templates_3 by haytham01

VIEWS: 3 PAGES: 33

									Home                                                                                               Briefing Notes Workshop: Ottawa




                                                   Contents


       Summary of Headings Used ................................................................................. 3 
         Sequence ........................................................................................................... 3 
         Most Commonly Used Headings ...................................................................... 3 
          Summary ...................................................................................................... 3 
          Issue .............................................................................................................. 3 
          Background .................................................................................................. 3 
          Considerations .............................................................................................. 3 
          Conclusion or Recommendations or Advice or Strategic
            Advice or Recommended Position .......................................................... 3 
         Other Headings Used by Some Departments.................................................... 3 
          Analysis / Departmental Comment .............................................................. 3 
          Context ......................................................................................................... 3 
          Communications Implications ...................................................................... 3 
          Consultations Conducted .............................................................................. 3 
          Current Status ............................................................................................... 3 
          Departmental Position .................................................................................. 4 
          Discussion .................................................................................................... 4 
          Implications .................................................................................................. 4 
          Key Findings ................................................................................................ 4 
          Next Steps..................................................................................................... 4 
          Options ......................................................................................................... 4 
          Outlook ......................................................................................................... 4 
          Parliamentary Implications........................................................................... 4 
          Purpose ......................................................................................................... 4 
          Required Action............................................................................................ 4 
          Resource Implications .................................................................................. 4 
          Timeframe .................................................................................................... 4 
          Transformation Considerations .................................................................... 4 
       Agriculture and Agri-Food Canada .................................................................... 5 
       Canada Boarder Services Agency ....................................................................... 6 
       Canada Revenue Agency ...................................................................................... 7 
       Canadian Environmental Assessment Agency ................................................... 8 
       Canadian Food Inspection Agency ...................................................................... 9 
       Canadian International Development Agency ................................................. 10 
       Citizenship and Immigration Canada ............................................................... 11 



                                                                                                                           A-1
Home                                                                                            Briefing Notes Workshop: Ottawa




       Correctional Service Canada ............................................................................. 12 
       Department of National Defence ....................................................................... 13 
       Environment Canada.......................................................................................... 14 
       Finance Canada ................................................................................................... 15 
       Fisheries and Oceans Canada ............................................................................ 16 
       Foreign Affairs and International Trade Canada ........................................... 17 
       Health Canada ..................................................................................................... 18 
       Human Resources and Skills Development Canada ........................................ 19 
       Indian and Northern Affairs Canada ............................................................... 20 
       Industry Canada ................................................................................................. 21 
       Justice Canada .................................................................................................... 22 
       Natural Resources Canada................................................................................. 23 
       Parks Canada ...................................................................................................... 24 
       Privy Council Office ........................................................................................... 25 
       Royal Canadian Mounted Police ....................................................................... 26 
       Public Health Agency of Canada ....................................................................... 27 
       Public Works and Government Services Canada ............................................ 28 
       Statistics Canada ................................................................................................. 29 
       Transport Canada ............................................................................................... 30 
       Treasury Board Secretariat ............................................................................... 31 
       Veterans Affairs Canada .................................................................................... 32 
       Western Economic Diversification Canada ...................................................... 33 




                                                                                                                       A-2
Home                            Contents                                   Briefing Notes Workshop: Ottawa

                                Summary of Headings Used

       Sequence

       Note that the sequence in which the headings appear varies widely from one department
       to another.

       Most Commonly Used Headings

       Here are the headings used most commonly in the guidelines from the different
       departments:

       Summary

       Issue

       Background

       Considerations

       Conclusion or Recommendations or Advice or Strategic Advice or
       Recommended Position

       Other Headings Used by Some Departments

       These are other headings used by some of the guidelines. These headings can give you
       ideas for material that you might include in the most commonly used headings above –
       particularly considerations.

       Analysis / Departmental Comment
       This is the same as Considerations in the most commonly used headings.

       Context
       This is the same as Background in the most commonly used headings.

       Communications Implications
       This would form part of Considerations in the most commonly used headings.

       Consultations Conducted
       This would form part of Considerations in the most commonly used headings.

       Current Status
       This material could fall under either Background or Considerations in the most
       commonly used headings. On its own, it can form a good transition between the two.




                                                                                            A-3
Home                             Contents                                    Briefing Notes Workshop: Ottawa

       Departmental Position
       This would form part of Considerations in the most commonly used headings
       .
       Discussion
       This would form part of Considerations in the most commonly used headings.

