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					Ethos
Minihome aims to combine a happy home from home feeling with a stimulating learning
environment. We try to foster an atmosphere of loving kindness and generosity of spirit.
The environment, equipment, activities and care routines are child centred. They are
appropriate to age and stage related learning goals whilst acknowledging individual
differences in needs, abilities, and timing. Through play, children explore their world in all
its aspects: physical, mental and social. They gain knowledge, skills and self-esteem.
Children are encouraged to make choices and develop self-reliance. Plenty of group
activities are always available and the different age groups have opportunities to interact.

Each child has a key worker who is primarily responsible for their welfare. The key worker
monitors and assesses the child’s needs, liaising with parents / carers and the staff team
with regard to daily and more long term issues. All staff have qualifications or relevant
experience and are appropriately checked and cleared. Minihome is registered with
OFSTED our registration number is EY248301.

All staff are offered on-going training opportunities to develop their knowledge, enhance
their job satisfaction and improve their skills.

Food is prepared on the premises from fresh ingredients. The emphasis is on healthy
vegetarian food plus some fish, incorporating multicultural provision and special diets. We
use organic dairy products, fruit and vegetables as available.

On a personal note, the minihome company directors are Billie Chan and Maria Gandy
who run yogahome. We hope that minihome will reflect the values you may already be
familiar with at yogahome. Billie’s children have attended minihome and Maria’s daughter
is there now. We are aim to build the nursery that we would want our children to go to.
Parents / carers are a crucial part of minihome, we look forward to getting to know you and
your children and welcome any feedback or suggestions.




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Learning at minihome
At minihome we are committed to learning in the broadest sense, for children and adults.

I believe that a child learns best and most deeply, by direct experience of the interactions
with people around them, the routines, activities, situations, environments and objects, in
fact all the stuff of life.

At minihome the practitioners are encouraged to consider the viewpoint of a child in order
to provide most appropriately for them.
The role of the practitioner is in establishing an environment that supports learning through
direct experience and through the sensitive and subtle extension of knowledge and
understanding.
We are continuing to develop our ability as adults to stimulate discovery on the part of a
child without limiting it to our own preconceived ideas. In support of this practitioners aim
to support the processes a child becomes involved in above the production of any adult
defined outcomes or products.

We aim to provide a balance of child led and adult led activities. We favour the following of
a child’s interests, but recognise the important ways in which adults can stimulate new
interests through novel activities, objects, interventions, discussions, books, pictures and
outings.
We plan on a weekly basis for children as individuals and as part of the groups to which
they belong. All our plans are flexible and respond to what actually happens each day. We
observe each child to inform the plans that we make and invite every family to contribute to
our understanding of their child by contributing to our records.

We use the Early Years Foundation Stage documents to inform our provision.
We engage in regular reflection on our practice and provision and evaluate this in terms of
outcomes for children.

Practitioners continue to learn through in house training and support as well as external
courses.




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Outline of a daily routine in 2+ & 3+ room

time                 activity
8.00                 Breakfast
                     Some free choice activities available.
                     Children help set up the rooms.
9.00                 Focus activities available plus free play, role play, exploration
                     and problem solving, books, mark making, music, art and
                     craft, construction, water, sand and malleable materials.
                     Outdoors area available
10.20                Set up for snack and wash hands
10.30                Snack time
                     Children divided into 2 year olds and 3+
                     encourage conversation, manners and social skills
                     register, weather, days of the week, show and tell
10.50                Wash up clear up Children help to clear up.
11.00                Outdoor activities encouraged
                     Focus activities available plus free play, role play, exploration
                     and problem solving, books, mark making, music, art and
                     craft, construction, water, sand and malleable materials.
12.15                Set up for lunch and wash hands
12.30                Lunch, encouraging conversation and social skills. Children
                     help to lay the tables, serve food, and clear away
1.20                 Wash hands and brush teeth
1.30                 Rest time or quiet time if required
                     Focus activities available plus free play, role play, exploration
                     and problem solving, books, mark making, music, art and
                     craft, construction, water, sand and malleable materials.
                     Outdoors area available
3.00                 Wake up and children tidy up mats and blankets, transition
                     time, using the lavatory, nappy changing. Children move
                     through to the messy play area for free play
3.20                 Focus activities available plus free play, role play, exploration
                     and problem solving, books, mark making, music, art and
                     craft, construction, water, sand and malleable materials.
                     Outdoors area available
                     Set up for tea and wash hands
3.45                 Tea time
                     encouraging conversation and social skills. Children help to
                     lay the tables, serve food, and clear away
4.30                 Focus activities available plus free play, role play, exploration
                     and problem solving, books, mark making, music, art and
                     craft, construction, water, sand and malleable materials.
                     Outdoors area available
5.45                 Good bye circle and snack
6.00                 Nursery closes




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Outline of a daily routine in toddler room

time                 activity
8.00                 Breakfast
                     Floor activities in base room
9.00                 Focus activities available plus free play, role play, exploration
                     and problem solving, books, mark making, music, art and
                     craft, construction, water, sand and malleable materials.
                     Adults encourage language, confidence and independence.
9.55                 Tidy up, wash up for snack
10.00                Snack time encourage conversation, manners and social skills
                     Circle time
                     Show and tell
                     Singing and stories with puppets or big book.
10.30                Wash hands
10.40                Focus activities available plus free play, role play, exploration
                     and problem solving, books, mark making, music, art and
                     craft, construction, water, sand and malleable materials.
                     Adults encourage language, confidence and independence.
11.00                Outdoor activity
12.00                Lunch, encouraging conversation and social skills. Take time
                     to talk and see this as a learning experience
12.40                Wash hands
12.50                Rest time or quiet time
                     Non sleepers engaged in quiet activities e.g. puzzles, bead
                     threading, mark making
2.30                 Wake up and children tidy up mats and blankets, transition
                     time, nappy changing. Children move to:
                     a focus activity or free choice learning activities set out
3.00                 Outdoor activities or Music and movement / yoga / singing
3.45                 Tea time.
4.30                 Focus activities available plus free play, role play, exploration
                     and problem solving, books, mark making, music, art and
                     craft, construction, water, sand and malleable materials.
                     Adults encourage language, confidence and independence.
6.00                 Nursery closes




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Outline of a daily routine in baby room
We follow the routine established by you and your baby and feedback any changes in your
baby’s routine whilst at nursery.
Snacks and meals are served at particular times but can be kept for your child if
necessary.
Activities are available on the floor for babies to explore on their own or with staff. Staff
mediated focus activities and time outside happen as and when they fit in with babies
routines each key worker plans activities for their key children and also provides focus
activities for any interested babies.

time                 activity
8.00 – 9.00          Breakfast
                     Floor activities laid out.
10.00                Snack time, encourage self feeding as appropriate, and
                     conversation
12.00                Lunch
3.45                 Tea time
6.00                 Nursery closes

Activities for babies
Attention is given to the total experience, the key worker has a crucial role in providing a
loving, secure environment. The schedule of feeding, sleeping and activity and quiet times
will be arranged in consultation with the parents / carers.

Pre crawling
Keyworkers engage in face to face interaction, eye contact and talk using simple language
with a soothing voice.
Babies are held for bottle-feeding. Changing and feeding are used as opportunities for
play, growth and development. They are carried out with love and attention, as needed by
the child and not according to a pre determined schedule. These are times when babies
can be helped to discover their own bodies and play with water and experience new
tastes, smells and sensations.
Babies’ sounds are responded to and imitated.
Talking with, singing to and physical play with babies forms much of the activity for this
group.
A variety of toys are introduced, soft and hard, noisy and silent, small to develop finger
gripping and large for hugging. There are toys that respond to actions, things to push and
pull and turn. Toys range in the level of visual stimulation and in the textures introduced.
So that not all toys are brightly coloured.
Treasure baskets are introduced to this group and continued through to toddlers. These
contain collections of everyday objects made of natural materials shiny metal, leather,
straw, wood and fabrics.
There are a variety of different balls of different materials plus beanbags.
Books are read as well as used for feeling and looking at.
There are mirrors at floor level, and a variety of textured surfaces for babies to be placed
on.
Babies are encouraged to discover their bodies through foot rattles, massage and assisted
movements.
Music and other sounds are played in the room.
There will be time outside every day weather permitting.

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Crawling
The activities for this group are an extension from the pre-crawling group. Babies lead the
way with their interests and are introduced to new experiences by key workers.
Toys are available within reach to allow babies to begin to make choices and have
preferences.
The range of toys is broader and includes blocks and things to push or pull along. Items
requiring finer manipulation are introduced.
Low steps and slopes and soft play blocks will be available to develop movement. There
are different textured mats and cushions to feel and lie or sit on or play with.
There is time outside everyday, weather permitting, experiencing the different surfaces
and babies are assisted to slide on the equipment.
There is sand and water play.

Activities for toddlers
Key workers support toddlers’ play to extend periods of interest and concentration.
Key workers model imaginative play and role-plays, such as “tea parties”.
The breadth of toys increases to include appropriate puzzles, different construction
systems big and small, magnet boards, bead game boards and threading equipment, plus
materials for role-play. There are collections of vehicles, animals, and other objects.
There are tabletop activities and floor based ones plus areas for role-play.
Reading, singing and actions are adapted for toddlers to be actively involved.
Instruments for banging, shaking and blowing are available.
There is movement to music.
Bags of objects are available for heuristic play.
As for crawlers, low steps and slopes and soft play blocks will be available to develop
movement. There will be different textured mats and cushions to feel and lie or sit on or
play with.
Mark making materials will be available also sticking equipment.
There will be time outside everyday experiencing the different surfaces and toddlers will be
assisted to slide and play on the equipment.
There is sand and water play.
Practitioners aim to engage with toddlers through the provision of activities that stimulate a
wide range of their senses and support active involvement on the part of the child.

