range of 22-30 inches from ground level. Rated trailer weight capacity of the pintle eye shall not be less than the GVWR of the trailer. Rated vertical load capacity of the pintle eye shall not be less than 15 percent of the GVWR of the trailer. The trailer shall tow level when attached to a pintle hook of 28" height. Four mounting bolts. Fenders: Fenders shall be metal framed, load bearing to support a minimum of 200 pounds, constructed of steel. Walking and Standing Surfaces: Wherever personnel may need to stand or walk on trailer or fender surfaces, those surfaces shall be non-skid. Stand: A heavy-duty, jack type leveling stand with sand shoe to raise or lower the towing tongue for connecting to towing vehicle shall be installed on the tongue. The tongue stand and member to which it is attached shall support the tongue of the fully loaded unit. The stand shall be securely bolted to the tongue of the trailer or welded by a continuous weld. Lights: The trailer shall be equipped with lights and reflectors in compliance with applicable South Carolina motor vehicle laws, including turn signals, dual taillights, and brake lights. A standard 6-way plug, equal to and interchangeable with a Velvac 055049 plug, and a heavy-duty jacketed multi-conductor cable shall be furnished for connecting the truck and trailer wiring system. The cable and plug shall be attached to the trailer in sufficient length to reach a truck mounted receptacle. The plug shall be connected to the trailer wiring system in accordance with the following drawing: License Plate Holder: The trailer shall be equipped with an illuminated license plate holder. Strobe light – STAR Model S5199AC, amber strobe, to include branch guard. Strobe light and branch guard shall be bracket mounted above highest point on unit to provide 360 degree visibility. Allen Register, Sr. Procurement Manager Materials Management Office Section: A E-Mail: firstname.lastname@example.org 1201 Main St - Ste 600 Page: 64 Telephone: (803) 737-3410 Columbia, SC 29201 Date: 5/31/06 All electrical wiring shall be insulated and enclosed in a fibrous loom, plastic loom or flexible conduit for protection from external damage and short circuits. Wiring shall be securely fastened at sufficient intervals to prevent sagging and insure clearance of mechanical parts. Routing of the wiring through the sub-frame, deck, etc. shall not interfere with the normal operation and use or present a safety hazard. A sealed, splice-free modular wiring harness is acceptable. Rubber grommets shall be used wherever wires or harness pass through metal. MCO AND FORM 400: A “Manufacturer’s Certificate of Origin” and a completed, typed, South Carolina Department of Public Safety Form 400 shall be furnished with each unit. The forms shall be completed as follows: S. C. Dept. of Transportation P.O. Box 191 Columbia, South Carolina 29201 SIGN PANEL: The unit shall be equipped with a sign panel with controller mounted to the rear, top of the unit. Arrow board to have ten amber lamps, each with PAR 36 LED lights with 16 high-intensity LEDs. LEDs to be shock mounted and weather sealed. AGGREGATE DELIVERY SYSTEM: Unit shall be capable of continuously applying 125 lbs. per minute of aggregate ranging in size from ¼” through 1/2”. Unit shall receive aggregate from the towing dump truck. Up to 1-1/2” aggregate material shall safely pass through delivery system, without clogging. Unit shall be capable of using wet or dry aggregates. Aggregate feed rate shall be controlled by means of a remotely operated gate or auger speed from the operator’s station. No other adjustments shall be necessary. Compressed air and air blower systems shall be equipped with safety relief valves and inlet air filters. EMULSION TANK: Unit shall be provided with a 250 gallon (minimum) insulated asphalt emulsion tank meeting the following requirements Steel construction. Rated for at least the maximum possible working pressure at the maximum possible temperature. Exposed materials shall be fire retardant. Electrically operated heater(s) shall be provided to keep tank contents liquid 48 hours minimum at an ambient temperature of 20 degrees F and above. 12” diameter inlet. Valve for completely draining tank. SOLVENT TANK: A solvent tank of sufficient volume, hoses, and valves shall be provided to clean residual material from emulsion lines. Steel construction. Rated for at least the maximum possible working pressure at the maximum possible temperature. Containment will be provided to secure used solvent and emulsion mixture for transport. Valves and controls shall be located with prime consideration for operator safety and convenience. EMULSION HEATING SYSTEM: Heated oil or fluid shall be used to heat emulsion tank, valves, hoses, and nozzles. System must be capable of heating emulsion tank and lines maintaining emulsion at a minimum temperature of 140 degrees F at any time during the unit’s operation. System shall keep emulsion in a liquid state in nozzle at an ambient temperature of 20 degrees F and above. APPLICATOR: Unit shall be designed to