       Implications
       This would form part of Considerations in the most commonly used headings.

       Key Findings
       This would form part of Considerations in the most commonly used headings.

       Next Steps
       This would form part of the Conclusion in the most commonly used headings.

       Options
       This would form part of Considerations in the most commonly used headings.

       Outlook
       This would form part of Considerations in the most commonly used headings.

       Parliamentary Implications
       This would form part of Background or Considerations in the most commonly used
       headings. This would deal with procedural matters, not political matters.

       Purpose
       Try to express the purpose in terms that would also serve as an Issue statement.

       Required Action
       This would form part of Considerations in the most commonly used headings.

       Resource Implications
       This would form part of Considerations in the most commonly used headings.

       Timeframe
       In most cases, this should be built into the Summary and/or the Recommendation in the
       most commonly used headings. It could also be part of Considerations.

       Transformation Considerations
       This would form part of Considerations in the most commonly used headings.




                                                                                           A-4
Home                         Contents                                     Briefing Notes Workshop: Ottawa

                             culture an Agri-Fo
                         Agric        nd             ada
                                              ood Cana


       T           s            d
       The headings below are drawn from AAFC’s gu                   of
                                                       uidelines as o August 20  009.
       H           e
       However, the guidelines AAFC prov   vided were re             notes written as
                                                        estricted to n           n
       b          ers
       backgrounde and to pro               g          he            s
                               ovide talking points. Th guidelines specify tha   at
       r
       recommenda              t                        s.           y,
                  ations do not appear in briefing notes It is likely then, that
       r
       recommenda ations are del            nother type o document
                                livered by an           of           t.

       A         ck         ure                   g          urrent guidel
       Always chec to make su that you are working with the cu           lines.
       A         a          mplates to ea the task o formattin
       AAFC may also have tem           ase        of        ng.




                                               RIEF
                                   BACKGROUND BR


                                             TITLE


       IS
        SSUE


       B      UND
       BACKGROU


       C       S
       CURRENT STATUS


       A       ITION
       AAFC POSI


       T       P
       TALKING POINTS




                                                                                        A-5
Home                         Contents                                    Briefing Notes Workshop: Ottawa

                            ada Board Servic
                         Cana       der    ces Agency



       T
       The CBSA st               hat        n           ovided for in
                     tated only th briefing notes are pro           nformation, aadvice,
                    d            he         id          de
       signature or decision. Th agency di not provid other head                 re
                                                                     dings that ar used
        n            n                                  ates                      he
       in a briefing note. It does, however, have templa that likely provide th other
       h
       headings.




                                                                                      A-6
Home                         Contents                                   Briefing Notes Workshop: Ottawa

                                             e
                                Canada Revenue Agency



          The follow
                   wing are hea              he                   iefing notes f the
                                adings that th CRA suggests for bri            for
                               mber 2009. However, th guidelines appear to p
          Minister, as of Septem             H       he           s           permit
                                ty           ng
          considerable flexibilit in choosin headings..

          Always ch           ke          y          king with the current gui
                    heck to mak sure that you are work           e           idelines for
                    a          e                     ates
          the issue at hand. The CRA may have templa to standa               atting.
                                                                  ardize forma



                                                                          IFICATION
                                                                     CLASSI       N

       M     NDUM TO THE HONO
       MEMORAN       T                      RRE BLAC
                            OURABLE JEAN-PIER      CKBURN


                                           SUBJECT


       P
       PURPOSE

       B      UND
       BACKGROU                                 RY
                                           SUMMAR

       C       S
       CURRENT STATUS


       B      UND
       BACKGROU

       C       S
       CURRENT STATUS

        SSUES
       IS

       C       ATIONS
       CONSIDERA

       O
       OPTIONS

       R     ENDATION
       RECOMME      NS

       E
       Etc.




                                                                                        -7
                                                                                       A-
Home                                 Contents                                 Briefing Notes Workshop: Ottawa

                         nadian En
                       Can               ntal Asse
                                 nvironmen               Agency
                                                 essment A



               T           ng
               The followin are the he             t        uses in briefi notes for the
                                      eadings that the CEAA u            ing       r
               M
               Minister, as of August 2009.

