Many people are wondering just what is a web fax service? They are used to a conventional fax machine
in the office, where you have a dedicated fax phone line and number. In most cases, it is just a matter of
clicking a few numbers and feeding your fax through the machine.
But how can you fax online?
Actually, the answer is quite simple, online faxing uses your email system and your web connection to
send and receive all your faxes.
You can simply get your own online fax service.
Once you sign up to an online fax service, you are given your own local or toll-free fax number to use.
Your are also given access to your own online account or interface, where you can log in to send and
receive your messages, which are sent through an email attachment. Although there are several ways to
fax with a web based fax service so you should check with your provider for
the exact details.
Many providers have a free desktop application which users can place on their computers, then they can
fax directly from their desktops. Keep in mind, a web fax service is a simple form of "cloud computing"
where your fax needs are met through an online server which can be accessed from anywhere and at
This portability or mobility is one of the main reasons why web fax services have become extremely
popular. Your faxes are available 24/7, 365 days of the year. Any mobile device such as a cell phone,
iPad or laptop can be used as your fax machine. This offers great convenience and ease of use.
In order to get a web based faxing service, you have to pay around $8 to $10 a month, although there
are cheaper services out there so it does pay to shop around, especially when you consider this is a
long-term business expense. However, you must realize this is paperless faxing so you will save on the
cost of papers, inks and toners. Plus, since everything is done online, you don't have the cost of a
dedicated fax phone line which can be expensive in its own right.
There are several more reasons why these web-based fax services have become popular with business
owners. One has to do with increased security, online faxing is very secure because your messages can
be encrypted. In addition, your messages are only received by the person or persons they are intended
for - so your faxes can be much more private.
Another great feature, these services will "confirm" that the receiver has indeed received your message.
For vital company faxes, this is extremely important, especially when it comes to acquiring timely sales
Another selling point, these services connect all your company's faxes with your computers. You can
easily store and retrieve any of your messages with a few clicks of the mouse, even ones which you
received 6 months ago. This is an excellent time-saver and will make all your business dealings run more
For all of these reasons, going with a web based fax service must be considered if your company or
business depends upon faxing to make sales, contact clients or acquire timely contracts. It's another one
of those modern communication options which must be considered if you want your business to remain
current and competitive.