not apply aggregate or emulsion to the equipment operator when used in accordance with the manufacturer’s recommendations. Operator shall be able to control aggregate and emulsion flow, engine RPM, and horn from operator station located towards the end of the discharge hose assembly. An articulating boom assembly to reduce operator fatigue shall support discharge hose assembly weight during operation. Working radius of discharge hose assembly and boom shall be 18 feet minimum. Aggregate shall be 100% coated with emulsion prior to exiting applicator nozzle. EQUIPMENT: The unit shall be complete with all standard equipment and accessories normally furnished. In addition, equipment shall be furnished as follows: Allen Register, Sr. Procurement Manager Materials Management Office Section: A E-Mail: email@example.com 1201 Main St - Ste 600 Page: 65 Telephone: (803) 737-3410 Columbia, SC 29201 Date: 5/31/06 Unit to meet all applicable OSHA requirements. All necessary hoses and nozzles. Hydraulic or air system complete. Hydraulic hoses to be SAE 100R2, 2-wire braid. Asphalt and aggregate mixing device. Asphalt and aggregate feeding devices. All necessary operator controls. Slow Moving Vehicle (SMV) Identification Emblem, meeting requirements of SAE J-943 (Jun.88) Standard, and mounted in accordance with the standard. All special tools needed. All necessary hose and equipment brackets. Tacking wand. Crack seal wand. Fenders, heavy-duty. EQUIPMENT, OPTIONAL: Where required in the bidding schedule, units shall be furnished with the following optional equipment. Upgrade to larger gallon emulsion tank, size as offered by manufacturer. Optional equipment additions, deletions and/or substitutions of equipment required by this specification, factory installed, based on terms found under the special conditions of the bid invitation (allows purchasing of units from the term contract with various option combinations). TRAINING: In conjunction with delivery of the first unit, the successful bidder shall conduct a minimum one-day school on the safety, operation, maintenance, and diagnostics of the unit by factory trained expert personnel at the SCDOT Equipment Depot or at their facility in South Carolina. In addition and for each subsequent unit, the successful bidder will conduct a minimum one day school in the county where the unit is to be assigned with the Department's operator(s) and service personnel, after the equipment has been delivered to the county where it is to be assigned. TRAINING_MATERIALS: In conjunction with the delivery of each unit, the successful bidder shall supply one complete set of video operator training materials (VHS format). This material shall adequately cover the safe and correct operation of the equipment. MAINTENANCE: All replaceable filter elements for air, fuel, hydraulics, and engine oil shall be available from at least one of the following U.S. manufacturers: AC, Wix, Donaldson, or Baldwin. Replacement tires and tubes shall be available from at least one of the following U.S. manufacturers: Goodyear, Firestone, or General. Replacement or replenishment lubricants required throughout the unit (engine oil, transmission fluid, hydraulic fluid, gear oil, brake fluid, power steering fluid, and grease) shall be available from at least one of the following major manufacturers: Shell, Exxon, Texaco, or Citgo. Details concerning the manufacturer and items name or part number for the above maintenance items shall be provided wherever requested on the bid questionnaire. All threaded fasteners, hydraulic fittings, belts, hoses, and electrical fasteners shall be metric or U.S., and shall meet one or more of the following standards, SEA, JTC, DIN, ISO, UNC, UNF, NPTF. SERIAL NUMBER: Each unit shall be provided with a manufacturer's serial number, unique to each unit, permanently attached by plate or engraving, and easily identified. The serial number shall be used by the Department and the manufacturer to identify units for recall, to aid in the recovery of stolen units, to establish ownership, and for other similar reasons. DATA PLATE: A data plate shall be attached to each unit indicating serial number and model using block lettering. Permanent plaques mechanically attached are preferred to decals SAFETY PLAQUES OR DECALS: Product safety plaques or decals shall be furnished and affixed at the operator's station and at any hazardous area. The safety plaques or decals shall describe the nature of the hazard, level of hazard seriousness, how to avoid the hazard, and the consequence of human interaction with the hazard. Permanent plaques mechanically attached are preferred to decals. Type, size and location of product safety plaques or decals shall be in accordance with current ANSI Z535.4, or latest revision thereto. Allen Register, Sr. Procurement Manager Materials Management Office Section: A E-Mail: firstname.lastname@example.org 1201 Main St - Ste 600 Page: 66 Telephone: (803) 737-3410 Columbia, SC 29201 Date: 5/31/06 COLOR: The majority of areas to be painted shall be cleaned and primed prior to