               A            ck                  u            g
               Always chec to make sure that you are working with the cu            lines for
                                                                        urrent guidel
               t            h         C                     standardize f
               the issue at hand. The CEAA has templates to s           formatting.



                                                                          SECURITY CLASSIFICAT
                                                                                             TION
                                                                                  FILE NUMB
                                                                                  F          BER

           RANDUM TO MINIST
       MEMOR      T       TER
                                                  T
                                                  TITLE

                          ion) or (Fo Signature or (For D
             (For Informati         or        e)                  or       proval)
                                                        Decision) o (For App

            SE
       PURPOS

                   US
       CURRENT STATU

       ISSUES

            DERATION
       CONSID      NS

            TMENTAL POSITION
       DEPART     L        N

            NS
       OPTION

           MMENDATI
       RECOM      ION

            S
       NEXT STEPS

                           kground is pr
       [It appears that Back                                   eet.]
                                       rovided on a separate she




                                                                                                 -8
                                                                                                A-
Home                         Contents                                   Briefing Notes Workshop: Ottawa

                           ian Food Inspectio Agenc
                      Canadi                on    cy



       T           as
       The CFIA ha detailed gu                          and       of          otes.
                                uidelines on the layout a editing o briefing no
       H           d            ide                     e
       However, it did not provi the headings that are used. The CFIA may h   have
        emplates for briefing not
       te          r            tes.




                                                                                      A-9
Home                             Contents                                   Briefing Notes Workshop: Ottawa

                      anadian Internatio
                     Ca                        elopment Agency
                                       onal Deve



            T         gs                   m
            The heading below are drawn from CIDA’s gui               general-purp
                                                         idelines for g          pose
            m                     dent      M           of
            memoranda to the Presid or the Minister, as o August 20  009. Howev ver,
            C          ery                  fo          ariety of othe briefing n
            CIDA has ve detailed guidelines for a wide va             er        notes.

            A            ck                   u          g
            Always chec to make sure that you are working with the cu             lines for
                                                                      urrent guidel
            t            h        A                      plates to stan
            the issue at hand. CIDA also has Word Pro temp            ndardize forrmatting.




                                                                             CLAS        ON
                                                                                SSIFICATIO

       MEMORANDUM FOR THE MINIST
                M       E      TER

                                                TITLE

                               For Decision or For In
                                 r                           n
                                                    nformation

       PURPOSE


                                              UMMARY
                                             SU


           GROUND
       BACKG

                   US
       CURRENT STATU

            XT
       CONTEX



            XT
       CONTEX


       CONSID      NS
            DERATION


           MMENDATION [or CO
       RECOM                      ON]
                           ONCLUSIO




                                                                                              A-10
Home                               Contents                                    Briefing Notes Workshop: Ottawa

                                   nship and Immigra
                             Citizen       d               nada
                                                   ation Can



                The follow           dings that CIC uses for b
                         wing are head                                   es         inister, as
                                                             briefing note for the Mi
                          09.       e
                of July 200 Purpose and Backgr               quired. Other headings are used at
                                                 round are req
                          etion.
                your discre

                Always ch            e            ou          ing
                          heck to make sure that yo are worki with the current guid  delines for
                          a          e
                the issue at hand. The CIC has tem            tandardize fo
                                                  mplates to st           ormatting.



                     IFICATION
       SECURITY CLASSI       N

                                                                                     mber
                                                                              File Num

           RANDUM TO THE MIN
       MEMOR      T        NISTER

                                                 UBJECT
                                                SU

            (          ation) or (For Signatu
            (For Informa         (                    or        )         Decision)
                                            ure) or (Fo Approval) or (For D

            SE
       PURPOS

                                               MARY
                                            SUMM




           GROUND
       BACKG

                   US
       CURRENT STATU

       ISSUES

            DERATION
       CONSID      NS

       IMPLIC
            CATIONS

            NS
       OPTION

            S
       NEXT STEPS

           MMENDATI
       RECOM      ION




                                                                                                   A-11
Home                                  Contents                                  Briefing Notes Workshop: Ottawa

                                      orrectiona Service Canada
                                     Co        al      e



                   The follow           dings that CSC uses for briefing not for the M
                            wing are head                                  tes       Minister, as
                                       e            ed                     are       d
                   of August 2009. Issue is a require heading. The others a provided only as
                                       u
                   examples. You may use other hea  adings.

                   Always ch            e            ou         ing
                             heck to make sure that yo are worki with the current guiddelines for
                             a          C                      o          e           .
                   the issue at hand. CSC may have templates to standardize formatting.




                                                    TITLE

       Issue:

             ound:
       Backgro

            ry:
       Summar

       Current Status:

               on:
       Discussio

              s:
       Analysis

              tions:
       Implicat

              dings:
       Key Find

              :
       Options:

            mendation:
       Recomm

              eps:
       Next Ste

              d
       Required Action:

              rmation Consideration
       Transfor                   ns:

              ion:
       Conclusi




                                                                                                    A-12
Home                     Contents                                 Briefing Notes Workshop: Ottawa

                          epartmen of Nati onal Defe
                         De      nt                ence



              Th following are headings that DND u
                he                                           efing notes f the Minis
                                                 uses for brie           for       ster
                om         ty                   st
              fro the Deput Minister, as of Augus 2009.

              Alw                     e           re          with        rent
                ways check to make sure that you ar working w the curr guidelin for nes
                e            nd.      ay
              the issue at han DND ma have tem                andardize for
                                                 mplates to sta           rmatting.



       M     NDUM TO THE HONO
       MEMORAN       T                    CE    ON
                            OURABLE LAWRENC CANNO

                                          SUBJECT
                 cision) or (For signatu
          (For dec                               or        )          nformation)
                                       ure) or (Fo approval) or (For in

                                               MARY
                                            SUMM




       B      UND
       BACKGROU


       C       ATIONS
       CONSIDERA


       N       PS     TIONS
       NEXT STEP or OPT


       R     ENDATION
       RECOMME      NS




                                                                                    A-13
Home                                Contents                                  Briefing Notes Workshop: Ottawa

                                              nment Can
                                        Environ       nada


                           gs          e          m           ent        s
                The heading below are drawn from Environme Canada’s guidelines for
                memoranda to the Minister, as of Ju 2009. Th guidelines state: “No all
                          a                        uly         he                    ot
                           e           a           t          be         ppropriate.”
                headings are required, and different ones may b used as ap

                Always check to make sure that you are workin with the c
                                     s           u          ng                     elines.
                                                                       current guide
                         nt        m             e           to         ask
                Environmen Canada may also have templates t ease the ta of forma   atting.



                                                                    RITY CLASSIFICATIO
                                                                SECUR                 ON
                                                                                      ber
                                                                              File Numb

           RANDUM TO MINIST
       MEMOR      T       TER

                                             TITLE
            (          on) or (For Information) or (For Signature) or (For A
            (For Decisio         r                    r                    Approval)

            SE
       PURPOS


                                                UMMARY
                                               SU



                   US
       CURRENT STATU



                   US
       CURRENT STATU

       ISSUES

            DERATION
       CONSID      NS

            TMENTAL POSITION
       DEPART     L        N

            NS
       OPTION

           MMENDATI
       RECOM      ION

            S
       NEXT STEPS



                                                                                               A-14
Home                        Contents                                  Briefing Notes Workshop: Ottawa

                                       nce Canad
                                   Finan       da


       Finance Can             t
                  nada did not provide gui             he                    p
                                          idelines on th headings used in preparing
                  tes. It does, however, ha template for them.
       briefing not                       ave         es




                                                                                       A-15
Home                              Contents                                  Briefing Notes Workshop: Ottawa

                                   heries an Oceans Canada
                                Fish       nd     s      a


                         gs           e           m
              The heading below are drawn from DFO’s gui delines for m            to
                                                                        memoranda t the
              Minister, as of August 2009. DFO also has a se
                         s            2                     eparate conc of briefing notes
                                                                        cept
              for the Mini                         most     al           own
                          ister. Their format is alm identica to that sho below.

              Always check to make sure that you are workin with the c
                                    s          u          ng                     elines.
                                                                     current guide
                        mplates to ea the task of formattin
              DFO has tem           ase                   ng.




