tutti frutti productions in association with York Theatre Royal
Job Description Stage Manager
Position: Stage Manager for the re-tour of the production
Hare and Tortoise
Responsible to: Artistic Director of tutti frutti productions
Responsible for: Performers
Objectives and Responsibilities
1. To stage manage the two week rehearsals.
2. To stage manage the production during its national tour.
3. To take responsibility for the set, costumes and all technical aspects of the
Production (operating sound and lights).
4. To be the primary driver of the van on the tour.
1. To stage manage the two week rehearsals
1.1 To work alongside the Director, Designer, Movement Director, Composer and
Production Manager on the play in rehearsals.
1.2 To work with the Artistic Director to liaise with all production staff at York
Theatre Royal and keep clear lines of communication.
1.3 To assist and support the Designer - building, making props and organising
1.4 To work with the Composer, and Lighting Designer (at York Theatre Royal) to
provide technical support during rehearsals (lights and sound).
1.5 To manage the production petty cash in liaison with the Production Manager
(YTR) and General Manager (tfp).
1.6 To take responsibility for the production book during rehearsal.
1.7 To organise weekly production meetings in liaison with the Production
Manager. To record the meeting and distribute minutes.
1.8 To distribute rehearsal notes.
1.9 To co-ordinate actors calls with the Director.
1.10 To source and provide rehearsal props, set and technical equipment as
required and to ensure the rehearsal room is well organised.
1.11 To organise the get in of the set during rehearsals. Working with the
designer and actors to ensure assembling set is systemized. To oversee and
organise the get out of the set and loading of the touring van.
1.12 To develop a good working relationship with the performers.
1.13 To arrange collection of the touring van when required.
1.14 To keep good lines of communication between the company and the tfp
office (Tour Manager and General Manager).
1.15 To become familiar with all the touring information, touring systems and
paperwork associated with the tour.
1.16 To liaise with the Production Manager of York Theatre Royal as required.
1.17 To prepare in advance all information required for first few weeks of touring
and plan touring routes
1.18 To prepare in advance all information required for the first few weeks of
touring and all technical aspects of the production (regarding lighting and
sound operation of the show)
2. On Tour
Whilst on tour the Stage Manager is responsible for managing the touring team and
ensuring the tour is carried out in a professional manner. Whilst on tour the Stage
Manager is responsible to the Tour Manager and Artistic Director.
2.1 To co-ordinate and manage get ins and get outs, working with the acting
company and working with technical staff at theatre venues.
2.2 To drive the Company van ensuring that the load is safely stored and
secured. To plan routes to each destination. A GPS is provided. The Stage
Manager will be the primary driver of the van and will be responsible for
ensuring that it is well maintained and in sound mechanical condition,
calling on professional help as needed.
2.3 To set up technical equipment (lights, laptop and sound equipment) and
operate lights and sound for the show. To ensure that technical equipment
is in good working order and informing the Tour Manager if any problems
2.4 To hold a petty cash account and keep petty cash records in line with
company policy, communicating with the General Manager on a regular
2.5 To be responsible for the care of the set and costumes. To arrange the dry
cleaning of costumes as necessary. To contact tfp Tour Manager if repairs
2.6 To act as the general liaison person for the Company and represent the
public face of tfp for the duration of the tour.
2.7 To contribute to tfp blogs and social networking in agreement with tfp and
following a clear brief.
2.8 To be responsible for the tour file and ensure all paper work is collated and
distributed to the touring team. To complete after show reports , book
reconciliation forms and time sheets.
2.9 To report back regularly at touring team company meeting held throughout
2.10 To co-ordinate accommodation for the tour, this does not involve booking
accommodation, but keeping receipts and invoices, sorting out any problems
and liaising with the Tour Manager and General Manager as necessary.
2.11 To ensure the Acting Company adheres to the call sheets on the road and to
change them if necessary.
2.12 To be responsible for ensuring the company maintains good communication
whilst touring and to take responsibility by informing the office if any
2.13 To ensure the set, costumes and props are returned at the end of the tour.
These are to be returned to Company base or from where they are hired or
2.14 To ensure all evaluation sheets, paperwork and tfp equipment is filed and
organized and then returned to the tfp office
2.15 To return the van to the hire company at the end of the contract and during
the holiday period if required.
PERSON SPECIFICATION – Stage Manager
Qualifications Evidence of on-going professional A degree or equivalent
& Training development experience in performing
Full driving licence arts
Training in technical
Working to deadlines and targets Collaborating or co-
Experience Touring to small scale venues producing work with
Experience of driving a long theatres or theatre
wheel based transit van companies
Working in primary
Knowledge of touring
young people’s theatre
Specialist Theatre - local and national Knowledge and
Knowledge & provision understanding of Health &
skills Computer literacy Safety at work
Strong and effective Knowledge of ITC/ Equity
communication skills Contracts
Self motivation and ability to Current child protection
motivate and lead others legislation
Problem solving skills Prop making and painting
Time Management skills Knowledge of operating
Excellent organisational skills sound/lights from a
Experience of handling petty cash laptop
and budgets Knowledge of Qlab
Experience of touring ypt or
small scale theatre
Experience of setting up and
operating technical equipment
(particularly sound and lights).
Organising and managing the ‘get
in’ of set, props and technical
Personal A passion for theatre
Qualities An enthusiasm for or experience
of working with children
An interest in children’s theatre
An understanding of and
commitment to cultural diversity
A flexible and adaptable approach
To be self motivating, be able to
work as a member of a team and
operate effectively alone.
Ability to work and remain calm
A mature and professional manner
Terms and Conditions
Touring always takes place from Company base (York). All Company members
attend regular Company meetings scheduled throughout the tour.
Dates of Contract
Interview date Tuesday March 6th 2012 in York
Rehearsals (retour) 16th April - 27th April 2012 (York)
National Tour 28th April – June 2012
Director Wendy Harris
Writer Brendan Murray
Designer Catherine Chapman
Composer Dominic Sales
Movement Director Ruth Tyson–Jones
Production Manager Jude Cloke
General Manager Emma Killick
Tour Manager Alison Povey
16th April- 27th April 2012 (York)
This production is a retour of a show made in 2011 so we will rehearse the show in
2 not 4 weeks. A DVD of the show will be available to view before the contract
National tour: 28th April – June 2012 (final dates to be confirmed)
tfp is an ITC/Equity company but adheres to those guidelines on matters of pay
and hours wherever possible. Weekly pay: £420 + touring allowances
Holiday pay will be due at the current Equity/ITC rate at the end of the contract.
During rehearsals, tfp will arrange and pay for accommodation in digs in York.
Accommodation will be provided as required whilst on tour in the form of Bed and
Breakfast and holiday cottages. Digs will be provided in York when required to
meet the tour schedule.
tfp is committed to equality of opportunity at all levels of its work.
To apply send a completed application form and diversity monitoring form, both
available for download on our website, and email to Wendy Harris wendy@tutti-
frutti.org.uk by Wednesday 29th February 2012. Alternatively post to:
Wendy Harris, tutti frutti productions, Shine, Harehills Road, Leeds, LS8 5HS
0113 388 0027 www.tutti-frutti.org.uk
Deadline: Wednesday 29th February 2012
Interviews: Tues 6th March 2012
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