2011 MERCHANT APPLICATION
December 2-4, 2011
Please Print :
(Booth name will appear in publications and on your booth sign)
All other names associated with your booth (checks, credit cards, etc):
Cell: Email (required):
(Email will be the primary means of communication with you)
Contact Person: Website:
Number of years in business: Wholesaler? Retailer?
Have you participated in Hollydays before (specify which
If not, how did you hear about Hollydays?
Please indicate the percentage of merchandise that is represented in each category. The category with
highest percentage given will determine classification for publication.
Antiques Children’s Clothing Children’s Decor Health and Beauty Stationary
Art Children’s Music Children’s Books/Toys Apparel/Accessories Books
Holiday Gourmet Foods Outdoor/Garden Home Décor
Novelty Kitchen/Cookware Jewelry/Accessories Other SEE BELOW
Note: If more than 25% of your merchandise is jewelry you must select that as your category.
Please give a brief but detailed description of your merchandise, including specific brand lines. Please be specific:
Without specific details, you could be placed next to a merchant who has the same or similar merchandise, causing
unwanted competition. This information could also be used in marketing material.
In what price ranges are your products sold? (Please put a percentage for each range that applies)
< $25 $26-50 $51-75 $76-100 $100-200 $200-400 $400+ Other
Please list other Junior League shows and shows of this type in which you have participated:
Will you be serving any food or drink?
If you will be preparing or serving food/drinks on site, the committee must
approve. No open grills.
What type of equipment will you be bringing?
SPECIAL NOTE: If food or drink (other than pre-packaged) will be sold or served at a festival or event,
individual vendors must obtain a Health Permit from the Louisville Metro Department of Public Health and
Wellness. Permit fees do apply. We are inspected prior to the event.
Please bring your permit to the show. www.louisvilleky.gov
For scheduling move in, how long does it take for you to unload and set up?
Your time will not be confirmed until you are accepted, but please select your 1st and 2nd preference on a
time to unload and set up.
Thursday, Dec. 1, 1:00 p.m.–4:00 p.m. Friday, Dec. 2, 9:00 a.m.–10:30 a.m.
Friday, Dec. 2, 11:00 a.m.–1:30 p.m. Friday, Dec. 2, 2:00 p.m.–4:30 p.m.
You are responsible for unloading and setting up your booth during your given time, and being open by
5:00 p.m. on Dec. 2.
Electricity is available at Mellwood Art Center. Please specify your electrical needs below for approval.
List all items you are bringing and the # of amps required. All electrical requests to be approved by
Hollydays committee and any item not approved will be unplugged.
Booth Size — 8x8 or 10x10; includes a booth with 3 ft side rails and a back drape only, 2 chairs and a
booth ID sign
Multiple booths are available
Placement of your booth is final the day of the show
Linens are not provided with the exception of the back drape
Tables can be purchased for an additional cost in advance
A limited number of corner booths are available for an additional $50.00 charge and can be
requested on this application. Upon acceptance to our show, you will be notified if you have
received a corner booth. If your request is not accepted, you will receive a refund of the fee.
Quantity Amount Total
8x8 Booth: Returning Vendor application and payment
received before August 1 $225.00 $
10x10 Booth: Returning Vendor application and payment
received before August 1 $275.00 $
8x8 Booth: New Vendor application and payment received
before August 1 $275.00 $
10x10 Booth: New Vendor application and payment
received before August 1 $325.00 $
ALL Vendor applications and payments received AFTER
August 1. $385.00 $
Number of 6 ft tables requested at $10.00 each $10.00 $
Request a corner booth. Additional $50.00. Booths will not
be assigned without payment and application in full. Corner
booths not available for 8x8 booths. $50.00 $
Total Amount Due to Hollydays
Checks or money orders only. Checks can be made payable to the Junior League of Louisville, 982 Eastern
Parkway, Suite 7; Louisville, KY 40217. A fee of $30.00 will be charged for returned checks.
By signing below you acknowledge and accept the above conditions as well as the requirements listed on
the Vendor Information Letter. No booth space will be reserved without an application and payment in
full. You will receive notice of your status within 30 days of receiving the application
Cancellation Policy: Booth fees are non refundable after September 30, 2010. All cancellations must be
received in writing.