                                                                                SSIFICATIO
                                                                             CLAS        ON

                                                                             File N
                                                                                  Number

       MEMOR      F       M      R
           RANDUM FOR THE MINISTER

                                              TITLE
                          ion                mation Only) or (Signa
                    (Decisi Sought) or (Inform          )                    red)
                                                                  ature Requir


                                              UMMARY
                                             SU




             ound
       Backgro



              s         mment
       Analysis / DFO Com



            mendations / Next Steps
       Recomm                     s




                                                                                             A-16
Home                              Contents                                  Briefing Notes Workshop: Ottawa

                       reign Affa
                     For                  nternatio
                                airs and In                e      a
                                                  onal Trade Canada


             T          ng         f           T’s        es          ng
             The followin is drawn from DFAIT guideline for briefin notes, as o   of
             A          9.                      lowing head
             August 2009 It appears that the foll                     alt         separate
                                                          dings are dea with in a s
             a           w          at
             attachment, whose forma was not pr rovided:
                 - BAC CKGROUND    D
                 - CON NSIDERATIO   ONS
                 - RESO  OURCE IMP  PLICATION  NS
                 - COM MMUNICAT    TIONS IMPL   LICATIONS S/ACTIONS   S
                 - PARL  LIAMENTA  ARY IMPLICATIONS/A      ACTIONS

             A         ck          ure                 g           urrent guidel
             Always chec to make su that you are working with the cu           lines.
             D         t                       ting.
             DFAIT has templates to ease formatt




                                                                                SSIFICATION
                                                                             CLAS

                                                                             date stamp

                                                                                  Number
                                                                             File N

                                 M      DUM FOR ACTION
                                 MEMORAND
                                           or
                                 MORANDUM FOR INF
                               MEM      M              ON
                                                FORMATIO

       TO:
       ISSUE:




           ARY:
       SUMMA




       RECOM
           MMENDATION(S):




                                                                                             A-17
Home                             Contents                                 Briefing Notes Workshop: Ottawa

                                           lth   da
                                        Heal Canad


            T                                            Canada guid
            The headings below are drawn from the Health C         delines as of
            September 2009.
            S

            A         ck          ure                     g       urrent guidel
            Always chec to make su that you are working with the cu           lines.
            H                     lates to ease formatting.
            Health Canada has templ           e



                       F       RMATION or FOR CO
                       FOR INFOR       o              NCE or FOR A MEETING
                                               ONCURREN

                                                                                    File Nummber
                                                                                            ation
                                                                                   Classifica

                       M     NDUM TO THE MINIS
                       MEMORAN       T               HEALTH
                                             STER OF H

                                              S
                                              Subject

                  RY                FORMATIO or FOR C
             SUMMAR (in memos FOR INF      ON              ENCE)
                                                    CONCURRE

                         KEY ME                  OR     TING)
                              ESSAGES (in memos FO A MEET




       BACKG
           GROUND:

                   US:
       CURRENT STATU

            DERATION
       CONSID      NS:

            OLIO CONSIDERATIO
       PORTFO               ONS:

            NS     ATIONALE: (used in memos FO CONCURRENCE)
       OPTION AND RA                         OR

                                              OR    URRENCE)
       RESOURCE IMPLICATIONS: (used in memos FO CONCU

       COMMU       NS      ATIONS: (used in me
           UNICATION IMPLICA       (         emos FOR CONCURR
                                                            RENCE)

            S        sed    mos            ON     R        NG)
       NEXT STEPS: (us in mem FOR INFORMATIO or FOR A MEETIN

           MMENDATIONS: (use in memo FOR CO NCURREN
       RECOM               ed      os             NCE)




                                                                                             A-18
Home                       Contents                                   Briefing Notes Workshop: Ottawa

                man Reso
              Hum              nd              ment Can
                       ources an Skills Developm      nada


         The headi             a         om       ’s          s
                  ings below are drawn fro HRSDC’ guidelines for memoranda to the
                               009. Howev the guide
         Minister, as of July 20         ver,                 ot          he
                                                  elines are no clear on th order of
         presentation of the headings.

                 heck to make sure that you are work
         Always ch                      y                      e
                                                   king with the current guidelines.
                 h
         HRSDC has templates to ease forrmatting.



