India Doctoral Scholarships Program by H5XAP8

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									                                                       Victorian International
                                                      Victorian International
                                                       Research Scholarship
                                                      Research Scholarship
                                                       Program
                                                      Program

                                                      Program Manual
                                                       Program Manual
                                                      2011 - 2013

                                                       2011 – 2013
                                                      International Education
                                                      Branch
                                                       International
                                                       Education Branch




Business Plan - India Doctoral Scholarships Program                   Page 1 of 14
Table of Contents
Program overview ........................................................................................................................ 3
   The Challenge....................................................................................................................................... 3
   The Benefit .......................................................................................................................................... 3
   The Strategic Intervention .................................................................................................................... 4
   Mid-point program evaluation and review ............................................................................................ 4
   Assumptions ........................................................................................................................................ 6
   Target Markets ..................................................................................................................................... 6
     Doctoral student numbers and VIRS recipients ........................................................................................... 7

Grant management ...................................................................................................................... 7
   VIRS eligibility requirements and supporting information ...................................................................... 7
   Selection criteria and supporting information ....................................................................................... 8
   Selection process.................................................................................................................................. 8

Timeline ..................................................................................................................................... 10
   Round 3 (2012) ....................................................................................................................................10
   Round 4 (2013) ....................................................................................................................................10

General provisions of scholarship ............................................................................................... 10
Probity ....................................................................................................................................... 11
   Responsibility of Officers on the Selection Panel ..................................................................................11

Program communications and marketing ................................................................................... 12
Attachment A – 2010 and 2011 VIRS Recipients .......................................................................... 13
Attachment B – University and PhD candidate VIRS nomination forms ....................................... 14




Program Manual – Victorian International Research Scholarship Program                                                        Page 2 of 14
Program overview

The delivery of the Victorian International Research Scholarship (VIRS) program began in 2010. The program
commits $1.2 million over four years to provide three-year scholarships to twenty international students
undertaking PhD study in Victoria.

This document provides a manual for implementation of the VIRS program from August 2011 to 2013, when
the final round of scholarships will be awarded and announced. The manual has been developed following a
mid-point review of the program, which included an independent review of the initiative and consultation
with Victoria’s universities and partners in delivery of the VIRS.

The Challenge
Potential postgraduate international students have a low awareness of Victoria’s existing research strengths.
The State is therefore not realising the economic benefit of this existing research base.

Research presented by Rob Lawrence at the Australian International Education Conference in 2010, based on
extensive international surveys, found that Australia is not well known for its research strengths. This is
supported by Brand Victoria research that found Melbourne is not well known as a study destination.1

Victoria is also experiencing increasing competition from other states and international locations across a
range of student cohorts, including postgraduate education.

The Benefit
The Program aims to drive sustainable growth in the international education sector, and postgraduate
research education in particular, by building awareness of Victoria’s internationally competitive research
strengths, including the capabilities of Victoria’s universities and other research institution’s and research
infrastructure.

The program will benefit international students whilst also contributing to the State’s knowledge capital, and
contribute to the creation of export income as well as building Victoria’s linkages with governments and
research institutes internationally.

The benefit of bringing international researchers to Australia was addressed by the recent Parliamentary
Inquiry on Australia’s International Research Collaborations2, which found that:

         Australia is clearly home to several world class scientific facilities, and these facilities are a great incentive for
         foreign researchers. These facilities give Australia a comparative advantage in fields like nuclear science and
         astronomy, and facilitate researcher mobility and the exposure of young researchers to global science.

         Maximising the exposure to foreign researchers has clearly had benefits to Australian research. While evidence
         indicates that Australia is receiving less researchers from Europe, it now appears to be bringing in more
         researchers from the Asia-Pacific region. While this has both advantages and disadvantages, it marks Australia as a
         potential regional research hub.

         While Australia has historically seen its best academic talent move to the United States and Europe, it has quite
         often been able to replenish those stocks with young up and coming researchers. However, the sciences have seen
         less PhD candidates in recent years, and with an ageing research workforce, Australian research organisations and
         universities have been compelled to look at recruiting researchers from overseas.