application of the finish paint. Paint and primers used shall be lead-free. Serial and data plates shall be protected from being painted over. All manufacturer's standard warning, safety, instructional, and identification decals shall be provided, however, there will be no vendor or dealer identification or advertising decals allowed. Each unit shall be thoroughly cleaned and prime coated with a rust preventative and painted the manufacturer’s standard industrial yellow or the South Carolina Department of Transportation's standard yellow (Fed Standard 595 yellow 3538 or 3655, latest edition). Finish coat shall be first quality. WARRANTY: The unit shall be warranted against defects in materials and workmanship for a period of not less than twelve (12) months. The warranty start date shall be based on the unit's in-service date as established by its issue from the Department's Equipment Depot to the using field custodian, and the vendor shall perform all the administrative work necessary to accomplish this following notification by the Department. In the event there is not an authorized parts and service dealership within a reasonable distance of the unit's place of assignment, there shall be a procedure for the Department to make a claim for recovering the cost of parts, labor, and shipping/transport charges incurred in performing repairs which otherwise would have been covered by the warranty. Instructions and forms needed for warranty claims should be attached to the bid. The unit shall be furnished with a copy of the warranty statement and any necessary cards, booklets, or certificates needed to receive warranty repairs at a dealership. DELIVERY: The primary ordering agency is the South Carolina Department of Transportation, and all deliveries to this agency must be made to the Equipment Depot, 1500 Shop Road, Columbia, S.C. 29201. PILOT MODEL: A pilot model unit may be requested to be delivered. If a pilot model is required, SCDOT will advise the vendor in writing subsequent to award of the order. The pilot model unit, if requested, will be inspected and performance tested, and the vendor notified of any discrepancies by phone which will be confirmed by a letter. The pilot model unit, if acceptable, will be received as fulfilling part of the purchase order requirements. All subsequent deliveries of equipment will be required to be the same as the accepted pilot model unit delivered except for optional equipment where specified. ACCEPTANCE INSPECTION: All equipment ordered with this request will be subject to acceptance inspection and performance testing upon receipt. The vendor will be notified of any units not delivered in full compliance with the purchase order specifications. SERVICE POINT ACCESSIBILITY: All lubrication and frequent service items shall be readily and easily accessible to the operator/technician. SERVICE LITERATURE: Service literature shall include (as one set) an operator's instruction manual, illustrated repair parts manual, and shop overhaul manual. CD format is preferred (documents in .pdf format) and should be furnished when available, except f or the equipment operator manual that stays with the equipment. This service literature shall be complete and cover the entire unit, to include engines and transmissions. The right is reserved to require a bidder to furnish one complete set of service literature to be used for bid evaluation. Service literature which is considered inadequate by the Department's engineers and/or staff may be cause for the rejection of a bid. Performance in this contract requires in conjunction with the delivery of the first unit, two (2) complete sets of service literature in addition to the equipment operator manual concurrently with delivery of each unit. Performance in this contract requires in conjunction with the delivery of each subsequent unit one (1) complete set of service literature in addition to the equipment operator manual concurrently with delivery of each unit. SALES LITERATURE, SPECIFICATIONS, AND QUESTIONNAIRE: It is the bidder’s responsibility to ensure sales literature, specifications, questionnaire, and deviations (if any) submitted with the bid are accurate, complete and sufficiently clear as these will be used to evaluate the bid. Each bidder shall attach to his bid illustrated catalog data sheets with manufacturer's complete printed specifications covering the class or type of equipment covered by the bid. This material shall show reasonable evidence of having been printed before publication of the bid notice and shall be sufficiently detailed to permit the Department's engineers and/or staff to properly evaluate the bid. Each bidder shall attach to his bid a completed questionnaire. Any deviation from these specifications must be clearly pointed out; otherwise it will be considered that items offered are in strict compliance with these specifications, and the successful bidder will be held responsible therefore. Deviations must be explained in detail on separate attached sheet(s).
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