                                                        File Nummber
                                                                cation (if ap
                                                        Classific           pplicable)

       M             T        TER OF HR
       MEMORANDUM TO THE MINIST       RSD


                                                T
                                          SUBJECT

                NFORMAT
           FOR IN             F       SION or FOR APPR
                      TION or FOR DECIS              ROVAL


       P
       PURPOSE



                                                Y
                                          SUMMARY
       B      UND
       BACKGROU




       B      UND
       BACKGROU


       C       S
       CURRENT STATUS


       C       ATIONS
       CONSIDERA


       R      NDATIONS or NEX STEPS
       RECOMMEN      S      XT




                                                                                       A-19
Home                             Contents                                    Briefing Notes Workshop: Ottawa

                                a       hern Affai Canad
                         Indian and North        irs   da


           he             b
         Th headings below are dr              NAC’s guide
                                    rawn from IN                      riefing notes for the
                                                          elines for br
         Mi              f                     er,
            inister, as of October 2009. Howeve the guide               t
                                                         elines are not clear on the
           yout of the headings.
         lay             h

         Al                      re          re        with     rent     nes.
           lways check to make sur that you ar working w the curr guidelin
          NAC may hav templates to ease form
         IN           ve         s           matting.




                                                                      ecurity Class
                                                                     Se            sification
                                                                               File Number

                                            TIITLE
                                  f           )        ision by Min
                     (Information for Minister) or (Deci          nister)


       SUMM
          MARY

          KGROUND
       BACK     D

          RENT STA
       CURR      ATUS

           ES
       ISSUE

          SIDERATIO
       CONS       ONS

          T
       NEXT STEPS

          OMMENDA
       RECO              or         b           es)
                ATIONS (fo Decision briefing note




                                                                                        A-20
Home                        Contents                                  Briefing Notes Workshop: Ottawa

                                       stry Cana
                                   Indus       ada

                  gs        e          m                      delines as of
        The heading below are drawn from Industry Canada’s guid           f
                  2
        September 2009.

                              s           u         ng         current guide
        Always check to make sure that you are workin with the c           elines.
                  anada has tem
        Industry Ca                       ase        of         g.
                              mplates to ea the task o formatting


       A       O       NISTER
       ADVICE TO THE MIN


                                          Subject


        SSUE
       IS


       B      UND
       BACKGROU


       C       ATIONS
       CONSIDERA


       A       r      USION
       ADVICE or CONCLU




                                                                                A-21
Home                        Contents                                  Briefing Notes Workshop: Ottawa

                                        ice Canad
                                    Justi       da

                   gs         e        m
        The heading below are drawn from Justice Cannada’s guide             June
                                                                elines as of J
                   ce                   e           d           r
        2010. Justic Canada also has more specialized formats for meetings an nd
        recommend              peal     ecisions
                  dations to app court de

        Always check to make sure that you are workin with the c
                              s           u         ng                     elines.
                                                               current guide
                  anada has tem
        Industry Ca                       ase        of         g.
                              mplates to ea the task o formatting


                                                            ecurity Class
                                                           Se           sification
                                                    ORMATION or FOR SIG
                                             FOR INFO                   GNATURE



       M   RANDUM FOR THE MIN
       MEMOR    M           NISTER

                                            Title


       ISSUE
        S



       BACKGROUN
               ND

       S          s
       Sub-headings if needed


       CONSIDERAT
                TIONS



       CONCLUSION or RECO
                N       OMMENDATION




                                                                                    A-22
Home                         Contents                                    Briefing Notes Workshop: Ottawa

                              atural Re
                             Na       esources Canada

                     gs         e           m
        The heading below are drawn from NRCan`s g                 s           09.
                                                       guidelines as August 200 Not
                     s           d           s.        rtment allow considera
        all headings are required in all cases The depar           ws         able
                     n                                 use
        flexibility in the choice of headings. You may u other headings if app propriate.

        Always check to make sure that you are workin with the c
                             s           u          ng                      elines.
                                                                current guide
                             ct
        NRCan has WordPerfec templates to ease the ttask of formaatting.


                                                                           CATION
                                                                   CLASSIFIC

                                                                           File Number

       M     NDUM TO THE MINIS
       MEMORAN       T       STER

                                           UBJECT
                                          SU

       Information or Action or Decision Sought or A
                 n           o           S         Approval or Signature R
                                                                         Required

                                                 RY
                                            SUMMAR




       P                SUE
       PURPOSE and/or ISS

       B      UND
       BACKGROU

       C       ATIONS
       CONSIDERA

       O
       OUTLOOK

       C       S               US
       CURRENT SITUATION / STATU

       N       PS
       NEXT STEP

       A       ROPOSED
       ACTION PR

       C              R     ENDATION
       CONCLUSIONS or RECOMME      N




                                                                                    A-23
Home                       Contents                                Briefing Notes Workshop: Ottawa

                                      ks
                                   Park Canad a



       As of August 2009, Park Canada did not have any guidelines on prepa
                             ks       d                       n          aring
                  tes.
       briefing not




                                                                                 A-24
Home                        Contents                                  Briefing Notes Workshop: Ottawa

                                       C        ffice
                                 Privy Council Of



        The following are the he          O           n          on       dum to
                                eadings PCO uses for an Informatio memorand
                  M            o          009. PCO di not provid examples of other
        the Prime Minister, as of August 20           id         de
        types of memoranda.