         Aside from addressing personnel shortages, bringing in PhD candidates from overseas has clear advantages for
         Australia if domestic students are unable or unwilling to fill available places. Accepting international PhD students
         can open up opportunities for research collaboration back in the researcher’s country of origin, or at the very least
         improve networks between research institutions. Quite often, talented researchers have elected to remain in
         Australia as permanent residents, keeping their expertise in Australia.

1
    Reference to be included
2
    Australia’s International Research Collaboration, House of Representatives Standing Committee on Industry, Science and Innovation, June 2010
Program Manual – Victorian International Research Scholarship Program                                                    Page 3 of 14
The Strategic Intervention

The VIRS program will award twenty prestigious doctoral scholarships to international students. To date nine
scholarships have been awarded (a summary of winners is provided in Attachment A) and therefore eleven
scholarships will be awarded over the 2012 and 2013 intake. VIRS recipients may commence their studies in
Semester One or Semester Two of their intake year.

The $90,000 VIRS will be awarded to students over three years, which is generally considered to be the
period of candidature for a doctoral program in Victoria. The VIRS program provides a State contribution of
$20,000 per annum and a university contribution of $10,000 minimum per annum to each scholarship
recipient. The universities administer the scholarships and students receive a stipend paid fortnightly to
cover living costs and education-related travel.

The announcement and award of these scholarships together with promotion of the success of scholarship
recipients during the course of their doctoral studies in Victoria will form the basis of a communications
strategy that promotes international awareness of the quality of Victoria’s postgraduate research education
offering to students, their influences and governments.

All nine Victorian universities have agreed to participate in the Scholarships Program, contributing:
-        $30,000 per scholarship recipient at their institution
-        administration of the payment of the scholarship as a stipend
-        collaborating with DBI on awareness raising of Victoria’s postgraduate education offering via the VIRS
         program

Mid-point program evaluation and review
The mid-point review of the program was conducted from October 2010 to August 2011. The review
included consultation with university representatives (representatives in communications, scholarship and
recruitment functions) as well as the 2011 Selection Panel. The review also relied on recommendations
made by an external consultant on the VIRS program and was also informed by the development of the
Victoria India Doctoral Scholarships Program.

A concise overview of the program is capture in the Investment Logic Map (ILM) shown in figure 1 below.




Program Manual – Victorian International Research Scholarship Program                    Page 4 of 14
  Victoria International Research                                         DEPARTMENT OF BUSINESS
  Scholarships Program 2012 and 2013                                      AND INNOVATION

                                                                                      Inves tor:     David H anna
                                                                                    Facili ta tor:   n/a
  INVESTMENT LOGIC MAP                                                             Version no:       0.1
                                                                             Last modifi ed by:      Diana Crv enkovi c 1 0/0 8/ 201 1



                               PROBLEM                 STRATEGIC
       BENEFIT                                       INTERVENTIONS
                                                                             CHANGES                                      ASSETS



                                   Potential
                                postgraduate
                                 international
                             students have low
     Victoria earns             awareness of
     export income            Victoria’s ex isting
           from              research strengths
      postgraduate            and therefore the                                2012 and 2013
    students coming               State is not                                  VIRS Grant
       to Victoria’s             realising the                                   Program
        universities         economic benefits                               (11 Scholarships)
           60%                 of postgraduate
                             education services.
                                                     Deliver a series
                                     80%
                                                      of prestigious
                                                         doctoral
                                                     scholarships for          Implement a
                                                      international          communications
      Victoria builds                                   students.              strategy that
     government-to-            Competition from                              engages with all
        government             other locations is                           nine universities to
     relationships in            threatening the                            ensure consistent,
       international         sustainable growth of                           quality promotion
       education to             the international                             of scholarship
        support the                                  Raise awareness
                             education sector and                               program &
          ongoing                                     of the quality of
                              Victoria’s economy                            Victoria’s research
     sustainability of                                    Victoria’s
                                      20%                                       credentials.
         the sector                                  postgraduate and
            20%                                           research
                                                         education
                                                       capabilities to
                                                           potential
                                                       students, their       Regular review of
      Victoria builds                                 influencers and           program and
      international                                     government.           communications
         research                                                           strategy to respond
                    s
    institution link to                                                       to evaluation, as
       support the                                                           well as changing
          ongoing                                                            market conditions.
     sustainability of
        the sector
            20%




    Template version: 4 .0




Figure 1: Victorian International Research Scholarship Investment Logic Map




Program Manual – Victorian International Research Scholarship Program                                              Page 5 of 14
Assumptions
The scholarships may be awarded to offshore and onshore students.

Victorian universities have the capacity to support VIRS recipients during their doctoral candidature and
deliver a quality research education program.

Target Markets
The table below identifies the most represented nationalities of Victoria’s international Doctoral students.
 470


 420


 370                                                                                                Malaysia

                                                                                                    China
 320
                                                                                                    Iran

 270                                                                                                India

                                                                                                    Saudi
                                                                                                    Arabia
 220
                                                                                                    Bangladesh

                                                                                                    Indonesia
 170
                                                                                                    Viet Nam
 120                                                                                                Germany

                                                                                                    Sri Lanka
  70
                                                                                                    Singapore

  20                                                                                                Thailand

        2002     2003     2004    2005     2006     2007     2008     2009     2010     2011
 -30


When considering the largest originating countries of Victoria’s international postgraduate students minus
Malaysia and China, it is evident that:
       doctoral students from India have continued to increase, despite the reputation damage in India to
        Victoria’s education sector,
       Indonesia is the only country to have experienced a decline before returning to growth in student
        numbers,
       student numbers from Saudi Arabia are growing most significantly, from the lowest of the cohort in
        2002, and
       student numbers from Thailand have generally been flat from 2002, and are now experiencing
        decline.




Program Manual – Victorian International Research Scholarship Program                     Page 6 of 14
Doctoral student numbers and VIRS recipients
The table below identified whether a VIRS has been awarded to a student from any of the twelve countries
identified above, and also if that country operates a scholarship program for doctorate students.

Country        Existing VIRS Recipient?                                    State sponsored
               (2010 or 2011 intake)                                       scholarship program
Malaysia                                                                  
China                                                                     
Iran                                                                      
India          Under Victoria India Doctoral Scholarships Program          
Saudi Arabia                                                              
Bangladesh                                                                3
Indonesia                                                                 
Viet Nam                                                                  
Germany                                                                   4
Sri Lanka                                                                 5
Singapore                                                                 
Thailand                                                                  


Grant management
To be eligible for the VIRS Program, the nominating university must provide evidence that the student meets
the six eligibility requirements of the VIRS program, and information to support the Selection Panel’s
assessment of nominees against the selection criteria.

The eligibility and selection criteria have been modified following the mid-point review. Previously selection
criteria related to the academic excellence of the nominee and a well defined research proposal. Given that
the academic performance and research proposal of a prospective Doctoral student and VIRS recipient is
more appropriately determined by the nominating university, this requirement will now be considered as an
eligibility criteria.

The tables below outline the 2012 and 2013 eligibility and selection criteria respectively, and provide general
information on the supporting information required by the Department to evaluate nominees against these
criteria. The Department will provide a nomination form and guidelines to the universities in early
September 2011.

VIRS eligibility requirements and supporting information

                        Eligibility criteria                                         Supporting information
    1. A citizen of a country other than Australia.                       A copy of the student’s passport.
    2. Accepted into a doctoral program at a participating                Confirmation of acceptance of the student of
       Victorian university to commence 2012 (3).                         a doctorate program commencing in 2012, or
                                                                          an offer of doctorate study in 2012 from the
                                                                          nominating university.
    3. A record of high level academic achievement in the                 Statement from the nominating university.
       chosen field of study, as determined by the nominating
       university.