Activities for 2 – 5 year olds
There is a weekly plan of what will be arranged in the nursery for this age group, it is play
based. It includes scope for children to self select within a particular area as well as
choosing which activities to get involved with over all.

We aim to meet the needs of individual children as well as small groups with similar
interests or needs. The plans made draw on the staff knowledge of children as individuals
and as part of small groups. They also draw on the guidance included in the Early Years
Foundation Stage documents issued by the Government Department for Children, Schools
and Families. There may occasionally be themes to our investigations and explorations
which change through the year.
Provision for children aims to be broad and varied, with a balance of child led and adult
focussed activities. Practitioners are encouraged to intervene sensitively to avoid
disrupting cycles of deep, intense play, but to be available to extend the growth in each
child’s knowledge and understanding.


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There are library visits as well as trips to Hackney city farm, Clissold park and Abney Park
cemetery for nature walks.
Cooking and exploring and tasting different cultural food is a regular part of the programme
which we hope to involve parents in.

All our children are engaged in establishing the attitudes and dispositions to learning and
reaching the early learning goals outlined in the EYFS. These are desirable abilities that
we seek to cultivate in children through play. Six key areas of learning are outlined by
OFSTED and weekly activity plans ensure that activities are arranged to develop children
in all these areas. Our provision for this age group has been inspected by the Learning
Trust and found to be appropriate so we are able to administer the Nursery Education
Grant Funding for children from the term after their third birthday.




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Food
Our food policy is one of healthy eating, we do not serve meat but we are not strictly
vegetarian, we serve fish. The weekly menus are multi-cultural and include a wide range of
foods. Puddings are fruit or yoghurt and the occasional cake, scone or flapjack with the
emphasis on natural fruit sugars. We add little or no salt to children’s food. We can cater
for special diets in partnership with parents / carers. We aim to have organic dairy
products and fruit and vegetables as they are available, our food is not all organic.
Meals aim to be like family occasions; staff sit with children in small groups and engage in
conversation.

Breakfast is a choice of bio bix, puffed grain cereal, or Millet rice all with no added sugar.
Alternatively there is wholemeal toast and dairy-free margarine.
Snacks are rice cakes, corn cakes or oatcakes and fruit or vegetable sticks.

Sample menu, weekly menus are displayed on the parents notice board opposite the
office.

After lunch, all children in the 2+ rooms are helped to clean their teeth.

                    mon          tue           wed             thu             fri
lunch for           vegetable    lentil        vegetable       cod in          spaghetti
over 1 year         stew and     shepherd’s    biryani &       tomato          with
olds                cous cous    pie           sweetcorn       sauce           butternut
                                 cabbage                       rice            squash
lunch for           puree        puree         puree           puree           puree
under one           mixed        shepherd’s    sweetcorn &     cod in          squash and
year olds           vegetables   pie           rice            tomato          spaghetti
                                                               sauce
                                                               rice
pudding             fruit        fruit salad   yoghurt         fruit           fruit
tea for over        cheese and   pigeon peas   homemade        Sandwiches      vegetable
1 year olds         broccoli     and           pizza           egg mayo        fried rice
                    quiche       pumpkin                       or cream
                    potatoes     soup                          cheese
                                 homemade
                                 bread
tea for             puree        puree         puree           puree        puree
under 1 year        broccoli     soup          carrot &        pea & potato mixed
olds                potatoes                   potato                       vegetables
pudding             fruit        carrot cake   fruit           fruit           fruit

Formula milk will be given to babies as directed by parents and as babies indicate. This is
prepared in the milk kitchen area in baby room. Weaning is undertaken in partnership with
parents.
We are happy to support baby led weaning practices according to parental preferences. In
general we would introduce finger foods to children as appropriate to their stage of
weaning in addition to dishes pureed or mashed to a stage/age appropriate consistency.
We aim to encourage all children to drink water as their main source of fluids (in addition to
their milk feeds). Children under one year are given boiled, cooled water.


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Water cups are kept visible and offered regularly to all children. In the 2+ area, water cups
are kept accessible for children and they are supported and encouraged to help
themselves and others.

Food is prepared by our cook Ann. Ann has a Foundation Certificate in Food Hygiene.


Outdoor Play Policy
Aims
To ensure that children have physical freedom and access to the outdoors.
To provide opportunities for each child to have access to the outdoors every day whatever
the weather, in line with the EYFS curriculum.
To give children access to the distinct and broad experience offered by the outdoors in
contrast to what is available indoors.
To support children in taking reasonable risks outdoors to gain confidence and develop
skills.

Procedure
Minihome has direct access to it’s own garden. This has been designed to be child-
centred, with areas to hide, run and climb and experiment physically, in safety and
security. Children from the 2+ area downstairs are given freedom and encouraged to make
use of the outside space for large portions of the day.
Children from the Baby and Toddler Rooms have two outdoor sessions each per day that
they can make use of.

To ensure daily access we need the support of parents in providing clothing for all weather
conditions outdoors. Practitioners are aware of the need to respond to each child’s state of
comfort given the weather and to ensure that they remain comfortable. For example non
mobile babies might be out in cold weather for a short time only.

All children have access to sand, water, climbing equipment and the planned activities or
materials of the day while outside. There are a variety of tricycles, scooters, trolleys and
wheel barrows for children to use as well as large wooden ride on trucks and see saws.
Children are supervised at all times while in the garden. Sometimes they are encouraged
to join in with a group activity, but they are mainly supported and encouraged to make their
own play choices. We encourage managed risk taking for children to help them gain
confidence to explore their environment.

In addition, children are taken in small groups to the yogahome garden where there are
opportunities for more adult led focus activities such as fire lighting, cooking on fires, wood
working and den building. We have a weekly session which looks at growing food, so that
children are involved in planting seeds, watering, weeding and tasting the foods that they
grow. We encourage children to explore earth, insects and other mini beasts. There are
chickens at yogahome and a pond with frogs, we look at life cycles with the children and
have incubated eggs and watched chicks grow. Children are involved in raking leaves and
composting.

Children are also taken on visits to local parks such as Butterfield Green and Clissold park
where there is a greater variety of trees, plants and animals to observe and explore.




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Keyworker policy
Aim
 To provide for a child’s need to have a consistent carer.
 To provide for a parent’s needs to have a familiar contact for communication about
   their child.
 To have clear lines of responsibility regarding the observation, record keeping and
   activity planning for children.

Procedure
 A key worker is allocated prior to a child starting. Parents / carers are informed in
   writing. The key worker is chosen to balance workload through the week amongst staff.
 The key worker will meet with the family in the family’s home during the settling in
   period to support the building of their relationship with the child and their parents in the
   familiarity of their own home. This is an opportunity to discuss expectations, ask
   questions and share an understanding of your child and nursery life.

 The key worker’s role:
 Providing significant care and special comfort, security and knowledge of the child.
 Comforting, feeding, changing / toileting and being there for the child whenever
   possible.
 Settling the child and family into the setting.
 Verbal contact with parents.
 Passing information to colleagues to relay to parents if unable to do this personally.
 Ensuring appropriate activities planned.
 Making written and photo observations and collecting these together.
 Tracking the child’s developmental progress.
 Meeting with parents to discuss their child’s progress.
 Writing reports for children when they leave.

   Key workers work as part of a team, they do not have sole responsibility for their key
    children.
    All staff will:
     Change nappies
     Feed
     Comfort
     Play with children
     Observe and photograph children
     Carry out focus activities.

   When a key worker is absent we rely on the regular team and familiar cover staff to
    fulfil the responsibilities of the key worker.
   When moving to a new room a new key worker is chosen according to the workload
    and child preference if this can be accommodated.
   Key workers pass information to each other to ensure continuity of care and
    knowledge, they prepare a hand over sheet and attend a hand over meeting together
    to share information.
   Key workers help their key child to settle in to their new room.




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Partnership with parents policy
Minihome aims to be clear in its arrangements with parents / carers so that you know what
we expect from you and we know what you expect from us.
The nursery is a community that thrives on constructive criticism, transparency,
enthusiasm and commitment. Parents / carers are recognised as the primary educators of
their children.
We welcome parents to spend time at minihome by arrangement and any special abilities,
resources or just a willing pair of hands and ears are gratefully received. In particular
contributions to celebrations of different faiths and cultures are much appreciated as this
moves us on from the realm of the cultural tourist into the realm of real people and valuing
our friend’s differences.