        Always check to make sure that you are workin with the c
                             s           u          ng                     elines.
                                                               current guide
                             es
        PCO may have template to ease formatting.




                                                   ASSIFICATI
                                                 CLA        ION




       M      DUM FOR THE PRIME MINISTER
       MEMORAND       T       E        R

                                          TITLE

                                         rmation Only
                                    (Infor          y)

                                        S
                                        SUMMARY




       B
       Background




                                                                                A-25
Home                         Contents                                    Briefing Notes Workshop: Ottawa



                             al     ian Moun ted Polic
                          Roya Canadi                ce



        The following are the he              R                     ng          he
                                  eadings the RCMP uses for a briefin note for th
                   s             o
        Minister, as of the fall of 2009.

        Always check to make sure that you are workin with the c
                             s           u          ng                     elines.
                                                               current guide
        The RCMP may have te             e          ting.
                             emplates to ease formatt




                                           e
                                        File Number               curity Class
                                                                Sec          sification



       B    ING NO
       BRIEFI    OTE
            E      TER
       TO THE MINIST
       O    BLIC SAF
       OF PUB      FETY


        SSUE:
       IS


       B      UND:
       BACKGROU


       C       S
       CURRENT STATUS:


       S       C       /RECOMME
       STRATEGIC ADVICE/             NS: (if appl
                              ENDATION          licable)


       R      NDED POS
       RECOMMEN                f
                     SITION: (if applicable)




                                                                                     A-26
Home                        Contents                                  Briefing Notes Workshop: Ottawa

                                     h               da
                         Public Health Agency of Canad


                   gs          e       m         uidelines for memoranda to the
        The heading below are drawn from PHAC’s gu           r         a
                   s           2
        Minister, as of August 2009.

                             s           u          ng         current guide
        Always check to make sure that you are workin with the c           elines.
                             ates        f
        PHAC may have templa to ease formatting.


                                      ONCURREN
                                 FOR CO             FOR INFOR
                                             NCE or F       RMATION

                                                                           File
                                                                           F Number
                                                                           lassification
                                                                          Cl

                 M     NDUM TO THE MINIS
                 MEMORAN       T               HEALTH
                                       STER OF H

                                          Subject


                                         S     Y
                                         SUMMARY




       B      UND
       BACKGROU


       C       S
       CURRENT STATUS


       C       ATIONS
       CONSIDERA


       P       O      DERATIONS
       PORTFOLIO CONSID

       O          R
       Option and Rationale


       R      E       ATIONS
       RESOURCE IMPLICA


       C      CATION IM
       COMMUNIC              IONS
                      MPLICATI


       R     ENDATION or NEX STEPS
       RECOMME      NS     XT


                                                                                 A-27
Home                             Contents                                  Briefing Notes Workshop: Ottawa

                                      ernment S
                  Public Works and Gove       Services Canada


        The headings be             wn
                        elow are draw from PWWGSC’s guid              memoranda to the
                                                          delines for m          o
                         uly       M          h            he                  You
        Minister, as of Ju 2009. Most of the headings in th body are optional. Y
          y             e
        may also use the headings “C           ons” and “Co
                                    Consideratio          onclusion”.

        Alw           o                                  ith       nt         s.
          ways check to make sure that you are working wi the curren guidelines
           GSC
        PWG has tem               ormatting in Word Pro.
                     mplates for fo          n


       File Number
            N
            :      umber
       ADM: Name, nu
                   mber
       DG: Name, num
       CO: Name, num
                   mber


                M        M
       MEMORANDUM TO THE MINISTER


          JECT
       SUBJ

                                             TITLE

                                ORMATION or FOR DECISIO
                         FOR INFO      N      R       ON

                                             S
                                             SUMMARY




                                                    E
                                            TIMEFRAME




          KGROUND
       BACK     D

       ISSUE(S)

       OPTIONS

          T
       NEXT STEP(S)