3
  A very limited amount of scholarships for very few top academics and civil servants
4
  In the form of a student mobility program
5
  Most students arrive via AusAid / Endeavour Awards . The Sri Lankan government also offer very limited amount of
scholarships for very few top academics and civil servants.
Program Manual – Victorian International Research Scholarship Program                              Page 7 of 14
   4. Intending to complete the majority of doctoral work in           Statement from the student nominee.
      Victoria.

   5. Not holding a qualification regarded to be equivalent to         Statement from the student nominee.
      an Australian research doctorate.
   6. Willing to be an ambassador for the Victorian                    Statement from the student nominee.
      International Research Scholarship Program.


Selection criteria and supporting information

A weighting factor is associated with each criterion to place relatively more emphasis on certain criteria in
the overall assessment. The selection criteria and weightings are provided in the table below.

                        Selection criteria                             Weighting    Supporting information
Does the country of origin of the doctorate student align with              5         Statement from the
the universities objectives in building international linkages (i.e.                 nominating university
research, academic linkages, importance of the country of
origin to the university in international promotions, or other
factors)?
Does the research proposal align with the universities research             5         Statement from the
strengths, with reference to the quality of the research group                       nominating university
and proposed supervision?
Is the research in one of the Victoria’s priority areas? (including         2         Statement from the
science,      mathematics,       engineering,       biotechnology,                   nominating university
sustainability and energy, nanotechnology, health and medical                        and student statement
sciences)
Likely impact of the nominees research program, if successful?              3         Statement from the
                                                                                     nominating university
                                                                                    and student statement.


Selection process

Establish the Selection Panel
The Selection Panel will comprise:
        1.      Chair: DBI senior executive
        2.      Research expert
        3.      Research expert

Secretariat : DBI Project Manager

The Panel will have:
- expertise in a range of academic areas
- significant experience or knowledge of Victoria’s research capabilities
- a spread of experience across research fields

Nominations
DBI will provide nomination guidelines and support to all universities.

Nominations will be submitted using the forms at Attachment B.

Universities will submit no more than four scholarship nominations each.


Program Manual – Victorian International Research Scholarship Program                      Page 8 of 14
Confirmation of Eligibility
DBI will confirm that the eligibility criteria have been met, and ensure all applications adhere to the
eligibility and selection criteria, and provide a high quality of information.

DBI will ensure universities and nominees are updated on the progress of selection.

Shortlist of Applicants
The Selection Panel will shortlist applicants to a list of no more than fifteen based on relative merit
as based on a ranking against the selection criteria.


Confirmation of ranking of shortlisted applicants
The Selection Panel will meet to assess the shortlisted applicants, considering:
Quality of the Research proposal
Quality of the Research Group
Estimation of impact of research if the project is successful.

This process may include a video conference interview with applicants. Interview questions will
confirm scores allocated in the shortlisting stage, and also provide an informal assessment of each
student’s willingness to participate in promotional activities, and other functions relevant to the
Scholarships Program.

Ministerial Endorsement
The Selection Panel provides DBI with a sequential ranking of the fifteen shortlisted applicants.

The Department will recommend student nominees to the Minister for endorsement.

Notification of selection outcome
The successful nominees, unsuccessful nominees, and host universities will be notified by the
Minister.

Confirmation of scholarship agreement – student
The selected VIRS recipient agrees to the following Conditions of Scholarship (an agreement
between the student, host university and DBI):
       1.      Willingness of the applicant to participate in promotional activities.
       2.      Acknowledgement of the Victorian Government in any academic presentation and
               publication generated as part of their research
       3.      Proof of student visa and enrolment if not in place at eligibility stage

Confirmation of scholarship agreement
The Legal Agreements will be signed with the host universities of the successful applicants.
Conditions include:
1. Scholarship of $90,000 over the period of PhD study
2. The host university’s commitment to make payments to students as a fortnightly stipend
3. Option to audit financial contributions
4. Provisions for recipient leave
5. VIRS recipient progress reports

Ministerial Announcement
The Minister will announce scholarship winners.