Procedure
 The basics are set out in our terms and conditions found at the end of this document.
 The detail is fleshed out in the fullness of this document.
 There is an induction meeting with a manager during the settling in period. This is
   usually part of the home visit alongside the keyworker.
 Senior management can be contacted by telephone throughout opening times with any
   questions or concerns.
 We welcome questions, suggestions, constructive criticism and recognition of our
   achievements by email as our suggestion box was not well used. Please email
   billie@minihome.myzen.co.uk
 There is a parent’s notice board in reception.
 We ask parents for feedback on a regular basis to rate our performance.
 There are annual meetings with senior management open to parents / carers to
   discuss general nursery issues.
 On a daily basis staff are available to talk with parents / carers about their child.
   Though the beginning and end of the day are very busy times with many parents
   arriving and leaving at similar moments. If your key worker is not available you can talk
   to any member of staff in the room, 2+ room has a family group system for key workers
   to share knowledge of key children within the family.
 We encourage parents to book short appointments at 4pm to have more extensive
   discussions about their child with their key worker. Review meetings to discuss your
   child’s development and progression are planned to be offered three times a year this
   is in the place of annual reports.
 All child records are available by arrangement for parents to inspect or contribute to,
   we are keen that you make regular contributions so that we can use your
   understanding of your child to inform our plans for them.
 Child and family records are available to staff on a need to know basis, they are only
   made available to outside agencies such as learning support workers with your
   permission. In child protection cases parents’ permission for records to be shared is
   requested except where this is not in the best interests of the child. Family details are
   held securely in a locked cabinet in the office.
 Records of Milk given, nappies changed and sleep periods are visible for parents to
   check in their child’s room.
 The menu is displayed on the parent’s notice board in reception.
 There is an annual Christmas party, a summer fair and whole nursery outing to which
   parents are invited to contribute and attend. Plus coffee mornings, breakfast sessions,
   family culture month, a summer festival and opportunities for parents to come in and
   read stories or share an activity.
 Frequent newsletters are written to keep families informed. These are sent out by email
   so please make sure that we have a current email address for you at all times.

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Settling in at minihome
Background
 We recognise that it takes time for a child to develop secure bonds of attachment with
   a new person caring for them.
 We recognise that handing the care of your child to our nursery setting is an emotional
   process for most parents / carers.
 These processes take time, good communication and sharing of information to support
   the process.
 Each child and their parents / carers will need to spend a period of time settling in at
   minihome to achieve this, whilst we have a standard model for this process it can be
   adjusted by agreement to meet the needs of the child and parents.
Aims
 To build secure bonds of attachment between the child and their key worker.
 To build an open, trusting relationship between the parents / carers and the key worker.
 To support this process with opportunities for good communication and sharing of
   information.
 To adapt the settling in programme to fit the needs of the child and family as much as
   possible.
Procedure
 You will be sent a program of the planned days and times for your child’s settling in and
   the name of your key worker.
 The program for settling in for children under 2 years old proposes 2 play date sessions
   of up to 2 hours in the week before their first week booked at nursery. You are
   expected to hang out in their new room with them and get used to the feel of nursery
   together.
 You are charged fees for 3 days for the first week of your child’s place at minihome
   regardless of their actual booking. During this week you are expected to attend nursery
   with them on all 5 days for an increasing period of time for your child and a decreasing
   amount of time for you the parent / carer .
 The settling in program is a guiding framework for the maximum times to be spent at
   nursery in that week. In practical terms it is important that these times remain flexible,
   depending on how your child is coping with being separated from you.
 Your child will be with their key worker, who will comfort them if they are upset, play
   with them, introduce them gradually to different aspects of the nursery routine and get
   to know your child and their routines.
 During this time, your child’s key worker and the team will assess how your child is
   reacting to the change and they may shorten the time that you spend away from the
   nursery or lengthen the period of shorter nursery days. Being left with new people is
   challenging for young children and they may sometimes find it distressing.
 In the second week you attend nursery on the days that you are booked in for, but we
   strongly recommend that your child stays for a maximum of seven hours per day. If
   your child is finding settling particularly challenging, the days may be shorter or if your
   child is part-time we may ask you to pop in on one of your non-nursery days.
 After this time, assuming that your child is settled they would attend on their booked
   days between 8am at the earliest, to leave by 6pm at the latest.
 During the settling in period:
       We arrange a home visit for your key worker and a member of the management
      team to meet with you and your child in your familiar environment. The purpose of the
      visit is for your child to meet their key worker in a familiar, secure place. Also to
      discuss your expectations, concerns and experience of settling in without the


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       distractions of the nursery environment. Also to make sure that you are aware of our
       policies and procedures and to welcome you to our nursery community.
        We collect written information from you about your child to support our
       understanding of their needs.
        Your key worker will help you to become familiar with the nursery environment,
       routine and policies.
        Your key worker will keep you informed of your child’s well being and progress on
       a daily basis.

Issues that parents may want to consider in relation to settling their child:

It takes time for a child to build an attachment relationship with a key worker.

Many children find being left distressing and will cry.

It can be hard for you as the parent to leave your child when they are distressed.

Acknowledging your child’s feelings and your own helps in the process of dealing with this
change in your lives. Taking responsibility for your feelings and supporting your baby to
experience their feelings without being overwhelmed by them will help.

Handing your child over to a carer in a way that enables them to feel that you are confident
in this helps them to feel ok. Anxiety needs to be acknowledged and dealt with.

If you want to breast feed your baby at minihome its best to do so away from baby room so
that this does not become an expectation of your baby to be breast fed in the room when
you are no longer available to do so. Any other place that you are comfy is fine.


Hand over to new room policy and procedure
Aim
 To ensure that children’s movements to new rooms are carried out with sensitivity and
   support.
 To ensure that parents or carers feel comfortable with the change.

Procedure
 Movement can only occur when there is space to move. Minihome aims to meet
   children’s needs as an individual within each room.
 Most movements occur in September due to older children leaving for school, this
   provides opportunities for toddlers to move down into the 2+ room and babies to move
   into the toddler room. Therefore toddlers will tend to move down to the 2+ room in the
   September following their 2nd Birthday. Babies tend to move similarly at one of these
   points once they are over about 14months old, most move by the time they are
   18months old, though they may be older on occasion.
 Parents are informed of the planned date to move rooms, the settling in process and
   offered a meeting to be introduced to the new key worker and shown the new room.
 The child’s key worker writes a handover sheet for the new key worker, they meet and
   share information about the child before the move begins.
 The child’s key worker prepares the child for this change and for parting from their
   current keyworker. They begin helping the child to settle in to the new room.
1. The child will meet the new key worker.
2. Spend short periods of time in the new room with the old key worker present at first.

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3. Increase the amount of time in the new room without the old key worker.
Take part in mealtimes, rest periods as well as activities.

Something to think about:
We have found that many parents find it hard to get used to their child’s new room. Each
room has a new group of staff to get to know, a slightly different way of doing things and a
different atmosphere. The ratios of children to adults change as your child gets older and
the age range of children in the rooms widens, as does the number of children in the room.

We offer opportunities to parents to spend time in the new room before their child moves,
but you do not need to wait to be offered. Please book a time to come in and learn about
the future rooms that your child will move into. The more times you come, the more
questions you ask, the more understanding of the way things tend to work in a room the
easier the transition becomes when it happens.

Child observation files and pictures leaving
the premises policy and procedures
Background
   Occasionally staff take observations home to write up reports.
   Occasionally staff take photographs home to complete photo albums of children.
Aim
   To ensure that staff are able to fulfil their responsibilities as a key worker whilst
    maintaining confidentiality.

Procedure
   Items must be kept securely in the staff member’s home. No information or pictures
    should be shared outside the work place.




revised 23 January 2012                                                                     14
Behaviour management policy and procedure
Our manager Billie Chan oversees behaviour management.
We aim to:
 To take a positive approach.
 Never to use physical punishment, restraint may be required in extreme situations to
  prevent injury.
 To work with parents to manage their child’s behaviour, to develop consistency
  between home and nursery.
 To communicate with parents how we are managing their children’s behaviour.
 To share behaviour management techniques with parents.
 To enable children to understand what is desirable and what is undesirable behaviour.
 To help children to understand how their behaviour affects others and to learn to
  empathise.
 To ensure that children are not made to feel that they are unacceptable but rather their
  behaviour is unacceptable.
Creating the positive environment
   Praise and appreciate children for appropriate behaviour. Catch them being good. Let
    children hear you praise their good behaviour to their parent.
   Ignore as much as possible unwanted behaviour.
   Frame instructions positively “Let’s walk” rather than “Don’t run”
   Say Yes instead of No “ Yes you may play outside once you have tidied away the toys.”
    Rather than “No you may not go outside until you have….”
   For every No give 10 Yes’s
   Use a calm level voice.
   Adults model appropriate behaviour.
Managing incidents
   Anticipation and prevention through intervention are our first priority.
   How a particular type of behaviour is handled will depend on the child and the
    circumstances it will be age and stage appropriate.
   Children should be helped to make informed choices in the first place and know that
    choosing to misbehave will have consequences which they can be certain will be
    applied. These must be appropriate to the child and situation and must be applied if the
    child goes on to misbehave. Consequences are a last resort.
    Eg If we are all quiet then we can hear the story. Failing this, the consequence of less
    stories, or no choice of stories might be put forward.
   In incidents where a child hurts another the child will also be asked to see how they
    have hurt the other child and that the child is upset. They will be asked to think about
    how they could make things better. The hurt child will be comforted.
   In extreme cases the child will be removed from the room or garden until he or she has
    calmed down and had time to reflect on his or her behaviour. The child would remain
    with a member of staff who would help them to identify the way to behave in future.
   Parents will be informed if their child is persistently unkind to others or if their child has
    been upset. In all cases inappropriate behaviour will be dealt with in nursery at the
    time. Parents may be asked to meet with staff to discuss their child's behaviour, so
    that if there are any difficulties we can work together to ensure consistency between
    home and nursery. In some cases we may request additional advice and support from
    other professionals such as an educational psychologist or child guidance counsellor.
   Children will be helped to develop non-aggressive strategies to enable them to stand
    up for themselves so that adults and children listen to them.