          OMMENDA
       RECO     ATION



                                                                                     A-28
Home                        Contents                                  Briefing Notes Workshop: Ottawa

                                     Statistics Canada


                  gs        e            m          Canada’s gui
        The heading below are drawn from Statistics C          idelines for
                  a                      A
        memoranda to the Minister, as of August 2009.

                    eck        s          u        ng
        Always che to make sure that you are workin with the c             elines.
                                                               current guide
        Statistics Ca          h         ates      formatting.
                     anada may have templa to ease fo




                                        EMORAND
                                       ME     DUM




       D
       DATE:

       T
       TO:          The Honou           y
                              urable Tony Clement
                             R           f            s
                    Minister Responsible for Statistics Canada

       F
       FROM:                 S
                    Munir A. Sheik

       SUBJECT:


             RY:
        SUMMAR




                                                                                       29
                                                                                     A-2
Home                              Contents                                  Briefing Notes Workshop: Ottawa



                                             port Cana
                                        Transp       ada

             he                   d            T
            Th headings below are drawn from Transport Ca             delines as of
                                                           anada’s guid           f
             eptember 20
            Se         009. The gui            n           the        r
                                   idelines do not provide t layout or precise formmat.

            A            k         ure        a
            Always check to make su that you are working with the cur               nes.
                                                                       rrent guidelin
            Tr           nada may als have temp
              ransport Can          so                     iefing notes that vary fro what
                                              plates for bri                        om
                        ow.
            is shown belo




                              MEM           M        E
                                 MORANDUM TO THE MINISTE      ER
                                            Subject
                        or         on                 ion or For Signature
                       Fo Informatio Only or For Decisi        r


                                               MMARY
                                             SUM




           GROUND
       BACKG


            DERATION or CUR
       CONSID      NS            TATUS
                          RRENT ST


            S       TIONS
       NEXT STEPS/OPT


       RECOM      IONS or DEPARTM
           MMENDATI                     OSITION
                                MENTAL PO


           UNICATIO
       COMMU                       f           on         gnature)
                  ONS ASSESSMENT (if For Decisio or For Sig




                                                                                             A-30
Home                              Contents                                Briefing Notes Workshop: Ottawa




                                  reasury Board Sec
                                 Tr       B       cretariat

                        ngs       e          m         idelines as of September 2010.
               The headin below are drawn from TBS’s gui                      r

                         eck                    ou        ng       current guide
               Always che to make sure that yo are workin with the c           elines.
                        h           s            matting.
               TBS also has templates to ease form




                                                           n
                                             For Information or For DDecision or For Signaature
                                                                      g          tion or Me
                                                            or Briefing or Invitat        eting

           RANDUM TO THE PR
       MEMOR      T       RESIDENT

                                               SUBJECT


                                                UMMARY
                                               SU




             ound
       Backgro




            mendation [for all me
       Recomm       n                    e         r                    eeting”]
                                emoranda except “For Information” and “Me




                                                                                           A-31
Home                                 Contents                                 Briefing Notes Workshop: Ottawa

                                      V                Canada
                                      Veterans Affairs C

                 he                  d             V
               Th headings below are drawn from Veterans Aff             a’s       es
                                                              fairs Canada guideline as of
               August 2009. The guidelines state tha a covering memo to th Minister is also
               A                                   at         g           he
                equired.
               re

               A           k         ure        a                      rrent guidelin
               Always check to make su that you are working with the cur            nes.
               Veterans Affa may hav templates to ease form
               V           airs      ve                   matting.



                       G       OR    M              ERANS AF
                BRIEFING NOTE FO THE MINISTER OF VETE      FFAIRS

       Issue

            round
       Backgr

       Current Situation
                       n

           unications
       Commu        s

             s       commendation (if the briefing note is fo concurre
       Options and Rec                           g          or       ence)




                                                                                               A-32
Home                          Contents                                    Briefing Notes Workshop: Ottawa

                    W       E      c        fication C
                    Western Economic Diversif        Canada

       W
       Western Econnomic Diversification pr            delines on the layout, but not the
                                            rovided guid            e           t
        eadings, used for briefin material, as of August 2009.
       he                       ng          a           t

       A          k          ure        a                      rrent guidelin
       Always check to make su that you are working with the cur            nes.
        he        ent                   ates
       Th departme may also have templa for brief  fing notes.




                                                                                            A-33

								
To top