Program Manual – Victorian International Research Scholarship Program                     Page 9 of 14
Timeline
The timelines below provide the anticipated key dates for the completion of VIRS Round 3 (2012
commencement) and 4 (2013 commencement). The timelines will be reviewed on a regular basis to take
into account extraneous circumstances. Should these timelines require significant revision, universities will
be informed as a matter of priority.

Round 3 (2012)
Item                                                                                        Anticipated Date
Review and improvement of legal agreement, in consultation with                               August 2011
universities
Confirmation of program improvements post mid-point review with                             End August 2011
universities (this program plan)
Letter to Vice Chancellors providing information on 2012 and 2013 rounds,                     October 2011
including nomination guidelines, selection and eligibility criteria confirmed.
Courtesy copy provided to university Scholarship Officers
Information Session with University representatives on VIRS selection                      Late October 2011
process
Complete VIRS Risk Management and Evaluation Plans                                     October / November 2011
Nominations provided by universities6                                                     12 December 2011
VIRS Selection Panel meetings begin                                                       16 December 2011
Nominees recommended to the Minister for endorsement                                     Late December 2011
Successful applicants and universities advised of outcome and confirmed as                   January 2012
recipients
Unsuccessful applicants advised of outcome                                                 Late January 2012
Execution of Legal Agreements with scholarship recipients and respective                   Late January 2012
universities

Round 4 (2013)
Item                                                                                     Anticipated Dates (tbc)
Letter to Vice Chancellors providing information on 2013 round, including                   End August 2012
nomination guidelines, selection and eligibility criteria confirmed
Courtesy copy provided to university Scholarship Officers
Information Session with University representatives on VIRS selection process             End September 2012
Nominations provided by universities                                                       12 December 2012
VIRS Selection Panel meetings begin                                                        16 December 2012
Nominees recommended to the Minister for endorsement                                      Later December 2012
Successful applicants and universities advised and confirmed as recipients                     January 2013
Unsuccessful applicants advised of outcome                                                  late January 2013
Execution of Legal Agreements with scholarship recipients and respective                    Late January 2013
universities

General provisions of scholarship
Upon acceptance by the student of the scholarship conditions, host universities will receive two thirds of the
scholarship amount of $90,000 per student from the Department, and contribute at a minimum the
remaining third of the scholarship amount. It is then the responsibility of the host universities to manage
payment of the scholarship to students on a fortnightly basis.

If students are unable to complete their studies within three years, they will be subject to the conditions of
extension by their host university. It will at the discretion of the host university as to how they manage the
distribution of stipend payments across the revised candidature of doctoral study. The host university will

6
 Universities have indicated that selection panels will determine doctoral student acceptances and scholarship awards
no later than 10 December 2011.
Program Manual – Victorian International Research Scholarship Program                         Page 10 of 14
also need to notify DBI of the revised candidature. Circumstances to terminate the scholarship will depend
on the host university’s requirements for completion of a doctoral program. The host university must notify
DBI of any changes to the student’s enrolment status and other circumstances that may affect the student’s
eligibility to continue receiving the scholarship. Payments will cease from the date the enrolment is
terminated.

The host university will need to consult DBI to determine the allocation of the residual scholarship amount in
the light of progressing the program’s overall objectives.

Probity
The selection process conforms to the Victorian Government’s best practices and principles for probity. The
guidelines to be followed by the selection process are provided below.

Responsibility of Officers on the Selection Panel
The Selection Panel will be appointed by DBI. A DBI officer will serve as the Secretariat on the Panel.

All responsible officers will sign a declaration advising if there are current conflicts, and potential conflicts,
and an undertaking to advise the Chair of the Selection Panel if a conflict/potential conflict arises during the
course of the selection process, and all declarations will be reviewed by the Chair and appropriate decisions
will be made on their content.

All externally engaged contractors (if any) will sign an appropriate confidentiality agreement; all public
servants will be reminded of the Code of Conduct confidentiality principles.

Selection process - Evaluation Plan and Strategy
The VIRS selection process will conform with the DBI Purchasing Policies and Guidelines, as well as the DBI
Grant Management Manual, which provide guidance on the:
     Identification of the roles and responsibility of the various officers involved in the evaluation process;
     Criteria with scoring rules (as agreed by all members of the Panel);
     Processes for dealing with non conforming applications;
     Process for dealing with incomplete mandatory information requirements;
     Process for seeking additional information from subject matter experts to aid the Selection Panels
        assessment
     Process for seeking additional clarification information from nominee to assist in finalising the
        assessment;
     Processes for nominee presentations, interviews, referees, etc as appropriate;
     Processes for the preparation of recommendations, and the approval of those recommendations;
        and
     Processes to deal with disputes or queries raised by unsuccessful applicants.




Program Manual – Victorian International Research Scholarship Program                      Page 11 of 14
Program communications and marketing
A three-phase Communications and Marketing Plan for the program is being developed to correspond to the
phases of delivery of the program.

   Description of program             Period           Communications and Marketing strategy
           activity
Phase One: selection of 2012   August 2011 to          Marketing provided by StudyMelbourne website and
VIRS recipients                December 2011           existing university website information.
                                                       Communications activity outlined in the timeline
                                                       above.
                                                       Target audience:
                                                       Deputy Vice Chancellors
                                                       University Doctoral candidate and scholarship
                                                       selection panel(s)
                                                       University Scholarships officers
                                                       Minister for Innovation, Services and Small Business
Phase Two: announce 2012       October 2011 to         Further detail provided in the 2013 VIRS
Recipients and promote the     September 2012          Communications Plan.
2013 Round
Awareness raising in target    August 2012 to          Further detail provided in the 2013 VIRS
markets and support of VIRS    December 2013           Communications Plan.
recipients                     (revision in 2012 for
                               further 3 years,
                               covering
                               candidature of 2013
                               recipients)




Program Manual – Victorian International Research Scholarship Program                 Page 12 of 14
Attachment A – 2010 and 2011 VIRS Recipients
                No.   Student Name        University   Country      Faculty / topic

                  1   Ms Jie Yen Fan      Monash       Malaysia     Mathematical Sciences: Martingales
                                          University                with Given Marginals

                  2   Ms Amanda Jue Er    Melbourne    Singapore    Molecular Sciences: Retinoblatoma-
                      Lee                 University                family protein regulation of
                                                                    Drosophila germ line cells
 Round 2 2010




                  3   Ms Verena           ACU          Germany      Nursing and Health Sciences:
                      Schadewaldt                                   implementing nurse-led clinics for
                                                                    preventative health

                  4   Mr Morteza          Melbourne    Iran         Architecture, Building and Planning:
                      Asgarzadeh                                    Study of Urban Sustainability based
                                                                    on Urban Heat Islands
                  5   Miss Sepideh        Swinburne    Iran         Industrial research: nanotechnology
                      Minagar                                       coatings for bone implants

                  6   Ms Sara Ohadi       Melbourne    Iran         Biology: Plant invasions in Australia and
                                                                    New Zealand

                  7   Mr Carlos Gonzalo   Swinburne    Argentina    Astronomy: when the first stars formed,
                      Diaz                                          and whether these stars and galaxies
 Round 1 2009




                                                                    were like our Sun and the Milky Way

                  8   Ms Francesca        Melbourne    Italy        Molecular Sciences: Sonochemical
                      Cavalieri                                     synthesis of microspheres for drug
                                                                    delivery

                  9   Mr Khandakar        RMIT         Bangladesh   ICT: Localisation of wireless sensor
                      Entenam Unayes                                networks
                      Ahmed




Program Manual – Victorian International Research Scholarship Program                          Page 13 of 14
Attachment B – University and PhD candidate VIRS nomination forms




Program Manual – Victorian International Research Scholarship Program   Page 14 of 14

								
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