revised 23 January 2012                                                                        15
Inclusion policy and procedure
Antionette Mattison is the officer for Inclusion

What is Inclusion?
Inclusion is promoting a culture of equality of opportunity and high achievement for all
children, by encouraging the development of more flexible attitudes, policies and everyday
practices.
It also promotes community cohesion and integration through understanding of and
respect for others.
Inclusion is about attitudes as well as behaviour and practices. The attitudes of young
children towards diversity are affected by the behaviour of adults around them and by
whether all children and families using the setting are valued and welcomed.
Our obligations
We have obligations under legislation, including the amended Race Relations Act and the
Disability Discrimination Act.
Race Relations legislation makes it a duty to eliminate unlawful racial discrimination and
to, promote equality and promote good relations between people of different racial groups.
Disability Discrimination legislation expresses a duty not to treat disabled children ‘less
favourably’ than others and to make ‘reasonable adjustments’ to include them.
The SEN Code of Practice expresses inclusion as an expectation that practitioners and
settings will extend the concept of ‘individualised learning’ and provide any additional help
needed to include and support individual children with special educational needs, using a
graduated approach at Early Years Action or Early Years Action Plus (DfES 2001).

Policy
As a result of the above obligations this policy aims to:
  Be inclusive of all children, their families and staff members, regardless of disability or
   special educational need or health need, race, ethnicity, culture, social background,
   gender, sexuality, marital status, religious belief or age.
  Promote equality of opportunity and to recognise and celebrate diversity.
  Promote the development of all children within the EYFS (Early Years Foundation
   Stage)
  To confront prejudice and teach respect and understanding.
  Be informed and informative about Inclusion.
.
The Policy in Practice
We see the practical application of the policy as follows:
  To provide an environment that promotes diversity and inclusion. By considering
   layout, equipment, displays, books and toys.
  To respond to each child’s needs as an individual. By consulting with their family,
   observing them at nursery, working with outside agencies as required and planning
   appropriately together.
  To respond to each family’s needs as unique. By finding out about each family from
   themselves, reflecting on our own assumptions and listening to what we are told by
   families.
  To build communicative relationships with all children and families. By using
   appropriate avenues of communication that work for the family and child.
  To respond to any form of prejudice or harassment by recording incidents,
   investigating them and finding appropriate ways forward, relevant to each incident.

Our Inclusion policy has two specific sections: one for Special Educational Needs and
Disability and one for Equal Opportunites and Diversity.


revised 23 January 2012                                                                     16
Special Educational Needs and Disability
Antionette Mattison and Billie Chan share Special Educational Needs Co-ordination
supported by Elinor Scott
Background
The SEN Code of Practice published by the DfES provides the basis for this policy.
All children should be treated as individuals, with equal rights. They all have the right to
develop to their full potential.
Special educational needs may be both physical and or learning related. The more able
child has special needs as well as the less able one.

Aims
As a result of the above obligations this policy aims to:
  Make reasonable adjustments to include children with special educational needs and
   disability.
  Ensure that any child with SEN is identified at the earliest possible age.
  Assess each child’s specific needs and plan accordingly.
  Enable access to a broad, balanced and relevant curriculum for children with SEN.
  Support children with SEN through the stages of development as appropriate.
  Work in partnership with parents / carers.
  Consult with the child where possible.
  Access professional and financial assistance as needed to achieve best outcomes for
   any child with SEN.
  Ensure that staff are aware of their role in identifying SEN, record keeping and
   planning for SEN and liasing with parents /carers.
  Promote equal opportunities for children with SEN and challenge discrimination.

The Policy in Practice
We see the practical application of the policy as follows:
  Admission to minihome for children with SEN is the same as for all other children
   unless they require additional staffing levels. In this case minihome would seek
   resources to enable this and allow admission once this had been secured.
  Staff or parents / carers should approach the SENCO with any information or concerns
   about a child’s physical capabilities, ability to learn, or their behaviour.
  The SENCO will liase with the child’s parents / carers and keyworker to:
    Gather all available information on the child’s SEN and provide an overall picture of
       the child’s strengths and weaknesses.
    Firstly attempt to meet the child’s needs through a differentiated curriculum plan as
       part of the normal provision.
    Monitor progress made by the child to assess if this is adequate.
    Make recommendations to move to Early years Action and then Early years Action
       Plus if inadequate progress is being made despite initial intervention.
    Contact any outside agencies or professionals, such as educational psychologists, as
       appropriate for further assessment and recommendations on strategies for
       intervention to ensure that the best needs of the child are met.
    Draw up an Individual Education Plan IEP to show how strategies additional to or
       different from the normal provision of a differentiated curriculum will be deployed to
       meet the child’s needs. This should be reviewed 3 times a year.
  Minihome will provide resources and activities that foster positive, non-stereotypical
   images of adults and children with disabilities, so that self esteem is enhanced.
  Staff or parents / carers should challenge any remark or behaviour which is
   discriminatory towards children or adults with disabilities. We expect everyone in the
   nursery to report any incidents and an investigation and record will be made of this.


revised 23 January 2012                                                                        17
Equal Opportunity and Diversity
Billie Chan is our equal opportunities monitor

Background
Race Relations legislation makes it a duty to eliminate unlawful racial discrimination and
to, promote equality and promote good relations between people of different racial groups.
We also have regard to the United Nations (1989) Convention on the Rights of the Child,
United Nations, New York and the Early Years Foundation Stage.

Aims
As a result of the above obligations this policy aims to:
  Promote within the nursery community opportunities for all.
  Not tolerate discrimination based on race, ethnicity, social background, culture,
   religion, disability / health, sex, age or marital status.
  Take a holistic child centred approach, which builds on, supports and equally values
   life experiences that each child brings.
  Provide Play materials that emphasise creative and co-operative play, reflect cultural
   diversity and provide positive images for all children.
  Encourage everyone at Minihome to speak positively within the nursery as negative
   attitudes can restrict a child’s outlook on life.

Anti-racist practice
We see the practical application of the policy as follows:
  Minihome believes that it is the right of everyone, to be treated as an equal and that no
   culture is inherently superior to any other.
  Minihome aims to have resources which reflect and represent the lifestyle, traditions
   and cultures of the widest possible range of communities so that the general
   knowledge, imagination and self esteem of all children is fostered.
  We aim through our practice to enable all children to feel good about themselves and
   their families, feel accepted and valued by other children and in turn be able to
   reciprocate these feelings.
  We encourage all staff and families to actively promote equal opportunities at all times.
   We challenge any form of racial abuse and expect everyone in the nursery to report
   any incidents. We will offer support to anyone who experiences abuse either in the
   nursery or in the wider community.
  The staff at the nursery are continually assessing their practice in order to provide the
   best service to all.

Anti-sexist practice
We see the practical application of the policy as follows:
  Minihome believes that a person‘s gender does not determine their capabilities, and
   that the actions of one sex are not superior or more valuable than the other.
  We aim to promote anti-sexist practice through the attitudes of staff, sensitivity to all
   children’s verbal and non verbal communication, encouraging all children to express
   their feelings.
  In our equipment, we aim to reflect a diversity of gender roles and various family life
   styles.
  All children are actively encouraged to take full part in all activities e.g. dressing up,
   experimenting with traditional dresses, dolls, home corner, building and car play,
   climbing and bikes.
  We aim to enable children to feel secure, self confident and good about themselves.



revised 23 January 2012                                                                         18
Health & Safety
Responsibility
Billie Chan the registered person and Director of minihome is responsible for Health and
safety.
Eleonore Onyeso is the Health and safety officer, she has a foundation certificate in Health
and safety in the workplace.
All staff and parents on the premises are expected to contribute to the health and safety of
minihome.

Risk assessment and fault reporting
   It is the responsibility of all of us to report any apparent risks to children, parents or
    staff, or faults to equipment or the fabric of the building. Please report these to Billie.
   Daily risk assessment is largely informal supported by brief tick lists in each room.
   Long term risk assessment is formal and records can be seen in the office.

Security systems in place
   Audiovisual entry system at gate to outside area and front door.
   It is necessary for all staff and parents to make sure that the entrance gate is shut
    properly, however we adjust the automatic closer on this door it is essential that we all
    take responsibility for checking.
   Visitors are signed into and out of the visitor’s file. They are always accompanied by
    staff.
   Collection of children by agreed adults only, with written permission required for any
    changes.

Outings please see detailed policy and procedure

Fire Safety
   The plans for the building were laid out in consultation with the Regional Fire Officer
    and Building control.
   We have an evacuation plan and practice this every 6 months.
   Designated staff are responsible for fire safety in each room.
   All staff have outlined roles in event of evacuation.
   Evacuation routes are displayed in each room.
   The procedure for alerting emergency services is outlined.
   Regular checks are made on smoke alarms, fire exits and fire extinguishers.
   Annual checks are made on the electrical equipment, and gas equipment.
   A daily record is kept of all children, staff and visitors on site.

Hygiene
   There is a daily cleaning routine for the entire premises.
   Toys and equipment are cleaned on a rotational basis.
   Children are encouraged to wash their hands after using the toilet and before eating
    food.
   Children are helped to learn about hygiene and health issues.
   There is safe storage of soiled nappies and other refuse out of the reach of children.
   Disposable gloves are be used by staff when handling faeces, urine or blood.
   The baby changing area is disinfected before and after use.



revised 23 January 2012                                                                           19
First Aid
   There are first aid boxes in each room.
   There are designated staff with first aid training at all times in the nursery. We will
    provide the necessary training to ensure this. We aim to have all staff trained in basic
    first aid, some specifically for children and some for adults.
   An accident file is kept in the office, and completed for all accidents or incidents
    whether or not they require first aid.
   Parents / carers will be immediately informed of any serious knocks to their child’s
    head particularly any falls from above their own height even if no damage is apparent.

Medical Attention
   In the first place nursery staff will make every effort to contact the parent / carer to take
    their child to the GP or hospital.
   If it is assessed that a child needs urgent medical attention and parents / carers are not
    in the nursery, an ambulance would be called or the child taken to hospital
    immediately.
   Each parent / carer will have signed an emergency treatment letter giving permission
    for necessary treatment to be given. This along with the child’s date of birth and
    address should be taken to the hospital.

Child sickness policy and procedure
   We are aware of the needs of working parents and are willing to accept children at
    Minihome who have a cold, a sore throat or other minor infection that does not leave
    them miserable, incapacitated or in need of one to one care. However please note that
    nursery is not the ideal environment for a sick child.
   Our policy aims to prevent the spread of serious illness at minihome, it requires parents
    to be thoughtful and respectful of other children, staff and families and not to bring a
    child with any serious illness into nursery, whatever the pressures from their employers
    are.
   Please do not bring in children with fever or any incapacitating illness or any highly
    infectious conditions. This would include diarrhoea, vomiting, bronchial infection,
    measles, mumps, chicken pox.
   Children should not return to nursery until they have recovered from any of these more
    serious infections, there are Health Authority Guidelines to exclusion periods that we
    follow, please let us know what illness your child has and confirm the exclusion period
    with us. Your child should be well before returning, even after the specified exclusion
    period.
   The current advice for managing Gastro intestinal infections in nursery settings, is that
    exclusion should extend for at least 48 hours beyond the recovery of the child. So, that
    means 48 hours at least from the last loose stool or vomit.
   If your child is prescribed antibiotics for a minor infection and is otherwise well enough
    for nursery, we ask that your child does not return to nursery for at least one day so
    that they have begun to work and no adverse reaction has been found.
   In some cases of severe infection we may request that you obtain a letter from your
    doctor to say that your child is no longer infectious.
   Conjunctivitis is highly infectious, but rarely serious. Please treat this condition before
    bringing your child into nursery with it, they should be having treatment and the
    condition improving before coming into nursery. If you are using anti biotic drops for the
    first time, please administer them for one day before coming to nursery to check for any
    reaction. We will ask you to collect your child from nursery if they develop conjunctivitis
    and for you to obtain treatment and your child’s condition to be improving before they
revised 23 January 2012                                                                       20
    return. They can return the following day with medication if the conditions mentions are
    met.
   Parents / carers must inform the Nursery in writing if their child has any known medical
    condition, health problem or allergy or has been in contact with infectious diseases.
   Minihome will inform all parents / carers if their child comes into contact with any
    serious infectious diseases or head lice whilst at nursery.
   If your child becomes ill whilst at Nursery you will be contacted to take them home. This
    may include minor infections if your child seems unable to cope with the nursery
    environment.

Medicine policy and procedure
   The aim is to support the appropriate use of medicines for the benefit of a child where a
    parent gives written consent for us to do so for a specific health need at the current
    time.
   Your child must be well enough to attend nursery without putting the health of others at
    risk, staff will refuse to accept your child at nursery if they are highly infectious with a
    serious illness.
   A child with an infection and fever, whose temperature can only be managed with
    calpol or similar medication should not be brought to nursery as this places other
    children at risk of infection.
   We prefer to administer medicines prescribed by a doctor for a current condition, but
    we can now accept pharmacist recommended medicines and those chosen by a
    parent/ carer to treat a current condition. We do not accept medication to be held in
    case a child needs it at some future time unless in support of a chronic, ongoing
    condition.
   We do not wish to hold stocks of calpol or similar to control a child’s temperature in the
    event that they develop a fever at nursery. The burden of responsibility to make
    decisions about administering medication would shift from parents to staff in this case.
    As described in our sickness policy we require you to collect your child as quickly as
    possible and would monitor your child’s condition and try to cool them appropriately
    until you arrived.
   We would accept a parent’s request to administer calpol or similar to control pain such
    as teething where this is a current problem for the child, we would not hold a supply of
    it just in case, for the reasons given above.
   Medicines must be in original containers. If prescribed by a doctor they must have a
    chemist’s label showing child’s name, date of prescription and dosage. Antibiotics will
    only be accepted if they have been administered for at least 24 hours at home to check
    for adverse reactions.
   Parents/Carers must present the medication to the Officer in Charge on the day, in the
    main minihome office and sign a medication consent form for each group of days ( from
    1 day to a maximum of 5) that they wish us to administer medication. They must give
    details of the medicine, dosage, dates and times to be administered. If parents wish
    medication to be administered for more than one week they must sign it in again at the
    start of the next week.
   Where a child has a chronic condition requiring us to hold medication for regular or
    emergency use a permanent consent form can be completed by the parent/carer. We
    would prefer to review this every 3 months. Parents/carers must inform the manager in
    writing of any changes to their child’s medication needs. This would apply to any child
    with diabetes, asthma, eczema or allergy medication.
   All medicines are accessed by staff only with the consent of and checked by the officer
    in charge.

revised 23 January 2012                                                                      21
   The greatest care will be taken to see that these are administered according to the
    instructions and a signed record of all medication administered shall be made on the
    medication forms and witnessed by another member of staff.
   All medicines are kept out of reach of children in either the refrigerator or in a locked
    medicine cupboard.
   Parents should remove medication from the premises at the end of period for which
    they have given permission. Any uncollected medication will be disposed.




revised 23 January 2012                                                                         22
Safeguarding Children summary version                                           The full version is
available on our website
Billie Chan is the Nominated Safeguarding Children Officer (NSCA). Selina Marshall is the
Deputy.
What is Safeguarding?
One of the Government's key objectives for children as set out in guidance in the Children
Act 2004, is that of keeping children safe. This includes prevention of significant harm or
the risk of significant harm as well as the wider remit of ensuring that every child’s welfare
is safeguarded.
As a nursery setting in Hackney we follow the Agreed Definitions of Tiers of Need for
Hackney Child Wellbeing (available to read in the nursery). These recognise that a child
and family may need additional specific support to prevent a problem from escalating into
a child protection referral.
Child protection policy and procedure
Billie Chan is the Nominated Safeguarding Children Adviser (NSCA). Selina Marshall is
the Deputy.
They are responsible for
 managing child protection at minihome.
 being trained in safeguarding and child protection
 liasing with local statutory children’s services agencies as appropriate.
Concerns should be addressed to the NSCA in the first place unless an accusation is
being made against the NSCA in which case please inform the Deputy NSCA or Social
Care or Police. In the absence of the NSCA the Deputy should be informed.
Our responsibilities
To ensure each child’s safety and welfare in the following ways:
Communication and information sharing
 To build good relationships and communication with each child and their family to work
     together to protect the child.
 To listen to a child and to observe, know and understand a child in order to notice when
     something is wrong.
 To communicate concerns for the well being of a child with their parents except in
     circumstances where this is considered to put the child or another person at risk of
     serious harm.
Behaviour
 To mangage our own behaviour towards a child in a way that supports the child’s
     safety and well being.
Domestic Violence
 Wherever Domestic Violence is suspected in a home where a child is resident, we
     have a duty to refer this information to Social Care services.
Security
 To maintain a secure premises, admitting only identified parents and carers or visitors
     by prior appointment.
 Releasing each child only to a known parent/carer unless an agreement has been
     made at the time of arrival.
Records
 To record disclosures or concerns factually in writing and respond appropriately to
     these concerns.
 To make a record if your child develops a health problem in our care and inform you of
     our concerns.
 To make a record in the accident or incident book if your child suffers an injury whilst in
     our care and inform you of this.


revised 23 January 2012                                                                        23
   To make a record of any injury sustained by a child outside our care. To inform the
    parent that we have recorded this, to also record the parent’s response.
Reporting
 A legal duty to report concerns to the NSCA that a child is suffering or is likely to suffer
    significant harm, that is suspected abuse.
 To follow the Hackney Safeguarding Children procedures for the reporting of any
    incident where there are concerns of possible or actual child abuse. The NSCA must
    inform immediately Hackney Social Care Services. Social Care Services may decide to
    investigate further.
 To recognise that abuse includes; physical abuse, neglect, emotional abuse and sexual
    abuse. (See Signs of abuse available to read in the nursery)
Allegations
 To inform the NSCO of any concern about a staff member’s suitability to work with
    children or of any allegation of abuse against a staff member.
 To support ‘whistle blowers’
 A legal duty to contact OFSTED if an allegation of abuse is made against a member of
    staff paid or unpaid.
 To inform the Local Authority Designated Officer (LADO) when an allegation against
    staff is made.
 To make a factual written record of the allegation.
 To suspend the accused staff member immediately, pending investigation.
Confidentiality
 To maintain confidentiality regarding Child Protection concerns. Sharing information on
    a need to know basis.
 A legal duty to share information with other agencies without the consent of parents if
    this is considered to put the child or another person at risk of serious harm.
Training
 To undergo induction and regular training in Safeguarding and Child Protection and to
    maintain our knowledge and understanding of these.
OFSTED Registration requirements in addition to those already mentioned
 To make the setting safe for children and to maintain this safety according to OFSTED
    requirements.
 To operate safe recruitment practices to ensure that all staff are suitable to work with
    children. These include Enhanced CRB (Criminal Records Bureau) checks of all staff
    (paid or unpaid), they will include Independent Safeguarding Authority registration
    checks from approximately July 2010. They also include identity checks, references for
    paid staff and induction for all staff.
Images of children, Photography and video
 We request parental permission to take photographs of a child.
 We take photographs for many uses including:
     Child Profile Scrapbook to celebrate achievement and record development.
     These photos might include photos of your child without all their clothes, sitting in a
        paddling pool or water for example, but they would not be indecent photographs.
     We video staff interaction with children for staff to reflect upon their practice.
     We photograph minihome events, sometimes we video them.
     Parents may take photographs and videos at minihome events.
 Staff members should not use their mobile phones to take pictures of children.
 Staff may on rare occasions take photographs home to complete photo albums of
    children.
 Items must be kept securely in the staff member’s home. No information or pictures
    should be shared outside the work place.


revised 23 January 2012                                                                    24
       Parents’ & Carers’ Responsibilities
        The best way to ensure the highest care for your child is to develop a good partnership
          and to ensure a continuity of care between your home and our care.
        If your child has any health problems or has suffered an accidental injury away from
          our care, you must inform us when you leave a child in our care so that we can keep a
          record of it, we will both sign and date this record.
        Likewise, if your child suffers an injury in our care, we will record it and we will both
          sign and date this record.
        On departure, the parents/carers should record the time of departure on the child
          register to show that the child has left the premises.
        If the child is not to be collected by the parent/carer at the end of the session, a written
          request signed by the parent/ carer is needed. An agreed procedure must be followed
          to identify the nominated adult this includes the use of a password and preferably a
          photo for the child’s file.
        It is necessary for all staff and parents to make sure that the entrance gate is shut
          properly, however we adjust the automatic closer on this door it is essential that we all
          take responsibility for checking.


       Safeguarding: child protection procedures
       flowchart
I have concerns                 I talk my        NCSA discusses             NSCA makeas a                   I attend case
that a child has          concerns through       concerns with the            phone refrral              conferences and
been abused or            with the setting’s       child’s parents          followed up by a              core groups, as
   is at risk of          NSCA Billie Chan       (unless there is a          written referral               required, and
significant harm          or in her absence       concern that this         (within 24hrs) to            continue to share
                              the Deputy         will place the child           Access &                  information with
                            NSCA Selina            at greater risk)          Assessment at                   appropriate
                               Marshall                                        Social Care             professionals, and to
                                                                                                        work to support the
                                                                                                         child and his/her
                                                                                                                 family


       Safeguarding contacts list
       Nominated Safeguarding Children Adviser at             Children’s Social Care services
       minihome                                               Access and Assessment Social Work Service,
       Billie Chan                                            205 Morning Lane,
                                                              London,
       Deputy Nominated Safeguarding Children                 E9 6JX
       Advisor at minihome
       Selina Marshall                                        020 8356 5500 (Duty Line MON to FRI: 9am -
       Senior Member of Staff for Allegations against         5pm)
       staff                                                  020 8356 2346 (Emergency Out of Hours Team)
       Billie Chan                                            Fax: 020 8356 5516

       Local Authority Designated Officer LADO                NSPCC
       020 8356 6824                                          24 hour helpline
                                                              0808 800 5000
       The Learning Trust                                     OFSTED
       Safeguarding and Education                             08456 404 040
       020 8820 7551
       Hackney & City Local Safeguarding Children             Independent Safeguarding Authority ISA
       Board                                                  Scheme.info@homeoffice.gsi.gov.uk
       0208 356 6082
       0208 356 4865
       Child Abuse Investigation Team CAIT @ Police
       0208 217 6552


       revised 23 January 2012                                                                                       25
Arrivals & departures
Context
   Minihome opens at 8am. Children are not expected to arrive before this time, it is
    crucial set up time for staff.
   Minihome closes at 6pm. Children should be collected in time for minihome to close at
    6pm.
   We expect all parents / carers to fill in the time that they drop off their child on the
    register on arrival and the time of their child leaving the building on collection. This is so
    that we have an accurate register for fire and so that we can ensure staff shifts are
    appropriate for staff : child ratios to be maintained.
   Children can be dropped off and collected at anytime as long as the nursery staff are
    made aware of this in advance. Please be aware of the pattern of your child’s day
    when making arrangements. It is not much fun to arrive when everyone else is asleep,
    or to be woken up to leave.
   Alterations to your usual pattern are fine, but a message to the office is greatly
    appreciated. Notification of planned holidays and a phone call by 9am on the day of
    any absence due to sickness is particularly useful. Call 020 7249 0725 and leave a
    message.

Daily procedure
   It is the policy of the nursery to give a warm welcome to each child on its arrival.
   Parents/carers should record the time of their child’s arrival on the register.
   Parents/carers are requested to pass the care of their child to a specific member of
    staff who will ensure their safety, and that their attendance has been recorded in the
    register.
   The staff member receiving the child should record any specific information provided by
    the parents. At busy times parents can help a great deal by writing this into their child’s
    diary/ notebook or into the room diary/ message book, whichever is made available to
    you in your child’s room.
   If the parent requests the child to be given medicine during the day, the parent should
    fill in the consent forms in the office. The staff member must ensure that the medicine
    consent procedure is followed and the medicine locked away. All medicines should be
    recovered from the medicine box/fridge only when the parent/carer has arrived and
    handed to him/her personally.
   If the child is not to be collected by the parent/carer at the end of the session, a written
    request signed by the parent/ carer is needed. An agreed procedure must be followed
    to identify the nominated adult this includes the use of a password and preferably a
    photo for the child’s file.
   No child should be handed over to anyone other than the known parent/carer unless an
    agreement has been made at the time of arrival. On departure, the parents/carers
    should record the time of departure on the child register to show that the child has left
    the premises.




revised 23 January 2012                                                                        26
Outings Policy
Minihome seeks to ensure that outings are managed for the benefit and safety of all
children and staff.
Parental consent is sought for outings.

Procedure
   Parental consent is sought for regular outings as a general consent for these and
    consent is sought separately for one off trips.
   Risk assessment will be made for all trips in terms of travel arrangements and the
    venues to be visited.
   Should any vehicles be used they will be appropriately insured and fitted with seatbelts
    / restraints. Vehicles will meet with local authority guidelines and any driver will have
    the appropriate license for the vehicle and number of passengers.
   A minimum of three members of staff should go on an outing, in case of staff sickness
    or accident. Staff will summon additional help from the nursery should this happen, and
    remain in a safe place until additional staff arrive.
   Any additional helpers, parents or students should be in the middle of the group so that
    the group is lead by nursery staff, who will also bring up the rear.
   If on foot staff will use appropriate crossing points to ensure safety and teach road
    safety to children.
   There will be a record of staff and children on the outing with the group and at the
    nursery.
   Staff ratios will be appropriate for the age, abilities and activities involved.
   For children under 3 years the ratio of 2:1 adult would usually apply.
   For children over 3 years the ratio of 4:1 adult would usually apply.
   This ratio would only be varied to include more adults. This might occur if an activity
    required a great deal of supervision.
   Children wear Hi Vis vests with nursery contact information on the back.
   There will be regular head counts every 3 minutes.
   Staff and children will remain with the group at all times.
   Staff will return with the same group of children they came with to help ensure that the
    correct children are returned with.
   At least one member of staff on the outing will have up to date knowledge of first aid
    and staff will have first aid equipment, vinyl gloves and a mobile phone.
   Contact details for the parents / carers of the children on the outing will be taken in
    case of emergency.
   Should a child be lost the relevant procedure will be followed.




revised 23 January 2012                                                                   27
Lost child procedure
Immediately the child is noticed to be missing
 All staff present will be made aware.
 Remaining children will be overseen in a place of safety.
 An immediate, thorough search of the area will be made for 5 minutes for children
  under 3 years old, 10 min for children over 3 years old.
 If relevant any on site security will be informed and given a description of the child.
 In the event of the child not being found the person in charge will inform the police and
  arrange a meeting point.
 In the event of the child not being found the person in charge will inform the nursery
  who will inform the child’s parents / carers and arrange a meeting point.
 One member of staff will remain at the scene and continue to search, they will be
  available to meet the police and parents / carers when they arrive.
 An additional staff member from the nursery would be sent to assist in the safe return
  of the children to the nursery.

The same procedure would be used for any child who managed to leave minihome
unaccompanied.


Late collection
 Inform the officer in charge if a child has not been collected.
 The officer in charge and one other member of staff must stay behind with the child.
 If at 6.15pm the parents/carers still have not collected the child, the officer in charge
  will telephone the contact numbers available.
 If no contact can be made the officer in charge and extra member of staff will stay on
  the premises until 6.30pm.
 In the event of no contact being made by 6.30pm the person in charge will ring Social
  Services Emergency Duty Team (020 8356 2346) and advise them of the situation.
 The two members of staff will remain in the building until suitable arrangements have
  been made for the collection of the child.




revised 23 January 2012                                                                       28
Admissions
Minihome operates a list for families interested in places for their children.
The date at which you register gives you a priority in relation to other families but it is not
the only factor taken into consideration.
 In the first place children at the nursery are given the option to increase their number of
   days by taking on a vacant place should they wish to. There is an internal waiting list
   for this.
 In the second place offers are made to siblings of children at nursery.
 In the third place we make offers to those families on the list requesting a start date in
   proximity to the vacant place start date who require a similar attendance pattern to the
   vacant space. We prefer to maintain 5 day places when they become available, rather
   than split them into 2 and 3 day places. Within this group offers are made in order of
   priority established by date of registration on the list.
 We welcome children with special needs. We aim to meet their needs to the best of our
   abilities in conjunction with outside professionals.
 You will receive a phone call if we have a place to offer you.
 There is no guarantee of a place offer.
 Please let us know if you wish to withdraw from the list or make changes to your
   requirements.

Registering for the list
Families are required to fill in a registration form and return it with the £10 registration fee.
We recommend that you arrange to visit the nursery before registering. Visits are usually
at 10am only and must be booked in advance. Call 020 7249 0725 to arrange a visit.

Complaints procedure
If any parent should have cause for complaint they should in the first instance take it up
with the child's key worker or a senior member of staff. A written record should be made
on the Complaints form and the manager informed. If the issue remains unresolved then
the manager should be informed by the complainant.

The manager will then investigate the complaint and report back to the parent within 3
days if possible and 28 days at the latest. A copy of the complaint record should be given
to the parent / carer within 3 days if possible and 28 days at the latest.

Any issues of Health and safety, broken or faulty equipment or problems with the building
should be reported direct to the Health and Safety officer Billie or the Deputy Antionette.
This would be dealt with under our Health and Safety procedures.

Parents may wish to contact Ofsted, and can do so on the following number: 0300 123
1231. Minihome’s Ofsted registration number is: EY2448301




revised 23 January 2012                                                                        29
Useful information
Messages
We do not have a member of staff permanently in the office to return phone calls.
The Manager, Deputy or Officer in Charge record the answer phone messages regularly
and we return calls as soon as we can. So please do leave a message.
Sometimes, if we are very busy and the message does not seem to require immediate
action, this may not be the same day.

The nursery number is: 020 7249 0725
Email: billie@minihome.myzen.co.uk

Fees
Fees are due in advance on the 25th of the previous month. Payment of fees is best
discussed with Maria Gandy, she is based at yogahome, 11 Allen Road.
Maria reconciles payments made with money owed once a month, she returns any
overpayments by BACS at this point and contacts you regarding any fees owing.
Maria Gandy: 020 7249 2425
Email: maria@yogahome.com

We are currently registered with the voucher schemes listed below, please ensure that you
use your child’s full name as the reference for the payment.
This is not an exclusive list if you wish to use an alternative scheme please ask the
scheme administrator to contact us.
Nursery Voucher Fee Payment Schemes
Computer Share                       00013073
Accor Childcare Vouchers             P20045593
Care 4                               96640180
Leapfrog                             MIN/122
Sodexho Pass                         137243
TEDS management                      Registered

Booking extra days
Occasional extra days may be available for your child on request.
Please call 020 7249 0725 to make a request or pop into the nursery office.
Payment for these should be made at the nursery office, on the extra day attended, by
cheque or cash paid.

3 & 4 year old grant funding
Nursery Education Grant Funding is available to children in the ‘term’ after their third
birthday. Arrangements for the amount of funding available are in a state of flux, you will
be informed of your entitlement at the point at which your child becomes eligible.
Your child must attend minihome for a minimum of 11 weeks of the term for which you
receive NEG funding or the entire funding for the period will be reclaimed from you.




revised 23 January 2012                                                                       30
Terms and Conditions
Minihome Ltd
14 Allen Road, London N16 8SD
Telephone 020 7249 0725


1. The Nursery
a) The Nursery is Minihome. Minihome is Minihome Limited.
b) Our Aims: We are committed to providing a happy and secure environment in which each child can
   develop at his/her own pace.
c) Changes at Minihome: The offer of a place and its acceptance are given on the basis that, in the
   interests of Minihome as a whole, reasonable changes may be made from time to time to these Terms
   and Conditions and to any aspect of the nursery.
d) The terms and conditions: The rules about change and about Notice in Writing and Fees in lieu of
   notice and the other rules set out below are provided in good faith. They promote stability, forward
   planning and the proper resourcing and development of Minihome. They help also to protect parents
   from increases in fees and liabilities caused by the defaults of others. Nothing in these Terms and
   Conditions affects statutory rights of parents.

2. Care and Good Discipline
a) Parents’ authority: The parents authorise minihome while in loco parentis to take and/or authorise in
   good faith all decisions that safeguard and promote the child’s welfare. Parent’s consent to such
   physical contact as may be lawful, appropriate and proper for teaching and to provide comfort to a child
   in distress or to maintain safety and good order. Parents consent also to emergency medical treatment if
   certified by a doctor as necessary for the child’s welfare and if parents cannot be contacted in time.
b) The Child’s Health: We are aware of the needs of working parents and are willing to accept children at
   the Nursery who have a cold, a sore throat or other minor infection. However we ask that parents do not
   bring in children with fever or any incapacitating illness or any highly infectious conditions. This would
   include diarrhoea, sickness, bronchial infection, conjunctivitis, measles, mumps, chicken pox. Parents
   must inform the Nursery in writing if the child has any known medical condition, health problem or allergy
   or has been in contact with infectious diseases. We operate exclusion periods in line with current
   Government Health Department guidelines. Currently in cases of vomiting and diarrhoea a child should
   not attend nursery for at least 48 hours following their recovery.
   If your child becomes ill whilst at Nursery you will be contacted to take them home. If your child is
   prescribed antibiotics we ask that your child does not return to nursery for at least one day so that they
   have begun to work. In some cases of severe infection we may request that you obtain a letter from your
   doctor to say that your child is no longer infectious. The Nursery will administer only prescribed
   medicines which must be signed in and out of the medicine book by parents.

3. Admission and Entry to the Nursery
a) Registration: Children will be considered for admission and entry to the Nursery when the Registration
   Form has been completed and returned to the Nursery together with the non-refundable registration fee
   of £10. Admission and entry will be subject to the availability of a place.
b) Offer of a Place and Deposit: If, in due course, a place is offered, the deposit of three hundred pounds
   will be payable when parents accept the offer. The deposit will be repaid by means of a credit without
   interest after payment of the fees or other sums due to Minihome on leaving. Until credited it will form
   part of the general funds of Minihome. Once the offer of a place has been accepted, fees will become
   payable from the agreed start date (whether or not the child actually starts to attend the Nursery on that
   date) unless the place is cancelled in which case clause 5. b) will apply.
c) Settling Period: A settling period will be agreed when the place is accepted and parents will be required
   to remain with a child for part or the whole of such period as requested by the Nursery. If, in the sole
   judgement of the Manager, the child has not settled at the Nursery by the end of the settling period, the
   parents may at that point only withdraw the child without notice (or the Manager may require removal
   under clause 6a) and the deposit will be refunded after any outstanding fees have been paid. Any
   withdrawal without the recommendation of the Manager must be in accordance with clause 5. c)

4. Fees
a) Fees cover all facilities and care at the Nursery, but not sundries such as nappies, wipes, nappy cream,
   sun cream, formula milk and special foods. Occasional extra hours / days from time to time requested
   and agreed by the Nursery will be invoiced separately and payment is due before the extra hours/ days
   start.
                                                                                           th
b) Payment of fees: Fees must be paid monthly in advance by standing order on the 25 day of the
   preceding month. Incomplete months will be invoiced separately and may be paid by cheque. A child

revised 23 January 2012                                                                                   31
   may be excluded from the nursery at any time when fees are unpaid and will be deemed withdrawn
   without notice 28 days after exclusion. (Then Fees in Lieu of Notice will be payable) Fees will not be
   refunded or waived for absence through sickness; or for family holidays; or if the start date at the nursery
   is delayed or postponed by parents, or for any other reason except in the sole discretion of the Nursery.
c) Fees are due for twelve months a year, including a number of days on which the nursery is
   closed. Currently these are all bank holidays, public holidays, inset days, the nursery summer
   family day out and the Christmas closure week.
d) Changes in Fees: Fee levels will be reviewed periodically and there will be reasonable increases from
   time to time. Notice of any change ( including an increase in fees) will be given as soon as practicable.
   Fee levels vary depending on the age of the child. Any variation due to an increase in a child’s age will
   be effective from the first day of the month immediately following the child’s birthday.
e) Responsibility for payment: Fees are the joint and several responsibility of each person who has
   signed the Acceptance Form ( referred to as “parents” in these Terms and conditions)
f) Late payment: the right is reserved to make late payment charges composed of simple interest
   calculated on a daily basis at 2% above Bank of England base rate, and all administration and legal
   costs in relation to any sums that are unpaid by the due date.

5. Events Requiring Notice in Writing
a) Definitions
   Notice in writing means two months written notice to be given by the parents, signed by the parents
   and delivered to the Nursery by hand and signed and dated by the Manager or her deputy as
   acknowledgement of safe receipt or sent by recorded delivery. No other notice will suffice.
   Fees in Lieu of Notice means fees in full for the two months of notice (or part thereof) at the rate that
   would have applied had the child attended the Nursery.
b) Cancelling Acceptance: Parents must give Notice in Writing to cancel their acceptance of a place at
   the Nursery once it has been accepted. Parents who give Notice in Writing two or more months before
   the accepted start date at the Nursery will have their deposit refunded, less administration charges.
   Parents who fail to give Notice in Writing two or more months before the accepted start date will be
   required to pay Fees in Lieu of Notice (less deposit held). Such amount will be immediately due and
   payable as a debt at the rate applicable on the date of the invoice. This term applies whether or not the
   place can be filled. Cases of serious illness or genuine hardship may receive special consideration on
   written request.
c) Withdrawal from the Nursery: Two months Notice in Writing must be given before a child is
   withdrawn from the Nursery. If no notice or less than two months notice is given Fees in Lieu of Notice
   will be immediately due and payable as a debt at the rate applicable on the date of invoice. These rules
   apply whether or not the place can be filled.
d) Other Events Requiring Notice:
        i) Decreasing days: Decreasing the number of days a child attends the Nursery requires agreement
        with the management. Some booking patterns may not be permissible e.g. middle of the week only,
        non-consecutive days or single days. Once changes are agreed with management parents must give
        two months Notice in Writing. If no notice or less then two months’ notice is given, Fees in Lieu of
        Notice will be immediately due and payable as a debt at the rate of original days that a child
        attended the Nursery.
        ii) Increasing or exchanging days: Parents wishing to increase the number of days a child attends
        the nursery or exchange days should notify management in writing of their requirements. Details of
        their request will be entered on the minihome internal waiting list. Spaces will be allocated wherever
        possible but cannot be guaranteed.
        Any changes in booking patterns, once agreed, are confirmed in writing by the Nursery and are
        subject to two months Notice in Writing.
        iii) Extra days: Parents requiring ad hoc extra days can fill in an extra day request form. If space is
        available this can be arranged and charged at the single day rate. It is not possible to exchange days
        on an ad hoc basis or attend in lieu of any absence.
        The Nursery may terminate this agreement on two months written notice sent by recorded delivery
        and otherwise under clause 6. a) below.

6. General Conditions
a) Removal: Parents may be required to remove the child, temporarily or permanently, if, because of the
   conduct of a parent or the child or because of the needs of the child, it appears to the Manager that the
   continued presence of the child is incompatible with the welfare of the child or interests of the Nursery.
   There would be no refund of fees in these circumstances but the deposit would be returned and Fees In
   Lieu of Notice would not be charged.
b) Special Precautions: The Manager needs to be aware of any matters that are relevant to the child’s
   security and safety. The Manger must be notified in writing immediately of any court orders or situations
   of risk in relation to a child for whom any special safety precautions may be needed.

revised 23 January 2012                                                                                     32
c) Emergency Contact: The Nursery requires, in writing, the name, address and telephone number for
   emergency contact throughout the day of two parents , or adults to whom parental responsibility has
   been delegated in loco parentis.
d) Liability and Insurances: Minihome does not, unless negligent, accept responsibility for accidental
   injury or loss of property. Minihome undertakes to maintain those insurances which are prescribed by
   law. All other insurances are the responsibility of parents.
e) Concerns/Complaints: Parents who have cause for serious concern as to a matter of safety, care or
   quality of facilities must inform the Manager (or in her absence another member of management) without
   delay. Failure to raise any matter immediately will prejudice the Nursery’s ability to investigate a
   complaint thoroughly and make such an investigation impossible. If a parent has withdrawn a child from
   the Nursery without giving the requisite Notice (as described in clause 5) any such complaint shall be
   without prejudice to the obligation to pay Fees in Lieu of Notice set out in clause 5 c)
f) Consumer Protection: Care has been taken to use plain language in these terms and conditions and to
   explain the reasons for any of the terms that may appear one-sided. If any word/s, alone or in
   combination, infringe the Unfair Terms in Consumer Contracts Regulations 1999 or any other provision
   of law, they shall be treated as severable and shall be replaced with words which give as near the
   original meaning as may be fair.
g) Interpretation: These terms and conditions supersede those given elsewhere and will be construed as a
   whole. Unless required to make sense of the immediate context, headings are for ease of reading only
   and are not otherwise part of the terms and conditions.
h) Jurisdiction: This contract was made at the Nursery and is governed exclusively by English Law.




revised 23 January 2012                                                                               33
minihome

Fee rates 2012


0-2 year olds             5 days a week   4 days a week   3 days a week   2 days a week

Price per week            280             Not available   183             122

Equivalent price per      56                              61              61
day
Monthly payment           1214                            793             529



2-3 year olds             5 days a week   4 days a week   3 days a week   2 days a week

Price per week            265             228             171             114

Equivalent price per      53              57              57              57
day
Monthly payment           1149            988             741             494



3-5 year olds             5 days a week   4 days a week   3 days a week   2 days a week

Price per week            245             212             159             106

Equivalent price per      49              53              53              53
day
Monthly payment           1062            919             689             460

Monthly payment with      884             741             511             306
NEF grant
NEF grant element         178             178             178             154




Payment

        Please use your child’s full name as a reference for any payment, whether it is a
         standing order from your bank, a one off bank transfer or a childcare voucher
         payment.
        If you are using childcare vouchers as part of your monthly payments, simply set up
         your standing order to cover the balance of the fees due.
        Our bank details are as follows:
         Bank:                 Alliance & Leicester Commercial Bank
         Sort Code:            72-00-00
         Account no:           0252 0125
         Account name:         Minihome Ltd.
        Fees are due in advance, on the 25th of the preceding month.




revised 23 January 2012                                                                   34
                                                                                           Date applied
Minihome, 14 Allen Rd, N16
                             Date
Waiting list registration form received
Please note that registration does not guarantee an offer of a place.                      Registration number
See our admission policy for details.


Child information
First name                                                                    Sex male / female

Surname                                                                       Days required
                                                                              please circle your preference and write in the approximate
                                                                              drop off and pick up times
Date of birth                                                                 day                 arrive               leave
Preferred start date                                                          Mon
Age at start date                                                             Tue
Child’s postcode                                                              Wed
Please describe                                                               Thu
any special                                          Fri
needs your child
has                                                  Total hours per week
If you are flexible over which days you require this may increase the chances of a place
becoming available for your child. Use the space below to tell us about any flexibility you
may have in your requirements.




Parents / carers details please circle as applicable
First name                                                              First name
Surname                                                                 Surname
Sex         Male / female                                               Sex                Male / female
Telephone                                                               Telephone
Home                                                                    Home
Work                                                                    Work
Mobile                                                                  Mobile
Address                                                                 Address




Postcode                                                                Postcode

email                                                                   email


I enclose my £10 registration fee                                       Cash / Cheque
Please circle as applicable

Date this form was completed by you                                     Please enter date here


revised 23 January 2012                                                                                                               35
We are required by the Learning Trust to collect the following data if you are prepared to
supply it.

Please answer the                    Please tick or                                                  Please state your
following questions by               state your child’s                                              child’s first
circling either Y/N                  religion                                                        language:
Do either you or your        Y       Buddhist                         Sikh
partner work more than 16
hours per week?              N       Christian                        No religion
Are you or your partner in   Y       Hindu                            Other, please state
education?
                             N       Jewish
Are you a lone parent        Y       Orthodox Jewish
household?
                             N       Muslim

Ethnicity
Please tick one option

                                                   asian or asian            black or black
white                        mixed                                                                others
                                                   british                   british
                                     White and
          White
WENG                         MWBC    black         AIND   Indian             BCRB   Carribean     CHNE     Chinese
          english
                                     carribean
                                     White and
WSCO      Scottish           MWBA    black         APKN   Pakistani          BANN   Angolan       OAFG     Afghan
                                     african
                                     White and
WWEL      Welsh              MWAS                  ABAN   Bangladeshi        BCON   Congolese     OKRD     Kurdish
                                     asian
                                     Any other            Any other
                                                                                                           Latin/South/Central
WCOR      Cornish            MOTH    mixed         AOTH   asian              BGHA   Ghanaian      OLAM
                                                                                                           American
                                     background           background
          Any other
WOWB                                                                         BNGN   Nigerian      OVIE     Vietnamese
          white British
                                                                                    Sierra                 Any other ethnic
WIRI      Irish                                                              BSLN                 OOEG
                                                                                    Leonian                group
          Traveller of
WIRT                                                                         BSOM   Somali
          Irish Hertage

WALB      Albanian                                                           BSUD   Sudanese               declined

          Greek/Greek                                                               Other Black
WGRE                                                                         BAOF
          Cypriot                                                                   African
                                                                                    Any other
WTUK      Turkish                                                            BOTH   black
                                                                                    background
          Turkish
WTUC
          Cypriot
          White
WEEEU     Eastern
          European
          White
WWEU      Western
          Europeean
          White other
WOTW
          Gypsy
WROM
          /Roma




revised 23 January 2012                                                                                                          36

				
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