The Junior League of Louisville is an organization of women committed to promoting voluntarism, to developing the potential of women, and to
improving the community through the effective action and leadership of trained volunteers. Its purpose is exclusively educational and charitable.
Funds collected by the Junior League are returned to the community through projects focused on improving the lives of women and children.
Proceeds from this year’s event will support our Be Fit, Be Fine signature initiative projects including the Child Health and Wellness Community
Outreach with the American Heart Association and funds will also support our Keep in Touch Breast Cancer Project with The Kentucky Cancer
Program, the Home of the Innocents Pregnant and Parenting Teens Program, the “Noogiefest” Halloween event for families battling cancer at Gilda’s
Club, and more. Past projects include such activities as Court Appointed Special Advocates (CASA), Success of Adult Readers, Susan G. Komen Race for
the Cure, and KidSpace at the Louisville Science Center.
2011 Hollydays Art & Gift Market Vendor Fact Sheet
Friday, December 2–Sunday, December 4, 2011
Please include the following with your application:
1) At least 3 non-returnable current photographs/brochures of your merchandise and booth space.
NO application will be considered complete unless it is accompanied by the photographs.
2) Samples of your merchandise.
3) Each merchant is required to donate an item from their booth selection to be used as a Silent
Auction or door prize promotion benefitting Junior League of Louisville’s community projects. If
your sample is to be the donated item please indicate this on the Silent Auction donation form.
The item you submit could be used in our marketing and should be representative of your work.
4) Payment is due in full with application. Check or Money Order only. Return check fee of $30.00.
Return Vendors – Application and payment received by August 1 – 8x8 $225, 10x10 $275
New Vendors – Application and payment received by August 1 – 8x8 $275, 10x10 $325
All Vendors – Application and payment received AFTER August 1 – 10x10 only $385
Completion of the application and/or participation in past shows does not guarantee
selection for Hollydays 2011. You will be notified via email if you have been accepted
within 30 days of receiving your application.
All Vendors must be set up by 5:00 on Friday, December 2.
All Vendors must stay until the market is closed and your booth must be continuously
Cancellations must be received in writing prior to September 30. After September 30, fees are non-
refundable. A $30.00 fee will be charged for all returned checks. Once your application is accepted into
the show your payment will be processed.
Kentucky does have a sales tax; please review http://revenue.ky.gov/business/salesanduse.htm for
more information. It is your responsibility to pay this tax on merchandise sold during the show.
Please make checks payable to: Junior League of Louisville
Mail Application to:
Attn: Hollydays Art and Gift Market
Junior League of Louisville
982 Eastern Parkway, Ste 7
Louisville, KY 40217
To contact us please use the email or phone number listed below. If you leave a message we will get
back to you as soon as possible. Please note that our primary means of communication is email. We look
forward to hearing from you!
Phone: 502.637.5415 ex. 53
Hollydays Art and Gift Market Committee
Hollydays Art and Gift Market
Friday, December 2
Merchant Move-in: 9:00 a.m.–5:00 p.m.
Ladies Night/JLL: 6:00 p.m.–9:30 p.m.
Saturday, December 3
Special Event TBD: 10:00 a.m.–11:00 a.m.
General Admission Shopping: 11:00 a.m.–5:00 p.m.
Sunday, December 5
General Admission Shopping: 12:00 p.m. – 4:00 p.m.
Hollydays Princess Tea Party: 2:00 p.m. – 4:00 p.m.
Merchant Move-out: 4:30 p.m.; all merchandise must be removed from the site by 8:00 p.m.
The Hollydays Art and Gift committee will provide two lunch vouchers for each booth on Saturday (if
you purchase more than one booth you will receive an additional voucher). Food and beverages will be
sold on premise during the event.
A brunch will be served for each booth on Sunday to share some of Junior League’s favorite recipes.
ALL vendor booths will receive a check list on Sunday that must be completed prior to having approval
to pull vehicles up and move out of event site.
Silent Auction Donation Form
This item will be used in our event marketing.
Please send your donation and this form with your application.
Name of item being donated:
Description of item (include picture if possible for marketing):
Value of Item: